CC AGD 20170207 ADJ
AGENDA
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING
FEBRUARY 7, 2017
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
_______________________________________
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a matter
will be heard, especially since agenda items are often re-ordered during a meeting
and may be discussed at any time.
NEXT RESOLUTION NO. 2017-04
NEXT ORDINANCE NO. 594
CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS –
5:45 P.M.
CALL TO ORDER:
ROLL CALL:
CLOSED SESSION ITEMS ANNOUNCED:
PUBLIC COMMENTS:
(This section of the agenda is for audience comments for items on
the Closed Session.)
RECESS TO CLOSED SESSION:
INTERVIEW APPLICANTS FOR THE TRAFFIC SAFETY COMMITTEE:
See Adjourned
Regular Meeting Agenda (Interviews) for details
6:30 P.M.
RECONVENE TO REGULAR SESSION – 7:00 P.M.
ROLL CALL:
PLEDGE OF ALLEGIANCE:
CLOSED SESSION REPORT:
MAYOR’S ANNOUNCEMENTS:
Mesa Homeowners Association Partnership with the
City
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
City Council Agenda
February 7, 2017
Adjourned Regular Meeting
Page 1 of 6
APPROVAL OF AGENDA:
PUBLIC COMMENTS:
(This section of the agenda is for audience comments for items
NOT
on the agenda.)
CITY MANAGER REPORT:
CONSENT CALENDAR:
(15 mins)
A. Motion to Waive Full Reading
Recommendation:
Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
B. Approval of Minutes (Takaoka)
Recommendation:
Approve the Minutes of the Special Meeting of December 20,
2016 and the Adjourned Regular Meeting January 17, 2017 (Interviews)
C. Register of Demands (Cullen)
Recommendation:
ADOPT RESOLUTION NO. 2017-__, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
D. Consideration and Possible Action Regarding the November 2016 Cash
Balances/Monthly Treasurer’s Report (Cullen)
Recommendation:
Receive and file the November 2016 Cash Balances/Monthly
Treasurer’s Report.
E. Consideration and Possible Action to Regarding the December 2016 Cash
Balances/Monthly Treasurer’s Report (Cullen)
Recommendation:
Receive and file the December 2016 Cash Balances/Monthly
Treasurer’s Report.
F. Consideration and Possible Action to Support Assembly Bill No. 1 and Senate Bill
No. 1 Regarding Local Street and Roadway Project Funding (Fox)
Recommendation:
Authorize the Mayor to sign the letters supporting Assembly Bill
No. 1 (AB 1) and Senate Bill No. 1 (SB 1) regarding local street and roadway project
funding.
G. Consideration and Possible Action to Amend the Professional Services Agreement
with MDG Associates, Inc. for Community Development Block Grant (CDBG)
Administrative Services for FY 16-17 (Gibson)
Recommendation:
1) Approve the first amendment to the professional services
agreement with MDG Associates, Inc., for Community Development Block Grant
City Council Agenda
February 7, 2017
Adjourned Regular Meeting
Page 2 of 6
(CDBG) Administrative Services for FY 16-17; and, 2) Authorize the Mayor and City
Clerk to execute the agreement, subject to approval as to form by the City Attorney.
H. Consideration and Possible Action to Award a Public Services Agreement for
Design of the Residential Streets Rehabilitation Project Cycle 2, Year 1, Area 8
(Chan)
Recommendation:
1) Award a contract for professional services to Sunbeam
Consulting for a not exceed amount of $391,703.10 for civil engineering services
related to the Residential Streets Rehabilitation Project Area 8; 2) Authorize Staff to
utilize an additional $7,834.06 for project contingency; and, 3) Authorize the Mayor
and City Clerk to execute the Professional Services Agreement, subject to approval
as to form by the City Attorney.
I. Consideration and Possible Action to Approve a Change Order to the Professional
Services Agreement with CWE Corporation for Storm Drain Design Services (Eder)
Recommendation:
1) Approve Change Order No. 2 in the amount of $67,812 to
the December 15, 2015 professional services agreement with CWE Corporation for
storm drain engineering design services; and 2) Authorize the Contract Officer to
execute the change order.
