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LAC Community Engagement Funding Agreement FUNDING AGREEMENT FOR COMMUNITY ENGAGEMENT ACTIVITIES RELATED TO THE COUNTYWIDE PARKS NEEDS ASSESSMENT CITY OF RANCHO PALOS VERDES THIS FUNDING AGREEMENT ("Agreement") is made and entered into this day of November 4th, 2015 by LOS ANGELES COUNTY, body corporate and politic ("County") and CITY OF RANCHO PALOS VERDES, a body corporate and politic ("City"). WITNESSETH: WHEREAS, the County Board of Supervisors adopted a motion dated February 3, 2015 authorizing the Director of the County Department of Parks and Recreation to execute this Agreement with the City to fund costs for community engagement activities ("Community Engagement") related to the countywide parks needs assessment effort upon approval as to form by enunty Counsel. WHEREAS, the County is willing to provide the City with funding to assist the City in its efforts to engage the residents of the study area(s) listed on Exhibit A attached hereto (each, a "Study Area") to identify and prioritize park projects within such Study Area (s). WHEREAS, the City, with funding assistance from County, intends to implement a community engagement plan attached thereto as Exhibit B ("Community Engagement Plan") within the Study Area(s). WHEREAS, County intends to provide funds to the City in the amount of$2,500 ("Engagement Funds") per Study Area and pursuant to California Government Code Section 26227 County may fund projects that are necessary to meet the social needs of the County. NOW, THEREFORE, in consideration of the mutual promises, covenants and conditions set forth herein, the parties hereto agree as follows: A. Approved Funding and Costs. County hereby grants to the City the Engagement Funds in the amount of$2,500 ($2,500 per Study Area) to support the City's Community Engagement. B. Agreement Term. This Agreement will remain in force until completion of the Community Engagement by the City, or as mutually agreed by the City and the County. C. Indemnity 1. City agrees to indemnify defend and hold harmless County, its agents, special districts, elected officials, officers and employees, from and against any and all liability, expense, including defense costs and legal fees, and claims for damages of any nature whatsoever, including, but not limited to bodily injury, death, personal injury, or property damage arising from or connected with City's operations or services hereunder, including any workers' compensation suits. Federal Fair Labor Standards Act wage or hour law violations, liability, or expense, arising from or connected with services performed by or on behalf of City by any person pursuant to this Agreement. 2. County agrees to indemnify, defend and hold harmless City, its officers, directors, or employees, from and against any and all liability, expense (including reasonable outside attorney fees) resulting from the willful negligent acts or omissions of County, its agents, officers, or employees in connection with this Agreement. HOA.1184451.3 D. Financial Records 1. The City agrees to use a generally accepted accounting system and to maintain satisfactory financial accounts, documents, and records of this expenditure of Engagement Funds and to make them available to County for auditing and inspection at reasonable times for the purpose of verifying appropriateness and validity of expenditures of Engagement Funds under the terms of this Agreement. The City also agrees to retain such financial accounts, documents, and records for five (5) years following termination of this Agreement. 2. The City, within thirty (30) days of notification from County of its audit findings, may dispute the audit findings in writing to County and provide County with records and/or documentation to support the expenditure claims. County shall review this documentation and make a final determination as to the validity of the expenditures. E. Notices and Approvals All notices and approvals shall be directed to and made by the following representatives of the parties: To the Department: Parks and Recreation Attn: Norma E. Garcia, Deputy Director Planning & Development Agency 510 South Vermont Avenue Los Angeles, CA 90020 To City: Name: Cory Linder, Director of Recreation and Parks Address: City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 F. Severability/Effective Date/Governing Law/Counterparts/Nondiscrimination If any provision of this Agreement, or the application thereof, is held to be invalid, that invalidity shall not affect other provisions or applications of the Agreement that can be given effect without the invalid provision or application, and to this