CC SR 20160315 K - PSA Design FY2014-15 Residential Street RehabRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 03/15/2016
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to award a Professional Services Agreement for the
design of the FY2014-15 Residential Street Rehabilitation Program, Areas 2 and 6.
RECOMMENDED COUNCIL ACTION:
(1) Award a contract for professional services to Sunbeam Consulting for a not -to -
exceed amount of $413,700 for civil engineering services related to the FY2014-
15 Residential Streets Rehabilitation Project, Area 2 and 6;
(2) Authorize Staff to utilize an additional 10% ($41,370) for project contingency; and,
(3) Authorize the Mayor and City Clerk to execute the agreement.
FISCAL IMPACT: Funding for the project is included in the Residential Streets
Rehabilitation Program of the FY2014-15 budget.
Amount Budgeted: $2,229,400
Additional Appropriation: N/A
Account Number(s): 330-3031-461-7300
ORIGINATED BY: Ron Dragoo, Principal Engineer
REVIEWED BY: Michael Throne, Director of Public Works
APPROVED BY: Doug Willmore, City Manager)
ATTACHED SUPPORTING DOCUMENTS:
A. Project Location Map (page A-1)
B. Professional Services Agreement- Sunbeam Consulting (page B-1)
C. Sunbeam Consulting Proposal (page C-1)
BACKGROUND AND DISCUSSION:
The FY2014-15 Infrastructure Street Improvement budget includes $2,229,400 for the
Residential Streets Rehabilitation Program. The project budget will be used to rehabilitate
the streets in two residential areas in the City, identified as Areas 2 and 6. Proposed
improvements include asphalt concrete overlay, slurry seal, asphalt patching, crack
sealing, sidewalk repairs, curb and gutter repairs, ADA ramp installation, and upgraded
signage and roadway striping. Attachment A depicts the project area.
Professional services are needed for preparation of plans, specifications, and
construction estimates. Because of the short time frame to accomplish the design,
proposals received by the City were limited. Sunbeam Consulting has submitted a
proposal to prepare the design of the Residential Rehabilitation Project, Areas 2 and 6.
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Staff supports recommending the services of Sunbeam Consultants to complete this work
because they previously prepared a design for Areas 1 and 5B. In addition to preparation
of design, Sunbeam will be providing survey services to record and re-establish survey
monuments throughout Areas 2 and 6, as required by the State of California.
Several of the project team members proposed by Sunbeam Consulting, Inc. have
worked with the City satisfactorily on several similar type projects in the past. Their work
has been professional, free of errors and omissions, and has resulted in successfully
completed projects. Staff is confident that Sunbeam Consulting, Inc. will deliver the
project plans, specifications, and cost estimate on time and within budget.
The FY2014-15 Residential Streets Rehabilitation Project will be funded by the General
Fund. The budget appropriation for this project is $2.2M and is included in the Residential
Streets Rehabilitation Program of the FY2014-15 budget. Completion of the design and
construction of this project will help to maintain the City's roadways' rating of "good to
very good" condition, per the latest Pavement Management Report. The City Attorney
has reviewed and approved the proposed Professional Services Agreement.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative actions are available for
the City Council's consideration:
1. Reject Sunbeam Consultant's proposal, and direct Staff to re -solicit a new
design proposal. This alternative could potentially delay the design effort,
and may result in increased costs and delays to the overall construction
timeline.
2
Attachment A
Project Location Map
A-1
Attachment A - Project Location Map
Pavement Zones
Legend
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Rry6e Streets
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A-2
Attachment 6
Professional Services Agreement
Sunbeam Consulting
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CONTRACT SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
SUNBEAM CONSULTING
for
Professional Engineering Design Services for the Residential Streets Rehabilitation Project,
Areas 2 and 6
0
AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
SUNBEAM CONSULTING
THIS AGREEMENT FOR CONTRACT SERVICES (herein "Agreement") is made and entered
into this 15`h day of March, 2016 by and between the City of Rancho Palos Verdes, a California
municipal corporation ("City") and Sunbeam Consulting ("Consultant"). City and Consultant are
sometimes hereinafter individually referred to as "Party" and hereinafter collectively referred to as the
"Parties".
RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the
performance of the services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal or bid for the performance of the services
defined and described particularly in Article 1 of this Agreement, was selected by the City to perform
those services.
C. Pursuant to the City of Rancho Palos Verdes' Municipal Code, City has authority to
enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of those
services defined and described particularly in Article 1 of this Agreement and desire that the terms of that
performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties
and contained herein and other consideration, the value and adequacy of which are hereby acknowledged,
the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall provide
those services specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated
herein by this reference, which may be referred to herein as the "services" or "work" hereunder. As a
material inducement to the City entering into this Agreement, Consultant represents and warrants that it
has the qualifications, experience, and facilities necessary to properly perform the services required
under this Agreement in a thorough, competent, and professional manner, and is experienced in
performing the work and services contemplated herein. Consultant shall at all times faithfully,
competently and to the best of its ability, experience and talent, perform all services described herein.
Consultant covenants that it shall follow the highest professional standards in performing the work and
services required hereunder and that all materials will be both of good quality as well as fit for the
purpose intended. For purposes of this Agreement, the phrase "highest professional standards" shall
mean those standards of practice recognized by one or more first-class firms performing similar work
under similar circumstances.
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1.2 Consultant's Proposal.
The Scope of Service shall include the Consultant's scope of work or bid which shall be
incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency
between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in
accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal,
State or local governmental entity having jurisdiction in effect at the time service is rendered.
1.4 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may
be required by law for the performance of the services required by this Agreement. Consultant shall have
the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest,
which may be imposed by law and arise from or are necessary for the Consultant's performance of the
services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers,
employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied,
assessed or imposed against City hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated
and considered the scope of services to be performed, (ii) has carefully considered how the services
should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement. If the services involve work upon any site, Consultant
warrants that Consultant has or will investigate the site and is or will be fully acquainted with the
conditions there existing, prior to commencement of services hereunder. Should the Consultant discover
any latent or unknown conditions, which will materially affect the performance of the services hereunder,
Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's
risk until written instructions are received from the Contract Officer.
1.6 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to furnish
continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or
other components thereof to prevent losses or damages, and shall be responsible for all such damages, to
persons or property, until acceptance of the work by City, except such losses or damages as may be
caused by City's own negligence.
1.7 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective obligations
under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all
documents and take all actions as may be reasonably necessary to carry out the purposes of this
Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.
1.8 Additional Services.
City shall have the right at any time during the performance of the services, without invalidating
this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by
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altering, adding to or deducting from said work. No such extra work may be undertaken unless a written
order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i)
the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement,
which said adjustments are subject to the written approval of the Consultant. Any increase in
compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the
time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any
greater increases, taken either separately or cumulatively, must be approved by the City Council. It is
expressly understood by Consultant that the provisions of this Section shall not apply to services
specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk
that the services to be provided pursuant to the Scope of Services may be more costly or time consuming
than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.
City may in its sole and absolute discretion have similar work done by other contractors. No claims for
an increase in the Contract Sum or time for performance shall be valid unless the procedures established
in this Section are followed.
1.9 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof are set
forth in the "Special Requirements" attached hereto as Exhibit `B" and incorporated herein by this
reference. In the event of a conflict between the provisions of Exhibit `B" and any other provisions of
this Agreement, the provisions of Exhibit `B" shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts
specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by
this reference. The total compensation, including reimbursement for actual expenses, shall not exceed
four hundred thirteen thousand, and seven hundred dollars ($ 413,700) (the "Contract Sum"), unless
additional compensation is approved pursuant to Section 1.8.
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services, less contract
retention; (iii) payment for time and materials based upon the Consultant's rates as specified in the
Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub
tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other
methods as may be specified in the Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance,
or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if
specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant
at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the
work with City is a critical component of the services. If Consultant is required to attend additional
meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation
for attending said meetings.
