CC AGD 20160906 AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
SEPTEMBER 6, 2016
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a matter
will be heard, especially since agenda items are often re-ordered during a meeting
and may be discussed at any time.
NEXT RESOLUTION NO. 2016-39
NEXT ORDINANCE NO. 589
CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS —
6:00 P.M.
CALL TO ORDER:
ROLL CALL:
CLOSED SESSION ITEMS ANNOUNCED:
PUBLIC COMMENTS: (This section of the agenda is for audience comments for items on
the Closed Session.)
RECESS TO CLOSED SESSION:
RECONVENE TO REGULAR SESSION — 7:00 P.M.
ROLL CALL:
PLEDGE OF ALLEGIANCE:
CLOSED SESSION REPORT:
MAYOR'S ANNOUNCEMENTS:
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
City Council Agenda
September 6, 2016
Page 1 of 7
APPROVAL OF AGENDA:
PUBLIC COMMENTS: (This section of the agenda is for audience comments for items
NOT on the agenda.)
CITY MANAGER REPORT:
CONSENT CALENDAR: (15 mins)
A. Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
B. Approval of Minutes (Takaoka)
Recommendation: Approve the Minutes of the August 2, 2016 Regular Meeting.
C. Register of Demands (Cullen)
Recommendation: ADOPT RESOLUTION NO. 2016-_, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
D. Consideration and Possible Action to Approve the FY 16-17 Finance Advisory
Committee Work Plan (Nguyen)
Recommendation: Approve the proposed FY 16-17 Finance Advisory Committee
Work Plan.
E. Consideration and Possible Action to Approve a Resolution Authorizing an
Application for Grant Funds from the California Urban Rivers Grant Program for the
Hawthorne Boulevard Center Median Bioswale Project (Carrasco)
Recommendation: 1) ADOPT RESOLUTION NO. 2016-_, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING
THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA URBAN
RIVERS GRANT PROGRAM UNDER THE WATER QUALITY, SUPPLY, AND
INFRASTRUCTURE IMPROVEMENT ACT OF 2014 (PROPOSITION 1); and,
2) Provide direction regarding establishing a focus group to aid in selecting the plant
palette and landscaping features for the project.
F. Consideration and Possible Action to Renew the Agreement with Portuguese Bend
Cooperative Nursery School for Use of the Beach School Property (Trautner)
City Council Agenda
September 6, 2016
Page 2 of 7
Recommendation: Renew the agreement with Portuguese Bend Cooperative
Nursery School for use of the Beach School Property for a further 9 months
(September 6, 2016 to June 30, 2017).
G. Consideration and Possible Action to Award a Public Works Agreement for the
Roadway Maintenance Contract FY 2016-2017 through FY2020-2021 to Hardy &
Harper, Inc. (Carrasco)
Recommendation: 1) Award a multi-year Public Works Agreement with Hardy &
Harper, Inc. for the Roadway Maintenance Contract FY 2016-2017 through FY
2020-2021 in an amount not-to-exceed $1,225,000 excluding inflationary changes
in the construction cost index; 2) Award a multi-year contract for Professional
Services to Sunbeam Consulting for Construction Oversight Services in an amount
not-to-exceed $50,000; and, 3) Authorize the Mayor and City Clerk to execute
contracts with Hardy & Harper, Inc., and Sunbeam Consulting pending City
Attorney's approval as to form.
H. Consideration and Possible Action to Approve the Installation of the Proposed
Parking Regulation and Park Rules Signs at Marilyn Ryan Sunset Point Park
Parking Lot (Kim)
Recommendation: Approve the installation of the proposed parking regulation and
park rules signs at Marilyn Ryan Sunset Point Parking Lot.
I. Consideration and Possible Action to Award a Professional Services Agreement for
Design of the Residential Streets Rehabilitation Project Cycle 1, Year 7, for Area 7
(Flannigan)
Recommendation: Award a contract for professional services to Sunbeam
Consulting for an amount not to exceed $397,161 for civil engineering design
services related to the Residential Streets Rehabilitation Project for Area 7;
2) Authorize Staff to utilize an additional 10% ($39,716) for project contingency;
and, 3) Authorize the Mayor and City Clerk to execute the Professional Services
Agreement, subject to approval as to form by the City Attorney.
J. Consideration and Possible Action to Award a Construction Contract for Residential
Rehabilitation (Phase I I - Pavement Rehabilitation) for Areas 2 and 6 (Winje)
Recommendation: 1) Approve the construction plans and project specifications on
file in the Public Works Department for the Residential Street Rehabilitation Project,
Phase II Areas 2 and 6 Pavement Rehabilitation; 2) Award a Public Works
Agreement for Construction to VSS International, Inc. for an amount not to exceed
$1,885,000 for construction services related to the Residential Street Rehabilitation
Project, Phase 11 Areas 2 and 6 Pavement Rehabilitation; 3) Authorize Staff to utilize
an additional 10% ($188,500) for project contingency; and, 4) Authorize the Mayor
and City Clerk to execute the agreement.
