CC AGD 20160517 AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
MAY 17, 2016
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a matter
will be heard, especially since agenda items are often re-ordered during a meeting
and may be discussed at any time.
NEXT RESOLUTION NO. 2016-17
NEXT ORDINANCE NO. 581
CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS —
6:00 P.M.
CALL TO ORDER:
ROLL CALL:
PUBLIC COMMENTS: (This section of the agenda is for audience comments for items on
the Closed Session.)
CLOSED SESSION ITEMS ANNOUNCED:
RECESS TO CLOSED SESSION:
RECONVENE TO REGULAR SESSION — 7:00 P.M.
ROLL CALL:
PLEDGE OF ALLEGIANCE:
CLOSED SESSION REPORT:
CEREMONIAL: Golden Cove Pharmacy
MAYOR'S ANNOUNCEMENTS: Public Works Week; RPV Volunteers
City Council Agenda
Regular Meeting
May 17, 2016
Page 1 of 8
RECYCLE DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY
SESSION: (Based on Section 6.1(f) of the Rules of Procedure, the Mayor proposes that
Public Comments on items listed on the Study Session portion of the Agenda be consolidated
so that each speaker has a one-minute opportunity to comment on all of the items listed on
the Agenda for the Study Session.)
PUBLIC COMMENTS: (This section of the agenda is for audience comments for items NOT
on the agenda.)
CITY MANAGER REPORT:
CONSENT CALENDAR: (15 mins)
A. Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
B. Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the April 19, 2016 Regular Meeting.
C. Register of Demands (Cullen)
Recommendation: ADOPT RESOLUTION NO. 2016-_, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
D. Consideration and Possible Action to Reject All Bids received for the RPVty Building
Improvement Project (Dragoo)
Recommendation: 1) Reject all bids received for the RPVty Building Improvement
Project; and, 2) Direct Staff to revise the project bidding criteria, modify the scope of
work without impacting essential elements of the project, with a goal of decreasing
the construction cost, and re-advertise the project as soon as possible.
E. Consideration and Possible Introduction of an Ordinance to Permit Special Events
on City Property and Public Rights-of-Way (Throne)
Recommendation: INTRODUCE ORDINANCE NO. AN ORDINANCE OF
THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, ADDING A NEW
CHAPTER ENTITLED "SPECIAL EVENT PERMITS" TO TITLE 12 OF THE
City Council Agenda
Regular Meeting
May 17, 2016
Page 2 of 8
RANCHO PALOS VERDES MUNICIPAL CODE FOR THE PURPOSE OF
PROVIDING A COORDINATED PROCESS FOR MANAGING COMMUNITY
EVENTS TO ENSURE PUBLIC HEALTH AND SAFETY AND TO PROVIDE FOR
FEES AND PROCEDURES TO ADMINISTER THE PERMIT PROCESS.
F. Consideration and Possible Action to Initiate Proceedings for the Annual Levy and
Assessments of the Existing Citywide Landscaping and Lighting Maintenance
District (LLMD) (Gibson)
Recommendation: 1) ADOPT RESOLUTION NO. 2016- A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, INITIATING
PROCEEDINGS FOR THE LEVY AND COLLECTION OF ASSESSMENTS
WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE
DISTRICT (LLMD) FOR FY 2016-17 AND ORDERING THE PREPARATION OF
AN ENGINEER'S REPORT PURSUANT TO THE LANDSCAPING AND LIGHTING
ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND
HIGHWAYS CODE; 2) ADOPT RESOLUTION NO. 2016- , A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING
THE ENGINEER'S REPORT IN CONNECTION WITH THE LEVY AND
COLLECTION OF ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND
LIGHTING MAINTENANCE DISTRICT FOR FY 2016-17; and, 3) ADOPT
RESOLUTION NO. 2016- , A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES, DECLARING THE CITY COUNCIL'S
INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN THE CITYWIDE
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FY 2016-17
PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF
DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE, AND
APPOINTING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO.
