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LAC CDBG Project No. 601795-16
14 COUNTY OF LOS ANGELES AGREEMENT TO IMPLEMENT A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT WITH A PARTICIPATING CITY AMENDMENT NUMBER 1 Operating Agency: City of Rancho Palos Verdes Contract Number: 108950 Project Title: ADA Access Improvements - Bus Stop Adjacent to City Hall/Civic Center Complex Project Number: 601795-16 This amendment to the Agreement to Implement is entered into this day of, by the County of Los Angeles, hereinafter called the "County" and the City of Rancho Palos Verdes, hereinafter called"Operating Agency". The Operating Agency is hereby authorized to implement this amendment to the CDBG Project identified above upon execution of this Agreement by the Operating Agency's authorized signatory. Said implementation shall be in full accordance with the requirements, conditions, and assurances defined in the Contract Number 108950, between the Operating Agency and the County of Los Angeles. In addition, the Operating Agency agrees to comply with the following: 1. TIME OF PERFORMANCE is amended to reflect a completion date of: 6/30/2018. 2. COMPENSATION AND METHOD OF PAYMENT is amended to reflect the following: One Hundred Ninety-Two Thousand Eighty-Nine Dollars and Zero Cents ($192,089.00). This is an increase of Fifty Thousand Dollars and Zero Cents ($50,000.00) to the project amount. 3. BUDGET SECTION is amended to reflect the new compensation of One Hundred Ninety-Two Thousand Eighty-Nine Dollars and Zero Cents ($192,089.00). An amended Exhibit A, Project Description and Activity Budget, is attached hereto and incorporated herein, and substituted in its entirety for the previously attached Exhibit A. All other terms and conditions of said Agreement shall remain the same. Revised 5/17 I w City of Rancho los�kdes COUNTY OF LOS ANGELES Operating Agency TerryRodri ue Ra 'o bI� em P-rTRotlrip©`""°`9°a'r:"USnY i ■of % - By: 9 oaf 201]OGt2166031-0]00' By: 400.1_,P1 Title: .� ir% -t-e v I VVI , L.- cc-to i.... Title: Director, Community Development Division 0 -F PV ! G w 0 '..-e S Community Development Commission of the County of Los Angeles Los Angeles County Community Development Commission Exhibit A Community Development Commission County of Los Angeles Project Description and Activity Budget Contract No. 108950 Version 1 PROJECT OPERATING AGENCY Project No: 601795-16 Organization Title: ADA Access Improvements - Bus Stop Name: City of Rancho Palos Verdes Adjacent to City Hall/Civic Center Complex Type: Participating City Funding Period: 7/1/2016 To: 6/30/2018 Jurisdiction: Rancho Palos Verdes CDC Program Mgr: Jeffrey Badre Project Administration Micheal Gibson, Senior Administrative Analyst City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275-5391 P: (310) 544-5247 F: (310) 544-5292 Email: mikeg@rpv.com Eligibility Summary Funding Source: CDBG HUD Code: 03L Sidewalks Eligibility Citation: 570.201(c) National Objective: LMC Nat. Objective Citation: 570.208(a)(2) (ii)(A) Est. Accomplishments: 3974 Performance Indicator: People (General) Activity Summary This new project will provide the elderly and severely disabled adults with a path of travel and accessibility to City Hall/Civic Center buildings and facilities (30940 Hawthorne Blvd., RPV, 90275) from an existing bus stop location. This project entails the removal of natural physical impediments and vegetation, the reconstruction of a bus stop, and the construction and extension of existing sidewalk, curb ramps, and a concrete trail from the bus stop to City Hall. CDBG funds will be used to pay for non-personnel costs for the direct CDBG project related administration, design, construction management, labor compliance and construction costs required for the removal of physical barriers for the elderly and persons with disabilities at this Project No: 601795-16 Version: 1 Los Angeles County Community Development Commission Exhibit A location. Prop A funds will be used to pay for the bus stop shelter. Special Conditions CONSTRUCTION CONTRACT AND PREVAILING WAGE LABOR COMPLIANCE: Failure to perform the following minimum requirements will result in findings that may create a monetary liability to the Operating Agency that includes, but is not limited to, disallowance of costs, suspension of funds, and termination