CC MINS 20160531 ADJ MINUTES
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING/BUDGET WORKSHOP
MAY 31, 2016
The meeting was called to order at 6:47 P.M. by Mayor Dyda at Fred Hesse Community
Park, 29301 Hawthorne Boulevard, notice having been given with affidavit thereto on
file.
City Council roll call was answered as follows:
PRESENT: Brooks, Campbell, Duhovic, Misetich, and Mayor Dyda
ABSENT: None
Also present were Doug Willmore, City Manager; Gabriella Yap, Deputy City Manager;
David Aleshire, City Attorney; Deborah Cullen, Director of Finance; Michael Throne,
Director of Public Works; Cory Linder, Director of Recreation and Parks; Trang Nguyen,
Deputy Director of Finance; Nicole Jules, Deputy Director of Public Works; Dan Landon,
Information Technology Manager; and, Carla Morreale, City Clerk.
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Mayor Dyda.
APPROVAL OF THE AGENDA:
Councilman Duhovic moved, seconded by Councilman Misetich, to approve the
agenda, as presented.
Without objection, Mayor Dyda so ordered.
PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda)
Noel Weiss, provided comments regarding the storage of burial vaults on top of the
Inspiration Slope Mausoleum at Green Hills Memorial Park.
REGULAR BUSINESS:
Consideration and Possible Action regarding the FY 15-16 General Fund Year-end
and FY 16-17 Preliminary Budget and Estimated Fund Balances
City Clerk Morreale reported that there was one request to speak regarding this item.
Lowell Wedemeyer, Rancho Palos Verdes, provided comments regarding the need for a
qualified computer programmer to assist staff in the automation and evaluation of the
City Council Minutes
Adjourned Regular Meeting
May 31, 2016
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financing of infrastructure projects with project coordination functionality between the
Finance, Information Technology, and Public Works Departments.
City Manager Willmore provided introductory remarks regarding the Preliminary Budget,
as revised, incorporating the City Council's comments from the first Budget Workshop.
Director of Finance Cullen provided a staff report and PowerPoint presentation
regarding this item. She highlighted the changes to the General Fund Year-end
Estimates for FY 15-16; reviewed additional revenue and expenditure changes; and,
noted the COLA increase would be at 1.7 percent. She reviewed the decrease in
expenses in Law Enforcement, non-personnel, and legal services; and the estimated
expense increase in personnel based on the addition of the Public Safety/
Neighborhood Watch Liaison (Administrative Analyst II) position under City
Administration.
Director of Finance Cullen reviewed the FY 2016-17 Estimated Beginning Fund Balance
at $12.2 million with projected revenues of$28.8 million; projected expenditures of
$28.3 million; and an Estimated General Fund Balance as of June 30, 2017 of$12.7
million. She provided a review of other estimated fund balances including the Capital
Improvement, Equipment Replacement, Water Quality, and Special Revenues Funds;
and provided commentary on the continuation of the Utility Users' Tax (UUT) rate,
noting the tax rate of 3% continues to be a necessary revenue source for the City's
operating and capital improvements and should be maintained. She reported that UUT
rates for cities in the region range between approximately 5 to 6%.
Director of Finance Cullen reviewed City Council direction from the April 11, 2016
Budget Workshop regarding the following items: Section 115 Trust to manage Pension
Liabilities; Overview of the FY15-16 City Attorney Budget and Estimated FY16-17 City
Attorney Budget of$940,000 with an explanation of the breakdown for legal services;
and, Transportation Fund (Prop A Fund) exchange.
Director of Finance Cullen reviewed two additional items for Council consideration:
1) Public and Private Partnership for beautification of public rights-of-way and medians
with a suggested funding of $50,000; and, 2) Phase 2 of the Public Safety Proposal for
placement of security cameras at key intersections along Western Avenue.
Discussion ensued among Council Members and staff regarding a public median project
versus a neighborhood beautification project.
Mayor Pro Tem Campbell disclosed that although he lives in the Mesa beautification
project, he has had no input regarding the Mesa beautification project.
Direction was given to staff to review the process that would be necessary for a
public/private partnership regarding beautification of public rights-of-way and medians.
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Adjourned Regular Meeting
May 31, 2016
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Discussion ensued among Council Members and staff regarding Phase 2 of the Public
Safety Proposal for placement of security cameras at key intersections along Western
Avenue.
Direction was given to staff to prepare a Request for Proposals (RFP), as part of Phase
2 of the Public Safety Proposal, to research the placement of additional security
cameras along Western Avenue at the entrances of intersections into the City of
Rancho Palos Verdes along the major thoroughfare; and research the possibility of
grant funding or cost sharing with the City of Los Angeles for this project.
Deputy City Manager Yap stated that staff will work with the Sheriffs Department and a
national security company regarding this project, noting that individual neighborhoods or
homeowners' associations that wish to obtain additional cameras at neighborhood
entrances will have to fund that cost separately.
RECESS AND RECONVENE:
Mayor Dyda called a recess from 7:51 P.M. to 8:01 P.M.
Consideration and Possible Action regarding the Proposed FY 16-17 Capital
Improvement Budget and 5-year Capital Improvement Program (CIP)
Director of Public Works Throne provided an overview of the following items: Capital
Improvement Project accomplishments of FY15-16; Proposed FY16-17 Capital Budget,
and Proposed 5-year Capital Improvement Program.