G. Consideration and Possible Action regarding Two Claims Against the City by Rick
Anthony Egan and Dylan Michael Egan (Morreale)
Recommendation: Reject the claims and direct Staff to notify the claimants'
attorney.
H. Consideration and Possible Action to Award a Professional Services Agreement to
KOA Consulting, Inc. to Aid in the Administration of Public Works Projects (Dragoo)
Recommendation: 1) Authorize the award of a contract with KOA Consulting, Inc.
for Professional Services up to $100,000 for assistance in the administration of
Public Works Projects as needed; 2) Authorize the Mayor and City Clerk to execute
the Professional Services Agreement with KOA Consulting, Inc.; and, 3) Authorize
the Mayor and City Clerk to execute the Professional Services Agreement, subject
to approval as to form by the City Attorney.
City Council Agenda
Regular Meeting
May 17, 2016
Page 3 of 8
I. Consideration and Possible Action to Authorize a Project Budget Increase to the
Sunnyside Ridge Trail Segment Project that is Cost Neutral to the City Budget
(Winje)
Recommendation: 1) Authorize the Director of Public Works to execute a change
order to the design contract with KOA in the amount of$20,000; and,
2) Authorize an increase to the project budget in the amount of$35,000 to
accommodate additional costs associated with the revised design.
J. Consideration and Possible Action to Receive and File a Report on Green Hills
Memorial Park regarding Pacific Terrace/Memorial Terrace Mausoleum (Kim)
Recommendation: Receive and file a report on Green Hills Memorial Park
regarding the niches and vaults inside the Pacific Terrace/Memorial Terrace
Mausoleum.
K. Consideration and Possible Action to Authorize the City Clerk to file a Notice of
Completion for the ADA Access and Sidewalk Improvements on the Palos Verdes
Drive West Project (Flannigan)
Recommendation: 1) Accept the project as complete; 2) Authorize the City Clerk
to file a Notice of Completion for the project with the Los Angeles County Recorder;
and if no claims are filed within 35 days after recordation, send a notice to the
surety company to exonerate the Performance Bond; and, 3) Authorize the Director
of Public Works to release the 5% construction retention payment to DASH
Construction Company, Inc., 35 days after recordation of the Notice of Completion
by the Los Angeles County Recorder, contingent upon no claims being filed on the
project, and the contractor posting an acceptable warranty bond with the City.
L. Consideration and Possible Action to Award a Construction Agreement to Hardy
and Harper, Inc. for the Construction of the Annual Sidewalk Repair and
Replacement Program Project, and to Award a Professional Services Agreement to
Sunbeam Consulting for Inspection Services (Dragoo)
Recommendation: 1) Approve the project specifications on file in the Public Works
Department for the Sidewalk Repair and Replacement Program, FY 2015-16;
2) Award a Public Works Agreement, in a form approved by the City Attorney, to
Hardy & Harper, Inc. for construction services related to the Sidewalk Repair and
Replacement Program, FY 2015-16 for an amount not-to-exceed $303,000;
3) Award a Professional Services Agreement, in a form approved by the City
Attorney, to Sunbeam Consulting for Construction Management and Inspection
services for the amount of$25,200; and, 4) Authorize Staff to use an additional 10%
($30,300) for a construction contingency.
M. Consideration and Possible Action to Award a Construction Agreement to Hardy
and Harper, Inc., for the Construction of the Residential Street Rehabilitation
City Council Agenda
Regular Meeting
May 17, 2016
Page 4 of 8
Project, Phase I, Area 2 — Concrete and Asphalt Repairs; and to Award a
Professional Services Agreement to Anderson Penna Partners, Inc., for
Construction Management and Inspection Services (Dragoo)
Recommendation: 1) Approve the construction plans and project specifications on
file in the Public Works Department for the Residential Street Rehabilitation Project,
Phase I, Area 2 — Concrete Asphalt Repairs; 2) Award a Public Works Agreement
for Construction to Hardy & Harper, Inc. for a not-to-exceed amount of$1,789,000
for construction services related to the Residential Street Rehabilitation Project,
Phase I, Area 2 — Concrete Asphalt Repairs; 3) Award a Professional Services
Agreement to Anderson Penna Partners, Inc., for Construction Management and
Inspection services for the amount of$259,453; 4) Authorize Staff to use an
additional 10% ($178,900) for project contingency; and, 5) Authorize the Mayor and
City Clerk to execute the Professional Services and Construction Agreements,
subject to approval as to form by the City Attorney.
