CC SR 20160405 G - Virtual Server Cluster PurchaseRANCHO PALOS VERDES CITY COUNCIL
AGENDA REPORT
AGENDA DESCRIPTION:
MEETING DATE: 04/05/2016
AGENDA HEADING: Consent Calendar
Consideration and possible action for the replacement of the server hardware and
software for the City's virtual server cluster.
RECOMMENDED COUNCIL ACTION:
1) Authorize the purchase of three (3) Dell R630 servers from Gold Star
Technology, Inc. in the amount of $54,882.05 to replace the aging virtual cluster
servers.
FISCAL IMPACT: $54,882.05 (budgeted for FY2015-16)
Amount Budgeted: $1,265,000
Additional Appropriation: None
Account Number(s): 681-2082-499-75-20
ORIGINATED BY: Dan Landon, Information Technology Manager 'U_
REVIEWED BY: Gabriella Yap, Deputy City Manager.
APPROVED BY: Doug Willmore, City Manager'
ATTACHED SUPPORTING DOCUMENTS:
A. Dell R630 Quote from Golden Star Technology (page A-1)
BACKGROUND AND DISCUSSION:
A virtual server cluster is an economical solution to the IT server infrastructure since it
reduces hardware, software and maintenance costs as compared to multiple physical
servers; however, a failure of the virtual server cluster can have major impact on both
day-to-day and long-term City operations. The City's current virtual server cluster of
Dell R710 servers have been in service since 2011 and the warranty will expire in June
2016. Five (5) years is a common replacement lifespan for virtual server hardware.
The likelihood of server failure increases based on the length of time in service, and the
current server cluster has experienced two (2) hardware failures in the last year,
indicators of the potential for a major failure.
Another factor in the proper functioning of a virtual server cluster is the Operating
System (OS) software. The server software is two (2) major OS versions behind the
latest version and is also due to be upgraded. Newer versions of the Windows Server
HyperV software have several advantages in storage management, virtual networking
and the management console that would be beneficial to service delivery and ongoing
1
maintenance. Because the City maintains Software Assurance licensing, there is no
cost to upgrade the OS software.
The best time to perform an OS upgrade is in conjunction with a hardware upgrade.
This type of upgrade is referred to as a parallel upgrade, during which the current virtual
server cluster remains in production while the new virtual server cluster is brought on-
line and configured. Each of the 34 current virtual servers that run on the cluster are
then migrated one -by -one from the old virtual server cluster to the new virtual server
cluster. This parallel upgrade technique has a much lower risk of failure than an in-
place upgrade, but must be undertaken in conjunction with a new hardware
implementation.
Bids were received from four (4) Dell resellers for the replacement of the virtual server
cluster, and Gold Star Technology, Inc. submitted the lowest responsive bid of
$54,882.05. The City's existing IT services provider, Prosum, will complete the
engineering analysis and implementation, using the annual contingency hours that were
approved by City Council in 2015 as a part of their professional services agreement.
The decommissioned Dell R710 servers will then be repurposed as a part of the City's
Continuity of Operations Plan (COOP) emergency backup site.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative actions are available
for the City Council's consideration:
1. Direct Staff to reject the bid from Gold Star Technology, Inc. and solicit
new bids;
2. Direct Staff to cancel the virtual cluster upgrade; or,
3. Discuss and provide direction for other action.
2
,,Cor GST
Customer Info
CITY OF RANCHO PALOS VERDES
DANLANDON
30940 Hawthorne Blvd
RANCHO PALOS VERDES, CA 90275
United States
Golden Star Technology, Inc.
