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Charles Abbott Associates Inc (SRRE) AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACTUAL SERVICES This AMENDMENT NO. 1 to that certain AGREEMENT FOR CONTRACTUAL SERVICES ("Amendment No. 1")by and between the CITY OF RANCHO PALOS VERDES ("City") and CHARLES ABBOT ASSOCIATES, INC., a California corporation ("Contractor") is effective as of the / idty of at , 2018. RECITALS A. City and Contractor previously entered into that certain Agreement for Contractual Services dated June 21, 2016 ("Agreement") whereby Contractor agreed to provide professional services for Source Reduction and Recycling Element (SRRE) implementation and other solid waste services. B. City and Contractor now desire to amend the Agreement to extend the term of the Agreement for one year and increase the Contract Sum. TERMS 1. Contract Changes. The Agreement is amended as provided herein. Deleted text is indicated in strip and added text in bold italics. (a) Section 2.1,Contract Sum,is hereby amended to read as follows: "Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this reference. The total compensation for Fiscal Years 2016 2017 through 2017 2018, including • • - . . . • . • , . - -. ! : . ;• ' The total compensation, including reimbursement for actual expenses,shall not exceed One Hundred and Four Thousand Three Hundred and Thirty Six Dollars ($104,336.00) (the "Contract Sum"), unless additional compensation is approved pursuant to Section 1.8." (b) Section IV of Exhibit "A", Scope of Services, is hereby amended to read as follows: "Consultant will utilize the following personnel to accomplish the Services: A. Rae Beimer, Project Oversight B. Janna-bee Michelle Nicholls, Program Manager" (c) Exhibit "B", Special Requirements, is hereby replaced in its entirety with the new Exhibit "B", Special Requirements,attached hereto. (d) Exhibit "C", Schedule of Compensation, is hereby replaced in its entirety with the new Exhibit "C", Schedule of Compensation, attached hereto. (e) Exhibit"D",Schedule of Performance,is hereby replaced in its entirety with the new Exhibit"D", Schedule of Performance,attached hereto. 2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 1,whenever the term"Agreement"appears in the Agreement, it shall mean the Agreement, as amended by this Amendment No. 1 to the Agreement. 3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Contractor each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective,valid,and binding obligation. Contractor represents and warrants to City that, as of the date of this Amendment No. 1, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. City represents and warrants to Contractor that, as of the date of this Amendment No. 1, Contractor is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. 4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1. 5. Authority. The persons executing this Amendment No. 1 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of this Amendment No. 1, and (iv)the entering into this Amendment No. 1 does not violate any provision of any other Agreement to which said party is bound. [SIGNATURES ON FOLLOWING PAGE] 01203.0006/465333.2 -2- IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written. CITY: CITY OF RANCHO PALOS VERDES, a municipal corporation Mayor ATTEST: —mm, Cidy APPROVED AS TO FORM: ALESHIRE& WYNDER, LLP • A.4— "it); ./_'ity Attorn CONTRACTOR: CHARLES ABBOT ASSOCIATES, INC., a California corporation By: ...(;;),, Name. a r4Te Title: ,,fres,' &aft' By: Q...) a n Name: 5LE50&4 Alobo + Title: 5e ex-e•-far y Address: 7- )`l0� Lo Al+t's tZ2b (Yct tom v e Jo cJ g L1 Two corporate officer signatures required when Contractor is a corporation,with one signature required from each of the following groups: 1)Chairman of the Board,President or any Vice President;and 2)Secretary,any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR'S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR'S BUSINESS ENTITY. 01203.0006/465333.2 -3- CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document. STATE OF CALIFORNIA COUNTY OF LOS ANC:if-17ES . _Reed/ _ 3911' On ,2018 before me,Y-104...img,gi L,personally appeared (2-v ,proved to me on the basis f satisfactory evidence to be the person 4) whose names(-s) is/ subscribed to the within instrument and acknowledged to me that he/s4te/they executed the same in his/WA:11er authorized capacity( , and that by his/twit/I.& signature(1) on the instrument the person(er or the entity upon behalf of which the person(-s-r acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. SHERRY HALSEY *AK, NZ-: Notary Public-California 7r1a.7.7:, Orange County Signature: commission#2217670 ‘-'f,;;r11) my Comm.Wires Nov7.2°21 OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACIHED DOCUMENT POINNAY^av•Ne r\-V"°-69 PtCAM--e-riN-e-r\A- E3 INDIVIDUAL CORPORATE 10E-kICER, 45C- adr 03 ery - C TITLE OR TYPE OF DOCUMENT TITLE(S) 0 PARTNER(S) 0 LIMITED 0 GENERAL NUMBER OF PAGES Ei ATTORNEY-IN-FACT fl TRUSTEE(S) O GUARDIAN/CONSERVATOR 'nL-0 El OTHER DATE OF DOCUMENT SIGNER IS REPRESENTING: 110(NAME OF OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE CP024-- 01203 0006 465333 2 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary'public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document. STATE OF CALIFORNIA COUNTY OF SES C7rQt\c‘e.