N. Consideration and Possible Action to Approve the Sheriff's Law Enforcement
Agreement and Deployment Survey (Yap)
Recommendation: Authorize the City Manager to sign the FY16-17 Law
Enforcement Services Agreement for the Peninsula Region (Rancho Palos Verdes,
Rolling Hills, and Rolling Hills Estates); and the FY16-17 Rancho Palos Verdes
Deployment Survey with the Los Angeles County Sheriff's Department.
REGULAR BUSINESS:
1. Consideration and Possible Action to Appoint a Member to Fill the Vacancy on the
Emergency Preparedness Committee (Morreale) (5 mins)
Recommendation: Appoint one member to the Emergency Preparedness
Committee to fill a vacancy left by the resignation of Timothy Weiner; said term of
office until January 2019.
2. Consideration and Possible Action to Address Nighttime Activities at Marilyn Ryan
Sunset Point Park (Kim) (30 mins)
Recommendation: Review and consider implementing Staff's recommended
Option Nos. 8 through 11 and direct Staff to return with details on their
implementation.
3. Consideration and Possible Action to Resume the Peafowl Trapping Program for
2016 (Mihranian) (30 mins)
Recommendation: 1) Receive and file a final summary report on the 2015 Peafowl
Trapping Program; and, 2) Review the 2016 Peafowl Census Report, and direct
Staff to resume the humane trapping and relocation of up to 150 peafowl for 2016
within the five neighborhoods identified in the Peafowl Management Plan.
City Council Agenda
Regular Meeting
May 17, 2016
Page 5 of 8
4. Consideration and Possible Action to Initiate a Code Amendment regarding Short-
Term Rentals in the City (Planning Case No. ZON2016-00188) (Silva) (30 mins)
Recommendation: 1) Review the options to regulate short-term rentals in the City,
including Staff's recommended option to prohibit short-term rentals in the City's
single-family residential zoning districts; and, 2) If Staff's recommended option is
deemed acceptable, initiate Code Amendment proceedings to prohibit short-term
rentals in the City's single-family residential zoning districts.
5. Consideration and Possible Action to Approve in Concept a Lease of City Hall
Property to the Rancho de los Palos Verdes Historical Society for Storage and
Curation of Historic Palos Verdes Peninsula Artifacts (Throne) (15 mins)
Recommendation: 1) Approve in concept a lease of City Hall property to the
Rancho de los Palos Verdes Historical Society; and, 2) Direct staff to commence
lease negotiations and submit to the City Council a draft lease agreement for
consideration.
6. Consideration and Possible Action regarding the Fraud, Waste, and Abuse Hotline
(Yap) (30 mins)
Recommendation: 1) Direct Staff to revise the City's current Fraud, Waste, and
Abuse Hotline Policy to incorporate the recommended changes discussed below, or
other changes that the Council deems appropriate, and to present the revised Policy
to the Council for adoption; and, 2) Direct Staff to review the City's website —
specifically, the pages concerning the Fraud Hotline — and prepare to make updates
with The Network/NAVEX that will implement the changes in the revised Policy and
help potential reporters to file appropriate reports.
STUDY SESSION — (30 mins) The primary purpose of the Study Session is to provide an
opportunity for the Council Members to interact freely and informally, ask questions and
discuss policy items that are listed on the agenda for that specific Study Session. The City
Council will also provide direction to Staff regarding upcoming agenda items and tentative
agendas, including prioritization of agenda items that are listed on the agenda for that
specific study session. No action shall be taken during any Study Session unless the
agenda so provides.