DBA: GST
12881 166th Street, Cerritos
CA 90703, USA
t. 800-833-0128 f. 562-345-8714
http://www.gstes.com
Bill To
CITY OF RANCHO PALOS VERDES
DAN LANDON
30940 Hawthorne Blvd
RANCHO PALOS VERDES, CA 90275
United States
Quotation
Date Expiration Date
Mar 15, 2016 Apr 14, 2016
Doc # GSTQ134838
GST Sales Rep
Joy Dohring
562-345-8776
jdohring@gstes.com
Ship To
CITY OF RANCHO PALOS VERDES
DAN LANDON
30940 Hawthorne Blvd
RANCHO PALOS VERDES, CA 90275
United States
Phone Phone
Phone
Fax
Fax
Fax
P.O. Number erms Nff
hip Via
Carrier Account #
Net 30
Item
=11"r
W'MM10PWart #
I Qty I
Tax
U. Price
I
To
1
PowerEdge R630 Server
DELL 725893812
3
Y
$16,783.50
$50,350.50
2
PowerEdge R630 Server (210-ACXS)
3
N
$0.00
$0.00
3
PowerEdge R630 Motherboard (329-BCIY)
3
N
$0.00
$0.00
4
Dell Hardware Limited Warranty Plus On Site Service
3
N
$0.00
$0.00
(976-7728)
5
Mission Critical Package: 4 -Hour 7x24 On -Site Service
3
N
$0.00
$0.00
with Emergency Dispatch, 3 Year (976-7737)
6 MISSION CRITICAL PACKAGE: Enhanced Services, 3 3 N $0.00 $0.00
Year (976-7747)
7 ProSupport: 7x24 HW / SW Tech Support and 3 N $0.00 $0.00
Assistance, 3 Year (976-7752)
8 Thank you choosing Dell ProSupport. For tech support, 3 N $0.00 $0.00
visit http://www.dell.com/support or call 1-800- 945-335
(989-3439)
9 US Order (332-1286) 3 N $0.00 $0.00
Terms and Conditions
This price list is a quotation only and is not an order or offer to sell. No contract for sale will exist unless and until a purchase order has been issued by you and
accepted by Golden Star Technology ("GST'). The prices contained in this quote may not be relied upon as the price at which GST will accept an offer to
purchase products unless expressly agreed to by GST in writing. Products quoted were selected by GST based on specifications available at the time of the
quotation. Product specifications may be changed by the manufacturer without notice. It is your responsibility to verify product conformance to specifications
of any subsequent contract. All products are subject to availability from the manufacturer. For hardware products, manufacturer warranty will begin upon
physical delivery of the hardware items to the customer site or to the GST integration center. For software products, manufacturer warranty will begin upon
electronic receipt of the software license, or physical receipt of the software media to the customer site or the GST integration center.
A- Page 1 of 3
Terms and Conditions
This price list is a quotation only and is not an order or offer to sell. No contract for sale will exist unless and until a purchase order has been issued by you and
accepted by Golden Star Technology ("GST'). The prices contained in this quote may not be relied upon as the price at which GST will accept an offer to
purchase products unless expressly agreed to by GST in writing. Products quoted were selected by GST based on specifications available at the time of the
quotation. Product specifications may be changed by the manufacturer without notice. It is your responsibility to verify product conformance to specifications
of any subsequent contract. All products are subject to availability from the manufacturer. For hardware products, manufacturer warranty will begin upon
physical delivery of the hardware items to the customer site or to the GST integration center. For software products, manufacturer warranty will begin upon
electronic receipt of the software license, or physical receipt of the software media to the customer site or the GST integration center.
A-2 age 2 of 3
Item
Description
MFR
Part #
Qty
Tax
U. Price
Total
10
On -Site Installation Declined (900-9997)
3
N
$0.00
$0.00
11
PowerEdge R630 Shipping- 8 Drive Chassis (340-AKPS)
3
N
$0.00
$0.00
12
Broadcom 5719 QP 1Gb Network Interface Card, Low
3
N
$0.00
$0.00
Profile (540-BBHS)
13
Broadcom 5720 QP 1 Gb Network Daughter Card
3
N
$0.00
$0.00
(540-BBBW)
14
iDRAC8 Enterprise, integrated Dell Remote Access
3
N
$0.00
$0.00
Controller, Enterprise (385-BBHO)
15
OpenManage Essentials, Server Configuration
3
N
$0.00
$0.00
Management (634-BBWU)
16
Chassis with up to 8, 2.5" Hard Drives, 3 PCIe Slots
3
N
$0.00
$0.00
(321-BBKL)
17