of this contract. Read the following carefully before starting the procurement process. Contact your CDC Program Manager with questions and refer to the online Construction Compliance Guidelines for detailed guidance to help your Operating Agency to successfully meet the contract and labor compliance requirements on this project. CONSTRUCTION CONTRACT: The Operating Agency shall: -Submit Bid Specifications for CDC review and acceptance prior to advertising the Notice Inviting Bids; -Verify bidder's eligibility to receive federal funds through the Federal online system prior to awarding a contract; and -Send a Notice of Contract Award letter to the U.S. Department of Labor (DOL) Office of Federal Contract Compliance Programs (OFCCP) within 10 workdays of the contract award date. PREVAILING WAGE LABOR COMPLIANCE: Federal Prevailing Wage requirements of the Davis-Bacon and Related Acts (DBRA) and the Federal Labor Standards Provisions (FLSP) apply to all public works construction funded with federal dollars. In the event of a labor dispute between Federal and State prevailing wage, the higher of the two will prevail. The Operating Agency shall proactively administer, monitor and enforce these provisions and make maintain a Labor Standards Enforcement File for each contractor, sub-contractor, and lower-tier contractor working at the project site. This File must clearly document that the Operating Agency monitored the project site on a continuous basis, conducted Employee Field Interviews with workers, reconciled the Interview forms with the applicable weekly Certified Payroll Report, notified the contractor of any labor deficiencies, and resolved any violations in a timely manner. The Operating Agency shall: -Notify the CDC Program Manager within 10 calendar days of the date of the discovery of any underpayment; and -Request a Contract and Labor Compliance File Review by CDC Program Manager within 10 workdays of the completion of construction. CDC 5-PERCENT RETENTION: To allow for the availability of funds to remedy monetary liabilities resulting from the Operating Agency's construction contractor's violation(s) of the Davis- Bacon and Related Acts (DBRA) and/or the Federal Labor Standards Provisions (FLSP), the Operating Agency must withhold 5% of the funding request cost reimbursements. This will be documented on the CDBG Funding Requests by reporting 100% of the costs and including a line item credit identified as "Retention" for 5% of the requested costs for reimbursement. This will result in the CDC reimbursing 95% of the costs paid by the Operating Agency reported on each Project No: 601795-16 Version: 1 Los Angeles County Community Development Commission Exhibit A funding request. Upon the completion of a CDC review of the Labor Standards Enforcement Files and issuance of the final clearance letter, the Operating Agency may request the withheld retention. To initiate the file review, the Operating Agency must submit a completed Request for File Review Form (and attachments) to the assigned CDC Program Manager within 10 workdays of the completion of construction. Program Management Mitigation Conditions The Operating Agency may begin to conduct the assembly of plans and bid specifications for this project. However, the Operating Agency is required to submit a final list confirming the site locations, a completed Matrix of Roles and Responsibilities, and a copy of the Operating Agency's final bid specifications or work write-up to the CDBG Program Manager/Construction Compliance Officer for review and acceptance, prior to commencing subsequent construction contract and labor compliance activities (i.e. contract award, pre-construction, and construction activities). Environmental Mitigation Conditions None. Contracted Services/Subrecipients The City will procure for consultants to provide for design, plans and specifications, construction bid documents, and construction management. The City will procure for a construction contractor. In addition, the City will procure and contract with a CDBG consultant to provide direct project- related administrative services. Funding Summary Cost Category Amount Leverage Sources Amount Uncategorized $192,089.00 Other Local $16,000.00 Total $192,089.00 Total $16,000.00 Implementation Schedule Phase Scheduled Bid Document Submission 5/5/2017 