CC AGD 20160719 AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
JULY 19, 2016
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a matter
will be heard, especially since agenda items are often re-ordered during a meeting
and may be discussed at any time.
NEXT RESOLUTION NO. 2016-29
NEXT ORDINANCE NO. 585
CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS —
6:00 P.M.
CALL TO ORDER:
ROLL CALL:
PUBLIC COMMENTS: (This section of the agenda is for audience comments for items on
the Closed Session.)
CLOSED SESSION ITEMS ANNOUNCED:
RECESS TO CLOSED SESSION:
RECONVENE TO REGULAR SESSION — 7:00 P.M.
ROLL CALL:
PLEDGE OF ALLEGIANCE:
CLOSED SESSION REPORT:
CEREMONIAL: Recognition of Mountains Recreation and Conservation Authority
Rangers
MAYOR'S ANNOUNCEMENTS: Parks and Recreation Month
RECYCLE DRAWING:
City Council Agenda
Regular Meeting
July 19, 2016
Page 1 of 8
APPROVAL OF AGENDA:
PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY
SESSION: (Based on Section 6.1(f) of the Rules of Procedure, the Mayor proposes that
Public Comments on items listed on the Study Session portion of the Agenda be consolidated
so that each speaker has a one-minute opportunity to comment on all of the items listed on
the Agenda for the Study Session.)
PUBLIC COMMENTS: (This section of the agenda is for audience comments for items NOT
on the agenda.)
CITY MANAGER REPORT: 4t" of July Celebration Report
CONSENT CALENDAR: (15 mins)
A. Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
B. Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the May 3, 2016 Adjourned Regular
Meeting (Interviews); May 31, 2016 Adjourned Regular Meeting; June 6, 2016
Adjourned Regular Meeting; June 21, 2016 Regular Meeting; and, July 4, 2016
Adjourned Regular Meeting.
C. Register of Demands (Cullen)
Recommendation: ADOPT RESOLUTION NO. 2016-_7 A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
D. Consideration and Possible Action regarding a Claim against the City by Leona
Nagasugi (Morreale)
Recommendation: Reject the claim and direct Staff to notify the claimant.
E. Consideration and Possible Action to Adopt Ordinance No. 584 Amending the
Rancho Palos Verdes Municipal Code to Address Repeat Code Violations
(Peterson)
Recommendation: ADOPT ORDINANCE NO. 5847 AN ORDINANCE OF THE
CITY OF RANCHO PALOS VERDES, AMENDING SECTION 1.08.010 OF
CHAPTER 1.08 AND SECTIONS 1.16.010 AND 1.16.110 OF CHAPTER 1.16 OF
THE MUNICIPAL CODE TO CLARIFY VIOLATIONS OF CONDITIONS IMPOSED
BY ANY CITY APPROVAL SHALL CONSTITUTE A VIOLATION OF THE CODE;
AND INCREASING TO A MISDEMEANOR ANY INSTANCE OF FOUR OR MORE
VIOLATIONS WITHIN A YEAR.
City Council Agenda
Regular Meeting
July 19, 2016
Page 2 of 8
F. Consideration and Possible Action to Award a Professional Services Agreement to
Bucknam Infrastructure Group, Inc. for the Development of the 2016 Pavement
Management System Update (Dragoo)
Recommendation: Award a Professional Services Agreement to Bucknam
Infrastructure Group, Inc. for a not-to-exceed amount of$130,487 to prepare the
2016 Pavement Management System Update.
G. Consideration and Possible Action to Approve the Fiscal Year 16-17 Work Plan for
the Infrastructure Management Advisory Committee (Ramezani)
Recommendation: Approve the FY 16-17 Work Plan for the Infrastructure
Management Advisory Committee.
H. Consideration and Possible Action to Contract with Blais & Associates, Inc. for
continued Grant Management Services (Fox)
Recommendation: Authorize the Mayor and City Clerk to sign the agreement with
Blais & Associates, Inc. for a 1-year Professional Services Agreement through
FY16-17.
