CC SR 20160419 01 - Proposed 5-Year Capital Improvement ProgramRANCHO PALOS VERDES CITY COUNCIL
MEETING DATE: 04/19/2016
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action regarding a proposed FY 2016-17 capital
improvement budget and 5 -year Capital Improvement Program.
RECOMMENDED COUNCIL ACTION:
(1) Review and discuss capital improvement needs and provide guidance.
FISCAL IMPACT: This work is included in the FY 2015/16 municipal budget.
Amount Budgeted: None
Additional Appropriation: None requested
Account Number(s): Not Applicable
ORIGINATED BY: Michael Throne, PE, Director of Public Works
REVIEWED BY: Same as above
APPROVED BY: Doug Willmore, City Manager')
ATTACHED SUPPORTING DOCUMENTS:
A. Input from IMAC (to be provided as Late Correspondence)
BACKGROUND AND DISCUSSION:
The Public Works Department will be presenting a proposed draft FY 2016-17 capital
improvement budget and 5 -year Capital Improvement Program for discussion and
consideration of the City Council. The Infrastructure Management Advisory Committee
will be presented with preliminary information on Thursday, April 14, 2016, and their
input will be also considered. Guidance and direction received from the City Council at
tonight's meeting will be incorporated into the draft FY 2016-17 municipal budget.
1
MEMORANDUM
L 11
RANCHO PALOS VERDES
DATE: APRIL 14, 2016
TO: HONORABLE MAYOR DYDA AND MEMBERS OF THE CITY COUNCIL
FROM: MICHAEL THRONE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT: AGENDA ITEM NO. 1 — SUPPORTING DOCUMENTS (ATTACHMENT B)
This memorandum is Attachment B to the April 19, 2016 staff report.
Public Works has prepared a proposed 5 -year Capital Improvement Program (CIP) that
prioritizes, among others, the objectives of:
(1) Continuing to have very good -graded streets with no deferred maintenance;
(2) A safe and reliable sewer system in the Abalone Cove Landslide Abatement
District;
(3) Rehabilitating or replacing old, worn-out, failure -prone local stormwater drainage
systems.
(4) Constructing and completing Council -approved local park developments; and
(5) Master planning the Civic Center/public safety site.
The proposed first year of the 5 -year plan proposes to focus on completing the final first
cycle of the 7 -year pavement rehabilitation program; continuing installation of dewatering
wells in Portuguese Bend; resurfacing Miraleste Drive; installing lining, performing point
repairs, and replacing storm drain culverts; placing sidewalks and trees along Hawthorne;
initiating master planning and design for the Ladera Linda Community Center and for the
City Hall Civic Center; and all landscaping improvements at Lower Hesse Park.
A presentation will be made that outlines the objectives of the proposed 5 -year plan; a
summary of the work proposed for each infrastructure category; funding sources for all
projects; and, a summary of fund balances. Public Works will also provide updates on all
current, on-going, and planned capital projects.
The attached table summarizes the budgeted CIP work for FY 2015-16 and the proposed
FY 2016-17 capital improvement budget (including revenue funding sources for each
project and fund balances) and the 5 -year CIP.
Proposed FY 2016-17 Capital Budget and 5 -yr Capital Improvement Program (CIP)
Project
Infrastructure Improvements Admin
Engineering Review/Labor Compliance
Status as of Thursday April 14, 2016
Ongoing activity
Original FY 15-
16 Budget
_
60,000
FY 15-16
Continuing
Total FY 15-16
Appropriation
Budget
from Prior CIP
60,000
FY 16-17 Capital Budget
FY 16-17 Capital Budget Revenue Sources
5 -yr Capital Improvement Program (CIP)
Encumbered
by June 30,
2016
60,000
72,500
25,000
157,500
25,000
Continuing
Appro.
