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VRC MINS 19960801 APPROVED • 2/20/97 (4) CITY OF RANCHO PALOS VERDES VIEW RESTORATION COMMISSION REGULAR MEETING AUGUST 1, 1996 The meeting was called to order by Vice Chair Sweetnam at 7:03 P.M. at Hesse Park Community Building, 29301 Hawthorne Boulevard. The Pledge of Allegiance followed, led by Commissioner Boudreau PRESENT: View Restoration Commissioners Black, Boudreau, Gee, Goern, A. Green, Long, Marshall, Vice Chair Sweetnam ABSENT: Chair R. Green (excused) and Commissioner Karmelich Also present were Director of Planning, Building and Code Enforcement Petru and Recording Secretary Peterson APPROVAL OF AGENDA Commissioner Long moved to accept the agenda as presented, seconded by Commissioner Gee. Approved, (8-0). REVISION OF VIEW RESTORATION PERMIT GUIDELINES Vice Chair Sweetnam began the discussion by asking staff if the proper procedure would be to review the existing guidelines and make the necessary changes and then send it to the City Attorney, or have the City Attorney prepare the new guidelines and give to the View Restoration Commission for it's review. Director Petru responded that the View Restoration Commission should review the existing guidelines, make suggestions, and forward them to the City Attorney. The City Attorney would then have the revised guidelines back to the Commission for their review by the next meeting. Vice Chair Sweetnam felt it would be most efficient to go through the proposed 1994 View Restoration Permit Guidelines page by page and discuss any proposed changes. Commissioner A. Green made a motion to break both the 1990 and 1994 procedures into sections and assign two Commissioners to each section. By doing this, each Commissioner will become an expert on their section and will then report back to the View Restoration Commission their recommendations on changes. • A discussion followed on whether or not breaking into groups would be an efficient way to approach the review of the Guidelines and how the sections would be divided. Commissioner Long seconded the motion. Commissioner Boudreau felt the Code Amendments were what needed to be focused on since the final version of what the Code says will dictate what appears in the View Restoration Guidelines. Vice Chair Sweetnam again suggested the Commission go through the Guidelines on a page by page basis. Commissioner A. Green started with the Table of Contents and compared the 1990 version with the 1994 version. He felt there was a lack of information in the new version, which should be revised. Commissioner Marshall suggested that an index be prepared for the Guidelines. Vice Chair Sweetnam commented that expanding the Table of Contents and adding an index were clerical tasks that the City staff would take care of. Director Petru responded that clerical staff could make changes based on direction from the Commission. Commissioner A. Green compared Page 1 of the 1990 and 1994 Guidelines and noted the differences between the two documents. Commissioner Long commented that the section dealing with the appeals process should be moved to a separate section. He felt it was not in the appropriate section, as written. Commissioner A. Green noted that on Page 2 the section dealing with views and viewing areas may change depending on what the City Council does. It may have to be redone in accordance with what the new Code directs. A discussion followed on defining views and viewing areas and it was decided to wait and see the City Attorney's version before any changes were proposed by the Commission. View Restoration Commission Minutes August 1, 1996 Page 2 1 0 0 A vote was then taken on the motion. The motion failed (3-5) with the following roll call vote: Ayes: Commissioners Long, A. Green, and Gee Noes: Commissioners Marshall, Goern, Boudreau, Black, and Vice Chair Sweetnam Vice Chair Sweetnam suggested the Commissioners read through the Draft Guidelines and highlight any areas they felt needed work. The Commission would then discuss any revisions at the next meeting along with the City Attorney's revisions. Commissioner A. Green began a discussion on viewing the tapes of City Council meetings that deal with view restoration issues by stating how important he felt it was for keeping members of the Commission informed on decisions by the City Council. He felt the Commission should consider writing it into the Guidelines or Rules and Procedures, as appropriate, so that viewing the tapes will be done automatically. A discussion followed on the how the tapes would be viewed, how often they would be viewed, and how the tapes might be edited to save time. Commissioner A. Green made a motion that the View Restoration Commission attempt to incorporate into their Rules and Procedures a procedure where the Commission will view the video tapes for all City Council meetings that are pertinent to view restoration issues. Commissioner Long seconded the motion but requested an amendment to the motion that the Commission would view pertinent meetings of the City Council, except for appeals of rulings of the View Restoration Commission. The maker of the motion agreed to the seconder's amendment and the motion passed, (8-0). ITEMS TO BE PLACED ON FUTURE AGENDAS Staff: City Attorney's proposed view restoration permit guideline revisions. Commission: City Council action regarding the Code Amendments to Section 17.02.040. View Restoration Commission Minutes August 1, 1996 Page 3 • ADJOURNMENT Commissioner Gee moved to adjourn the meeting, which was seconded by Commissioner Goern. The meeting was duly adjourned at 9:03 P.M. The next regular meeting will be held Thursday, August 15, 1996 at Hesse Park, 7:00 P.M. N:\GROUP\PLANNING\VRC\96MIN08.1 View Restoration Commission Minutes August 1, 1996 Page 4