Sunbeam Consulting (Miraleste) CONTRACT SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
SUNBEAM CONSULTING, INC.
for
ENGINEERING DESIGN OF MIRALESTE DRIVE ARTERIAL ROADS
REHABILITATION PROJECT
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AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
SUNBEAM CONSULTING
THIS AGREEMENT FOR CONTRACT SERVICES (herein "Agreement") is made and
entered into this 12th day of September, 2016, by and between the City of Rancho Palos Verdes, a
California municipal corporation ("City") and Sunbeam Consulting, ("Consultant"). City and
Consultant are sometimes hereinafter individually referred to as "Party" and hereinafter
collectively referred to as the "Parties".
RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the
performance of the services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal or bid for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the
City to perform those services.
C. Pursuant to the City of Rancho Palos Verdes' Municipal Code, City has authority
to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of
those services defined and described particularly in Article 1 of this Agreement and desire that
the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by
the Parties and contained herein and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall
provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and
incorporated herein by this reference, which may be referred to herein as the "services" or
"work" hereunder. As a material inducement to the City entering into this Agreement,
Consultant represents and warrants that it has the qualifications, experience, and facilities
necessary to properly perform the services required under this Agreement in a thorough,
competent, and professional manner, and is experienced in performing the work and services
contemplated herein. Consultant shall at all times faithfully, competently and to the best of its
ability, experience and talent, perform all services described herein. Consultant covenants that it
shall follow the highest professional standards in performing the work and services required
hereunder and that all materials will be both of good quality as well as fit for the purpose
intended. For purposes of this Agreement, the phrase "highest professional standards" shall
mean those standards of practice recognized by one or more first-class firms performing similar
work under similar circumstances.
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1.2 Consultant's Proposal.
The Scope of Service shall include the Consultant's scope of work or bid which shall be
incorporated herein by this reference as though fully set forth herein. In the event of any
inconsistency between the terms of such proposal and this Agreement, the terms of this
Agreement shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder
in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any
Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals
as may be required by law for the performance of the services required by this Agreement.
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary
for the Consultant's performance of the services required by this Agreement, and shall
indemnify, defend and hold harmless City, its officers, employees or agents of City, against any
such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City
hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant's risk until written instructions
are received from the Contract Officer.
1.6 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to
furnish continuous protection to the work, and the equipment, materials, papers, documents,
plans, studies and/or other components thereof to prevent losses or damages, and shall be
responsible for all such damages, to persons or property, until acceptance of the work by City,
except such losses or damages as may be caused by City's own negligence.
1.7 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all
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instruments, prepare all documents and take all actions as may be reasonably necessary to carry
out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible
for the service of the other.
1.8 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra
work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the
written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of
the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred
eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either
separately or cumulatively, must be approved by the City Council. It is expressly understood by
Consultant that the provisions of this Section shall not apply to services specifically set forth in
the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services
to be provided pursuant to the Scope of Services may be more costly or time consuming than
Consultant anticipates and that Consultant shall not be entitled to additional compensation
therefor. City may in its sole and absolute discretion have similar work done by other
contractors. No claims for an increase in the Contract Sum or time for performance shall be
valid unless the procedures established in this Section are followed.
1.9 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the "Special Requirements" attached hereto as Exhibit "B" and incorporated
herein by this reference. In the event of a conflict between the provisions of Exhibit"B" and any
other provisions of this Agreement, the provisions of Exhibit"B" shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and
incorporated herein by this reference. The total compensation, including reimbursement for
actual expenses, shall not exceed One Hundred Seventy Four Thousand Nine Hundred Ninety
Eight Dollars ($174,998.00) (the "Contract Sum"), unless additional compensation is approved
pursuant to Section 1.8.
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services, less
contract retention; (iii) payment for time and materials based upon the Consultant's rates as
specified in the Schedule of Compensation, provided that (a) time estimates are provided for the
performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not
exceeded; or(iv) such other methods as may be specified in the Schedule of Compensation.
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2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed
and expenses incurred during the preceding month in a form approved by City's Director of
Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying
compliance with all provisions of the Agreement. The invoice shall detail charges for all
necessary and actual expenses by the following categories: labor (by sub-category), travel,
materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also
be detailed by such categories. Consultant shall not invoice City for any duplicate services
performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within forty-five (45) days of receipt of Consultant's correct and
undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run
procedures, the City cannot guarantee that payment will occur within this time period. In the
event any charges or expenses are disputed by City, the original invoice shall be returned by City
to Consultant for correction and resubmission. Review and payment by City for any invoice
provided by the Consultant shall not constitute a waiver of any rights or remedies provided
herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be
deemed to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in
the "Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this
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reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer but not exceeding
one hundred eighty(180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather,
fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes,
wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant
shall within ten (10) days of the commencement of such delay notify the Contract Officer in
writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of
delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's
determination shall be final and conclusive upon the parties to this Agreement. In no event shall
Consultant be entitled to recover damages against the City for any delay in the performance of
this Agreement, however caused, Consultant's sole remedy being extension of the Agreement
pursuant to this Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding one (1)
years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant ("Principals") are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the
work specified herein and make all decisions in connection therewith:
Chuck Stephan Vice President
(Name) (Title)
Alan Braadvedt President
(Name) (Title)
(Name) (Title)
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It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only competent personnel to perform services pursuant to this Agreement. Consultant shall make
every reasonable effort to maintain the stability and continuity of Consultant's staff and
subcontractors, if any, assigned to perform the services required under this Agreement.