J.Consideration and Possible Action to Award a Contract for the Construction of the
Palos Verdes Drive East Traffic Safety (Guardrails) Project (Federal-Aid Highway
Safety Improvement Program Project #6544) (Carrasco)
Recommendation:
1) Approve the construction plans and contract documents for
the Palos Verdes Drive East Traffic Safety (Guardrails) Project; 2) Award a
construction contract to ACE Fence Company in the amount of $198,747; 3) Award
a Professional Services Agreement to Sunbeam Consulting, Inc. for Construction
Management and Inspection service in the amount of $25,600; 4) Authorize a 10%
project contingency in the amount of $19, 874; and 5) Authorize the Mayor and City
Clerk to execute the Construction and Professional Services Agreements, subject to
approval as to form by the City Attorney.
K. Consideration and Possible Action to Authorize the City Clerk to file a Notice of
Completion for the Residential Street Rehabilitation Project, Phase I Area 2
Concrete Asphalt Repairs (Dragoo)
Recommendation:
1) Accept the project as complete;2) Authorize the City Clerk to
file a Notice of Completion for the project with the Los Angeles County Recorder;
and if no claims are filed within 35 days after recordation, send a notice to the
surety company to exonerate the Payment and Performance Bond; and 3)
Authorize the Director of Public Works to release the 5% construction retention
payment to Hardy & Harper Inc., 35 days after recordation of the Notice of
Completion by the Los Angeles County Recorder, contingent upon no claims being
filed on the project, and the contractor posting an acceptable warranty bond with the
City.
City Council Agenda
February 7, 2017
Adjourned Regular Meeting
Page 3 of 6
L. Consideration and Possible Action to Award a Professional Services Agreement to
KOA Consulting Inc. to Aid in the Administration of Public Works Projects (Dragoo)
Recommendation:
1) Authorize the award of a contract with KOA Consulting Inc.
for Professional Services up to $100,000 for assistance in the administration of
Public Works Projects currently in design and construction; and, 2) Authorize the
Mayor and City Clerk to execute the Professional Services Agreement with KOA
Consulting, Inc. subject to approval as to form by the City Attorney.
PUBLIC HEARING:
1. Consideration and Possible Action to Adopt a Resolution Establishing Two New
Underground Utility Districts in Rancho Palos Verdes (Gibson) (10 mins)
Recommendation:
1) Conduct at public hearing on the establishment of two new
proposed underground utility districts in the City of Rancho Palos Verdes; and 2)
ADOPT RESOLUTION NO. 2017-__, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES ESTABLISHING TWO NEW
UNDERGROUNDING UTILITY DISTRICTS IN THE CITY OF RANCHO PALOS
VERDES.
REGULAR BUSINESS:
2. Consideration and Possible Action to Contract with American Capitol Group for
Federal Advocacy Services (Fox) (15 mins)
Recommendation:
Authorize the Mayor and the City Clerk to sign the agreement
with American Capitol Group for a 1-year Professional Services Agreement, subject
to the City Attorney review and approval.
3. Consideration and Possible Action to Receive and File the Sheriff’s Department
2016 Crime Report (Beringer) (20 mins)
Recommendation:
Receive and file the Sheriff’s Department 2016 Crime Report.
4. Consideration and Possible Action to Revise and Approve the City Manager’s Office
Records Retention Schedule (Cloke) (30 mins)
Recommendation:
Revise and approve the City Manager’s Records Retention
Schedule.
5. Consideration and Possible Action to Provide Direction on the Proposed Revisions
to Rancho Palos Verdes Municipal Code Chapter 2.08 (Aleshire) (30 mins)
Recommendation:
Provide direction on the proposed revisions to Rancho Palos
Verdes Municipal Code Chapter 2.08.