I. Consideration and Possible Action to Approve the First Amendment to the
Agreement between the City of Rancho Palos Verdes and Hardy & Harper, Inc., for
Palos Verdes Drive South Landslide Road Maintenance (Dragoo)
Recommendation: 1) Approve the First Amendment to the Agreement; and,
2) Authorize the Mayor and City Clerk to execute the First Amendment to the
Agreement with Hardy & Harper Inc., for Palos Verdes Drive South Landslide Road
Maintenance, and extend the term of the agreement to June 30, 2017.
J. Consideration and Possible Action to Receive and File a Report on the Inspiration
Slope Mausoleum Waiver of Claims at Green Hills Memorial Park (Kim)
Recommendation: Receive and file a report on the Waiver of Claims between the
City and Green Hills for the storage of rooftop vaults on the Inspiration Slope
Mausoleum building at Green Hills Memorial Park.
K. Consideration and Possible Action to Amend Municipal Code Section 12.08 to
Establish a Procedure for the Trimming or Removal of View-Impairing City Trees
(Jules)
Recommendation: ADOPT ORDINANCE NO. 5837 AN ORDINANCE OF THE
CITY OF RANCHO PALOS VERDES, ADDING SECTION 12.08.110 TO CHAPTER
12.08 OF THE MUNICIPAL CODE TO ESTABLISH A PROCEDURE FOR THE
TRIMMING OR REMOVAL OF VIEW-IMPAIRING CITY TREES.
L. Consideration and Possible Action to Award a Professional Services Agreement to
Sunbeam Consulting, Inc. for Public Works Inspection Services (Flannigan)
Recommendation: 1) Award a professional services agreement to Sunbeam
Consulting, Inc. for Public Works inspection services in the amount not to exceed
$80,000 for FY16-17; and, 2) Authorize the Mayor and City Clerk to execute the
City Council Agenda
Regular Meeting
July 19, 2016
Page 3 of 8
agreement, subject to approval as to form by the City Attorney.
M. Consideration and Possible Action to Award a Maintenance Agreement to Valley
Maintenance Corporation for Custodial Services for City of Rancho Palos Verdes
Facilities (Larvenz)
Recommendation: 1) Award a three-year Maintenance Agreement for Custodial
Services in the amount of$233,100 with Valley Maintenance Corporation for City of
Rancho Palos Verdes Facilities; and, 2) Authorize the Mayor and City Clerk to
execute the Maintenance Agreement, subject to approval as to form by the City
Attorney.
N. Consideration and Possible Action to Award a Maintenance Agreement to West
Coast Arborists, Inc., for Tree Trimming Services (Larvenz)
Recommendation: 1) Award a "piggyback" Maintenance Agreement for Tree
Trimming Services in the amount of$388,310 for FY16-17 through FY18-19 to West
Coast Arborists, Inc.; 2) Approve the additional appropriation request of$58,400;
and, 3) Authorize the Mayor and City Clerk to execute the Maintenance Agreement,
subject to approval as to form by the City Attorney.
O. Consideration and Possible Action to Award a Maintenance Agreement to Stay
Green, Inc., for Labor and Equipment for City Landscaping, General Maintenance,
and Litter & Trash Services (Larvenz)
Recommendation: 1) Reject the bid protest filed by Bennett Landscaping as being
unsubstantiated; 2) Authorize an additional appropriation from the General Fund of
$787766; 3) Award a three-year Maintenance Agreement for Labor and Equipment
for City Landscaping, General Maintenance, and Litter & Trash Services for FY16-
17 through FY18-19 to Stay Green, Inc., in a total amount not to exceed $2,841,198;
4) Authorize Staff to use up to an additional $25,000 annual contingency for
scheduled and unscheduled Contractor overtime to support City events which occur
outside of scheduled working hours and after-hour's emergency response; and, 5)
Authorize the Mayor and City Clerk to execute the Maintenance Agreement, subject
to approval as to form by the City Attorney.