Consultant shall notify City of any changes in Consultant's staff and subcontractors, if any,
assigned to perform the services required under this Agreement, prior to and during any such
performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant's officers, employees, or agents are in any manner officials, officers,
employees or agents of City. Neither Consultant, nor any of Consultant's officers, employees or
agents, shall obtain any rights to retirement, health care or any other benefits which may
otherwise accrue to City's employees. Consultant expressly waives any claim Consultant may
have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Ron Dragoo, Principal Engineer or Michael Throne,
Director of Public Works or such person as may be designated by the City Manager. It shall be
the Consultant's responsibility to assure that the Contract Officer is kept informed of the progress
of the performance of the services and the Consultant shall refer any decisions which must be
made by City to the Contract Officer. Unless otherwise specified herein, any approval of City
required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall
have authority, if specified in writing by the City Manager, to sign all documents on behalf of the
City required hereunder to carry out the terms of this Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode or
means by which Consultant, its agents or employees, perform the services required herein, except
as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or
control of Consultant's employees, servants, representatives or agents, or in fixing their number,
compensation or hours of service. Consultant shall perform all services required herein as an
independent contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role. Consultant shall not at any
time or in any manner represent that it or any of its agents or employees are agents or employees
of City. City shall not in any way or for any purpose become or be deemed to be a partner of
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Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise
with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City. In addition, neither this
Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or
encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise,
without the prior written approval of City. Transfers restricted hereunder shall include the
transfer to any person or group of persons acting in concert of more than twenty five percent
(25%) of the present ownership and/or control of Consultant, taking all transfers into account on
a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy
proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or
any surety of Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and
content satisfactory to City, during the entire term of this Agreement including any extension
thereof, the following policies of insurance which shall cover all elected and appointed officers,
employees and agents of City:
(a) Commercial General Liability Insurance (Occurrence Form CG0001 or
equivalent). A policy of comprehensive general liability insurance written on a per occurrence
basis for bodily injury, personal injury and property damage. The policy of insurance shall be in
an amount not less than$1,000,000.00 per occurrence or if a general aggregate limit is used, then
the general aggregate limit shall be twice the occurrence limit.
(b) Worker's Compensation Insurance. A policy of worker's compensation
insurance in such amount as will fully comply with the laws of the State of California and which
shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or
damage arising from any injuries or occupational diseases occurring to any worker employed by
or any persons retained by the Consultant in the course of carrying out the work or services
contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including "any auto" and
endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance
written on a per occurrence for bodily injury and property damage in an amount not less than
$1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any
automobile.
(d) Professional Liability. Professional liability insurance appropriate to the
Consultant's profession. This coverage may be written on a "claims made" basis, and must
include coverage for contractual liability. The professional liability insurance required by this
Agreement must be endorsed to be applicable to claims based upon, arising out of or related to
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services performed under this Agreement. The insurance must be maintained for at least 5
consecutive years following the completion of Consultant's services or the termination of this
Agreement. During this additional 5-year period, Consultant shall annually and upon request of
the City submit written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated
herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit"B".
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City,
its elected and appointed officers, employees and agents as additional insureds and any insurance
maintained by City or its officers, employees or agents may apply in excess of, and not
contribute with Consultant's insurance. The insurer is deemed hereof to waive all rights of
subrogation and contribution it may have against the City, its officers, employees and agents and
their respective insurers. Moreover, the insurance policy must specify that where the primary
insured does not satisfy the self-insured retention, any additional insured may satisfy the self-
insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or
cancelled by the insurer or any party hereto without providing thirty(30) days prior written notice
by certified mail return receipt requested to the City. In the event any of said policies of
insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence
of insurance in conformance with Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Consultant has
provided the City with Certificates of Insurance, additional insured endorsement forms or
appropriate insurance binders evidencing the above insurance coverages and said Certificates of
Insurance or binders are approved by the City. City reserves the right to inspect complete,
certified copies of and endorsements to all required insurance policies at any time. Any failure to
comply with the reporting or other provisions of the policies including breaches or warranties
shall not affect coverage provided to City.
All certificates shall name the City as additional insured (providing the appropriate
endorsement) and shall conform to the following"cancellation" notice:
CANCELLATION:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATED THEREOF, THE ISSUING COMPANY SHALL MAIL
THIRTY (30)-DAY ADVANCE WRIT EN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
[to be initialed]
Consultant Initials
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City, its respective elected and appointed officers, directors, officials, employees, agents
and volunteers are to be covered as additional insureds as respects: liability arising out of
activities Consultant performs; products and completed operations of Consultant; premises
owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by
Consultant. The coverage shall contain no special limitations on the scope of protection afforded
to City, and their respective elected and appointed officers, officials, employees or volunteers.
Consultant's insurance shall apply separately to each insured against whom claim is made or suit
is brought, except with respect to the limits of the insurer's liability.
Any deductibles or self-insured retentions must be declared to and approved by City. At
the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects City or its respective elected or appointed officers, officials, employees and
volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related
investigations, claim administration, defense expenses and claims. The Consultant agrees that
the requirement to provide insurance shall not be construed as limiting in any way the extent to
which the Consultant may be held responsible for the payment of damages to any persons or
property resulting from the Consultant's activities or the activities of any person or persons for
which the Consultant is otherwise responsible nor shall it limit the Consultant's indemnification
liabilities as provided in Section 5.3.
In the event the Consultant subcontracts any portion of the work in compliance with
Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall
require the subcontractor to maintain the same policies of insurance that the Consultant is
required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be
provided to City.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents ("Indemnified Parties") against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein"claims
or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or
entity for which Consultant is legally liable ("indemnitors"), or arising from Consultant's or
indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors'
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any
of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys' fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection
with the negligent performance of or failure to perform such work, operations or activities of
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Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and
employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorneys'
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if
it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent
permitted by law, shall apply to claims and liabilities resulting in part from City's negligence,
except that design professionals' indemnity hereunder shall be limited to claims and liabilities
arising out of the negligence, recklessness or willful misconduct of the design professional. The
indemnity obligation shall be binding on successors and assigns of Consultant and shall survive
termination of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies
qualified to do business in California, rated "A" or better in the most recent edition of Best
Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial
category Class VII or better, unless such requirements are waived by the Risk Manager of the
City("Risk Manager") due to unique circumstances. If this Agreement continues for more than 3
years duration, or in the event the risk manager determines that the work or services to be
performed under this Agreement creates an increased or decreased risk of loss to the City, the
Consultant agrees that the minimum limits of the insurance policies may be changed accordingly
upon receipt of written notice from the Risk Manager.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the "books and records"), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete
and detailed. The Contract Officer shall have full and free access to such books and records at all
times during normal business hours of City, including the right to inspect, copy, audit and make
records and transcripts from such records. Such records shall be maintained for a period of three
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(3) years following completion of the services hereunder, and the City shall have access to such
records in the event any audit is required. In the event of dissolution of Consultant's business,
custody of the books and records may be given to City, and access shall be provided by
Consultant's successor in interest. Notwithstanding the above, the Consultant shall fully
cooperate with the City in providing access to the books and records if a public records request is
made and disclosure is required by law including but not limited to the California Public Records
Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost
of work and services to be performed pursuant to this Agreement. For this reason, Consultant
agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the work or services contemplated herein
or, if Consultant is providing design services, the cost of the project being designed, Consultant
shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the "documents and materials")
prepared by Consultant, its employees, subcontractors and agents in the performance of this
Agreement shall be the property of City and shall be delivered to City upon request of the
Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by City of its full
rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any
use, reuse or assignment of such completed documents for other projects and/or use of
uncompleted documents without specific written authorization by the Consultant will be at the
City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties
shall not extend to such use, reuse or assignment. Consultant may retain copies of such
documents for its own use. Consultant shall have the right to use the concepts embodied therein.