- • (('4 iArAt ,&-( lake66 C +- On Apr,I lq7 ,2018 before me, 44;,personally appeared ' San ,proved to me on the basis of satisfactory evidence to be the perso ,(54-whose names(-s)-is/ara subscribed to the within instrument and acknowledged to me that treishe/thry executed the same in-hiher/Jar4r authorized capacity(ies}, and that by ,his/her/theic-signature,(s) on the instrument the person(s), or the entity upon behalf of which the person(-5}acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. SHERRYHALSEY ��` f}y^ Notary Public-California Signatur �.� s . � - Z 0rangeCounty \AE, / Commission*2217670 • ;I My Comm.Expires Nov 7.2021j — OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ❑ INDIVIDUAL P't YVke 1.\."\- 100 \ 'rE)� , CORPOR k E OFFICER P.v�(Q rc- r CO fLGt'e �ac`tn 1P-71(AVE OR TYPE OF DOCUMENT 50-‘5\C,Cs T1TLE(S) ❑ PARTNER(S) ❑ LIMITED \ ❑ GENERAL NUMBER OF PAGES ❑ ATTORNEY-IN-FACT ❑ TRUSTEE(S) /� ❑ GUARDIAN/CONSERVATOR N A- ❑ OTHER DATE OF DOCUMENT SIGNER IS REPRESENTING: W Ps (NAME OF PERSONS)OR NTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE 01203.0006/465333.2 EXHIBIT "B" SPECIAL REQUIREMENTS (Superseding Contract Boilerplate) I. Section 1.3, "Compliance with Law,"is hereby amended to read as follows: Consultant shall keep itself informed concerning,and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered. Consultant expressly represents and warrants that it is familiar with,and shall keep itself informed concerning, (i) the California Integrated Waste Management Act of 1989, Public Resources Code§§40000 et seq. (also known as "AB 939"); (ii) the Global Warming Solutions Act of 2006,Assembly Bill 32(also known as "AB 32"); (iii)Assembly Bill 341 from the 2011- 2012 Regular Session of the California Legislature (also known as "AB 341'9; and Public Resources Code§§42649.8 et seq.,Assembly Bill 1826(also known as "AB 1826'). II. Sections 5.1, "Insurance Coverages," and Section 5.2, "General Insurance Requirements," are hereby replaced in their entirety with the following: 5.1 Insurance Coverages. Without limiting Consultant's indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. (a) General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury,and property damage.The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO"insured contract"language will not be accepted. (b) Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of$1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this 01203.0006/465333.2 Agreement and Consultant agrees to maintain continuous coverage through a period no less than three(3)years after completion of the services required by this Agreement. (d) Workers' compensation insurance. Consultant shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least$1,000,000). (e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit"B". 5.2 General Insurance Requirements. (a) Proof of insurance.Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation. Insurance certificates and endorsements must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. (b) Duration of coverage. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants. (c) Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non- contributory basis for the benefit of City before the City's own insurance or self-insurance shall be called upon to protect it as a named insured. (d) City's rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VI (or larger) in 01203.0006/465333.2 accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. (f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (g) Enforcement of contract provisions (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. (h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements,or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive,or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. (i) Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. (j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers,officials,employees,and agents,and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. (k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (1) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer's limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements 01203.0006/465333.2 required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency's right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant's compensation. (o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. (p) Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant's performance under this Agreement,and that involve or may involve coverage under any of the required liability policies. (q) Additional insurance. Consultant shall also procure and maintain,at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. III. Section 5.4,"Sufficiency of Insurer,"is hereby deleted in its entirety. 