(Funds to be
Carried -over
into FY 16-
17)
-
Rebudgeted
New FY 16-
from FY 15-
17 Funding
16
175,000
70,000
25,000
270,000
CIP
Reserves
(330-3030)
175,000
70,000
25,000
270,000
Community
HUTA (Gas Beautificat- Restricted Dev Block
Proposition Proposition Measure R
Tax) (202- ion Fund (212 ACLAD (225) Donations Grant
3003) 3012) (330-3033) (CD(310-
C (215-3015) A (216-3016) (220-3020) 309
3099)
Quimby
Fees (334-
3034)
Environ Transp Dev Storm Drain
Excise Tax Act (TDA) User Fee
(EET) (338- Article 3 (340- (SDUF) (501-
3038) 3040) 3052)
FY 16-17
175,000
70,000
25,000
270,000
-
FY 17-18
60,000
70,000
130,000
FY 18-19
60,000
70,000
50,000
180,000
FY 19-20
60,000
70,000
130,000
FY 20-21
60,000
70,000
130,000
Grant Administration
Infrastructure Management Plan
Total Infrastructure Improvements Administration
Abalone Cove Landslide Abatement District (ACLAD) Sewer System
ACLAD Sewer System Capital Needs Study
Ongoing activity 72,500 72,500
In process with IMAC 25,000 25,000
157,500 157,500
Study underway due June 25,000 25,000
ACLAD Sewer System Rehabilitation Program
Design pending outcome of needs study
50,000
43,000
93,000
93,000
200,000
200,000
200,000
450,000
450,000
450,000
450,000
Total ACLAD
Palos Verdes Drive South (PVDS) Landslide
Landslide Dewatering Well Program
75,000
43,000
118,000
118,000
200,000
200,000
200,000
450,000
450,000
450,000
450,000
In construction 520,000 445,000 965,000
965,000 - 450,000 450,000 450,000 180,000 180,000 180,000
180,000
PVDS Realignment - East End
In environmental review
-
458,672
458,672
40,000
418,672
418,672
Portuguese Bend Landslide Area Strategic Plan
In process with IMAC
75,000
75,000
-
-
75,000
75,000
75,000
Portuguese Bend Landslide Area Resurfacing Program
Ongoing activity; resurfacing this June 2016
550,000
550,000
550,000
-
550,000
550,000
550,000
550,000
600,000
600,000
650,000
Total PVDS Landslide
1,145,000
903,672
2,048,672
1,555,000
418,672
75,000 1,000,000
525,000
550,000
-
1,493,672
730,000
780,000
780,000
830,000
Park Sites
Recognition Wall
In design
40,000
40,000
40,000
-
-
100,000
Lower Hesse Park Improvements
RFP for design being circulated
487,575
487,575
60,000
427,575
200,000
200,000
627,575
Eastview Park Dog Park
RFP for design being prepared
50,000
50,000
50,000
-
-
100,000
Abalone Cove Beach Access Rd and Parking Rehabilitation (NEW)
NEW
-
50,000
50,000
50,000
150,000
Coastal Bluff Fence Replacement Program (NEW)
NEW
200,000
200,000
200,000
200,000
200,000
200,000
200,000
Ladera Linda Community Center Parking Lot (NEW)
NEW Preliminary design to establish scope
25,000
25,000
25,000
Upper Point Vicente/Hesse Park Marquee Signage (NEW)
NEW
110,000
110,000
110,000
Eastview Park Site and Recreation Improvements (NEW)
NEW
-
-
250,000
250,000
250,000
Total Park Sites
577,575
577,575
150,000
427,575
835,000
310,000
525,000
-
1,262,575
550,000
200,000
200,000
200,000
Public Buildings
John C McTaggart Memorial Hall Improvements
COMPLETED
94,242
94,242
50,000
-
-
Public Facility Connectivity (Hesse/ Park/Ryan Park Fiber Optic Cabling)
In construction
320,000
320,000
320,000
RPV TV Building Improvements
Advertising for bids
94,795
94,795