All subcontractors shall provide for assignment to City of any documents or materials prepared
by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify
City for all damages resulting therefrom. Moreover, Consultant with respect to any documents
and materials that may qualify as "works made for hire" as defined in 17 U.S.C. § 101, such
documents and materials are hereby deemed"works made for hire" for the City.
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6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant
in performance of this Agreement shall be considered confidential, unless such information is in
the public domain or already known to Consultant. Consultant shall not release or disclose any
such information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors,
shall not, without prior written authorization from the Contract Officer or unless requested by the
City Attorney, voluntarily provide documents, declarations, letters of support, testimony at
depositions, response to interrogatories or other information concerning the work performed
under this Agreement. Response to a subpoena or court order shall not be considered "voluntary"
provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in,violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorneys fees, caused by or incurred as a result of Consultant's conduct.
(d) Consultant shall promptly notify City should Consultant, its
officers, employees, agents or subcontractors be served with any summons, complaint, subpoena,
notice of deposition, request for documents, interrogatories, request for admissions or other
discovery request, court order or subpoena from any party regarding this Agreement and the work
performed there under. City retains the right, but has no obligation, to represent Consultant or be
present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully
with City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant. However, this right to review any such response does not imply or mean
the right by City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
Court, venue shall lie exclusively in the Central District of California, in the County of Los
Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
after the date of default. Instead, the City may give notice to Consultant of the default and the
reasons for the default. The notice shall include the timeframe in which Consultant may cure the
default. This timeframe is presumptively thirty (30) days, but may be extended, though not
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01203.0006/305846.1
reduced, if circumstances warrant. During the period of time that Consultant is in default, the
City shall hold all invoices and shall, when the default is cured, proceed with payment on the
invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the
outstanding invoices during the period of default. If Consultant does not cure the default, the
City may take necessary steps to terminate this Agreement under this Article. Any failure on the
part of the City to give notice of the Consultant's default shall not be deemed to result in a waiver
of the City's legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant's acts or omissions in performing or failing to perform Consultant's
obligation under this Agreement. In the event that any claim is made by a third party,the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of
City to exercise such right to deduct or to withhold shall not, however, affect the obligations of
the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by
any party of any breach of the provisions of this Agreement shall not constitute a waiver of any
other provision or a waiver of any subsequent breach or violation of any provision of this
Agreement. Acceptance by City of any work or services by Consultant shall not constitute a
waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any
right or remedy by a non-defaulting party on any default shall impair such right or remedy or be
construed as a waiver. Any waiver by either party of any default must be in writing and shall not
be a waiver of any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.
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01203.0006/305846.1
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon thirty (30) days' written notice to Consultant,
except that where termination is due to the fault of the Consultant, the period of notice may be
such shorter time as may be determined by the Contract Officer. In addition, the Consultant
reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60)
days' written notice to City, except that where termination is due to the fault of the City, the
period of notice may be such shorter time as the Consultant may determine. Upon receipt of any
notice of termination, Consultant shall immediately cease all services hereunder except such as
may be specifically approved by the Contract Officer. Except where the Consultant has initiated
termination, the Consultant shall be entitled to compensation for all services rendered prior to the
effective date of the notice of termination and for any services authorized by the Contract Officer
thereafter in accordance with the Schedule of Compensation or such as may be approved by the
Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated
termination, the Consultant shall be entitled to compensation only for the reasonable value of the
work product actually produced hereunder. In the event of termination without cause pursuant to
this Section, the terminating party need not provide the non-terminating party with the
opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this
Agreement, City may, after compliance with the provisions of Section 7.2, take over the work
and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable
to the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate
such damages), and City may withhold any payments to the Consultant for the purpose of set-off
or partial payment of the amounts owed the City as previously stated.
7.9 Attorneys' Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's
fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation. All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
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01203.0006/305846.1
may become due to the Consultant or to its successor, or for breach of any obligation of the terms
of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant's performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times
avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City
in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation. The Consultant warrants that it has not paid or given and will not pay
or give any third party any money or other consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other
protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this Agreement,
and should any liability or sanctions be imposed against City for such use of unauthorized aliens,
Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or
sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party
desires or is required to give to the other party or any other person shall be in writing and either
served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager
and to the attention of the Contract Officer (with her/his name and City title), City of Rancho
- 16 -
01203.0006/305846.1
Palos Verdes, 30940 Hawthorne Blvd., California 90275 and in the case of the Consultant, to the
person(s) at the address designated on the execution page of this Agreement. Either party may
change its address by notifying the other party of the change of address in writing. Notice shall
be deemed communicated at the time personally delivered or in seventy-two (72) hours from the
time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship of
this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or
modification of this Agreement shall be valid unless made in writing and approved by the
Consultant and by the City Council. The parties agree that this requirement for written
modifications cannot be waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty& Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in
this Agreement, nor shall any official, officer, or employee of City participate in any decision
relating to this Agreement which may affect his/her financial interest or the financial interest of
any corporation, partnership, or association in which (s)he is directly or indirectly interested, or
in violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
"financial interest" shall be consistent with State law and shall not include interests found to be
"remote" or "noninterests" pursuant to Government Code Sections 1091 or 1091.5. Consultant
warrants and represents that it has not paid or given, and will not pay or give, to any third party
including, but not limited to, any City official, officer, or employee, any money, consideration, or
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01203.0006/305846.1
other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render
this Agreement void and of no force or effect.
Consultant's Authorized Initials
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that(i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
- 18 -
01203.0006/305846.1
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
11 -1/C4A.
, Mayor
ATTEST:
C44;146 —
City Clerk
APPROVED AS TO FORM:
ALESHIRE& WYNDER, LLP
rar- � / /
David J. Al- 1 e, City Attorney
CONSULTANT:
SUNB.AM CONSU G
By.