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2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed and
expenses incurred during the preceding month in a form approved by City's Director of Finance. By
submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all
provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by
the following categories: labor (by sub -category), travel, materials, equipment, supplies, and sub-
contractor contracts. Sub -contractor charges shall also be detailed by such categories. Consultant shall
not invoice City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine whether
the work performed and expenses incurred are in compliance with the provisions of this Agreement.
Except as to any charges for work performed or expenses incurred by Consultant which are disputed by
City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within
forty-five (45) days of receipt of Consultant's correct and undisputed invoice; however, Consultant
acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment
will occur within this time period. In the event any charges or expenses are disputed by City, the original
invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by
City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies
provided herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to
waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a written
notice to proceed and shall perform all services within the time period(s) established in the "Schedule of
Performance" attached hereto as Exhibit "D" and incorporated herein by this reference. When requested
by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be
approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days
cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the services
rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes
beyond the control and without the fault or negligence of the Consultant, including, but not restricted to,
acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics,
quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental
agency, including the City, if the Consultant shall within ten (10) days of the commencement of such
delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall
ascertain the facts and the extent of delay, and extend the time for performing the services for the period
of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The
Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. In no
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event shall Consultant be entitled to recover damages against the City for any delay in the performance of
this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to
this Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall
continue in full force and effect until completion of the services but not exceeding one (1) years from the
date hereof, except as otherwise provided in the Schedule of Performance (Exhibit "D").
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant ("Principals") are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the work
specified herein and make all decisions in connection therewith:
Charles Stephan Vice President
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the
foregoing principals shall be responsible during the term of this Agreement for directing all activities of
Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of
Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of
the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may
their responsibilities be substantially reduced by Consultant without the express written approval of City.
Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this
Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of
Consultant's staff and subcontractors, if any, assigned to perform the services required under this
Agreement. Consultant shall notify City of any changes in Consultant's staff and subcontractors, if any,
assigned to perform the services required under this Agreement, prior to and during any such
performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or
liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority
is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.
Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's
officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither
Consultant, nor any of Consultant's officers, employees or agents, shall obtain any rights to retirement,
health care or any other benefits which may otherwise accrue to City's employees. Consultant expressly
waives any claim Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Ron Dragoo, Principal Engineer or Michael Throne, Director of
Public Works or such person as may be designated by the City Manager. It shall be the Consultant's
responsibility to assure that the Contract Officer is kept informed of the progress of the performance of
the services and the Consultant shall refer any decisions which must be made by City to the Contract
Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the
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approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the
City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of
this Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode or means
by which Consultant, its agents or employees, perform the services required herein, except as otherwise
set forth herein. City shall have no voice in the selection, discharge, supervision or control of
Consultant's employees, servants, representatives or agents, or in fixing their number, compensation or
hours of service. Consultant shall perform all services required herein as an independent contractor of
City and shall remain at all times as to City a wholly independent contractor with only such obligations
as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any
of its agents or employees are agents or employees of City. City shall not in any way or for any purpose
become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a
member of any joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and employees
were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not
contract with any other entity to perform in whole or in part the services required hereunder without the
express written approval of the City. In addition, neither this Agreement nor any interest herein may be
transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether
for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted
hereunder shall include the transfer to any person or group of persons acting in concert of more than
twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into
account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy
proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any
surety of Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Covera.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and content
satisfactory to City, during the entire term of this Agreement including any extension thereof, the
following policies of insurance which shall cover all elected and appointed officers, employees and
agents of City:
(a) Commercial General Liability Insurance (Occurrence Form CG0001 or
equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for
bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not
less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate
limit shall be twice the occurrence limit.
(b) Worker's Compensation Insurance. A policy of worker's compensation
insurance in such amount as will fully comply with the laws of the State of California and which shall
indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising
from any injuries or occupational diseases occurring to any worker employed by or any persons retained
by the Consultant in the course of carrying out the work or services contemplated in this Agreement.
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(c) Automotive Insurance (Form CA 0001 (Ed 1/87)including"any auto" and
endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written
on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said
policy shall include coverage for owned, non -owned, leased, hired cars and any automobile.
(d) Professional Liability. Professional liability insurance appropriate to the
Consultant's profession. This coverage may be written on a "claims made" basis, and must include
coverage for contractual liability. The professional liability insurance required by this Agreement must
be endorsed to be applicable to claims based upon, arising out of or related to services performed under
this Agreement. The insurance must be maintained for at least 5 consecutive years following the
completion of Consultant's services or the termination of this Agreement. During this additional 5 -year
period, Consultant shall annually and upon request of the City submit written evidence of this continuous
coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each subcontractor. All
coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required in the
Special Requirements in Exhibit `B".
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City, its
elected and appointed officers, employees and agents as additional insureds and any insurance
maintained by City or its officers, employees or agents may apply in excess of, and not contribute with
Consultant's insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution
it may have against the City, its officers, employees and agents and their respective insurers. Moreover,
the insurance policy must specify that where the primary insured does not satisfy the self-insured
retention, any additional insured may satisfy the self-insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or
cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by
certified mail return receipt requested to the City. In the event any of said policies of insurance are
cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in
conformance with Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Consultant has provided the
City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance
binders evidencing the above insurance coverages and said Certificates of Insurance or binders are
approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to
all required insurance policies at any time. Any failure to comply with the reporting or other provisions
of the policies including breaches or warranties shall not affect coverage provided to City.
All certificates shall name the City as additional insured (providing the appropriate endorsement)
and shall conform to the following "cancellation" notice:
CANCELLATION:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATED THEREOF, THE ISSUING COMPANY SHALL MAIL THIRTY (30) -
DAY ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER NAMED HEREIN.
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[to be initialed]
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents and
volunteers are to be covered as additional insureds as respects: liability arising out of activities
Consultant performs; products and completed operations of Consultant; premises owned, occupied or
used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage
shall contain no special limitations on the scope of protection afforded to City, and their respective
elected and appointed officers, officials, employees or volunteers. Consultant's insurance shall apply
separately to each insured against whom claim is made or suit is brought, except with respect to the limits
of the insurer's liability.
Any deductibles or self-insured retentions must be declared to and approved by City. At the
option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as
respects City or its respective elected or appointed officers, officials, employees and volunteers or the
Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim
administration, defense expenses and claims. The Consultant agrees that the requirement to provide
insurance shall not be construed as limiting in any way the extent to which the Consultant may be held
responsible for the payment of damages to any persons or property resulting from the Consultant's
activities or the activities of any person or persons for which the Consultant is otherwise responsible nor
shall it limit the Consultant's indemnification liabilities as provided in Section 5.3.