end the provisions of the Agreement are severable. The effective date of this Agreement shall be the date that the Agreement is executed by the Department's Director. This Agreement will be be governed by arid construed in accordance with California laws. This Agreement may be executed in counterparts, each of which shall be deemed an original. The City shall not discriminate against any person on the basis of race, color, sex, sexual orientation, age, religious belief, national origin, marital status, physical or mental handicap, medical condition, or place of residence in the use of the Engagement Funds paid to the City pursuant to this Agreement. G. Independent Status. This Agreement is not intended and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association as between County and City. City understands and agrees to bear the sole responsibility and liability for furnishing Workers' Compensation benefits to any person for injuries arising from or connected with services performed on behalf of City pursuant to this Agreement. HOA.1184451.3 2 H. Compliance with Law City's completion of the Project shall conform to and abide by all County ordinances and all State and Federal laws and regulations insofar as the same or any of them are applicable; and where permits and/or licenses are required for City's work, the same must be first obtained from the regulatory agency having jurisdiction thereover. IN WITNESS WHEREOF, the City has executed this Agreement, or caused it to be duly executed by its authorized representative, and the County by order of its Board of Supervisors, has delegated to the Director of Parks and Recreation, or his designee, the authority to execute this Agreement on its behalf on the date and year written below. CITY �. — I - By. f Name: -_ Vt. % 4 Date Title: Mayor APPROVED AS TO FORM FOR THE CITY: 1 By: �r y 7 240/. --- Name: AO es /ATT.. Date Title: City Attorney. COUNTY OF Le) A NGELES /A4t C53' „00 //i/d( By: Nit-ma E. Garcia Date n`ruty„ Director �- APPROVED AS TO FORM FOR THE COUNTY: MARY C. WICKHAM Interim County Counsel By ClaudiaGutierrez, - � u ty County Counsel HOA.1184451.3 3 / ' Tj' . ^, StudyArea:2331 EXHIBIT B aI need a , , Community Engagement Plan A Community Engagement Meeting must be held in each Study Area between December 1, 2015 and February 15, 2016. The meeting can be run by city staff or by a community-based organization of your choice. The meeting facilitator must attend one of three trainings. At the training, facilitators will receive all information needed to hold the meeting. To offset the cost of the Community Engagement Meeting, a $2,500 stipend is available for each Study Area. Please answer the questions below and return this form to Rita Robinson rrobinson@parks.lacounty.gov by October 15, 2015 Please tell us about your community engagement meeting: Date: 01/27/2016 Time: 7pm Location: Hesse Park 29301 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 John C,McTaggart Hall Q Parking provided E Accessible by public transportation What translation services (if any) will be provided? Languages: English Only Who will be facilitating your community engagement event(s)? ECity Staff ECommunity-Based Organization. Name of CBO: Please provide the contact information for the primary facilitator and any secondary facilitator (if applicable) that will be attending the mandatory training. You may have a maximum of 2 people. Name: Matt Waters Name: Title: Senior Administrative Analyst Recreation and Parks Title: Address: 30940 Hawthorne Blvd.RPV,CA 90275 Address: Phone: mattw@rpvca.aov Phone: Email: mattw@rpvca.clov Email: Please rank your preference for a mandatory facilitator training date. Space is limited at each training and spaces will be reserved based on the timely return of this form. Monday--November 16, 2015 10:OOam-12:OOpm Roy Anderson Recreation Center 2 Tuesday--November 17, 2015 6:30pm-8:30pm Los Angeles County Arboretum 3 Saturday--November 21, 2015 10:OOam-12:OOpm San Fernando Park Please describe how you will promote your engagement meeting (select all that apply): ✓['Publicly posted notice DCanvassing ['Mailers ❑Television/Radio ✓['Website ❑Other ['Social Media Please describe your attendance goal (# of attendees): 50 Please provide any additional details related to your action plan for engaging the community: Recreation and Parks Department recently completed a 15 month Parks Master Plan Update effort and extensive public outreach that culminated in the adoption of an updated Parks Master Plan on October 6,2015. The list of prioritized parks projects generated at the community engagement meeting is due to the County by February 29, 2016.