94,795
-
-
Citywide ADA Transition Plan Implementation Program
In design
200,000
610,137
810,137
40,000
770,137
770,137
150,000
150,000
150,000
150,000
Corporation Yard Utilization Study
Study underway due June
30,000
30,000
30,000
-
Ladera Linda Community Center Master Plan
RFP for design being circulated to consultants
93,722
93,722
93,722
-
-
PVIC Exhibit Replacement/Renovation
Seeking grant funding to increase project scope
455,000
455,000
-
455,000
455,000
455,000
Civic Center Master Plan (NEW)
NEW
-
-
250,000
250,000
250,000
Total Public Buildings
685,000
1,212,896
1,897,896
628,517
770,137
455,000 250,000
250,000
455,000
1,475,137
150,000
150,000
150,000
150,000
Right of Way and Traffic Control Devices
Residential Street Rehabilitation Program Cycle 1 Yr 5 (Prior Years)
COMPLETED (Fund 310)
790,957
790,957
790,957
ADA Access Improv at PVDW at Hawthorne Blvd
COMPLETED (Fund 310)
174,900
174,900
174,900
ADA Access Improv at Mira Catalina
COMPLETED (Fund 310)
64,700
64,700
64,700
Citywide Traffic Signal Battery Back -Up
In construction
90,000
90,000
90,000
Hawthorne Blvd Corridor Beautification (Median Trees)
In construction
150,000
150,000
150,000
Hawthorne Blvd Traffic Signal Synchronization
In construction (10% match requirement)
683,628
683,628
683,628
Residential Street Rehabilitation Program Cycle 1 Yr 6 (FY 14-15)
Advertising for bids
2,229,400
2,229,400
2,229,400
Sidewalk Repair and Replacement Program
Advertising for bids; Ongoing activity
250,000
250,000
250,000
250,000
250,000
250,000
250,000
250,000
250,000
250,000
PVDE Guardrail Replacement
Ready to advertise (10% match requirement)
268,794
268,794
268,794
-
PVDW Median Improvements at Palos Verdes Estates
Ready to advertise
473,690
473,690
473,690
-
-
Hawthorne Blvd Pedestrian Linkage Improvements
Ready to advertise (20% match requirement)
1,240,351
1,240,351
150,000
1,090,351
1,090,351
PVDS Bike Lane Improvements
In design (20% match requirement)
779,975
779,975
25,000
754,975
754,975
PVDE at Bronco Intersection Improvements
In design
500,300
26,795
527,095
25,000
502,095
502,095
Pavement Management Program Biennial Update
Consultant selection underway
120,000
69,600
189,600
120,000
-
-
120,000
120,000
Miraleste Arterial Street Rehabilitation
RFP for design being circulated to consultants
2,534,500
2,534,500
100,000
2,434,500
2,434,500
Residential Street Rehabilitation Program Cycle 1 Yr 7 (Final Yr)
FY 16-17 design & construction
-
-
4,100,000
4,017,500
82,500
4,100,000
Residential Street Rehabilitation Program Cycle 2
FY 16-17 design only
400,000
400,000
400,000
3,300,000
3,300,000
3,300,000
3,300,000
Arterial Rehabilitation - Crenshaw Blvd
Planned
-
200,000
800,000
2,000,000
Western Av Traffic Congestion Improvements
SBCOG Highway Program
200,000
3,000,000
Arterial Rehabilitation - Indian Peak Rd
Planned
-
200,000
1,600,000
ADA Improvements at City Hall Bus Stop (NEW)
NEW
-
192,400
192,400
192,400
Arterial Walls and Fences Replacement Program (NEW)
NEW Year 1 = Hawthorne CLF Removal
-
500,000
500,000
500,000
100,000
100,000
100,000
100,000
Total RIW and TCD
1,020,300
9,427,290
10,447,590
5,596,069
4,781,921
5,442,400