01203.0006/465333.2 EXHIBIT "C" SCHEDULE OF COMPENSATION I. Consultant shall perform the following tasks at the follow,ing rates: Title/Staff Hourly Rate Project Oversight $138.00 Program Manager $108.00 II. The following is an estimated annual budget for Fiscal Years 2016/2017 and 2017/2018: TASK DESCRIPTION Hours Annual Cost Hourly Rate $138/hr $108/hr TASK I-Administration and Project Management 4 25 $3,252 TASK II - Annual AB 939 Report Preparation, LARA Assistance, and Quarterly Tonnage/DRS 4 40 S4,872 Reports Monitoring TASK III- Public Education and Outreach 4 60 $7,032 TASK IV - Construction and Demolition (C&D) 4 30 53,792 Recycling TASK V - Expand City Hall/Park Sites Recycling Program 4 20 S2,712 TASK VI — Expand/Improve Multi-Family Residential Recycling—Follow Up 4 30 S3,792 TASK VII-Commercial/Business Sector Recycling 4 30 S3,792 TASK VIII - Oil Payment Program and Household Hazardous Waste Program Administration 4 20 $2,712 TASK IX-Miscellaneous 4 20 $2,712 Additional Work—see Section IV, below TBD TBD $5,000 ANNUAL BUDGET TOTAL $39,668 01203.0006/465333.2 The above hourly rates include general and administrative overhead and fees and employee payroll burden. The above hourly rate does not include any educational or public outreach material cost. III. The following is an estimated annual budget for Fiscal Year 2018/2019: TASK DESCRIPTION Hours Annual Cost Hourly Rate $138/hr S108//rr TASK I—Administration and Project Management 5 20 S2,850 TASK II — Annual AB 939 Report Preparation, LARA Assistance, and Quarterly Tonnage/DRS 0 20 $2,160 Reports Monitoring TASK III—Public Education and Outreach 0 25 S2,700 TASK IV — Construction and Demolition (C&D) Recycling 0 25 S2,700 TASK V — Expand City Hall/Park Sites Recycling Program 0 15 51,620 TASK VI — Expand/Improve Multi-Family 0 15 51,620 Residential Recycling—Follow Up TASK VII—Commercial/Business Sector Recycling 0 30 $3,240 TASK VIII — Oil Payment Program and Household 0 12 $1,296 Hazardous Waste Program Administration TASK IX—Miscellaneous 2 14 $1,788 PROPOSED BUDGET TOTAL $19,974 CONTINGENCY(See Section IV, below) $5,000 NOT TO EXCEED AMOUNT $25,000 IV. Additional Work/Contingency Parties anticipate that Tasks I-IX will be completed within the budget set for each Task, and that compensation for Additional Work/Contingency will not be necessary. However, given the possibility of unforeseen additional work required by City or the possibility that budgeted Tasks will take longer than anticipated, City has set aside additional funds. These funds may be divided between Project Oversight and Project Manager at the sole and unfettered discretion of City's Contract Officer, except that the subbudget for Additional Work shall not exceed $5,000 per year. 01203.00061465333.2 Compensation for Additional Work will not be available to Contractor for any Task until funds from all other Tasks have been exhausted by shifting funds from one Task to another pursuant to Exhibit C, Section V, below. Moreover, Contractor will only be compensated for Additional Work upon a written demonstration by Contractor to City's Contract Officer that there exists a sufficient need to go beyond the total amount of compensation budgeted for Tasks I-IX, and provided that the Additional Work approved in writing in advance by City's Contract Officer who shall make the final determination of the need for Additional Work in his/her sole and unfettered discretion. V. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8. VI. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include: A. Line items for all personnel describing the work performed,the number of hours worked, and the hourly rate. B. Line items for all materials and equipment properly charged to the Services. C. Line items for all other approved reimbursable expenses claimed, with supporting documentation. D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services. VII. The total compensation for the Services provided under this Agreement shall not exceed $104,336.00,as provided in Section 2.1 of this Agreement. 01203.0006/465333.2 EXHIBIT "D" SCHEDULE OF PERFORMANCE I. Unless earlier terminated in accordance with Article 7 of this Agreement, the term of this Agreement shall be July 1, 2016, to June 30, 2019. II. Consultant shall perform all Services timely in accordance with the schedule to be developed by Consultant and subject to the written approval of the Contract Officer. III. All tangible work products produced by Consultant that City is required to submit to any governmental or regulatory agency by a fixed date shall be delivered to the City a reasonable amount of time before such date for City staff to review and order revisions of such work product and timely submit such work product. IV. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2. 01203.0006/465333.2 CONTRACT SERVICES AGREEMENT By and Between CITY OF RANCHO PALOS VERDES and CHARLES ABBOTT ASSOCIATES,INC. (CAA) A-1 AGREEMENT FOR CONTRACT SERVICES BETWEEN THE CITY OF RANCHO PALOS VERDES AND CHARLES ABBOTT ASSOCIATES,INC. THIS AGREEMENT FOR CONTRACT SERVICES (herein "Agreement") is made and entered into this day of June, 2016 by and between the City of Rancho Palos Verdes, a California municipal corporation ("City") and Charles Abbott Associates, Inc. (CAA), a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as"Party"and hereinafter collectively referred to as the"Parties". RECITALS A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement. B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services. C. Pursuant to the City of Rancho Palos Verdes' Municipal Code, City has authority to enter into and execute this Agreement. D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein. OPERATIVE PROVISIONS NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged,the parties agree as follows: ARTICLE 1. SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference, which may be referred to herein as the "services" or "work" hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances. A-2 ti T 1.2 Consultant's Proposal. The Scope of Service shall include the Consultant's scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered. 1.4 Licenses Permits Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder. 1.5 Familiarity with Work. By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer. 1.6 Care of Work. The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. 