Bid Document Acceptance 5/9/2017 Bid Opening 6/6/2017 Contract Award 6/20/2017 Construction Completed 9/15/2017 Location Name: Rancho Palos Verdes City Hall Address:30940 Hawthorne Blvd City: Rancho Palos Verdes Project No: 601795-16 Version: 1 Los Angeles County Community Development Commission Exhibit A Service Area Region Population Low/Mod Pop Rancho Palos Verdes 37,371 7,545 Grand Total: 37,371 7,54520.19% Low/Mod Project No: 601795-16 Version: 1 r COUNTY OF LOS ANGELES AGREEMENT TO IMPLEMENT A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT WITH A PARTICIPATING CITY Operating Agency: CITY OF RANCHO PALOS VERDES Contract Number: 108557 The Operating Agency is hereby authorized to implement the CDBG Project(s) identified below upon execution of this Agreement by the Operating Agency's authorized signatory. Said implementation shall be in full accordance with the requirements, conditions, and assurances defined in the Contract Number 70741, between the Operating Agency and the County of Los Angeles. In addition, the Operating Agency agrees to comply with the following: 1. SCOPE OF SERVICE. The Project described in the Exhibit A(s), listed below,shall be implemented. 2. TIME OF PERFORMANCE. Services are to commence as of Thursday, June 23, 2016, and be completed no later than June 30,2017. 3. BUDGET SECTION. No more than the amounts specified in the Exhibit A(s), listed below, may be spent, without written approval of the Community Development Commission of the County of Los Angeles. Project No. Project Name Amount 601795-16 ADA ACCESS IMPROVEMENTS-BUS STOP ADJACENT TO CITY HALL/CIVIC $142089.00 CENTER COMPLEX CITY OF RANCHO PALOS VERDES TOTAL $142,089.00 Revised 05/16 • City of Rancho Palos Verdes COUNTY OF LOS ANGELES Operating Agency By• Michael Throne ThMichov.c=U3 By: ( /Dat•2016.06.22 10:18.0-07.00' Title: Title: Director,Community Development Division Community Development Commission of the County of Los Angeles Los Angeles County Community Development Commission Exhibit A Community Development Commission County of Los Angeles Project Description and Activity Budget Contract No. 70741 Version 0 PROJECT OPERATING AGENCY Project No: 601795-16 Organization Title: ADA Access Improvements -Bus Stop Name: City of Rancho Palos Verdes Adjacent to City Hall/Civic Center Complex Type: Participating City Funding Period: 7/1/2016 To:6/30/2017 Jurisdiction:Rancho Palos Verdes CDC Program Mgr: Jeffrey Badre Project Administration Micheal Gibson, Senior Administrative Analyst City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275-5391 P: (310) 544-5247 F: (310) 544-5292 Email: mikeg@rpv.com Eligibility Summary Funding Source: CDBG HUD Code: 03L Sidewalks Eligibility Citation: 570.201(c) National Objective: LMC Nat. Objective Citation: 570.208(a)(2) (ii)(A) Est. Accomplishments: 3974 Performance Indicator: People (General) Activity Summary This new project will provide the elderly and severely disabled adults with a path of travel and accessibility to City Hall/Civic Center buildings and facilities (30940 Hawthorne Blvd., RPV, 90275) from an existing bus stop location. This project entails the removal of natural physical impediments and vegetation,the reconstruction of a bus stop, and the construction and extension of existing sidewalk, curb ramps, and a concrete trail from the bus stop to City Hall. CDBG funds will be used to pay for non-personnel costs for the direct CDBG project related administration, design, construction management, labor compliance and construction costs required for the removal of physical barriers for the elderly and persons with disabilities at this Project No: 601795-16 Version: 0 . Los Angeles County Community Development Commission Exhibit A location. Prop A funds will be used to pay for the bus stop shelter. Special Conditions (PMP—Program Management Provisions; EP—Environmental Provisions) PCC -CONSTRUCTION CONTRACT AND PREVAILING WAGE LABOR COMPLIANCE: Failure to perform the following minimum requirements will result in findings that may create a monetary liability to the Operating Agency that includes, but is not limited to, disallowance of costs, suspension of funds, and termination of this contract. Read the following carefully before starting the procurement process. Contact your CDC Program Manager with questions and refer to the online