City Council Agenda
September 6, 2016
Page 3 of 7
K. Consideration and Possible Action regarding the July 2016 Cash Balances/Monthly
Treasurer's Report (Cullen)
Recommendation: Receive and file the July Cash Balances/Monthly Treasurer's
Report.
L. Consideration and Possible Action to Renew the Agreement with Trump National for
the Management of Rentals at Founders Park (Trautner)
Recommendation: Renew the contract with Trump National Golf Club for the
management of rentals at Founders Park for a further 12 months (September 18,
2016 to September 17, 2017).
M. Consideration and Possible Action to Appoint a Second Voting Delegate-Alternate
for the League of California Cities' Annual Business Meeting and General Assembly
(Takaoka)
Recommendation: Appoint Mayor Dyda as the second Voting Delegate-Alternate.
N. Consideration and Possible Action to Request that Governor Brown Veto Assembly
Bill No. 1217 regarding Joint Powers Authorities (Fox)
Recommendation: Authorize the Mayor to sign a letter to Governor Brown
requesting a veto of Assembly Bill No. 1217 (AB 1217) regarding the joint powers
authorities.
O. Consideration and Adoption of Ordinance No. 588 to Amend the Municipal Code to
Provide for Council Advice on the Hiring of Certain Upper Management Positions
(Aleshire)
Recommendation: ADOPT ORDINANCE NO. 588, AN ORDINANCE OF THE
CITY OF RANCHO PALOS VERDES, CALIFORNIA, AMENDING CHAPTER 2.08
OF THE RANCHO PALOS VERDES MUNICIPAL CODE RELATING TO THE
APPOINTMENT OF DEPARTMENT HEADS BY THE CITY MANAGER.
P. Consideration and Possible Action to Purchase a Replacement Large Format
Printer (Plotter) for the Public Works Department (Landon)
Recommendation: Approve the purchase of the replacement plotter from American
Business Machines for a total of$28,116.55.
PUBLIC HEARINGS:
1. Consideration and Possible Action to Approve Revision `S' to Conditional Use
Permit No. 215, et al., for the Terranea Resort and Spa (Case No. ZON2016-00339)
(Mihranian) (10 mins)
Recommendation: ADOPT RESOLUTION NO. 2016-_, A RESOLUTION OF
City Council Agenda
September 6, 2016
Page 4 of 7
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, THEREBY
APPROVING REVISION `S' TO CONDITIONAL USE PERMIT NO. 215, ET AL., BY
AMENDING THE COUNCIL-ADOPTED CONDITIONS OF APPROVAL TO ALLOW
THE CONSTRUCTION OF A 12-FOOT TALL, 765-SQUARE-FOOT KITCHEN
BUILDING AT THE MAIN POOL AREA WITH 45 CUBIC YARDS OF RELATED
GRADING.
REGULAR BUSINESS:
2. Consideration and Possible Action to Receive an Update Regarding Parking
Restrictions Imposed to Address Safety Issues along Crenshaw Blvd. in the Del
Cerro Park Area and Surrounding Neighborhoods (Jules) (45 mins)
Recommendation: Receive and file report with Del Cerro Parking update.
3. City Council Policy on Communication with other Agencies in their Personal vs.
Official Capacity (Aleshire) (45 mins)
Recommendation: 1) That Protocol 14 be clarified, expanded, and updated to
include modern methods of communication such as email. Should council members
have to use disclaimers when addressing staff? Is the use of city letterhead
permissible with a disclaimer? A social media policy is also recommended; 2) That
current policy is vague and Mayor Pro Tem Campbell did not likely violate it in his
communication with the City's Chief of Police as a complaint was not filed and the
Sheriff made an internal decision to investigate; 3) That detailed censure
procedures should be adopted, including possible penalties, to ensure compliance
with due process and First Amendment requirements; 4) That rules should be
consolidated that deal with conduct by the City Council, by public commenters, and
by the audience during the meetings to ensure consistency, as well as compliance
with the First Amendment; and, 5) That a separate memorandum is attached
outlining the process to have the matter concerning Lt. Hummel expunged from his
personnel folder.
4. Consideration and Possible Action regarding the Fraud, Waste, and Abuse Hotline
(Aleshire/Yap) (20 mins)
Recommendation: 1) Adopt the revised City's Fraud, Waste, and Abuse Hotline
Policy that incorporates the recommended changes discussed; and, 2) Direct Staff
to continue working with NAVEX to implement the changes in the revised Policy and
help potential reporters to file appropriate reports.