In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5
of this Agreement, the contract between the Consultant and such subcontractor shall require the
subcontractor to maintain the same policies of insurance that the Consultant is required to maintain
pursuant to Section 5. 1, and such certificates and endorsements shall be provided to City.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless
the City, its officers, employees and agents ("Indemnified Parties") against, and will hold and save them
and each of them harmless from, any and all actions, either judicial, administrative, arbitration or
regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions
or liabilities whether actual or threatened (herein "claims or liabilities") that may be asserted or claimed
by any person, firm or entity arising out of or in connection with the negligent performance of the work,
operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or
invitees, or any individual or entity for which Consultant is legally liable ("indemnitors"), or arising from
Consultant's or indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors'
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said
claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred
in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection with the
negligent performance of or failure to perform such work, operations or activities of Consultant
hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless
therefrom;
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(c) In the event the City, its officers, agents or employees is made a party to any
action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out
of or in connection with the negligent performance of or failure to perform the work, operation or
activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees,
any and all costs and expenses incurred by the City, its officers, agents or employees in such action or
proceeding, including but not limited to, legal costs and attorneys' fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails
to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City
to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes
claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful
misconduct of Consultant in the performance of professional services hereunder. The provisions of this
Section do not apply to claims or liabilities occurring as a result of City's sole negligence or willful acts
or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in
part from City's negligence, except that design professionals' indemnity hereunder shall be limited to
claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design
professional. The indemnity obligation shall be binding on successors and assigns of Consultant and
shall survive termination of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies qualified
to do business in California, rated "A" or better in the most recent edition of Best Rating Guide, The Key
Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better,
unless such requirements are waived by the Risk Manager of the City ("Risk Manager") due to unique
circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk
manager determines that the work or services to be performed under this Agreement creates an increased
or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance
policies may be changed accordingly upon receipt of written notice from the Risk Manager.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts,
invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements
charged to City and services performed hereunder (the "books and records"), as shall be necessary to
perform the services required by this Agreement and enable the Contract Officer to evaluate the
performance of such services. Any and all such documents shall be maintained in accordance with
generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall
have full and free access to such books and records at all times during normal business hours of City,
including the right to inspect, copy, audit and make records and transcripts from such records. Such
records shall be maintained for a period of three (3) years following completion of the services
hereunder, and the City shall have access to such records in the event any audit is required. In the event
of dissolution of Consultant's business, custody of the books and records may be given to City, and
access shall be provided by Consultant's successor in interest. Notwithstanding the above, the Consultant
shall fully cooperate with the City in providing access to the books and records if a public records request
is made and disclosure is required by law including but not limited to the California Public Records Act.
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6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports concerning
the performance of the services required by this Agreement as the Contract Officer shall require.
Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to
be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes
aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease
the cost of the work or services contemplated herein or, if Consultant is providing design services, the
cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact,
circumstance, technique or event and the estimated increased or decreased cost related thereto and, if
Consultant is providing design services, the estimated increased or decreased cost estimate for the project
being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer
files, reports, records, documents and other materials (the "documents and materials") prepared by
Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the
property of City and shall be delivered to City upon request of the Contract Officer or upon the
termination of this Agreement, and Consultant shall have no claim for further employment or additional
compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment
of the documents and materials hereunder. Any use, reuse or assignment of such completed documents
for other projects and/or use of uncompleted documents without specific written authorization by the
Consultant will be at the City's sole risk and without liability to Consultant, and Consultant's guarantee
and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such
documents for its own use. Consultant shall have the right to use the concepts embodied therein. All
subcontractors shall provide for assignment to City of any documents or materials prepared by them, and
in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages
resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify
as "works made for hire" as defined in 17 U.S.C. § 101, such documents and materials are hereby
deemed "works made for hire" for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the public
domain or already known to Consultant. Consultant shall not release or disclose any such information or
work product to persons or entities other than City without prior written authorization from the Contract
Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City Attorney,
voluntarily provide documents, declarations, letters of support, testimony at depositions, response to
interrogatories or other information concerning the work performed under this Agreement. Response to a
subpoena or court order shall not be considered 'voluntary" provided Consultant gives City notice of
such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City shall
have the right to reimbursement and indemnity from Consultant for any damages, costs and fees,
including attorneys fees, caused by or incurred as a result of Consultant's conduct.
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(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other discovery request,
court order or subpoena from any party regarding this Agreement and the work performed there under.
City retains the right, but has no obligation, to represent Consultant or be present at any deposition,
hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with
the opportunity to review any response to discovery requests provided by Consultant. However, this
right to review any such response does not imply or mean the right by City to control, direct, or rewrite
said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted
in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in
such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in
the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in
the Central District of California, in the County of Los Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall not
have any obligation or duty to continue compensating Consultant for any work performed after the date
of default. Instead, the City may give notice to Consultant of the default and the reasons for the default.
The notice shall include the timeframe in which Consultant may cure the default. This timeframe is
presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant.
During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the
default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole
discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant
does not cure the default, the City may take necessary steps to terminate this Agreement under this
Article. Any failure on the part of the City to give notice of the Consultant's default shall not be deemed
to result in a waiver of the City's legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or
not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or
which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and
(ii) all amounts for which City may be liable to third parties, by reason of Consultant's acts or omissions
in performing or failing to perform Consultant's obligation under this Agreement. In the event that any
claim is made by a third party, the amount or validity of which is disputed by Consultant, or any
indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from
any payment due, without liability for interest because of such withholding, an amount sufficient to cover
such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect
the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
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7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement
shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any
breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a
waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of
any work or services by Consultant shall not constitute a waiver of any of the provisions of this
Agreement. No delay or omission in the exercise of any right or remedy by a non -defaulting party on any
default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any
default must be in writing and shall not be a waiver of any other default concerning the same or any other
provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement,
the rights and remedies of the parties are cumulative and the exercise by either party of one or more of
such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other
rights or remedies for the same default or any other default by the other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in equity,
to cure, correct or remedy any default, to recover damages for any default, to compel specific
performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy
consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein,
Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et.
seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided in the
following Section for termination for cause. The City reserves the right to terminate this Contract at any
time, with or without cause, upon thirty (30) days' written notice to Consultant, except that where
termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be
determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this
Contract at any time, with or without cause, upon sixty (60) days' written notice to City, except that
where termination is due to the fault of the City, the period of notice may be such shorter time as the
Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately
cease all services hereunder except such as may be specifically approved by the Contract Officer. Except
where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all
services rendered prior to the effective date of the notice of termination and for any services authorized
by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be
approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has
initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of
the work product actually produced hereunder. In the event of termination without cause pursuant to this
Section, the terminating party need not provide the non -terminating party with the opportunity to cure
pursuant to Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this
Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and
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prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the
extent that the total cost for completion of the services required hereunder exceeds the compensation
herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City
may withhold any payments to the Consultant for the purpose of set-off or partial payment of the
amounts owed the City as previously stated.
7.9 Attorneys' Fees.
If either party to this Agreement is required to initiate or defend or made a party to any action or
proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding,
in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to
reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a
party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such
action, taking depositions and discovery and all other necessary costs the court allows which are incurred
in such litigation. All such fees shall be deemed to have accrued on commencement of such action and
shall be enforceable whether or not such action is prosecuted to judgment.
ARTICLE S. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non -liability, o�ty Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any successor
in interest, in the event of any default or breach by the City or for any amount which may become due to
the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire
any interest, directly or indirectly, which would conflict in any manner with the interests of City or which
would in any way hinder Consultant's performance of services under this Agreement. Consultant further
covenants that in the performance of this Agreement, no person having any such interest shall be
employed by it as an officer, employee, agent or subcontractor without the express written consent of the
Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any
conflicts of interest with the interests of City in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in this
Agreement nor shall any such officer or employee participate in any decision relating to the Agreement
which affects her/his financial interest or the financial interest of any corporation, partnership or
association in which (s)he is, directly or indirectly, interested, in violation of any State statute or
regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party
any money or other consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming
under or through them, that there shall be no discrimination against or segregation of, any person or
group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status,
national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall
take affirmative action to insure that applicants are employed and that employees are treated during
employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital
status, national origin, ancestry or other protected class.