Director of Public Works Throne highlighted the Street Rehabilitation Program, noting
that the City has a weighted pavement condition indices of 81.8; and reviewed several
proposed re-budgeted projects including the Portuguese Bend Landslide Strategic Plan;
RPVtv Building Improvement Project; and Pt. Vicente Interpretive Center (PVIC) Exhibit
Replacement/Renovation. Additionally, he reviewed the following projects/programs
planned in FY15-16 for FY16-17: Abalone Cove Landslide Abatement District Sewer
System Rehabilitation; Landslide Dewatering Wells; Landslide Area Resurfacing;
Abalone Cove Beach Access Road and Parking Lot Rehabilitation/Resurfacing;
Sidewalk Repair and Replacement; Residential Street Rehabilitation; and Storm Drain
Lining.
Director of Public Works Throne reviewed projects that were planned in FY15-16 for
future years including Grandview Park improvements; Ladera Linda Community Center
construction; solar systems at Hesse Park & PVIC; Palos Verdes Drive South (PVDS)
realignment; and Paintbrush Canyon Drainage Study. He reported that there was no
work required on the Sewer Capacity Projects including Malaga Canyon, noting that
item was removed from the future projects list.
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Adjourned Regular Meeting
May 31, 2016
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Director of Public Works Throne provided a review of the following proposed new
Capital Projects and Programs:
1) Coastal Bluff Fence Replacement Program in the amount of$200,000 from the CIP
Reserves —the general consensus of the Council was given in support of this proposal.
2) Ladera Linda Community Center Parking Lot in the amount of$50,000 for design
from Quimby Fees —the general consensus of the Council was given in support of this
proposal.
3) Upper Pt. Vicente/Hesse Park Marquee Signs (monument signs with electronic
message boards) in the amount of$110,000 for design and construction from the CIP
Reserves — Council direction was given to remove this from the proposed projects list,
noting that input from residents and members of the public regarding this proposal
would need to be obtained.
4) Eastview Park site and recreation Improvements (trail widening, facility improvements
and exercise stations) in the amount of$250,000 for design and construction from
Quimby Fees —the general consensus of the Council was given in support of this
proposal.
5) Civic Center Master Plan in the amount of$250,000 for design from the CIP
Reserves —the general consensus of the Council was given in support of this proposal
to create a Master Plan and a more usable Civic Center site.
6) ADA Improvements at City Hall Bus Stop in the amount of$192,400 for design and
construction from the Community Development Block Grant (CDBG) funds - the general
consensus of the Council was given in support of this proposal to improve access while
improving safety.
7) Arterial Walls and Fences Replacement Program to replace deteriorated and
unattractive masonry walls and fences with the program commencing with Hawthorne
Blvd. in the amount of$500,000 from the CIP Reserves —the general consensus of the
Council was that staff be directed to initially obtain survey results for the locations along
Hawthorne Blvd.
8) Altamira Canyon Culvert Modifications at PVDS to raise the end of the culvert outlet
to prevent trespassing in the amount of$75,000 for design from the CIP Reserves —the
general consensus of the Council was given in support of this proposal.
9) Torrance Airport Storm Water Quality Project for the multi-agency project led by the
City of Torrance to improve storm water quality to Machado Lake in the amount of
$460,000 for matching funds from the CIP Reserves, with the funding of a grant pending
—the general consensus of the Council was given in support of this proposal.
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Adjourned Regular Meeting
May 31, 2016
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10) Conestoga Trail connection to Sunnyside Ridge Trail to Rolling Hills Estates in the
amount of$50,000 for design from the CIP Reserves —the general consensus of the
Council was given in support of this proposal.
11) Storm Drain Deficiency Improvement Program — 10-year replacement program of
old neighborhood area pipes, inlets, as identified in the Master Plan of Drainage in the
amount of$1,769,000 for Year 1 from the remaining Storm Drain User Fee funds —the
general consensus of the Council was given in support of this proposal.
Director of Public Works Throne provided a summary of the funds to be used for the
proposed FY16-17 CIP projects and provided a brief overview of the proposed 5-year
infrastructure program objectives.
Discussion ensued among Council Members and staff and direction was given to staff to
return with cost estimates regarding improvements throughout the City's public rights-of-
way and medians; possibilities for improving the portable restroom facilities in the
Preserve, with hand washing facilities and screening; consideration of refurbishing the
Council dais name plate holders and staining of the rolling doors on the side of the
Council Chamber; consideration of the fees regarding sewer improvements and grinder
pumps in the Abalone Cove Sewer Maintenance District; obtaining, scanning and
cataloging of historical paperwork from several longtime residents pertaining to the
Portuguese Bend Landslide; and consideration of a long-term plan for the
undergrounding of utility poles at the gateway to the City near La Rotunda and in other
areas throughout the City.
Councilman Misetich left the dais at 9:45 P.M.
ADJOURNMENT:
At 9:47 P.M., Mayor Dyda adjourned the meeting to an Adjourned Regular Meeting to
be held at Fred Hesse Community Park on Monday, June 6, 2016 at 6:00 P.M. for a
Closed Session to be followed at 7:00 P.M. by the Adjourned Regular Meeting.
/JA
M. or
Attest:
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City Clerk
City Council Minutes
Adjourned Regular Meeting
May 31, 2016
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