1.7 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all A-3 instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. 1.8 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed. 1.9 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the "Special Requirements" attached hereto as Exhibit `B" and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit `B" and any other provisions of this Agreement,the provisions of Exhibit`B" shall govern. ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT. 2.1 Contract Sum. Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this reference. The total compensation for Fiscal Years 2016-2017 through 2017-2018, including reimbursement for actual expenses, shall not exceed Seventy-Nine Thousand Three Hundred and Thirty-Six Dollars ($79,336) (the "Contract Sum"), unless additional compensation is approved pursuant to Section 1.8. 2.2 Method of Compensation. The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant's rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or(iv) such other methods as may be specified in the Schedule of Compensation. A-4 t t 2.3 Reimbursable Expenses. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings. 2.4 Invoices. Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City's Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant's correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law. 2.5 Waiver. Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. ARTICLE 3. PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this A-5 reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty(180) days cumulatively. 3.3 Force Maieure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this Section. 3.4 Term. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit «D„ ARTICLE 4. COORDINATION OF WORK 4.1 Representatives and Personnel of Consultant. The following principals of Consultant ("Principals") are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and/make all decisions in connection therewith: /C/t'�`� �G/yyi�IC� �N i/iyc/t n-c a�.T C/ �i✓et7�,,y (Name) (Title) /6sl e_J_ Geo (Name) (Title) (Name) (Title) A-6 It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant's staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. 4.2 Status of Consultant. Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant's officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City's employees. Consultant expressly waives any claim Consultant may have to any such rights. 4.3 Contract Officer. The Contract Officer shall be the Director of Public Works, or such person as may be designated by the City Manager. It shall be the Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.4 Independent Consultant. Neither the City nor any of its employees shall have any control over the manner,mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant's employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of A-7 F Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant. 4.5 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City. ARTICLE 5. INSURANCE AND INDEMNIFICATION 5.1 Insurance Coverages. The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City: (a) Commercial General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Worker's Compensation Insurance. A policy of worker's compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement. (c) Automotive Insurance (Form CA 0001 (Ed 1/87) including `any auto" and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned,non-owned, leased, hired cars and any automobile. (d) Professional Liability. Professional liability insurance appropriate to the Consultant's profession. This coverage may be written on a "claims made" basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to A-8 r services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant's services or the termination of this Agreement. During this additional 5-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage. (e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit`B". 5.2 General Insurance Requirements. All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant's insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self- insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty(30)days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer. No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City. All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following"cancellation"notice: CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATED THEREOF, THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER NAMED HEREIN. [to be initialed] ConsultantInitials A-9 r City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant's activities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant's indemnification liabilities as provided in Section 5.3. In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City. 5.3 Indemnification. To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents ("Indemnified Parties") against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened(herein"claims or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable ("indemnitors"), or arising from Consultant's or indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors' negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith: (a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith; (b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of A-10 Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees. Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City's negligence, except that design professionals' indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement. 5.4 Sufficiency of Insurer. Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated "A" or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City("Risk Manager")due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager. ARTICLE 6. RECORDS,REPORTS,AND RELEASE OF INFORMATION 6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the "books and records"), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three A-11 s (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant's business, custody of the books and records may be given to City, and access shall be provided by Consultant's successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act. 6.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services,the estimated increased or decreased cost estimate for the project being designed. 6.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the "documents and materials") prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as "works made for hire" as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed"works made for hire"for the City. 6.4 Confidentiality and Release of Information. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer. A-12 (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys fees, caused by or incurred as a result of Consultant's conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation,to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION 7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California. 7.2 Disputes; Default. In the event that Consultant is in default under the terms of this Agreement,the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant's default shall not be deemed to result in a waiver of the City's legal rights or any rights arising out of any provision of this Agreement. A-13 r 7.3 Retention of Funds. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant's acts or omissions in performing or failing to perform Consultant's obligation under this Agreement. In the event that any claim is made by a third party,the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein. 7.4 Waiver. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement. 7.7 Termination Prior to Expiration of Term. This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days' written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant A-14 * h reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days' written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2. 7.8 Termination for Default of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. 7.9 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a parry entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant's performance of services under this A-15 Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class. 8.4 Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City. ARTICLE 9. MISCELLANEOUS PROVISIONS 9.1 Notices. Any notice, demand,request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Rancho Palos Verdes, 30940 Hawthorne Blvd., California 90275 and in the case of the Consultant,to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. A-16 9.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. 9.4 Integration; Amendment. This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 9.5 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 9.6 Warranty& Representation of Non-Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of "financial interest" shall be consistent with State law and shall not include interests found to be "remote" or "noninterests" pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other A-17 conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect. Consultant's Authorized Initials 9.7 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that(i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] A-18 IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the date and year first-above written. CITY: CITY OF RANCHO PALOS VERDES, a municipal corporation �&� x4w�� Ken Dyda, Mayor ATTEST: Carla Morreale, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER, LLP David J. Aleslr , City Attorney CONSULTANT: CHARLES ABBOTT ASSOCIATES, INC. (CAA), a California corporation By: Name: sly 12. Title: — re tr jt � Name: S:as—, A66,-+f- Title: Se wt+"y Address: Z 7!�D/ L-as A f TL o s 2 ZU Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY. A-19 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. State of California ) County of ( a On "-d5'-'ZU� ore me, A1� Date H lnse Name a itle of the Offi v�jl , personally appeared -� Name(s)of Signer(s) who proved to me on the basis of satisfactory evidence to be the person4o whose namelrsr Ware subscribed to the within instrument and acknowledged to me that heCsfae4hey-executed the same in his/ber/tAerir authorized capacity(i* and that by his/faer/tki*signature*on the instrument the persons) or the entity upon behalf of which the person*'acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. 