4,917,500
250,000 192,400
82,500
10,224,321
4,050,000
7,570,000
5,850,000
5,370,000
Sanitary Sewer System
None
No capacity - expansion projects identified
Storm Water System - Stormwater Quality
Torrance Airport SWQ Project (NEW)
Trails
Sunnyside Ridge Trail
Accessibility Improvements at Del Cerro Park and Burma Rd
Conestoga Trail Connection (NEW)
Total Trails
TOTAL GOVERNMENT FUNDS
Storm Water System - Repairs & Rehabilition of Existing System
Roan Drainage System
Storm Drain Lining Program
Storm Drain Point Repair Program
Altamira Canyon Drainage Project Study Report
Drainage and Roadway Improvements at Sacred Cove
Marguerite/Lower Barkentine/Seacove Drainage Improvements
Storm Drain Deficiency Improvement Program (Master Plan of Drainage)(NEW)
TOTAL STORMWATER ENTERPRISE FUNDS
NEW
In construction
In design
NEW
COMPLETED
In construction
In design
Study underway; due December 2016
In design
In design
NEW
TOTALS - ALL FUNDS
3,082,800
340,836
900,000
1 1,240,836
4,323,636
396,436
164,400
560,836
12,725,269
231,095
799,470
150,000
500,000
450,000
760,340
2,890,905
15,616,174
396,436
164,400
-
560,836
15,808,069
231,095
1,140,306
1,050,000
500,000
450,000
760,340
-
4,131,741
19,939,810
396,436
13,800
410,236
8,615,322
231,095
1,140,306
1,050,000
440,000
50,000
60,000
2,971,401
11,586,723
460,000
-
150,600
- 50,000
150,600 50,000
6,548,905 530,000 8,507,400
-
350,000
-
400,000
700,340
- 1,769,000
1 1,100,340 2,119,000
7,649,245 530,000 10,626,400
Beginning Balance July 1, 2015
FY 15-16 Encumbrances & Expenditures
FY 15-16 YE Estimated Revenue
460,000
-
6,932,500
6,932,500
20,447,429
6,855,232
450,270
- -
250,000 550,000 455,000 192,400
250,000 - 550,000 - - - 455,000 192,400
1,321,716 571,865 192,990 236,073 1,153,223 54,552 870,750 (11,624)
860,000 473,690 93,000 253,400
642,600 772,394 484,620 20,968 164,400
50,000
50,000
575,000
575,000
1,337,510
50,000
1,131,383
-
82,500
350,000
1,769,000
2,119,000
82,500 2,119,000
336,998 97 6,725,725
2,071,401
23,172
460,000
-
150,600
50,000
200,600
15,586,305
01111111111111
-
350,000
-
-
400,000
700,340
1,769,000
3,219,340
18,805,645
4,630,000
200,000
200,000
10,890,000
350,000
500,000
650,000
2,229,000
3,729,000
14,619,000
1,620,000
10,950,000
350,000
1,729,000
2,079,000
13,029,000
7,560,000
350,000
2,629,000
2,979,000
10,539,000
7,130,000
350,000
1,798,000
2,148,000
9,278,000
FY 15-16 Transfer -in
Estimated Ending Balance June 30, 2016
FY15-16 Continuing Appropriation
8,327,603
22,370,070
6,398,305
1,035,791
1,497,507
98,175
835,590
1,008,467
1,637,843
80,700
42,252
891,718
(100,624)
150,600
2,418,893
360,170
97 4,654,324
1,100,340
FY15-16 Re -budget)
530,000
Proposed FY 16-17 Budget
6,932,500
250,000
-
550,000
-
-
-
455,000
192,400
575,000
-
82,500
2,119,000
Estimated FY 16-17 Revenue
300,000
-
-
772,394
781,245
489,625
55,964
2,800
164,400
8,000
23,172
82,500
8,000
Estimated FY 16-17 Transfer -in
Estimated Fund Balance Ending June 30, 2017
5,655,000
14,464,265
1,247,507 98,175 1,057,984 1,789,712 2,127,468 98,216 439,518 (279,224)
1,851,893
383,342 97 1,442,984
W:\MichaelT\CIP\Draft 2016\Proposed FY16-17 Budget 5 -yr CIP Rev D.xlsx B-2 4/14/2016 11:29 AM