P. Consideration and Possible Action to Authorize the Recruitment and Hiring of Two
Full-Time Recreation Program Supervisor I Positions to be Funded Utilizing Current
Part-Time Staff Salaries and Benefits (Linder)
Recommendation: Authorize the addition of two full-time Recreation Program
Supervisor I Staff positions to be offset by part-time salaries and benefits.
Q. Consideration and Possible Action to Authorize a Professional Services Agreement
for Citywide Peafowl Trapping Services (Peterson)
Recommendation: Authorize the Mayor and City Clerk to execute a professional
services agreement with Wildlife Services, as approved as to form by the City
Attorney, in an amount not to exceed $36,025 annually ($108,075 total three year
cost), for a period of three years, for Citywide trapping of peafowl.
City Council Agenda
Regular Meeting
July 19, 2016
Page 4 of 8
R. Consideration and Possible Action to Adopt an Urgency Ordinance and Ordinance
to Amend Ordinance No. 577, thereby Clarifying the Code Language for Chapter
15.20.040 (H), (K), (N), and (P) (Mikhail)
Recommendation: 1) ADOPT URGENCY ORDINANCE NO. U, AN
URGENCY ORDINANCE OF THE CITY OF RANCHO PALOS VERDES,
AMENDING ORDINANCE NO. 577 CLARIFYING THAT THE CITY COUNCIL'S
ADOPTION OF ORDINANCE NO. 577 SOLELY ESTABLISHED AN EXCEPTION
CATEGORY ("T") TO ALLOW RESIDENTIAL DEVELOPMENT WITHIN THE
LANDSLIDE MORATORIUM BOUNDARY AREA OF ZONE 1 AND DID NOT
AMEND ANY OF THE EXISTING EXCEPTION CATEGORIES ("H," "K," "N," OR
"P") TO THE LANDSLIDE MORATORIUM ORDINANCE (CHAPTER 15.20 OF THE
RANCHO PALOS VERDES MUNICIPAL CODE; and, 2) INTRODUCE
ORDINANCE NO. , ORDINANCE OF THE CITY OF RANCHO PALOS
VERDES, AMENDING ORDINANCE NO. 577 CLARIFYING THAT THE CITY
COUNCIL'S ADOPTION OF ORDINANCE NO. 577 SOLELY ESTABLISHED AN
EXCEPTION CATEGORY ("T") TO ALLOW RESIDENTIAL DEVELOPMENT
WITHIN THE LANDSLIDE MORATORIUM BOUNDARY AREA OF ZONE 1 AND
DID NOT AMEND ANY OF THE EXISTING EXCEPTION CATEGORIES ("H," "K,"
"N," OR "P") TO THE LANDSLIDE MORATORIUM ORDINANCE (CHAPTER 15.20
OF THE RANCHO PALOS VERDES MUNICIPAL CODE).
PUBLIC HEARINGS:
1. Consideration and Possible Action to Amend Resolution No. 2010-77 such that
Appeals of Planning Commission Decisions related to Wireless
Telecommunications Facility Permits are Subject to a Reduced Fee if Filed by a
Resident of the City of Rancho Palos Verdes (Jules) (30 mins)
Recommendation: ADOPT RESOLUTION NO. 2016- , A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES,
ESTABLISHING A FEE FOR APPEALS OF WIRELESS TELECOMMUNICATIONS
FACILITY PERMITS WHEN SAID APPEAL IS FILED BY A CITY RESIDENT.
2. Consideration and Possible Action to Enact a Fee Schedule for Special Event
Permits Issued for Events in the Public Right-of-Way and on Publicly-Owned
Property (Ramezani) (30 mins)
Recommendation: ADOPT RESOLUTION NO. 2016-_7 A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, THEREBY
ENACTING THE SPECIAL EVENT PERMIT FEE SCHEDULE.