1I OZ'L eoN sandz3 Uwo A Aiunoo a6uejp Z� Ze1uU0tije0- aiignd RION w D Signature 16tVV0Z# uoissiwwo0 Signature of N P lic A3siVH A883Hs Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document __ er-v coo Sc� te�mAar- - Title or Type of Document: C C�h C'iJC _7`` Document Date: �S'Z d t (p Number of Pages- Z SignersOther Than Named Above: Capacity(ies) CI ed�yg n( -�.,��G�"'"`c � i ner S,i9ner's Name: Signer's Name: �I Corporate Officer — Title(s): AjSC30Corporate Officer — Title(s): // ❑ Partner — ❑ Limited ❑General ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑Attorney in Fact ❑ Individual ❑Attorney in Fact ❑Trustee ❑Guardian or Conservator ❑Trustee L)Guardian or Conservator ❑ Other: ❑ Other: Signer Is Representing: Signer Is Representing: 02014 National Notary Association -www.NationalNotary.org - 1-800-US NOTARY(1-800-876-6827) Item #5907 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. State of California County of0(-C(c\q�k I oi�� V f) On Date l to before me, Here Insert Nairn�rltle of the Offi er personally appeared >Q Ck Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person,%Kwhose name* is/afe— subscribed to the within instrument and acknowledged to me thathetsfie/tbw executed the same in +ft/her/tbeW authorized capacity(ies),and that byjs/her/ltteir signatures)on the instrument the persor4s), or the entity upon behalf of which the personLs}-acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. ttOt't1XIN S"',ax3 70 7-3 11hollill , Aiunoo a"be.-O WITNESS my hand and official seal. 2 2 WOMBO- :)iiqn L4 el Z S Z 1: 16LOPoz# 01S A3SIwu Aati3NSSignature Signature of Notary PubliN, Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document I '/'t S.1`11� Title or Type of Document: C_,0 ch �SR-r - Document Date: Number of Pages: 2 Signer(s) Other Than Named Above: Capacity(ies) C4inie=pbly Signer( Signer's Name: 2,L" t n Signer's Name: .PT-Corporate Officer - Title(s): El Corporate Officer - Title(s): 0 Partner - El Limited El General 1-1 Partner - 11 Limited El General El Individual D Attorney in Fact El Individual L]Attorney in Fact El Trustee El Guardian or Conservator [❑Trustee 1-1 Guardian or Conservator El Other: 11 Other: Signer Is Representing: C-1-403-%a- Signer Is Representing: 02014 National Notary Association -www.NationaiNotary.org - 1-800-US NOTARY(1-800-876-6827) Item#5907 EXHIBIT "A" SCOPE OF SERVICES I. Consultant will provide assistance for the implementation of the City's Source Reduction and Recycling Element (SRRE), Solid Waste Support Services, and Used Oil Payment Program. These services will include the following Tasks, as directed by the City: Task I. Administration and Proiect Management Provide general project management including assisting the City's Recycling Coordinator, attending meetings, and updating the City on pertinent new or upcoming legislation and legal mandates. Assist in implementing new programs and policies. Monitor CalRecycle and legislative activities and recommend action to be taken by City. Verify annual residential rate adjustments request submitted by EDCO. Contact other cities to inquire about their programs. TASK II. Annual AB 939 Report Preparation, LARA Assistance, and Quarterly Tonnage/DRS Reports Monitoring The City is a charter member of the Los Angeles Regional Agency (LARA). Although LARA compiles and submits members' annual reports, each City is responsible for preparing City specific information items, and entering the needed information and tonnage into LARA's electronic annual report database program. The City is also responsible for implementing its various programs as mentioned in its Source Reduction and Recycling Element (SRRE). The City's and/or LARA's approved diversion rates for the past few years is as follows: Year 2011 2012 2013 2014 RPV's%Diversion(w/transformation)* 68% 76% 75% 65% LARA's%Diversion * 70% 70% 68% 66% * The City's per capita disposal equivalent target is 4.5/p/p/day and LARA's is 7.1/p/p/day.The percentages above are estimates based on these amounts. 1. Update the City-specific information items. Provide LARA with needed information to complete the electronic annual report. 2. Attend quarterly LARA meetings, when needed, and represent the City and provide input to LARA on how to improve their programs. 3. The City requires EDCO (residential) and the 8 authorized commercial haulers to submit quarterly reports (disposal and recycling tonnage) in order to verify the counties' disposal tonnage reports (DRS) information. Compile in a database/spreadsheet quarterly DRS data provided from various counties. Review the residential and commercial haulers' quarterly disposal and recycling tonnage information, and determine if they match the counties' DRS reports. Recommend follow-up action(s). Depending on the tonnage discrepancy, identify illegal haulers and send them stop notices. 4. Perform waste audits of residential or commercial accounts and complexes. 5. Prepare for and participate in CalRecycle's annual review process and site visit. A-22 3L Task III: Public Education and Outreach 1. Prepare public education and outreach materials to publicize and educate the City's residents and commercial establishments of existing and new recycling, used oil, composting and source reduction programs. Materials may include preparing/editing articles for the City's quarterly newsletters, brochures, flyers, e-mail articles, and other public education materials. Update City's website public education material. 