5. Consideration and Possible Action to Initiate Code Amendment Proceedings for
Rancho Palos Verdes Municipal Code (RPVMC) Sections 17.78.040 and 17.78.050
to Clarify the "Minor Modification" Process for Previously-Approved Decisions and
Conditions of Approval (Silva) (30 mins)
City Council Agenda
September 6, 2016
Page 5 of 7
Recommendation: Initiate code amendment proceedings to codify a "minor
modification" process pursuant to RPVMC Section 17.78.040, and to clarify the
process for interpreting previous decisions and/or conditions of approval pursuant to
RPVMC Section 17.78.050.
6. Consideration and Possible Action to Grant 3-Year Extensions of the Current City
Hall Monopole Lease Agreements (Fox) (15 mins)
Recommendation: Approve 3-year extensions of the lease agreements with
Verizon Wireless (VZW), AT&T and Southern California Edison (SCE) for their
existing wireless telecommunications facilities on the City Hall monopole.
7. Consideration and Possible Action to Advise the City's Voting Delegate on the City
Council's Position regarding the League of California Cities' 2016 Annual
Conference Resolutions (Fox) (15 mins)
Recommendation: Authorize the City Council's Voting Delegate to take no
position on the adoption of League of California Cities General Assembly Resolution
No. 1 (Vision Zero).
FUTURE AGENDA ITEMS: (5 mins) (This section of the agenda is designated for individual
Council Members to request that an item be placed on a future City Council meeting agenda.)
CITY COUNCIL ORAL REPORTS: (10 mins) (This section of the agenda is designated for oral
reports from Council Members, as elected officials of the City, to report action taken at
intergovernmental organizations, committee, or association meetings. Council Members are
required to provide a brief oral report on their attendance at any meetings where City funds have
been expended. Detailed reports should be made in writing and will be posted on the City's
website.)
ADJOURNMENT: Adjourn to a time and place certain only if you wish to meet prior to the
next regular meeting.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
Conference with Legal Counsel
Potential Litigation against the City:
GC 54956.9(d)(2) and (e)(1)
A point has been reached where, in the opinion of the legislative body of the local agency
on the advice of its legal counsel, based on existing facts and circumstances that the local
agency believes are not yet known to a potential plaintiff or plaintiffs, which facts and
City Council Agenda
September 6, 2016
Page 6 of 7
circumstances need not be disclosed, there is a significant exposure to litigation against
the local agency in one matter.
Existing Litigation:
G.C. 54956.9(d)(1)
Name of Case: Sharon Loveys, et al. vs. City of Rancho Palos Verdes, et al., Los
Angeles Superior Court. Case No. BS160652
Name of Case: Sharon Loveys, et al. vs. City of Rancho Palos Verdes, et al., Los
Angeles Superior Court. Case No. BC629637
We highly encourage written materials regarding City Council Agenda items be submitted no later than 4:00
P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review and
consider the issues raised prior to making decisions at the Council meeting. It is difficult for Council
Members to carefully review materials submitted after that deadline or at the meeting.
Written materials, including emails, submitted to the City are public records and may be posted on the City's
website. In addition, City meetings may be televised and may be accessed through the City's
website. Accordingly, you may wish to omit personal information from your oral presentation or written
materials as it may become part of the public record regarding an agendized item. Materials related to an
item on this Agenda submitted to the City Council after distribution of the agenda packet are available for
public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne
Boulevard, Rancho Palos Verdes during normal business hours.
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a
disability-related modification or accommodation to attend or participate in this meeting, including auxiliary
aids or services, please call the City Clerk's Office at 310 544-5208 at least 48 hours prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday—Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during
regular business hours: Monday— Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M.
until dusk.
You can also view the agenda and staff reports at the City's website www.rpvca.gov
WA2016 City Council Agendas\20160906 CC AGENDA.docx
City Council Agenda
September 6, 2016
Page 7 of 7
L,441!
ary OF RANCHO PALOS VERDES
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF RANCHO PALOS VERDES)
AFFIDAVIT OF AGENDA POSTING
I, Carla Morreale, declare as follows:
That I am the duly appointed City Clerk of the City of Rancho Palos Verdes;
that I hereby affirm that copies of the agendas for the Regular Meeting of the City
Council; Successor Agency for the Redevelopment Agency; and, Improvement
Authority for September 6, 2016 were conspicuously posted on the City Hall Bulletin
Board, located at 30940 Hawthorne Boulevard, Rancho Palos Verdes California, at
the time and date indicated below.
Time:
SP.H.
Dated: August 30, 2016
City Clerk
W:\2016 City Council Agendas\Affidavits of PostingU0160906 Affidavit of Posting Reg Agenda CC SA IA.doc
30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391 /(310)377-0360/Fax(310)544-5291
www.rpvca.gov