FUTURE AGENDA ITEMS: (5 mins)
(This section of the
agenda is designated for individual
Council Members to request that an item be placed on a future City Council meeting agenda.)
City Council Agenda
February 7, 2017
Adjourned Regular Meeting
Page 4 of 6
CITY COUNCIL ORAL REPORTS:
(10 mins)
(This section of the agenda is designated for oral
reports from Council Members, as elected officials of the City, to report action taken at
intergovernmental organizations, committee, or association meetings. Council Members are
required to provide a brief oral report on their attendance at any meetings where City funds have
been expended. Detailed reports should be made in writing and will be posted on the City’s
website.)
ADJOURNMENT:
Adjourn to 6:00 P.M. on February 22, 2017 for an Adjourned Regular
Meeting to conduct interviews of applicants to fill the vacancies on the Traffic Safety
Committee.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
Public Employee Performance Evaluation
G.C. 54957(b)
Personnel
Title: City Manager
Potential Litigation against the City:
GC 54956.9(d)(2) and (e)(3)
A point has been reached where, in the opinion of the legislative body of the local agency
on the advice of its legal counsel, based on existing facts and circumstances, there is a
significant exposure to litigation against the local agency, based on a letter dated October
7, 2016 from attorney Jack Silver on behalf of California River Watch to City Manager
Doug Willmore and Public Works Director Michael Throne.
Existing Litigation:
G.C. 54956.9(d)(1)
Name of Case: Sharon Loveys vs. City of Rancho Palos Verdes, et al., Los Angeles
Superior Court. Case No. BS166493
Name of Case: Sharon Loveys, et al. vs. City of Rancho Palos Verdes, et al., Los Angeles
Superior Court. Case No. BS160652
Name of Case: Sharon Loveys, et al. vs. City of Rancho Palos Verdes, et al., Los Angeles
Superior Court. Case No. BC629637
We highly encourage written materials regarding City Council Agenda items be submitted no later than 4:00
P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review and
consider the issues raised prior to making decisions at the Council meeting. It is difficult for Council
Members to carefully review materials submitted after that deadline or at the meeting.
City Council Agenda
February 7, 2017
Adjourned Regular Meeting
Page 5 of 6
Written materials, including emails, submitted to the City are public records and may be posted on the City’s
website. In addition, City meetings may be televised and may be accessed through the City's
website. Accordingly, you may wish to omit personal information from your oral presentation or written
materials as it may become part of the public record regarding an agendized item. Materials related to an
item on this Agenda submitted to the City Council after distribution of the agenda packet are available for
public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne
Boulevard, Rancho Palos Verdes during normal business hours.
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a
disability-related modification or accommodation to attend or participate in this meeting, including auxiliary
aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during
regular business hours: Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M.
until dusk.
You can also view the agenda and staff reports at the City’s website www.rpvca.gov
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City Council Agenda
February 7, 2017
Adjourned Regular Meeting
Page 6 of 6
CITY OF RANCHO PALOS VERDES
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF RANCHO PALOS VERDES)
AFFIDAVIT OF AGENDA POSTING
I, Teresa Takaoka, declare as follows:
That I am the Acting City Clerk of the City of Rancho Palos Verdes; that I
hereby affirm that a copy of the agendas for the Adjourned Regular Meeting of the
City Council; Regular Meeting of the Successor Agency for the Redevelopment
Agency; Regular Meeting of the Improvement Authority; and, Adjourned Regular
Meeting (Interviews) for February 7, 2017, were conspicuously posted on the City
Hall Bulletin Board, located at 30940 Hawthorne Boulevard, Rancho Palos Verdes
California, at the time and date indicated below.
Time: I P/i .
Dated: January 30, 2017
Acting City Clerk
W:\01 City Clerk\2017 CITY COUNCIL AGENDAS\Affidavits of Posting\20170207 Affidavit of Posting Reg Agendas CC and Interviews.doc
30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391 /(310)377-0360/Fax(310)544-5291
www.palosverdes.com/rpv