2. Improve the development and implementation of an outreach campaign for City businesses to facilitate, improve, and/or begin their recycling efforts. 3. With EDCO and/or Waste Management's cooperation and assistance, explore how to improve the implementation of an outreach campaign for RPV schools to enhance recycling. Waste Management is currently the PVPUSD's authorized hauler. 4. Promote the local or State recycling awards (SBBEC's SEED) and the recycling of materials not currently being recycled. 5. Obtain competitive quotes, obtain CalRecycle approval, and order giveaways and promotional items(when needed). Task IV: Construction and Demolition (C & D)Recycling The City has not adopted a C & D recycling ordinance. However, the City promotes the use of nearby C & D recycling facilities, including C & D Certified Processors. The City also offers commercial haulers a credit on their quarterly AB 939 fees if they take material to various recycling facilities including Chandlers, MRFs, etc. For several years, the City has been requiring waste certifications from private contractors, as part of their building permit for construction or remodeling projects in the City (if exceeding a certain valuation threshold). Additionally, staff requires that certain City-funded projects recycle their waste material, especially inert material, and/or reuse material from the project, where possible. 1. Improve the City's construction and demolition recycling and implement new programs. 2. Review recycling tonnage and certificates from contractors performing City funded projects. 3. Review recycling tonnage and certificates from contractors performing private projects, as part of their building and planning permits and the related CalGreen 2013 CA Green Building Standards Code. 4. Review the recycling report for 1-2 annual large-venue events held in the City 5. Review tentative and final recycling plans for large development projects. 6. If needed, work with staff and City Attorney on researching, preparing and/or reviewing new ordinance(s). Task V: Expand City Hall/Park Sites Recycling Program This is a continuation and monitoring of the previous years' activities. 1. Evaluate and monitor the City facilities' (City Hall and park sites) recycling and landscaping green waste program. Suggest necessary changes and implement a public education program A-23 regarding any changes. 2. Continue the gradual replacement of existing concrete or metal trash and recycling containers at parks with different ones. This has begun and will continue for the next few years. Task VI: Expand/Improve Multi-Family Residential Recycling- Follow up The City has an exclusive franchise agreement with EDCO for multi-family residential solid waste and recycling services. Many multi-family complexes have recycling containers, and a handful fall within the AB 1826 mandatory organics recycling threshold. This task is a continuation/follow-up and monitoring of the previous years' activities, and improving the overall program. 1. Work with EDCO and evaluate potential to expand multi-family recycling, green waste and organics recycling program, including recycling in pool and common areas. 2. Work with property managers and landscape companies to improve green waste, organics and commingled recycling in complexes. 3. Depending on grant funding availability, improve recycling at other complexes. Task VII: Commercial/Business Sector Recycling The City continues the implementation of AB 341, and the different phases of the AB 1826 implementation deadline. 1. Meet with and obtain input from authorized commercial haulers concerning implementation of AB 341 and AB 1826. 2. Assist in preparing staff report(s) and reviewing draft ordinance(s) concerning AB 341 and AB 1826. 3. Continue implementing recycling and waste reduction programs for businesses and/or improve existing or implement new programs. 4. Attend Chamber of Commerce and/or other local business meetings and meet businesses. Make presentations. 5. Communicate with haulers and/or property management on compliance status. TASK VIII: Oil Payment Program and Household Hazardous Waste Program Administration The City annually receives approximately $10,000$-12,000 in Oil Payment Program (OPP) funds from CalRecycle. The City has two certified used oil collection centers. Additionally used oil and filters are collected weekly on a call-in basis at curbside by EDCO. Typically, the City sets aside half of its grant funds (approximately $5,000) for stormwater pollution prevention (NPDES) activities. The City has a separate NPDES consultant that assists in that particular program. 1. Administer the Oil Payment Program including preparing and submitting required reports, A-24 reimbursement requests, etc. 2. Prepare Form 303, or reports for other agencies. 3. Assist with public education, such as placement of newspaper advertising, and obtain quotes and order used oil supplies and giveaway material (after obtaining approval from CalRecycle). 