8.4 Unauthorized Aliens.
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Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith,
shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized
aliens for the performance of work and/or services covered by this Agreement, and should any liability or
sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and
shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all
costs, including attorneys' fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party
desires or is required to give to the other party or any other person shall be in writing and either served
personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the
attention of the Contract Officer (with her/his name and City title), City of Rancho Palos Verdes, 30940
Hawthorne Blvd., California 90275 and in the case of the Consultant, to the person(s) at the address
designated on the execution page of this Agreement. Either party may change its address by notifying the
other party of the change of address in writing. Notice shall be deemed communicated at the time
personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this
Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the language
used and shall not be construed for or against either party by reason of the authorship of this Agreement
or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements between
the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all
previous negotiations, arrangements, agreements and understandings, if any, between the parties, and
none shall be used to interpret this Agreement. No amendment to or modification of this Agreement
shall be valid unless made in writing and approved by the Consultant and by the City Council. The
parties agree that this requirement for written modifications cannot be waived and that any attempted
waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections
contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a
court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining
phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as
severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid
provision is so material that its invalidity deprives either party of the basic benefit of their bargain or
renders this Agreement meaningless.
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9.6 Warran1y & Representation of Non -Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this
Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this
Agreement which may affect his/her financial interest or the financial interest of any corporation,
partnership, or association in which (s)he is directly or indirectly interested, or in violation of any
corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation
of any State or municipal statute or regulation. The determination of "financial interest" shall be
consistent with State law and shall not include interests found to be "remote" or "noninterests" pursuant
to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or
given, and will not pay or give, to any third party including, but not limited to, any City official, officer,
or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or
being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in
any act(s), omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City official,
officer, or employee, as a result of consequence of obtaining or being awarded any agreement.
Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in
such payment of money, consideration, or other thing of value will render this Agreement void and of no
force or effect.
Consultant's Authorized Initials
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party
is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on
behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions
of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other
Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors,
administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
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B- 17
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first -above written.
ATTEST:
, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
David J. Aleshire, City Attorney
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
, Mayor
CONSULTANT:
SUNBEAM CONSULTING
LN
Name: Alan Braatvedt
Title:
Address: 1817 Josie Avenue
Long Beach, CA 90815
Name: Charles Stephan
Title:
Address: 1817 Josie Avenue
Long Beach, CA 90815
Two corporate officer signatures required when Consultant is a corporation, with one signature
required from each of the following groups: 1) Chairman of the Board, President or any Vice
President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant
Treasurer. CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE
BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS
APPLICABLE TO CONSULTANT'S BUSINESS ENTITY.
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B- 18
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On , 2016 before me, , personally appeared , proved to me on the basis of
satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE(S)
❑
PARTNER(S) ❑ LIMITED
❑ GENERAL
❑
ATTORNEY-IN-FACT
❑
TRUSTEE(S)
❑
GUARDIAN/CONSERVATOR
❑OTHER
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
09999.0009/267880.1
DESCRIPTION OF ATTACHED DOCUMENT
TITLE OR TYPE OF DOCUMENT
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER(S) OTHER THAN NAMED ABOVE
AMR
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On , 2016 before me, , personally appeared , proved to me on the basis of
satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and
correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
❑ INDIVIDUAL
DESCRIPTION OF ATTACHED DOCUMENT
❑ CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL
NUMBER OF PAGES
❑ ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
❑ OTHER
DATE OF DOCUMENT
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
SIGNER(S) OTHER THAN NAMED ABOVE
EXHIBIT "A"
Project Scope
I. FIELD INVENTORY/ PAVEMENT ANALYSIS
A field investigation shall be conducted, to review the condition of residential streets in
areas 2 and 6, and compared to the Citywide Pavement Management Report and the
recommended PCC and AC Replacement List. A final recommendation will be given as to
the preferred method of rehabilitation and scope of repairs. The Design Consultant shall
deliver a written report of findings and recommendations for construction.
Site Evaluation
Perform a field inspection of areas 2 and 6 to:
■ Verify record drawings and other data
• Evaluate and confirm areas of structural damage to existing AC pavement needing
either localized repair/reconstruction or overlay.
■ Evaluate and confirm damaged curb and gutter, cross -gutters, sidewalk/curb ramps
and driveways to be replaced or constructed, including curb drains and gutter
replacement work. Note damage caused by tree root intrusion.
• Identify existing asphalt sidewalks and curbs to be replaced with standard concrete
sidewalks and curb & gutter.
■ Evaluate conformance to current Americans with Disabilities Act (ADA)
requirements, including curb access ramps at intersections and crossings.
■ Record location of existing obstructions such as signs, sign posts, traffic signal loop
detectors, striping markings. Verify that each meets current MUTCD standards.
■ Create a photo log of key project areas.
II. PRELIMINARY DESIGN
Project Kick -Off Meeting
Consultant will attend a kick-off meeting at the City and prepare a meeting agenda. The
agenda should include:
■ Lines of communication between the City, consultant, utility agencies and other
agencies involved in the project.
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■ Discuss the project requirements, scope of work and schedule.
Consultant shall prepare and distribute meeting minutes with any action items.
Research/Review of Available Data
Consultant will research and obtain all relevant data as a reference to prepare the
preliminary and final PS&E. Data may include, but is not limited to, State, County, City,
utility and other records/documents, topographic data maps, record drawings, pavement
management system report, survey centerline and private property monument data and
other pertinent information. Consultant will prepare a table summarizing the obtained
data and submit a copy to the City and utility agencies. The Project Team will review this
information prior to beginning preliminary design.
Utility Research and Notification
Research and obtain available existing utility records within the project limits. Compile a
Utility Notification and Response Log in a table format and include dates of notification,
persons/utility notified and responses from utility. Copies of this information will be
provided to the City. Notifications will include:
■ Prepare to Relocate Notice (if applicable)
■ Notice to Relocate (if applicable)
Utilities to be notified will include: Southern California Edison, AT&T, Verizon, GTE,
Southern California Gas, Time Warner Cable, petroleum Companies, Water, Sewer and
Storm Drain agencies.
Utility Coordination
Consultant will coordinate with the utility agencies throughout the design phase. If the
proposed improvements interfere with existing utilities, consultant will arrange for
potholing by the utility. If required, Consultant will obtain any permit that is required for
construction of the project, from any agency or utility company.
Design Plans
Consultant will prepare Base Sheets utilizing the utility research data and existing street,
storm drain, sewer and water main improvement plans. The Base Sheets will be utilized
for the design of the street rehabilitation/overlay, striping plans. The base plans will be
prepared at a 1 "=40' scale.
Consultant shall prepared plans using the latest version of AutoCAD. Linestyles will be
conventional. Text annotation will be stored in layers separate from the graphic
elements. An AutoCAD file, layering, linestyle and color specification will be provided by
the Consultant to the Client, if requested. Locations of any property lines, centerlines or
rights of ways shown on the topography shall be shown graphically from specified
Datum.
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IV.
QUANTITY CALCULATIONS AND COST ESTIMATE
Consultant shall submit preliminary quantities and construction cost estimate at the 60%
and 90% submittals. Unit prices will be based upon the most current cost information for
a recent, similar project. The final quantity/cost estimate will be based on the final
construction plans and submitted with the 100% submittal. Cost estimates shall include
a 5% contingency.
Note: The budget (design and construction) for this project is $2.2 million. The
consultant shall compare its estimated construction costs for the 60% and 90%
submittal to the available budget. If the consultant's estimated costs exceed the
available budget, the consultant shall inform the City and provide recommendations
for costs reduction or adjustment.
SURVEY MONUMENTATION PRESERVATION
Consultant or its subcontractor will perform a survey to develop a comprehensive search
and database of existing survey monuments located within the project limits that may be
affected by the proposed work. The survey shall be in conformance with the State Land
Surveyors Act and be performed under the direct supervision of a CA Registered Land
Surveyor. Consultant shall use California State Plane Coordinate System, NAD83, Zone
V, US Survey Feet. Tasks include:
1 Establish horizontal and vertical survey and construction control for the complete
length of the project.
2 Perform survey, as required, and may include, but not be limited to:
Identify, in the survey, any monuments and/or centerline ties, including those
on tops of curbs, sidewalk or in the parkway.
3 Consultant will sign, date and submit all original survey notes to the City within
15 working days after the completion of the survey.