Y ice' ■
Fame: `, e l
Title: v$(�� = Qr,�
By: IA
Name: ALA)
Title: \hcc%
Address: 1817 Josie Avenue
Long Beach, CA 90815
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY.
- 19 -
01203.0006/305846.1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§1189
, e<=£.Y'`afoYvY'L-k,,4•Lr .wp—,. .5�` ' • is o+.t.a,a..at.v:-,�.,a•.a ¢.
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document.
State of California
:UObefore
nty of
�i
me, 1,1t C' / NQHat,rC—
DateHee Insert Name and Title of the Offider
personally appeared eN rel'Gv
Name(s)-of Signs)
who proved to me on the basis of satisfactory evidence to be the •ersol(s) whose narre(s is
scribed to the within instrument and ackno dged to me that 'e/..- they executed the same in
hi /,her/their authorized capacit r e),and that b hi /their signature' .n the instrument the persQi(s)-,
or the entity upon behalf of which the persons)acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph
is true and correct.
TOVIC WITNESS my hand an official seal.
V„lom!!n07063z Notary Public-California
v C Ztr'l Los Angeles County
M Comm.Ex fres Ma 4,2018 Signature
Signature of Notary Public
Place Notary Seal Above
OPTIONAL
Though this section is optional, completing this information can deter alteration of the document or
fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name: Signer's Name:
❑Corporate Officer — Title(s): ❑Corporate Officer — Title(s):
❑Partner — ❑Limited ❑General ❑Partner — ❑Limited ❑General
❑Individual ❑Attorney in Fact ❑Individual ❑Attorney in Fact
❑Trustee ❑Guardian or Conservator ❑Trustee ❑Guardian or Conservator
❑Other: ❑ Other:
Signer Is Representing: Signer Is Representing:
02015 National Notary Association •www.NationalNotary.org • 1-800-US NOTARY(1-800-876-6827) Item#5907
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
S
()mu-P-0 t&� d L'H r-�S ReDQE
On A1-4'f t y , 2015 before me, N0-r'2 y peLiG, personally appeared JR . , proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
. . CHU TAO WANG
WITNESS my hand and offs al seal. : Cort xion#2063516
Notary Public•California z
Signature: NA 4".'17
3__ _ _ _!Az Comm,Exelrof_MV._2018 4
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL NUMBER OF PAGES
❑ ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
❑ OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING:
(NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
09999.0009/267880.1
EXHIBIT "A"
SCOPE OF SERVICES
I. Brief description of work to be performed: Consultant shall prepare plans,
specifications and an engineer's probable cost of construction for the Miraleste Drive Arterial
Roads Rehabilitation Project. These services shall include an analysis of the pavement needs on
Miraleste Drive, preparing the construction documents for the rehabilitation, assisting the City
throughout the bidding and construction phase, and conducting survey investigation and
restoration before and after construction.
II. Consultant will perform the following tasks:
A. Conduct Field Investigation/Pavement Analysis. Consultant will conduct a field
inventory to review the existing concrete and asphalt pavement deficiencies and to
make a final recommendation as to the preferred method of rehabilitation. As part
of this Task, the Consultant shall deliver a written report of findings and
recommendations generated from the field inventory.
B. Review existing civil records and as-builts.
C. Prepare Construction drawings.
D. Prepare engineer's estimate.
E. Prepare technical specifications and special provisions.
F. Attend pre-construction meeting(s).
G. Provide construction support.
H. Prepare final deliverables complete with engineer's stamp and signature.
I. Respond to and prepare bid addenda, RFIs, and clarification on design for
construction work.
J. Prepare and deliver As-Built drawings to the City in hard-copy and electronic
format.
III. As part of the Services, Consultant will prepare and deliver the following tangible
work products to the City:
A. Prepare Concept Drawings — Develop concept drawings for the proposed traffic
controls to be installed on Miraleste Drive at Palos Verdes Drive East and the
School entrance.
01203.0006/305846.1
B. 65% Draft Drawings — Develop and submit preliminary draft designs based on
65% design effort, field analysis and project review with the City.
C. 95% Pre-Final Drawings — Submit Draft Final drawings for final review by the
City.
D. Final Plans, Specifications, and Cost Estimates — Prepare final plans,
specifications and engineer's probable cost of construction.
E. Pre-construction Survey Monument Investigation, Tie-outs and File Maps with
City and County
F. Post-construction Survey Monument Investigation, Tie-outs and File Maps with
City and County
IV. All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by City.
V. Consultant's Obligation to Revise Plans to Stay Within City Budget
A. Consultant has been hired to perform the services described in this Agreement,
which include the creation of one or more designs, drawings, or plans ("Plans").
Consultant acknowledges that City has budgeted the amount of Two Million Five
Hundred Thousand Dollars ($2,500,000) for construction, construction
management, and inspections services for the Project ("Project Budget").
Consultant shall be responsible to create Project Plans that enable the Project to be
completed within the Project Budget. If Consultant's cost estimates for the
Project exceed the Project Budget, the City will not accept the Plans and
Consultant must revise the Plans, or create new Plans, at no additional cost to the
City, such that the cost estimates do not exceed the Project Budget.
B. The cost estimates shall include separate estimates for construction, construction
management, and inspection services. In the event that City solicits bids for
construction, construction management, and/or inspection services for the Project,
as such Project has been designed by Consultant, and the lowest responsible bid
for any of these services exceeds Consultant's cost estimate by at least 10%,
Consultant agrees to revise the Plans, or to create new Plans, at no additional cost
to City, so that a new price can be negotiated or the Project can be rebid so that
the Project does not exceed the Project Budget.
01203.0006/305846.1
C. Notwithstanding the foregoing, Consultant is not responsible for changes in the
Project scope initiated by City and all such changes shall include appropriate
mutually agreed changes to the Project Budget and cost estimates.
VI. Consultant will utilize the following personnel to accomplish the Services:
A. Chuck Stephan: Vice President, Project Engineer, Principal Engineer
B. Jim Pugh: Field Staff Engineer
C. Isis Solimon: Office Assistant
VII. Consultant will use KDM Meridian as a sub-consultant to provide professional
surveying services for this project.
01203.0006/305846.1
EXHIBIT "B"
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
I. Section 4.5, "Prohibition Against Subcontracting or Assignment," is hereby
amended to include the following:
Consultant may use KDM Meridian as a sub-consultant to provide professional surveying
services.