4. Conduct inspections of certified collection centers in the City. The City hosts an annual County sponsored HHW/E-waste roundup at City Hall. Additionally, residents are encouraged to go to the SAFE Collection center operating on weekends in the neighboring San Pedro. Task IX: Miscellaneous In addition to implementing the specific tasks listed above, Consultant will serve as the City's overall solid waste management consultant, and will provide the following additional services as needed: 1. Prepare grant application forms and needed support documents. 2. Prepare/edit staff reports, and correspondence, as needed. 3. Contact other cities for service surveys and other needed information. 4. Perform waste audits of businesses, if necessary. 5. Attend events or fairs, as needed. II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City, at the City's request: A. Meeting notes, public outreach material, annual reports, audits, updates on new and pending legislation, and other relevant information as ordered by the City. III. All work product is subject to review and acceptance by the City,and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City. IV. Consultant will utilize the following personnel to accomplish the Services: A. Rae Beimer,Project Oversight B. Janna Lee, Program Manager A-25 .y w EXHIBIT "B" SPECIAL REQUIREMENTS (Superseding Contract Boilerplate) I. Section 1.3,"Compliance with Law," is hereby amended to read as follows: Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered. Consultant expressly represents and warrants that it is familiar with, and shall keep itself informed concerning (i) the California Integrated Waste Management Act of 1989, Public Resources Code Section 40000 et seg.(also known as "AB 939"iii) the Global Warming Solutions Act of 2006, Assembly Bill 32 (also known as "AB 32")(iii) Assembly Bill 341 from the 2011-2012 Regular Session of the California Legislature (also known as "AB 341"); and Public Resources Code Section 42649.8 et seq., Assembly Bill 1826 (also known as"AB 1826")* A-26 EXHIBIT "C" SCHEDULE OF CCOMPENSATION I. Consultant shall perform the following tasks at the following rates: TASK DESCRIPTION ' ; ' , Hours Annie Cost Hourly Rate $'.1381hr $'1081Jir TASK I - Administration and Project Management 4 25 $3,252 TASK II - Annual AB 939 Report Preparation, LARA Assistance, and Quarterly Tonnage/DRS 4 40 54,872 Reports Monitoring TASK III - Public Education and Outreach 4 60 57,032 TASK. IV - Construction and Demolition (C.&D) 4 — 30 53,792 Recycling TASK V - Expand City Hall/Park Sites Recycling 4 2() 52,712 Program TASK VI – Expand/Improve Multi-Family Residential Recycling–Follow Up 4 3p 53,792 TASK VII- Commercial/Business Sector Recycling 4 30 53,792 TASK VIII - Oil. Payment Program and. Household Hazardous Waste Program Administration 4 20 52,712 TASK IX- Miscellaneous 4 20 52,712 Additional Work– see Section 11, below TBD TBD S5,000 ANNUAL BUDGET TOTAL 539,668 The above hourly rates include general and administrative overhead and,fees° anti emplo.Yee payroll burden. The above hourly rate does not include any educational or public outreach material cost. II. Additional Work Parties anticipate that Tasks I-I:X will be completed within the budget set for each Task, and that compensation for Additional Work will not be necessary. However, given the A-27 possibility of unforeseen additional work required by the City or the possibility that budgeted Tasks will take longer than anticipated, City has set aside additional funds. These funds may be divided between Rae Beimer and Janna Lee at. the sole discretion of the City, except that the subbudget for Additional Work shall not exceed $5,000 per year. Compensation for Additional Work will not be available to Contractor for any Task until funds from all other Tasks have been exhausted by shifting funds from one Task to another pursuant to Exhibit C, Section 111, below. Moreover, Contractor will only be compensated for Additional Work upon a written demonstration, approved in writinm by the Contract Officer, of sufficient need to mo beyond the total amount of compensation budgeted for Tasks I-IX. Ill. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8. IV. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include: A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate. B. Line items for all materials and equipment properly charged to the Services. C. Line items for all other approved reimbursable expenses claimed, with supporting documentation. D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services. V. The total compensation for the Services for Fiscal Years 2016-2017 through 2017- 2018 shall not exceed 579,336, as provided in Section 2.1 of this Agreement. VI. The Consultant's billing rates for all personnel is as follows: Houkly"Rate Project Oversight—Rae Beimer S138.00 Program Manager—Janna Lee S108.00 A-28 EXHIBIT "D" SCHEDULE OF PERFORMANCE I. Unless earlier terminated in accordance with Article 7 of this Agreement, the term of this Agreement shall be July 1, 2016, to June 30, 2018. II. Consultant shall perform all Services timely in accordance with the schedule to be developed by Consultant and subject to the written approval of the Contract Officer. III. All tangible work products produced by Consultant that City is required to submit to any governmental or regulatory agency by a fixed date shall be delivered to the City a reasonable amount of time before such date for City staff to review and order revisions of such work product and timely submit such work product. IV. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2. A-29