Consultant shall provide traffic control as required during survey operations. Lane
closures shall be in accordance with MUTCD standards and the MUTCD 2012
California Supplement.
CONSTRUCTION PROJECT PHASING
Consultant shall provide a pavement evaluation/analysis report. Consultant will review
the report and discuss the recommended pavement rehabilitation schedule alternatives
with the City. This will include the following:
• Assess data and evaluate methods for rehabilitation.
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• Prepare value engineering spreadsheets with cost breakdowns for 3
phases:
o PCC- Concrete, curb, gutter, sidewalk and driveway
repairs, ramps, tree removals, pavement repairs.
o AC- Overlay and slurry seal work, striping and markings,
loop detectors, utility adjustment
o Sign Replacement alternatives
• Present and discuss recommendations with City.
• After concurrence by the City, the final limits of removal will be shown on
the plans.
V. FINAL DESIGN
60% & 90% Plan Submittal
All plan types will be in conformance with City of Rancho Palos Verdes format, the
latest applicable design/drafting standards and shall incorporate the City of Rancho
Palos Verdes Title block. The Public Works Department Title Block shall be used on
all plan sheets.
Consultant will prepare and submit plans to the City and utility agencies at 60% and
90% completion. Plans shall be on 24" x 36" sheets, unless otherwise required for
utility agencies. Type shall be blacklined bond paper. Consultant shall submit two (2)
sets of plans to the City for each submittal.
The following is a listing of plan sheets with corresponding scale to be used as
determined by the City.
PLAN
SCALE
Title Sheet
Varies
Construction Notes and Details
1" = 10', Varies
Typical Cross Sections
Varies
Roadway Rehabilitation Plan and Profile
1" = 40' H
1"=4'V
Sign and Pavement Delineation Plans
1" = 40' H
Title Sheet will include project title, project number, sheet index, best Management
Practices notes, vicinity map, general notes, benchmark with basis of coordinates,
dig alert information and legend of symbols.
Detail Sheets will include relevant plan details and information that is in addition to
referenced Standard Plans, and Typical Sections. A detail of the curb ramp
alternatives and pay limits to be provided.
Construction Notes and Details will include a construction note index, list of utility
companies with contact name and telephone number, list of standard plans grouped
by agency (i.e. SPPWC, City of Rancho Palos Verdes, Caltrans, etc) and
construction details. Multiple sheets may be required.
Typical Cross Sections, when necessary, will show right-of-way lines, dimensions
between curbs, existing pavement surface and curb/gutter, existing roadbed,
proposed improvements and grading/crossfall slope. Pavement cross falls should be
kept at 2% optimal; however, cross falls may vary from 1 % to 5% as needed for
grade and to minimize reconstruction. Construction notes related to proposed
improvements shall be included on this sheet. Cross sections will be discussed with
the City at the 60% submittal to identify potential problems.
Roadway Rehabilitation Plan and Profile for streets requiring extensive
reconstruction work will show all existing improvements, as shown on the Base
sheets and all existing underground utilities (sewer, water, gas mains and
associated laterals, storm drains, catch basins and laterals, manhole and valve
covers, meter boxes etc). Proposed work will indicate limits of removals and
replacements and cold planing limits, street overlay and rehabilitation areas,
adjustment of manholes, vaults and valves to grade. Plans also shall indicate
removal/replacement of curbs, gutters, sidewalks, access ramps, driveways, bus
pads, cross gutters, parkway/curb drains and protection of existing facilities.
Consultant shall consider and determine the need and location for the preservation
of existing control monumentation and the placement of new control monumentation.
At a minimum, each sheet shall contain a north arrow, scale, construction notes for
all improvements on the sheet.
Striping and Signing plans will be prepared for streets within the proposed street
improvement limits. The plans shall be segmented to minimize the number of plan
sheets.
The plans will be prepared in accordance to City standards and design criteria and
Caltrans "Traffic Manual" and Standard Plans and Specifications (latest edition).
Plans will provide for at least 200 feet of transition for each leg of the intersecting
streets.
Plans will show proposed signs; and proposed pavement delineation, house
numbers for curb address markings, and pavement legends/arrows within the
B -25
project limits. Consultant shall include those areas on intersecting side streets that
are within the project limits. Centerline stationing shall be shown on the plans.
Project Specifications
Consultant will use the city's standard "boiler plate" specifications and prepare the
Special Provisions portion of the Construction Specifications and Contract
Documents suitable for bidding and awarding of the Contract. These special
provisions will be incorporated into the City's standard construction document
package. Consultant will prepare the Bid schedule.
100% Submittal of Plans & Profiles, Specifications/Special Provisions, Quantities
and Cost Estimate
The 100% submittal will include two (2) complete sets of: all plans,
specifications/special provisions and quantities/cost estimate for final review.
Minimal corrections may not be needed, but should be expected. Plans shall be on
24" x 36" sheets. Type may be blacklined bond paper.
Final Submittal
Upon City approval of the 100% plans/profile submittal, consultant will submit a
complete set of stamped/signed (CA Registered Civil Engineer) original plans on
mylar, an unbound set of stamped/signed specifications/special provisions and a
quantities/cost estimate. The consultant will also submit an electronic copy of all
final AutoCAD drawings (with x -refs and plot configuration files),
specifications/special provisions and quantities/cost estimate on a CD-ROM.
MAW
EXHIBIT "B"
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
None.
B-27
EXHIBIT "C"
SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:
ftem
Amount
commenu
Field Investigation/ Pavement Analysis
$ 14,50(1
Inventory all existing street signs; upgrade
signs as needed per MUTCD requirements
9,500
Inventory all existing striping and markings;
upgrade per MUTED requirements
$ 4,7SO
Item 1 -Civil Design Services
(a) obtain and :Review Existing Record
Data; Provide Utility Notices
$ 4,250
(b) Prepare Construction Plans
14,750
(c) Prepare Engineer's Estimates
T,500
(d) Prepare Technical specifications and
Special Provisions
$ 3,750
(e) Attend Pre -construction Meeting(s)
350
(9 Final Deliverables & A4s Builts
$ 1,500
(f;) Project Schedule
$ 350
(h) Project Surveying (NOTE: This
proposed fee is an estimate and should
be considered as an allowance only)
330,000
*Surveying provided by KDM
Meridian far an estimated 450
monuments (300 surface, 150
buried)
TOTAL
$ 385,70[]
Alternate Option #1: Reviewer and provide
current design specifications for all curb
access ramps in the project area 78,500
Rurenstruttion -,4s-Needed
Additve cost for �' an & Profile Sheets at 1'=40' Stale is $8,500 per sheet
'Surveying Breakdown of Estimated Costs
A. Existing Surface Monument 650 per each
R. Existing Buried Monument 900 per each
A- Existing Surface Monuments (est, 300 ea @ $6SO) $195,000
R. Existing 8uried Monuments jest. 150 ea @ 9W) $135,000
INVU1171WiM
SCHEDULE OF PERFORMANCE
Consultant shall perform all Services timely in accordance with the schedule to
be developed by Consultant and subject to the written approval of the Contract
Officer and the City Attorney's office.
Il. Consultant shall deliver the following tangible work products to the City by the
following dates.
o PCC and AC repair plans and specifications — expected delivery — 5 weeks after
`Notice to Proceed' (NTP) has been issued.
o Pavement rehabilitation plans and specifications — expected delivery — 8 weeks
after NTP
o Sign Replacement plans and specifications — expected delivery — 10 weeks after
NTP
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
Attachment C
Proposal
Sunbeam Consulting
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C O N S U L T I N G
March 1, 2016
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
Attention: Ron Dragoo
RE: Engineering Design Services for the City of Rancho Palos Verdes
Residential Streets Rehabilitation Project, Areas 2 and 6
Dear Mr. Dragoo:
Sunbeam Consulting
1817 Josie Avenue
Long Beach, California 90815
Sunbeam Consulting proposes to provide Professional Services to the City of Rancho Palos Verdes for
the Residential Streets Rehabilitation Project, Areas 2 and 6. We appreciate the consideration and
opportunity of providing these services to City of Rancho Palos Verdes.