01203.0006/305846.1
EXHIBIT "C"
SCHEDULE OF COMPENSATION
I. Consultant shall deliver to the City the following tangible work products for the
following fees:
WORK PRODUCT FEE
A. Complete Concept Drawings $35,000
B. 65% Draft Drawings $52,500
C. 95% Draft Drawings $43,750
D. Final Plans, Specifications, and Cost Estimates $43,748
Total Services $174,998
II. Method of Payment: Consultant may submit monthly invoices for progress payments,
which shall state:
A. All completed work products submitted to the City within the previous month;
and
B. The percentage of any uncompleted work product for which Consultant seeks
payment.
The determination of whether a work product has been completed shall be in the sole
discretion of the City, and it shall be the Consultant's burden to provide the City with
sufficient materials and information to demonstrate that the work product is complete in
accordance with the specifications of this Agreement.
If Consultant submits an invoice seeking partial payment for an uncompleted work
product, City will not be required to pay Consultant until Consultant has demonstrated to
the satisfaction of the City that Consultant has completed the percentage of the work
product claimed in the invoice. If approved by the City, Consultant will receive a
percentage of the fee for said work product equal to the percentage of the work product
that was completed in the previous month. (For example, if Consultant completed 20% of
work product A in the previous month, Consultant will be paid $7,000.)
III. The total compensation for the Services shall not exceed $174,998.00 as provided in
Section 2.1 of this Agreement.
01203.0006/305846.1
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all Services timely in accordance with the schedule to be
developed by Consultant and subject to the written approval of the Contract
Officer.
II. Consultant shall deliver the following tangible work products to the City by the
following dates.
A. Complete Concept Drawings by October 30, 2016
B. Deliver 65% Draft Drawings by December 31, 2016
C. Deliver 95% Pre Final Drawings by January 31, 2017
D. Provide 100% Final Plans, Specifications & Cost Estimates by February 15, 2017
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
01203.0006/305846.1
mSunbeam Consulting
1817 Josie Avenue
•
Long Beach, California 90815
April 22, 2016
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
Attention: Nicole Jules
RE: Engineering Design Services for the City of Rancho Palos Verdes
Miraleste Drive Arterial Roads Project
Dear Ms.Jules:
Sunbeam Consulting proposes to provide Professional Services to the City of Rancho Palos
Verdes for the Miraleste Drive Arterial Roads Project. We appreciate the consideration and
opportunity of providing these services to City of Rancho Palos Verdes.
The principals of Sunbeam Consulting have decades of experience in civil engineering design,
program management, project management, construction management, and inspection of
Capital Improvement projects. We are able to assist the City of Rancho Palos Verdes in the
required capacity, and draw upon additional resources if needed during the course of the
assignment. We propose teaming with KDM Meridian to provide the professional surveying
services for this project.
Thank you for this opportunity to offer our services to the City of Rancho Palos Verdes. Should
you have questions during the selection process, please contact me at 310.525.0678.
Sincerely,
Charles Stephan
Vice President
Sunbeam Consulting
-,C1j i. fii:ePI('%i ;,if ...cit.Pi� €.�3-; ,, ','s'- 6 ..C,A1
City of Rancho Palos Verdes
,_,. Engineering Design Services for
i
Miraleste Drive Arterial Roads Project
.p.:
CONSULT 1 NG
Sunbeam Technologies, Inc., doing business as Sunbeam
� �
,� Consulting, provides civil engineering, capital improvement
project management, construction management and
1817 Josie Avenue inspection services to public agencies and private sectors in
long Beach CA 90815 addition to our founding energy related services. Sunbeam
Technologies, Inc. was established in 2008 to provide
Tel:866.714.BEAM engineering design, management, and contracting services to
www.sunbeamtech.net public agencies, business, and private clients. Sunbeam's
senior management offers decades of experience on public
E-mail: chuck@sunbeamtech.net infrastructure and building projects with Southern California
Direct: 310.525.0678 agencies.
Contractor License No. . Civil Engineering
915894(A&B) * Project Management
• Construction Management&Observation
FEED Accredited Professionals • Staff Assistance
California Registered Engineers • NPDES Implementation
• ADA Assessment&Improvements
* Plan Checking
* Highway&Infrastructure Design
* Storm Drainage&Design
* Signing and Striping Plans
* Parking Design&Analysis
P
A
G
E
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SCOPE OF WORK
Project Understanding
The City of Rancho Palos Verdes plans to construct pavement rehabilitation and improvements to
Miraleste Drive from Palos Verdes Drive East to the south City limit. Anticipated improvements include
pavement repairs and resurfacing, curb repairs and construction, walkway repairs, ADA compliant curb
ramps and walkway improvements, utility adjustments, existing storm drain improvements, surveying
and survey monument documentation, MUTCD compliant traffic signing and striping, curb addresses,
and consideration of improvements to the Mlraleste/PVDE intersection. We have included line item cost
details for complete survey monumentation services as required by state regulations, including
preliminary record research, field investigation, tie-outs, reestablishment after construction, and final
recording.
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City of Rancho Palos Verdes
j Engineering Design Services for
Miraleste Drive Arterial Roads Project
Project Commencement/Review Existing Records
Sunbeam Consulting will meet with City staff to review the project scope of work in detail, finalize
document formats, and review the project schedule. Sunbeam will review existing City and utility
records, including street improvement, traffic, and storm drain plans, base maps, GIS data, and tax
assessor maps. We will establish coordination with the City's designated representative for field
investigation and design questions and commence work immediately upon approval.We will begin work
as soon as practicable to meet the City's design completion date for this project. We will attend
meetings with the City throughout the design effort. We note that the complete project budget is $2.6
million. We will work with the City to ensure that the final design and complete project cost, including
design, management, inspection, and testing is within the allotted budget. We will attend bi-weekly
meetings with City staff during the design phase.
Field Inventory and Pavement Analysis
Sunbeam Consulting will conduct a thorough field investigation and review of this data, and inventory
existing and proposed improvements throughout the project area. We will coordinate with City staff
during the field work to discuss and clarify the intent and budget for construction. We will discuss our
field findings with the City, review the various alternatives available for construction improvements and
rehabilitation, and based upon these discussions, provide a written report of recommendations for
design.Our field investigation work will include:
> Evaluation of conformance to current Americans with Disabilities Act (ADA) requirements,
including curb access ramps at intersections and crossings. Note that, depending on the level of
construction work performed, federal regulations require that the project area be brought into
conformance with current ADA standards.