DISCUSSION TOPICS:
SS1. Review of Tentative Agendas and 2014 City Council Goals and Priorities
Recommendation: Receive and file the Tentative Agendas and 2014 City Council
Goals and Priorities.
City Council Agenda
Regular Meeting
May 17, 2016
Page 6 of 8
FUTURE AGENDA ITEMS: (5 mins) (This section of the agenda is designated for individual
Council Members to request that an item be placed on a future City Council meeting agenda.)
CITY COUNCIL ORAL REPORTS: (10 mins) (This section of the agenda is designated for oral
reports from Council Members, as elected officials of the City, to report action taken at
intergovernmental organizations, committee, or association meetings. Council Members are
required to provide a brief oral report on their attendance at any meetings where City funds have
been expended. Detailed reports should be made in writing and will be posted on the City's
website.)
ADJOURNMENT: Adjourn to an Adjourned Regular Meeting to be held on May 31, 2016
at 6:30 P.M. at Hesse Park for a Budget/Capital Improvement Program Workshop.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
Conference with Legal Counsel
Existing Litigation:
G.C. 54956.9(d)(1)
Name of Case: Parks, et al. v. The City of Rancho Palos Verdes, Los Angeles
Superior Court. Case No. BS159447.
Name of Case: Cherine Medawar; Jill Medawar v. City of Rancho Palos Verdes, et.
al., Superior Court of California-County of Los Angeles. Case Number
YC068887.
Potential Litigation against the City:
GC 54956.9(d)(2) and (e)(3)
A point has been reached where, in the opinion of the legislative body of the local agency
on the advice of its legal counsel, based on existing facts and circumstances, there is a
significant exposure to litigation against the local agency, based on a letter dated April 19,
2016 from Ted. K. Lippincott, legal counsel for Mark Doddy, to Deputy City Manager Yap.
A copy of this letter is on file in the City Clerk's Office.
Public Employee Performance Evaluation
G.C. 54957(b)
Personnel
Title: City Manager
City Council Agenda
Regular Meeting
May 17, 2016
Page 7 of 8
We highly encourage written materials regarding City Council Agenda items be submitted no later than 4:00
P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review and
consider the issues raised prior to making decisions at the Council meeting. It is difficult for Council
Members to carefully review materials submitted after that deadline or at the meeting.
Written materials, including emails, submitted to the City are public records and may be posted on the City's
website. In addition, City meetings may be televised and may be accessed through the City's
website. Accordingly, you may wish to omit personal information from your oral presentation or written
materials as it may become part of the public record regarding an agendized item. Materials related to an
item on this Agenda submitted to the City Council after distribution of the agenda packet are available for
public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne
Boulevard, Rancho Palos Verdes during normal business hours.
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a
disability-related modification or accommodation to attend or participate in this meeting, including auxiliary
aids or services, please call the City Clerk's Office at 310 544-5208 at least 48 hours prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday—Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during
regular business hours: Monday— Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M.
until dusk.
You can also view the agenda and staff reports at the City's website www.rpvca.gov
WA2016 City Council Agendas\20160517 CC AGENDA.docx
City Council Agenda
Regular Meeting
May 17, 2016
Page 8 of 8
CITY OF HO PALOS VERDES
4L114h, RANC
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF RANCHO PALOS VERDES)
AFFIDAVIT OF AGENDA POSTING
I, Carla Morreale, declare as follows:
That I am the duly appointed City Clerk of the City of Rancho Palos Verdes;
that I hereby affirm that a copy of the agenda for the Regular Meeting for May 17,
2016 was conspicuously posted on the City Hall Bulletin Board, located at 30940
Hawthorne Boulevard, Rancho Palos Verdes California, at the time and date
indicated below.
Time: 7 /
Dated: May 10, 2016 "T‘'4A,
I'
City Clerk
W:\2016 City Council Agendas\Affidavits of Posting\20160517 Affidavit of Posting Reg Agenda CC.doc
30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391 /(310)377-0360/Fax(310)544-5291
www.palosverdes.com/rpv