The principals of Sunbeam Consulting have decades of experience in civil engineering design, program
management, project management, construction management, and inspection of Capital Improvement
projects. We are able to assist the City of Rancho Palos Verdes in the required capacity, and draw upon
additional resources if needed during the course of the assignment. We propose teaming with KDM
Meridian to provide the professional surveying services for this project.
Thank you for this opportunity to offer our services to the City of Rancho Palos Verdes. Should you have
questions during the selection process, please contact me at 310.525.0681.
Sincerely,
Charles Stephan
Vice President
Sunbeam Consulting
Project Management • Construction Management • Civil Engineering Design
Tel:866.714.BEAM • Fax: 310.329.1021 • www.sunbeamtech.net C — 2
\I City of Rancho Palos Verdes
Engineering Design Services for
C O N 5 U L T I N G Residential Streets Rehabilitation Project Areas 2 and 6
C O N S U L T I N G
Sunbeam Technologies, Inc., doing business as Sunbeam
Consulting, provides civil engineering, capital improvement
project management, construction management and
inspection services to public agencies and private sectors in
addition to our founding energy related services. Sunbeam
Technologies, Inc. was established in 2008 to provide
engineering design, management, and contracting services to
public agencies, business, and private clients. Sunbeam's
senior management offers decades of experience on public
infrastructure and building projects with Southern California
agencies.
Civil Engineering
Project Management
Construction Management & Observation
Staff Assistance
NPDES Program Implementation
ADA Assessment & Improvements
Plan Checking
Highway & Infrastructure Design
Storm Drainage & Design
Signing and Striping Plans
Parking Design & Analysis
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�\ City of Rancho Palos Verdes
Engineering Design Services for
C O N 5 U L T I N G Residential Streets Rehabilitation Project Areas 2 and 6
SCOPE OF WORK
Project Understanding
The City of Rancho Palos Verdes plans to construct pavement rehabilitation, concrete curb, gutter,
sidewalk, curb ramp and driveway repairs, and signing, striping and marking improvements on various
residential streets in the City; namely, Road Districts 2 and 6. We have included for complete survey
monumentation services as required by state regulations, including preliminary record research, field
investigation, tie -outs, reestablishment after construction, and final recording.
Area 2
Area 6
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City of Rancho Palos Verdes
BE=Engineering Design Services for
r N Residential Streets Rehabilitation Project Areas 2 and 6
Project Commencement
Sunbeam Consulting will meet with City staff to review the project scope of work in detail, finalize
document formats, and review the project schedule. Sunbeam will review existing City and utility
records, including street improvement, traffic, and storm drain plans, base maps, GIS data, and tax
assessor maps. We will establish coordination with the City's designated representative for field
investigation and design questions and commence work immediately upon approval. We will begin work
as soon as practicable to meet the City's design completion date for this project. We will attend
meetings with the City throughout the design effort.
Field Inventory and Pavement Analysis
We note that a preliminary analysis of existing concrete and asphalt pavement deficiencies has already
been completed. Sunbeam Consulting will conduct a field investigation and review of this data, and
inventory existing and proposed improvements throughout the project areas. We will coordinate with
City staff during the field work to discuss and clarify the intent and budget for construction. We will
discuss our field findings with the City, review the various alternatives available for construction
improvements and rehabilitation, and based upon these discussions, provide a written report of
recommendations for design. Our field investigation work will include:
➢ Evaluation of conformance to current Americans with Disabilities Act (ADA) requirements,
including curb access ramps at intersections and crossings. Note that, depending on the level of
construction work performed, federal regulations require that the project area be brought into
conformance with current ADA standards.
➢ Notation of sidewalk and driveway deficiencies including displacements, severe cracking, and
potential trip hazards.
➢ Notation of curb, gutter, and cross gutter deficiencies including displacements and ponding.
➢ Curb drains will be noted where they are included in sidewalk or curb and gutter replacement
work.
➢ Evaluation of pavement condition, including pavement and base failures, cracking, ponding and
displacement. Analysis of possible rehabilitation methods considering cost, time of construction,
and expected longevity. Recording of proposed pavement remove and replace (R&R) locations
and sizes.
➢ Notation of damage caused by tree root intrusion.
➢ Recording of other noticeable deficiencies such as sidewalk obstructions or intrusions, damaged
equipment, and broken utility covers.
➢ Notation of valves and manholes that will need to be adjusted to grade.
➢ Recording of all existing signs and sign posts, and verification that signs meet current MUTCD
requirements.
➢ Record traffic signal loop detectors.
➢ Record existing pavement striping and markings, and verify if they meet current MUTCD
standards.
All items will be noted on our field review checklist by street address, on a field map, and discreetly
marked where appropriate. Upon conclusion of the field work, or intermittently as work is completed,
we will meet with City staff to review our findings, and preliminary construction quantities and costs.
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BE= Engineering Design Services for
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Items requiring further investigation by City staff will be discussed. Areas with significant tree root
intrusion will be provided for review by the City Arborist for recommendation.
Preliminary Design
Sunbeam Consulting will meet with the City to review the findings of our field investigation, the most
recent Pavement Management Program pavement analysis, and discuss the various pavement
rehabilitation alternatives available. We will discuss the various factors including construction cost, time
of construction, finished appearance, inconvenience during construction, and expected longevity. We
expect to consider the various slurry seal products (Type I, Type II, and latex rubber content);
microsurface; conventional and rubber asphalt concrete overlays; full depth asphalt concrete; and
related application rates and material specifications.
Sunbeam Consulting will develop the preliminary design plans based upon the provided electronic base
map, field investigation, and project review with the City. Except for streets requiring complete or
extensive reconstruction, the street construction plans will be depicted in plan view at a scale of 1"=40',
or as necessary for clarity [Note: Depending on the final scope of work, a less detailed plan scale may be
more appropriate for depiction of the project as whole. We will review the best layout options for the
project with City staff during the design effort]. Construction limits will be hatched to depict the
pavement rehabilitation method, and will include R&R locations, and tables showing concrete
construction work. Addresses will be shown for each lot for reference. Striping and signing plans will
include work related to street signs and posts, pavement striping, markings, raised pavement markers,
and traffic signal loop detectors. Detailed striping plans will be provided as needed for clarity. The
preliminary design will be submitted to the City, along with the preliminary cost estimate for
consideration and review. Plans, specifications and estimate will be based on City provided "boilerplate"
and reference documents.
Sunbeam will review the recommended design alternatives with the City, and discuss cost savings
strategies, such as separating the project into two separate bids, one focused primarily on concrete
construction, followed by paving work.
Construction Project Phasing
The project will be broken into 2 or 3 distinct PS&E packages for bidding and construction purposes to
minimize project cost and schedule. Distinct phases will include:
Concrete curb, gutter, sidewalk and driveways repairs; curb ramps; tree removals; pavement
repairs
Pavement rehabilitation (overlay and slurry seal work); striping and markings; loop detectors;
adjust utilities
Sign replacements (This phase may be combined with pavement rehabilitation schedule
permitting)
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City of Rancho Palos Verdes
BE=Engineering Design Services for
Residential Streets Rehabilitation Project Areas 2 and 6
Final Design
Based upon review of the preliminary design, Sunbeam will prepare the final project Plans,
Specifications and Estimate. Plans will include the following sheets:
➢ The Title Sheet will include the project title, project number, DlgAlert information, Sheet Index,
Best Management Practices notes, Vicinity Map, Location Map, and signatures.