> Notation of sidewalk and driveway deficiencies including displacements, severe cracking, and
potential trip hazards.
➢ Notation of curb,gutter,and cross gutter deficiencies including displacements and ponding.
➢ Curb drains will be noted where they are included in sidewalk or curb and gutter replacement
work.
➢ Evaluation of pavement condition, including pavement and base failures, cracking, ponding and
displacement.Analysis of possible rehabilitation methods considering cost,time of construction,
and expected longevity. Recording of proposed pavement remove and replace (R&R) locations
and sizes.
➢ Notation of damage caused by tree root intrusion.
➢ Recording of other noticeable deficiencies such as sidewalk obstructions or intrusions, damaged
equipment,and broken utility covers.
➢ Notation of valves and manholes that will need to be adjusted to grade.
➢ Recording of all existing signs and sign posts, and verification that signs meet current MUTCD
requirements.
> Record existing pavement striping and markings, and verify if they meet current MUTCD
standards.
➢ Record storm drain facilities and note conditions. p
➢ Evaluate the PVDE intersection. A
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City of Rancho Palos Verdes
Engineering Design Services for
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All items will be noted on our field review checklist by street address, on a field map, and field marked
where appropriate. Upon conclusion of the field work, or intermittently as work is completed, we will
meet with City staff to review our findings, and preliminary construction quantities and costs. Items
requiring further investigation by City staff will be discussed. Areas with significant tree root intrusion
will be provided for review by the City Arborist for recommendation.
Preliminary Design
Sunbeam Consulting will meet with the City to review the findings of our field investigation,and discuss
the various pavement rehabilitation and proposed site improvement alternatives available. We will
discuss the various factors including construction cost/available budget, time of construction, finished
appearance, inconvenience during construction, and expected longevity. From our initial investigation,
we expect that a combination of edge milling, asphalt concrete level course, and asphalt rubber overlay
can be expected. We will avoid the use of PCC curb & gutter where other feasible alternatives can be
included.
Sunbeam Consulting will develop the preliminary design plans based upon our topographic survey,aerial
map and GIS data, field investigation, and project review with the City. Except for areas requiring
complete or extensive reconstruction, the plans will be depicted in plan view at a scale of 1"=40', or as
necessary for clarity. Construction limits will be hatched to depict the pavement rehabilitation limits,
and will include R&R locations,and tables showing concrete construction work.Addresses will be shown
for each lot for reference. Striping and signing plans will include work related to street signs and posts,
pavement striping, markings, and raised pavement markers. Detailed striping plans will be provided as
needed for clarity. The preliminary design will be submitted to the City, along with the preliminary cost
estimate for consideration and review. Plans, specifications and estimate will be based on City provided
"boilerplate" and reference documents.
Sunbeam will review the recommended design alternatives with the City, and discuss cost savings
strategies.
STORM DRAIN IMPROVEMENTS
We understand that improvements to the storm drain system may be included in the project. From our
field review for this proposal,we note that some older storm drain inlets could be upgraded to standard
curb inlet designs. We can include storm drain replacement or lining work in the plans as directed by
City staff.
MIRALESTE DR/PVDE INTERSECTION EVALUATION
We propose to evaluate the Miraleste Drive/PVDE intersection and develop up to 10 alternative
configurations with the goal of improving operation at that intersection. Alternatives may include
separated lanes (similar to PVDN & PVDW intersection), a "diverging diamond" layout, a modified
roundabout, and a signalized operation. We will review each alternative with the City, discuss merits
and drawbacks of each. We will select one or two for further analysis and design, and develop exhibits
for further outreach to City staff. If selected, we will develop full plans for a specified alternative for P
inclusion in the project. (Note:A separate traffic study will not be conducted for this task). A
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City of Rancho Palos Verdes
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SURVEY MONUMENTATION
Our survey scope of work will entail three main objectives:
• Topographic survey and right of way determination to develop CAD document for engineering
design purposes.
• Identification and tie-out of existing surface and buried survey monuments for pre-construction
survey documentation purposes as required by the County Surveyor.
• Post-construction replacement and mapping of survey monuments as required by the County
Surveyor.
Note:All survey labor will conform to State prevailing wage rate determinations.
GEOTECHNICAL ENGINEERING
We propose to conduct several corings along Miraleste Drive to document the existing pavement
thickness and subgrade soil material and structural properties. We will develop pavement resurfacing
recommendations based on the laboratory structural findings.
Final Design
Based upon review of the preliminary design, Sunbeam will prepare the final project Plans,
Specifications and Estimate. Plans will include the following sheets:
> The Title Sheet will include the project title, project number, DIgAlert information, Sheet Index,
Best Management Practices notes,Vicinity Map,Location Map,and signatures.
> The Index Map will provide an overview of the entire project area,with an index to the detailed
plan sheets.
➢ Detail Sheets will include relevant plan details and information that is in addition to referenced
Standard Plans,and Typical Sections.A detail of the curb ramp alternatives and pay limits will be
provided.
➢ Street Improvement plan sheets will include pavement rehabilitation limits depicted by unique
hatching/shading patterns; R&R locations; concrete work,valve and manhole adjustments;tree,
tree root locations;and drainage notes.
➢ Striping and Signing plans will include depiction of all striping, markings, and raised pavement
markers; curb paint; and Construction Notes. Work for installing street signs and posts will be
included on separate plan sheets if needed for clarity.
➢ Plan & Profile sheets will be developed for locations requiring full or extensive reconstruction
work.
➢ Show house address numbers for curb address markings
The project plans will include specific references to existing pavement type. Overlay work will note
requirements for grinding and levelling course construction, including requirements for pavement
preparation and crack sealing.
The construction plans will be prepared in AutoCAD format, printed and signed on 24"x36" bond sheets.
Electronic files will be provided in .dwg and .pdf format. The final "As Built" plans will be printed and
signed on 24"x36" mylar sheets. P
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Engineering Design Services for
Miraleste Drive Arterial Roads Project
Project specifications will include technical specifications and special provisions describing the
requirements for each bid item and construction requirement. Each bid item will be listed separately,
and include a description of work, material requirements, and description of payment unit and method.