Construction Compliance Guidelines for detailed guidance to help your Operating Agency to successfully meet the contract and labor compliance requirements on this project. CONSTRUCTION CONTRACT: The Operating Agency shall: -Submit Bid Specifications for CDC review and acceptance prior to advertising the Notice Inviting Bids; -Verify bidder's eligibility to receive federal funds through the Federal online system prior to awarding a contract; and -Send a Notice of Contract Award letter to the U.S. Department of Labor(DOL)Office of Federal Contract Compliance Programs(OFCCP)within 10 workdays of the contract award date. PREVAILING WAGE LABOR COMPLIANCE: Federal Prevailing Wage requirements of the Davis-Bacon and Related Acts(DBRA) and the Federal Labor Standards Provisions (FLSP)apply to all public works construction funded with federal dollars. In the event of a labor dispute between Federal and State prevailing wage,the higher of the two will prevail. The Operating Agency shall proactively administer, monitor and enforce these provisions and make maintain a Labor Standards Enforcement File for each contractor, sub-contractor, and lower-tier contractor working at the project site. This File must clearly document that the Operating Agency monitored the project site on a continuous basis, conducted Employee Field Interviews with workers,reconciled the Interview forms with the applicable weekly Certified Payroll Report, notified the contractor of any labor deficiencies, and resolved any violations in a timely manner. The Operating Agency shall: -Notify the CDC Program Manager within 10 calendar days of the date of the discovery of any underpayment; and -Request a Contract and Labor Compliance File Review by CDC Program Manager within 10 workdays of the completion of construction. PCC -CDC 5-PERCENT RETENTION: To allow for the availability of funds to remedy monetary liabilities resulting from the Operating Agency's construction contractor's violation(s)of the Davis-Bacon and Related Acts (DBRA) and/or the Federal Labor Standards Provisions(FLSP),the Operating Agency must withhold 5%of the funding request cost reimbursements. This will be documented on the CDBG Funding Requests by reporting 100%of the costs and including a line item credit identified as"Retention" for 5%of the requested costs for reimbursement. This will result in the CDC reimbursing 95%of the costs paid by the Operating Agency reported on each Project No: 601795-16 Version: 0 . Los Angeles County Community Development Commission Exhibit A funding request. Upon the completion of a CDC review of the Labor Standards Enforcement Files and issuance of the final clearance letter, the Operating Agency may request the withheld retention. To initiate the file review, the Operating Agency must submit a completed Request for File Review Form (and attachments)to the assigned CDC Program Manager within 10 workdays of the completion of construction. Program Management Mitigation Conditions The Operating Agency may begin to conduct the assembly of plans and bid specifications for this project. However, the Operating Agency is required to submit a final list confirming the site locations, a completed Matrix of Roles and Responsibilities, and a copy of the Operating Agency's final bid specifications or work write-up to the CDBG Program Manager/Construction Compliance Officer for review and acceptance, prior to commencing subsequent construction contract and labor compliance activities (i.e. contract award, pre-construction, and construction activities). Environmental Mitigation Conditions None. Contracted Services/Subrecipients The City will procure for consultants to provide for design, plans and specifications, construction bid documents, and construction management. The City will procure for a construction contractor. In addition,the City will procure and contract with a CDBG consultant to provide direct project-related administrative services. Funding Summary Cost Category Amount Leverage Sources Amount Uncategorized $142,089.00 Other Local $16,000.00 Total $142,089.00 Total $16,000.00 Location Name: Rancho Palos Verdes City Hall Address:30940 Hawthorne Blvd City: Rancho Palos Verdes Service Area Region Population Low/Mod Pop Rancho Palos Verdes 37,371 7,545 Grand Total: 37,371 7,54520.19% Low/Mod Project No: 601795-16 Version: 0