➢ The Index Map will provide an overview of the entire project area, with an index to the detailed
plan sheets.
➢ Detail Sheets will include relevant plan details and information that is in addition to referenced
Standard Plans, and Typical Sections. A detail of the curb ramp alternatives and pay limits will be
provided.
➢ Street Improvement plan sheets will include pavement rehabilitation limits depicted by unique
hatching/shading patterns; R&R locations; tables listing concrete work, valve and manhole
adjustments; tree, tree root locations; speed humps; and drainage notes.
➢ Striping and Signing plans will include depiction of all striping, markings, and raised pavement
markers; traffic signal loop detectors; curb paint; and Construction Notes. Work for installing
street signs and posts will be included on separate plan sheets if needed for clarity.
➢ Plan & Profile sheets will be developed for streets requiring full or extensive reconstruction
work.
➢ Show house numbers for curb address markings
The project plans will include specific references to existing pavement type. Overlay work will note
requirements for grinding and levelling course construction. Slurry and microsurface work will include
requirements for pavement preparation and crack sealing.
The construction plans will be prepared in AutoCAD format, printed and signed on 24"06" bond sheets.
Electronic files will be provided in .dwg and .pdf format. The final "As Built" plans will be printed and
signed on 24"06" mylar sheets.
Project specifications will include technical specifications and special provisions describing the
requirements for each bid item and construction requirement. Each bid item will be listed separately,
and include a description of work, material requirements, and description of payment unit and method.
The specifications will include a construction schedule, which will account for City holidays, street
sweeping, trash collection, school calendar, and special events or restrictions. The specifications will
include specific requirements for conforming to stormwater pollution protection (Note: No SWPPP I
sproposed at this time, as it is unknown if it will be required based on the scope of work. A SWPPP can
be developed prior to construction if necessary).
Specifications will be prepared with Microsoft Word, printed and signed on 8.5"x11" bond paper.
Electronic files will be provided in .doc and .pdf format.
The Engineer's Estimate will include each bid item, quantity, and estimated cost base on similar recent
construction bids. The Estimate will be prepared with Microsoft Excel, printed on 8.5"x11" bond paper.
Electronic files will be provided in .xIs and .pdf format.
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\I City of Rancho Palos Verdes
Engineering Design Services for
C O N 5 U L T I N G Residential Streets Rehabilitation Project Areas 2 and 6
Construction Phase
Sunbeam will support the City throughout the bid period as needed to answer questions, respond to
Requests for Information (RFI's), and prepare bid addenda. We can assist the City in reviewing the bids
and recommending award. We will attend the preconstruction meeting. Sunbeam will be available to
assist the City during construction if needed to respond to RFI's and answer design related questions.
Survey Monumentation
Sunbeam Consulting will work with KDM Meridian to develop a comprehensive search and database of
existing survey monuments located within the project limits, and that may be affected by the proposed
work. Findings will be provided to the City. We will discuss options for the protection or re-
establishment of monuments during and after construction, with the goal of providing the most cost
effective and legally conforming end product. All monuments that are set shall be documented and
provided to the County Surveyor for recording.
NOTE: The nature of existing monumentation is not known at this time. The extent of work necessary to
ascertain the current conditions, and the legal requirements for reestablishing survey monuments, is
estimated only, and is proposed as an allowance. The estimate may be conservative, and it is likely that
the actual cost for monumentation services may be less than noted. We are ready and willing to provide
any such necessary surveying work, and to discuss the particular details and legal requirements with City
staff. KDM's proposed scope of work includes the following:
Project Understanding
The proposed Residential Streets Rehabilitation Project will require monument preservation/perpetuation in
accordance with statutes (e.g. CAL. BPC. Code § 8771).
Per the City's RFP, it is requested that all survey monuments within the projects areas be identified, restoring any
monuments damaged or covered following construction, and filing appropriate documents with the Los Angeles
County Surveyor's office for recordation.
The existing conditions of the monuments (i.e. already buried, lost, disturbed, or at existing surface) is unknown,
making the establishment of a cost to comply with the monument preservation/perpetuation complex. It is also
not known at the time of this proposal which areas will be recommended for slurry seal, overlay, PCC ramps,
curb & gutter replacement, etc. We can only an estimate a total for these items.
The process of executing this preservation/perpetuation project begins with a complete research of record
documents and maps at the City and County offices to determine the potential position of all monuments and
references (ties).
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\I City of Rancho Palos Verdes
WAIM.Engineering Design Services for
C O N 5 U L T I N G Residential Streets Rehabilitation Project Areas 2 and 6
The majority of the proposed improvements for these project areas consists of both slurry and overlay
improvements, each of which has unique considerations. Consideration must also be given to property line
monuments on existing curb reaches that may be identified for improvements.
In the slurry reaches of the project, for an existing surface monument that is identified and of record, the project
surveyor will direct the city's contractor to place a protective cover to be removed after construction so that the
character of the existing monument is not changed. A corner record may be required dependent on the existing
ties, existing records, and the results of measurements made. Non -record monuments will be treated similarly,
but a corner record must be filed with ties to enter it into the record.
In the overlay reaches of the project, for any existing surface monument a corner record will be filed and the
original monument will be physically removed if less than 3" below the adjacent finish surface. After construction
a new monument will be set in the finished surface of construction and another corner record will be filed
describing the final character of the monument and ties.
Throughout the entire project, any previously and currently buried monuments will require the labor intensive
removal of asphalt with hammer and chisel to expose the monument. A corner record will be filed and the
original monument will be physically removed if less than 3" below the adjacent finish surface. After construction
a new monument will be set in the finished surface of construction and another corner record will be filed
describing the final character of the monument and ties. The depth of a buried monument can greatly affect j�ect the
time required to expose the monument by removing the asphalt without damaging the monument.
If a monument, either surface or buried and exposed, is found to have been disturbed or lost (missing and no
immediate evidence to locate), the re-establishment of the monument may require unknown additional effort
fort
including surveys of relationship to adjacent controlling elements and possibly including a record of survey to be
filed.
Where a hole in the existing pavement exists or is created in exposing a buried or disturbed/lost monument
position, the City will direct that the Contactor leave a stable and permanent surface for the new monument to
be set through appropriate construction methods (e.g. asphalt removal and patch).
Scope of Services
I. Research & Preparation
a. Perform record research with the County Surveyor and City of Rancho Palos Verdes.
b. Organize collected documents/maps for efficient field inventory.
II. Pre -Construction Preservation/Perpetuation
a. Field identify/expose existing monuments, their condition (on surface, buried,
destroyed/disturbed/missing), and adjacent ties.
b. Set ties and remove monuments as necessary.
c. Present an exhibit for surface monuments in slurry reaches for Contractor and Inspector to
ensure monuments are protected from slurry material.
d. Prepare and file corner records as necessary.
III. Post -Construction Preservation/ Perpetuation
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WAIN.Engineering Design Services for
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a. Reset new monuments in finished surface.
b. Review and ensure existing surface monuments were protected from slurry material.
c. Prepare and file corner records as necessary.
Assumptions
This project covers centerline monumentation and property monuments that may be set in existing curbs
that is shown on recorded maps, corner records, or other documents available with the County Surveyor
or City of Rancho Palos Verdes.
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C O N S U L T I N G
KEY PERSONNEL
CHARLES STEPHAN, PE, LEED AP
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project Areas 2 and 6
Vice President
Principal / Design Engineer / Project Manager
Professional Experience
Chuck Stephan has over thirty years of extensive
engineering experience including civil engineering design
and project management on projects for many
municipalities and private firms. He has diverse project
experience in planning, design, management, and
construction of transportation, educational, institutional,
industrial, aerospace, municipal, residential and commercial
projects. Mr. Stephan works in multiple capacities as
Principal -In -Charge, project manager, project engineer, lead
engineer, design engineer, and construction engineer in
both the civil and construction management disciplines.