The specifications will include a construction schedule, which will account for City holidays, street
sweeping, trash collection, school calendar, and special events or restrictions. The specifications will
include specific requirements for conforming to stormwater pollution protection (Note: The Contractor
will be required to provide a SWPPP if it is determined that one is required upon completion of the
design effort). (Note:We have not included environmental determination in our scope of work).
Specifications will be prepared with Microsoft Word, printed and signed on 8.5"x11" bond paper.
Electronic files will be provided in .doc and .pdf format.
The Engineer's Estimate will include each bid item, quantity, and estimated cost base on similar recent
construction bids. The Estimate will be prepared with Microsoft Excel, printed on 8.5"x11" bond paper.
Electronic files will be provided in .xls and .pdf format.
Construction Phase
Sunbeam will support the City throughout the bid period as needed to answer questions, respond to
Requests for Information (RFI's), and prepare bid addenda. We can assist the City in reviewing the bids
and recommending award. We will attend the preconstruction meeting. Sunbeam will be available to
assist the City during construction if needed to respond to RFI's and answer design related questions.
We will provide "As Built" record plans to the City upon completion of construction, in printed and
electronic format(AutoCAD .dwg and .pdf).
Survey Monumentation
Sunbeam Consulting will work with KDM Meridian to develop a comprehensive search and database of
existing survey monuments located within the project limits, and that may be affected by the proposed
work. Findings will be provided to the City. We will discuss options for the protection or re-
establishment of monuments during and after construction, with the goal of providing the most cost
effective and legally conforming end product. All monuments that are set shall be documented and
provided to the County Surveyor for recording.
Survey work will include:
• 7,900 LF of street topography(counting both sides of Miraleste)
• 11 intersection with corners(possible ADA ramp improvements)
• 22 survey monuments
I. Research &Preparation
a. Perform record research with the County Surveyor and City of Rancho Palos Verdes. P
b. Organize collected documents/maps for efficient field inventory. A
II. Pre-Construction Preservation/Perpetuation G
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City of Rancho Palos Verdes
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Miraleste Drive Arterial Roads Project
a. Field identify/expose existing monuments, their condition (on surface, buried,
destroyed/disturbed/missing), and adjacent ties.
b. Set ties and remove monuments as necessary.
c. Present an exhibit for surface monuments in slurry reaches for Contractor and Inspector to
ensure monuments are protected from slurry material.
d. Prepare and file corner records as necessary.
III. Post-Construction Preservation/Perpetuation
a. Reset new monuments in finished surface.
b. Review and ensure existing surface monuments were protected from slurry material.
c. Prepare and file corner records as necessary.
• This project covers centerline monumentation and property monuments that may be set in existing curbs
that is shown on recorded maps, corner records, or other documents available with the County Surveyor
or City of Rancho Palos Verdes.
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KEY PERSONNEL
CHARLES STEPHAN,PE,LEED AP
Vice President Education
Principal/Design Engineer/Project Manager BS,Agricultural Engineering,California
Polytechnic State University, San
Professional Experience Luis Obispo(1982)
Chuck Stephan has over thirty years of extensive
engineering experience including civil engineering design Year Entered Profession
and project management on projects for many 1982
municipalities and private firms. He has diverse project
experience in planning, design, management, and
Registrations
Prof. Engineer (Civil) CA #C50481
construction of transportation, educational, institutional, (1993)
industrial, aerospace, municipal, residential and commercial
projects. Mr. Stephan works in multiple capacities as Prof. Engineer (Civil) OR #1872PE
Principal-In-Charge, project manager, project engineer, lead (1995)
engineer, design engineer, and construction engineer in Prof. Engineer (Civil) HI # PE-8432(CE)
both the civil and construction management disciplines. (1996)
• Specializing in Project Management, Civil LEED Accredited Professional (2007)
Engineering Design, and Construction Management
for municipal Capital Improvement Projects, Professional Affiliations
including pavement design and rehabilitation; ADA American Public Works Association
improvements; water pipelines; storm drain and American Society of Civil Engineers
sanitary sewers; medians and landscaping; parking
lots; site improvements; plan checking; NPDES requirements.
• Providing staff assistance to municipal engineering departments on temporary or part-time
basis as needed; provide staff training in project management, design, and construction
management skills.
• Manage various funding sources including local, state, and federal-aid projects; SR2S; SRTS;
STPL;various grant applications and reimbursement requests.
Project Experience
City of La Habra Engineering Services — Program Management, Project Management, Design,
Construction Management, La Habra,CA 2003 to Present: Provided engineering services to the City of La
Habra Department of Public Works for the management, design, and construction of various public
works capital improvement projects and studies. Projects included: Annual pavement rehabilitation
projects,Annual water main replacement projects A
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City of Rancho Palos Verdes
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• Arterial rehabilitation projects with federal-aid funding
• Intersection improvements with federal-aid funding
• Pedestrian facilities(Curb,gutter,sidewalk,ADA ramps) with Safe Routes to School funding
• Alley reconstruction with CDBG funding
• Plan checking
• Bid Assistance
• Federal-aid reimbursements
• Park facility ADA improvements,athletic fields,survey staking
• Storm drain improvements
City of Torrance Engineering Services — Program Management, Project Management, Design,
Construction Management 2000-2003: Interim Project Manager. Provided engineering services to the
City of Torrance Department of Public Works for the management, design, and construction of various
public works capital improvement projects and studies. Projects included:
• Annual pavement rehabilitation projects
• Annual water main replacement projects
• Arterial rehabilitation projects with federal-aid funding