3. Consideration and Possible Action to Adopt an Adjustment to the Existing Annual
Sewer Service Charge for the Sewer System of the Abalone Cove Landslide
Abatement District (ACLAD) (Dragoo) (20 mins)
Recommendation: 1) Conduct the public hearing on the proposed levy of the
annual FY16/17 sewer service charge for the ACLAD sewer system; and,
2) ADOPT RESOLUTION NO. 2016- , A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING A REPORT
City Council Agenda
Regular Meeting
July 19, 2016
Page 5 of 8
IN CONNECTION WITH THE SEWER SERVICE CHARGE ESTABLISHED
PURSUANT TO CHAPTER 13.06 OF THE RANCHO PALOS VERDES
MUNICIPAL CODE, AND ORDERING THAT SUCH CHARGE BE COLLECTED ON
THE TAX ROLL.
REGULAR BUSINESS:
4. Consideration and Possible Action to Receive an Update regarding Sheriff's
Department Action to Address Vehicle Noise and Speeding in the Palos Verdes
Drive East "Switchbacks" Area (Yap) (20 mins)
Recommendation: 1) Receive and file the Sheriff's Department summary of
activities for Switchback Enforcement through June 30, 2016; and, 2) Direct the
Sheriff's Department to continue with the Switchback Enforcement Plan.
5. Consideration and Possible Action to Receive a Report on the City's Coyote
Management Plan (Peterson) (15 mins)
Recommendation: Receive and file a report on the implementation of the City's
Coyote Management Plan.
6. Consideration and Possible Action to Review the Arterial Fences and Walls
Assessment Report and to Direct Staff to Proceed with Suggested Solutions
(Mihranian/Jules) (45 mins)
Recommendation: 1) Review the Arterial Fences and Walls Assessment Report;
2) Direct Staff to proceed with the following short-term solutions to address private
arterial fences and walls identified as being in "poor' condition in the Assessment
Report: a) Remove damaged chain link fencing and associated debris within the
public right-of-way along Hawthorne Blvd.; b) Initiate code enforcement for the 9%
(26 properties) of arterial fences and walls in the City's single-family residential
zoning districts identified as "unsafe" in the Assessment Report; and, c) Initiate code
enforcement for all of the arterial fences and walls in the City's multi-family
residential, commercial and institutional zoning districts identified in the Assessment
Report; and, 3) Direct Staff to proceed with the Council-preferred long-term solution
to address arterial fences and walls, based on the options described in the
Assessment Report.
7. Consideration and Possible Action to Receive and File a Report on Citywide
Helicopter Noise Issues and Submit a Letter to the FAA and Congressman Ted Lieu
(Kim) (10 mins)
Recommendation: 1) Receive and file a report on Citywide helicopter noise
issues; and, 2) Authorize the Mayor to sign a letter for submittal to the FAA and
Congressman Ted Lieu.
8. Consideration and Possible Action to Initiate a Request to Vacate a Tract Condition
Prohibiting Access to a Vacant Lot known as the Elkmont Canyon (Assessor's
Parcel Number (APN) 7576-026-028, Case No. ZON2014-00229) (Seeraty) (10
mins)
City Council Agenda
Regular Meeting
July 19, 2016
Page 6 of 8
Recommendation: Continue the initiation request to vacate and remove a tract
condition that prohibits access to a vacant lot known as the Elkmont Canyon to the
August 16, 2016 City Council meeting.
STUDY SESSION — (15 mins) The primary purpose of the Study Session is to provide an
opportunity for the Council Members to interact freely and informally, ask questions and
discuss policy items that are listed on the agenda for that specific Study Session. The City
Council will also provide direction to Staff regarding upcoming agenda items and tentative
agendas, including prioritization of agenda items that are listed on the agenda for that
specific study session. No action shall be taken during any Study Session unless the
agenda so provides.
DISCUSSION TOPICS:
SS1. Review of Tentative Agendas and 2014 City Council Goals and Priorities
Recommendation: Receive and file the Tentative Agendas and 2014 City Council
Goals and Priorities.
SS2A.A Possible Future for Bubbles at Point Vicente Interpretive Center (Brooks)
Recommendation: Direct Staff to prepare an agenda report regarding the
consideration of the placement of the statue of Bubbles at a City site.