Bezel up to 8 Drive Chassis (325-BB11)
3
N
$0.00
$0.00
18
Performance BIOS Settings (384-BBBL)
3
N
$0.00
$0.00
19
RAID 1 for H330/H730/H730P (2 HDDs or SSDs)
3
N
$0.00
$0.00
(780-BBJK)
20
PERC H730 Integrated RAID Controller, 1GB Cache
3
N
$0.00
$0.00
(405-AAEG)
21
Intel Xeon E5-2699 v3 2.3GHz,45M Cache,9.60GT/s
3
N
$0.00
$0.00
QPI,Turbo,HT,18C/36T (145W) Max Mem 2133MHz
(338-BFMT)
22
Upgrade to Two Intel Xeon E5-2699 v3 2.3GHz,45M
3
N
$0.00
$0.00
Cache,9.60GT/s QPI,Turbo,HT,18C/36T (145W)
(374-BBHW)
23
32GB RDIMM, 2133 MT/s, Dual Rank, x4 Data Width
24
N
$0.00
$0.00
(370-ABVW)
24
2133MT/s RDIMMs (370-ABUF)
3
N
$0.00
$0.00
25
Performance Optimized (370-AAIP)
3
N
$0.00
$0.00
26
200GB Solid State Drive SAS Mix Use MLC 12Gbps
6
N
$0.00
$0.00
2.5in Hot -plug Drive,13G (400-AEIJ)
Terms and Conditions
This price list is a quotation only and is not an order or offer to sell. No contract for sale will exist unless and until a purchase order has been issued by you and
accepted by Golden Star Technology ("GST'). The prices contained in this quote may not be relied upon as the price at which GST will accept an offer to
purchase products unless expressly agreed to by GST in writing. Products quoted were selected by GST based on specifications available at the time of the
quotation. Product specifications may be changed by the manufacturer without notice. It is your responsibility to verify product conformance to specifications
of any subsequent contract. All products are subject to availability from the manufacturer. For hardware products, manufacturer warranty will begin upon
physical delivery of the hardware items to the customer site or to the GST integration center. For software products, manufacturer warranty will begin upon
electronic receipt of the software license, or physical receipt of the software media to the customer site or the GST integration center.
A-2 age 2 of 3
Item Description MFR Part # Qty I Tax I U. Price Total
27 Electronic System Documentation and OpenManage 3 N $0.00 $0.00
DVD Kit, PowerEdge R630 (343-BBDK)
28 DVD ROM SATA Internal (429-AAQM) 3 N $0.00 $0.00
29 ReadyRails Sliding Rails With Cable Management Arm
(770-BBBL)
30 Dual, Hot -plug, Redundant Power Supply (1+1), 750W
(450-ADWS)
31 NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10
Feet (3m), Power Cord, North America (450-AALV)
32 No Operating System (619-ABVR)
33 No Media Required (421-5736)
34 DIMM Blanks for System with 2 Processors (370-ABWE)
35 160W Heatsink for PowerEdge R630 (412-AAEF)
36 160W Heatsink for PowerEdge R630 (412-AAEF)
CIT275 DELL POWER EDGE R630
Joy Dohring lInside Sales Representative
GST I Golden Star Technology, Inc.
12881 166th Street I Cerritos, CA 90703
T: 562.345.8786 1 F: 562.345.8714
jdohring@gstes.com I www.gstes.com
3 N
$0.00
$0.00
3 N
$0.00
$0.00
6 N
$0.00
$0.00
3 N
$0.00
$0.00
3 N
$0.00
$0.00
3 N
$0.00
$0.00
3 N
$0.00
$0.00
3 N
$0.00
$0.00
SubTotal $50,350.50
Taxable $50,350.50
Tax (9.00 %) $4,531.55
Shipping $0.00
Total $54,882.05
Terms and Conditions Thank you! We value your business and look forward to working with you.
This price list is a quotation only and is not an order or offer to sell. No contract for sale will exist unless and until a purchase order has been issued by you and
accepted by Golden Star Technology ("GST'). The prices contained in this quote may not be relied upon as the price at which GST will accept an offer to
purchase products unless expressly agreed to by GST in writing. Products quoted were selected by GST based on specifications available at the time of the
quotation. Product specifications may be changed by the manufacturer without notice. It is your responsibility to verify product conformance to specifications
of any subsequent contract. All products are subject to availability from the manufacturer. For hardware products, manufacturer warranty will begin upon
physical delivery of the hardware items to the customer site or to the GST integration center. For software products, manufacturer warranty will begin upon
electronic receipt of the software license, or physical receipt of the software media to the customer site or the GST integration center.
A-3 age 3 of 3