Specializing in Project Management, Civil
Engineering Design, and Construction Management
for municipal Capital Improvement Projects,
including pavement design and rehabilitation; ADA
improvements; water pipelines; storm drain and
A; d 1 d k;
Education
BS, Agricultural Engineering, California
Polytechnic State University, San
Luis Obispo (1982)
Year Entered Profession
1982
Registrations
Prof. Engineer (Civil) CA #C50481
(1993)
Prof. Engineer (Civil) OR #1872PE
(1995)
Prof. Engineer (Civil) HI # PE-8432(CE)
(1996)
sanitary sewers, me cans an an scaping, par ing
lots; site improvements; plan checking; NPDES requirements.
Providing staff assistance to municipal engineering departments on temporary or part-time
basis as needed; provide staff training in project management, design, and construction
management skills.
Manage various funding sources including local, state, and federal -aid projects; SR2S; SRTS;
STPL; various grant applications and reimbursement requests.
Project Experience
City of La Habra Engineering Services – Program Management, Project Management, Design,
Construction Management, La Habra, CA 2003 to Present: Provided engineering services to the City of La
Habra Department of Public Works for the management, design, and construction of various public
works capital improvement projects and studies. Projects included: Annual pavement rehabilitation
projects, Annual water main replacement projects
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\I City of Rancho Palos Verdes
WAIN.Engineering Design Services for
C O N 5 U L T I N G Residential Streets Rehabilitation Project Areas 2 and 6
Arterial rehabilitation projects with federal -aid funding
Intersection improvements with federal -aid funding
Pedestrian facilities (Curb, gutter, sidewalk, ADA ramps) with Safe Routes to School funding
Alley reconstruction with CDBG funding
Plan checking
Bid Assistance
Federal -aid reimbursements
Park facility ADA improvements, athletic fields, survey staking
Storm drain improvements
City of Torrance Engineering Services — Program Management, Project Management, Design,
Construction Management 2000-2003: Interim Project Manager. Provided engineering services to the
City of Torrance Department of Public Works for the management, design, and construction of various
public works capital improvement projects and studies. Projects included:
Annual pavement rehabilitation projects
Annual water main replacement projects
Arterial rehabilitation projects with federal -aid funding
Street widening and intersection improvements with federal -aid funding
Pedestrian facilities
Plan checking
Bid Assistance
Federal -aid reimbursements
Storm drain improvements
Brea Standard Drawings, Brea, CA
Engineering Standard Plans and CADD Standards, La Habra, CA
Pavement Rehabilitation and Improvement Projects
Rancho Palos Verdes Residential Rehabilitation Proejct, Areas 1 and 5B, Rancho Palos Verdes CA
Residential & Arterial Overlay 2011 Design, Thousand Oaks, CA
Sun Valley EDA Public Improvement Project, Los Angeles, CA
Arterial Roads Rehabilitation Project Fiscal Year 2010-2011, Rancho Palos Verdes, CA
Sepulveda Boulevard Pedestrian Improvements, Culver City, CA
City of Hermosa Beach pavement rehabilitation projects, Hermosa Beach, CA
Myrtle Area Improvements, Hermosa Beach, CA
Ardmore Avenue Rehabilitation and 21St Street Rehabilitation Projects, Hermosa Beach, CA
City of Torrance pavement rehabilitation projects, Torrance, CA
190th Street Reconstruction Project, Torrance, CA
Community Redevelopment Agency of Los Angeles pavement rehabilitation, Los Angeles, CA
City of Signal Hill Cherry Avenue Improvement Project, Signal Hill, CA
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\I City of Rancho Palos Verdes
WAIN.Engineering Design Services for
C O N 5 U L T I N G Residential Streets Rehabilitation Project Areas 2 and 6
Residential Overlay and Slurry Seal, Rancho Palos Verdes, CA
City of Los Angeles Warner Center Transit Hub, Los Angeles, CA
City of La Canada various street improvements
Verdugo Boulevard Street Improvements, La Canada Flintridge, CA
City of Gardena street improvements Street Rehabilitation Projects JN 742,743,745, Gardena, CA
City of Malibu street and intersection improvements, Malibu, CA
City of Hawthorne street and intersection improvements
Off -Site Pedestrian and Traffic Improvements, Culver City Redevelopment Agency, Culver City, CA
Lambert Road Rehabilitation Project, La Habra, CA
Sidewalk and ADA Improvement Proiects
City of La Canada sidewalk and ADA curb access ramp improvements, La Canada Flintridge, CA
Community Redevelopment Agency of Los Angeles sidewalk and ADA curb access ramp improvements
Los Angeles, CA
Sidewalk Repair and ADA Ramp Project, La Habra, CA
Water Main Improvement and Replacement Proiects
City of Torrance residential water main replacements
City of La Habra residential water main replacements, and transmission pipeline replacement
Lambert Rd/Hacienda Rd Rehabilitation and Waterline Replacement Project, La Habra, CA
Lambert Rd Sidewalk Gap Closure Project Phases 1 and 2; Lambert Rd and Beach Blvd Intersection
Improvement Project, La Habra, CA
Residential Streets and Alley Rehabilitation and Water Replacements Project, La Habra, CA
Schoolwood Area Hydrogeological Investigation, La Habra, CA
Parks
Osornio Park Grading Improvements, La Habra, CA
City of La Habra Portola Park softball fields, recreation paths, and playground facilities
City of La Habra various parks ADA path improvements, playground facilities, and ballfield grading and
staking
City of La Canada recreation and equestrian trail stabilization and improvements
Parking
Auto Center Sign, Buena Park, CA
Various Parking Lot Rehabilitation Projects, Buena Park, CA
Various Parking Lot Rehabilitation Projects, West Hollywood, CA
Spaulding Parking Lot Project, West Hollywood, CA
City of La Habra community center overflow parking lot
City of Torrance City Hall parking lot
Blend and Van Ness Schools Resurfacing Projects, LAUSD, Los Angeles, CA
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C O N S U L T I N G
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project Areas 2 and 6
Plan Checking
City of Buena Park arterial rehabilitation projects
Public Facilities
City of Hermosa Beach Maintenance Yard Improvements
City of Hermosa Beach restroom replacement projects
A&A Concrete facility Site Plans
CityNet fiber optic installation project for the City of Los Angeles
Pankow 415 Pacific Coast Highway Civil Improvements
Bridges
City of La Habra various minor bridge repair projects
Bridge Repair and Inspection Project, La Habra, CA
ADA Improvements
City of Torrance ADA curb access ramp improvements 2006 -present
City of La Habra ADA curb access ramp improvements 2003 -present
City of La Habra city-wide ADA Assessment and Recommendation Report
City of Rancho Palos Verdes Hesse Park ADA Assessment and Recommendation Report, Rancho Palos
Verdes, CA
City of Lake Forest ADA curb access ramp improvements 2008, Lake Forest, CA
Additional Experience
Capitol Improvement Projects, Portland, OR
Aerospace Engineering and Project Management
Department of Public Works, West Linn, OR:
Department of Public Works, American Samoa
Department of Public Works, Shafter, CA
Department of Public Works, Glenn County, CA
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REFERENCES
City of Hawthorne
4455 W. 126" St.
Hawthorne, CA 90250
Arnie Shadbehr, Public Works Director
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254-3885
Frank Senteno, Public Works Director
City of La Habra
201 E. La Habra Blvd
La Habra CA 90633-0337
Christine Kaskara, Civil Engineer
City of Manhattan Beach
1400 Highland Avenue
Manhattan Beach, CA 90266
Gilbert Gamboa, Senior Civil Engineer
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project Areas 2 and 6
Nicole Jules, Deputy Director of Public Works
(310) 349-2985
(310) 318-0238
(562) 905-9720
(310) 802-5352
(310)377-0360
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