SS2B. Council Protocol (Brooks)
Recommendation: Direct the City Attorney to research and prepare a report
addressing Council Protocol.
FUTURE AGENDA ITEMS: (5 mins) (This section of the agenda is designated for individual
Council Members to request that an item be placed on a future City Council meeting agenda.)
CITY COUNCIL ORAL REPORTS: (10 mins) (This section of the agenda is designated for oral
reports from Council Members, as elected officials of the City, to report action taken at
intergovernmental organizations, committee, or association meetings. Council Members are
required to provide a brief oral report on their attendance at any meetings where City funds have
been expended. Detailed reports should be made in writing and will be posted on the City's
website.)
ADJOURNMENT: Adjourn to a time and place certain only if you wish to meet prior to the
next regular meeting.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
Conference with Legal Counsel
City Council Agenda
Regular Meeting
July 19, 2016
Page 7 of 8
Potential Litigation against the City:
GC 54956.9(d)(2) and (e)(3)
A point has been reached where, in the opinion of the legislative body of the local agency
on the advice of its legal counsel, based on existing facts and circumstances, there is a
significant exposure to litigation against the local agency, based on a letter dated April 19,
2016 from Ted. K. Lippincott, legal counsel for Mark Doddy, to Deputy City Manager Yap;
and a letter dated May 9, 2016 from Mr. Lippincott to City Manager Willmore. A copy of
the letters are on file in the City Clerk's Office.
Existing Litigation:
GC 54956.9(d)(1)
A closed session will be held, pursuant to Government Code §54956.9(d)(1), to confer with
legal counsel regarding pending litigation to which the City is a party. The title of such
litigation is as follows:
Name of Case: Gardena v. Regional Water Quality Control Board, Orange County
Superior Court. Case No. 30-2016-00833722-CU-WM-CJC.
Name of Case: Duarte v. Regional Water Quality Control Board, Los Angeles
Superior Court. Case No. BS 156303.
Number of Potential Cases (2)
We highly encourage written materials regarding City Council Agenda items be submitted no later than 4:00
P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review and
consider the issues raised prior to making decisions at the Council meeting. It is difficult for Council
Members to carefully review materials submitted after that deadline or at the meeting.
Written materials, including emails, submitted to the City are public records and may be posted on the City's
website. In addition, City meetings may be televised and may be accessed through the City's
website. Accordingly, you may wish to omit personal information from your oral presentation or written
materials as it may become part of the public record regarding an agendized item. Materials related to an
item on this Agenda submitted to the City Council after distribution of the agenda packet are available for
public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne
Boulevard, Rancho Palos Verdes during normal business hours.
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a
disability-related modification or accommodation to attend or participate in this meeting, including auxiliary
aids or services, please call the City Clerk's Office at 310 544-5208 at least 48 hours prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday—Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during
regular business hours: Monday— Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M.
until dusk.
You can also view the agenda and staff reports at the City's website www.rpvca.gov
WA2016 City Council Agendas\20160621 CC AGENDA.docx
City Council Agenda
Regular Meeting
July 19, 2016
Page 8 of 8
LHAkk,
CITY OF RANCHO PALOS VERDES
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF RANCHO PALOS VERDES)
AFFIDAVIT OF AGENDA POSTING
I, Carla Morreale, declare as follows:
That I am the duly appointed City Clerk of the City of Rancho Palos Verdes;
that I hereby affirm that a copy of the agenda for the Regular Meeting for July 19,
2016 was conspicuously posted on the City Hall Bulletin Board, located at 30940
Hawthorne Boulevard, Rancho Palos Verdes California, at the time and date
indicated below.
Time: �
4:A5
Dated: July 12, 16
J.,
City Clerk
W:\2016 City Council Agendas\Affidavits of Posting\20160719 Affidavit of Posting Reg Agenda CC.doc
30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391/(310)377-0360/Fax(310)544-5291
www.palosverdes.com/rpv