• Street widening and intersection improvements with federal-aid funding
• Pedestrian facilities
• Plan checking
• Bid Assistance
• Federal-aid reimbursements
• Storm drain improvements
Brea Standard Drawings, Brea, CA
Engineering Standard Plans and CADD Standards, La Habra,CA
Pavement Rehabilitation and Improvement Projects
Rancho Palos Verdes Residential Rehabilitation Proejct,Areas 1 and 5B, Rancho Palos Verdes CA
Residential &Arterial Overlay 2011 Design,Thousand Oaks,CA
Sun Valley EDA Public Improvement Project,Los Angeles, CA
Arterial Roads Rehabilitation Project Fiscal Year 2010-2011, Rancho Palos Verdes,CA
Sepulveda Boulevard Pedestrian Improvements,Culver City,CA
City of Hermosa Beach pavement rehabilitation projects, Hermosa Beach,CA
Myrtle Area Improvements, Hermosa Beach,CA
Ardmore Avenue Rehabilitation and 215`Street Rehabilitation Projects, Hermosa Beach,CA
City of Torrance pavement rehabilitation projects,Torrance,CA
190th Street Reconstruction Project,Torrance,CA
Community Redevelopment Agency of Los Angeles pavement rehabilitation, Los Angeles,CA P
City of Signal Hill Cherry Avenue Improvement Project,Signal Hill,CA A
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Residential Overlay and Slurry Seal, Rancho Palos Verdes,CA
City of Los Angeles Warner Center Transit Hub, Los Angeles,CA
City of La Canada various street improvements
Verdugo Boulevard Street Improvements, La Canada Flintridge,CA
City of Gardena street improvements Street Rehabilitation Projects JN 742,743,745,Gardena,CA
City of Malibu street and intersection improvements,Malibu,CA
City of Hawthorne street and intersection improvements
Off-Site Pedestrian and Traffic Improvements,Culver City Redevelopment Agency,Culver City,CA
Lambert Road Rehabilitation Project, La Habra,CA
Sidewalk and ADA Improvement Projects
City of La Canada sidewalk and ADA curb access ramp improvements, La Canada Flintridge, CA
Community Redevelopment Agency of Los Angeles sidewalk and ADA curb access ramp improvements
Los Angeles,CA
Sidewalk Repair and ADA Ramp Project,La Habra,CA
Water Main Improvement and Replacement Projects
City of Torrance residential water main replacements
City of La Habra residential water main replacements,and transmission pipeline replacement
Lambert Rd/Hacienda Rd Rehabilitation and Waterline Replacement Project, La Habra,CA
Lambert Rd Sidewalk Gap Closure Project Phases 1 and 2; Lambert Rd and Beach Blvd Intersection
Improvement Project, La Habra,CA
Residential Streets and Alley Rehabilitation and Water Replacements Project, La Habra,CA
Schoolwood Area Hydrogeological Investigation, La Habra,CA
Parks
Osornio Park Grading Improvements, La Habra,CA
City of La Habra Portola Park softball fields,recreation paths,and playground facilities
City of La Habra various parks ADA path improvements, playground facilities, and ballfield grading and
staking
City of La Canada recreation and equestrian trail stabilization and improvements
Parking
Auto Center Sign, Buena Park,CA
Various Parking Lot Rehabilitation Projects, Buena Park,CA
Various Parking Lot Rehabilitation Projects,West Hollywood,CA
Spaulding Parking Lot Project,West Hollywood,CA
City of La Habra community center overflow parking lot
City of Torrance City Hall parking lot p
Blend and Van Ness Schools Resurfacing Projects, LAUSD, Los Angeles,CA A
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Plan Checking
City of Buena Park arterial rehabilitation projects
Public Facilities
City of Hermosa Beach Maintenance Yard Improvements
City of Hermosa Beach restroom replacement projects
A&A Concrete facility Site Plans
CityNet fiber optic installation project for the City of Los Angeles
Pankow 415 Pacific Coast Highway Civil Improvements
Bridges
City of La Habra various minor bridge repair projects
Bridge Repair and Inspection Project, La Habra,CA
ADA Improvements
City of Torrance ADA curb access ramp improvements 2006-present
City of La Habra ADA curb access ramp improvements 2003-present
City of La Habra city-wide ADA Assessment and Recommendation Report
City of Rancho Palos Verdes Hesse Park ADA Assessment and Recommendation Report, Rancho Palos
Verdes,CA
City of Lake Forest ADA curb access ramp improvements 2008, Lake Forest,CA
Additional Experience
Capital Improvement Projects, Portland,OR
Aerospace Engineering and Project Management
Department of Public Works,West Linn,OR:
Department of Public Works,American Samoa
Department of Public Works,Shafter,CA
Department of Public Works,Glenn County,CA
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PROPOSED SCHEDULE
City of Rancho Palos Verdes
Miraleste Drive Arterial Roads Project
Project Schedule
Sunbeam Consulting
TASKS May June July August September October
1.Meetings,including Proj.Mgmt&Admin
2.Schedule
B-FIELD INVENTORY/PAVEMENT ANALYSIS
1.Field Investigation and Documentation
2.Geotechnical Investigation and Pavement Analysis
C- CIVIL DESIGN SERVICES
(a)Review Existing Records
(b)Prepare Construction Plans
Topo Surrey
Concept Plans
(c)Prepare Engineers Estimate
(d)Prepare Technical Specifications and Special Provisions
(e)Attend Preconstniction Meeting
(Q Construction Support
Final Deliverables and As Built
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REFERENCES
City of Hawthorne
4455 W. 126th St.
Hawthorne,CA 90250
Arnie Shadbehr, Public Works Director (310)349-2985
City of La Habra
201 E. La Habra Blvd
La Habra CA 90633-0337
Christine Kaskara,Civil Engineer (562)905-9720
City of Manhattan Beach
1400 Highland Avenue
Manhattan Beach,CA 90266
Gilbert Gamboa,Senior Civil Engineer (310)802-5352
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes,CA
Nicole Jules, Deputy Director of Public Works (310)377-0360
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Miraleste Drive Arterial Roads Project
4/22/2016
Item Amount Comments
Time and Materials not to
Field Investigation/ Pavement Analysis $ 10,500 exceed amount
Time and Materials not to
Item 1-Civil Design Services exceed amount
(a) Review Existing Records $ 3,750
(b) Prepare Construction Plans $ 130,272
(c) Prepare Engineer's Estimates $ 2,500
(d) Prepare Technical Specifications and
Special Provisions $ 20,391
(e)Attend Pre-construction Meeting(s) $ 350
(f) Construction Support $ 6,735
(g) Final Deliverables &As Builts $ 500
TOTAL $ 174,998
NOTE: Detailed Breakdown of Estimated Proposed Costs
The proposed costs above include the following detailed costs
included in Field Inventory/Pavement Analysis
Geotechnical investigation $6,500
included in item(b)
Up to 10 conceptual alignment plans for Miraleste/PVDE intersection $10,000
Detailed design for Miraleste/PVDE intersection $30,000
Topographic Survey $46,272
included in item(d)
Pre-construction survey monument location,tie-out,and recording $10,890
included in item(1)
Post-construction survey monument location,tie-out,and recording $3,850