CC AGD 20160503 AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
MAY 3, 2016
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a matter
will be heard, especially since agenda items are often re-ordered during a meeting
and may be discussed at any time.
NEXT RESOLUTION NO. 2016-16
NEXT ORDINANCE NO. 581
CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS —
6:00 P.M.
INTERVIEW SESSION: See Adjourned Regular Meeting Agenda (Interviews) — 6:00 P.M.
CALL TO ORDER:
ROLL CALL:
PUBLIC COMMENTS: (This section of the agenda is for audience comments for items on
the Closed Session.)
CLOSED SESSION ITEMS ANNOUNCED:
RECESS TO CLOSED SESSION:
RECONVENE TO REGULAR SESSION — 7:00 P.M.
ROLL CALL:
PLEDGE OF ALLEGIANCE:
CLOSED SESSION REPORT:
CEREMONIAL: Presentation to Los Angeles County Supervisor Don Knabe; Point
Vicente Animal Hospital
City Council Agenda
May 3, 2016
Page 1 of 6
MAYOR'S ANNOUNCEMENTS: Building Safety Month
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS: (This section of the agenda is for audience comments for items
NOT on the agenda.)
CITY MANAGER REPORT: Healthy RPV Program
CONSENT CALENDAR: (25 mins)
A. Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
B. Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the April 5, 2016 Regular Meeting;
April 11, 2016 Adjourned Regular Meeting; and April 24, 2016 Special Meeting.
C. Register of Demands (Cullen)
Recommendation: ADOPT RESOLUTION NO. 2016-_7 A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
D. Consideration and Possible Action to Award a Professional Services Agreement to
Harris & Associates for On-Call Professional Services (Dragoo)
Recommendation: 1) Consider awarding a contract for on-call professional
services to Harris & Associates; 2) Authorize the expenditure of up to $60,000 for
the remainder of FY 2015-16 with a not-to-exceed amount of$25,000 for any single
project; and, 3) Authorize the Mayor and City Clerk to execute the agreement,
subject to approval as to form by the City Attorney.
E. Consideration and Possible Action regarding a Claim Against the City by the Yu
Living Trust, Shan Y. Yu and Anna Y. K. Yu (Morreale)
Recommendation: Reject the claim and direct Staff to notify the claimant.
F. Consideration and Possible Action to Authorize the City Clerk to file a Notice of
Completion for the Grayslake Road Drainage Improvements Project (Flannigan)
City Council Agenda
May 3, 2016
Page 2 of 6
Recommendation: 1) Accept the project as complete; 2) Authorize the City Clerk to
file a Notice of Completion for the project with the Los Angeles County Recorder; and
if no claims are filed within 35 days after recordation, send a notice to the surety
company to exonerate the Payment and Performance Bond; and, 3) Authorize the
Director of Public Works to release the 5% construction retention payment to Concept
Consultant, Inc., 35 days after recordation of the Notice of Completion by the Los
Angeles County Recorder, contingent upon no claims being filed on the project, and
the contractor posting an acceptable warranty bond with the City.
G. Consideration and Possible Action to Award a Professional Services Contract for
the Design of ADA Access and Accessibility Improvements at Fred Hesse Park
(Dragoo)
Recommendation: 1) Award a Professional Services Agreement to Creative
Design Associates in the amount of$31,980, including a design contingency of 10%
($3,200), for unforeseen changes to the scope, plus an amount not to exceed
$1,000 for reimbursable items; and, 2) Authorize the Mayor and City Clerk to
execute the Professional Services Agreement, subject to approval as to form by the
City Attorney.
H. Consideration and Possible Action to Award a Professional Services Agreement to
Sunbeam Consulting, Inc. for the Design of the Miraleste Drive Arterial Roads
Rehabilitation Project (Jules)
Recommendation: 1) Award a professional services agreement to Sunbeam
Consulting in the amount of$174,998 for the preparation engineering plans,
specification, and cost estimates for the Miraleste Drive Arterial Roads
Rehabilitation Project; and, 2) Authorize the Mayor and City Clerk to execute the
agreement pending City Attorney's approval as to form.
I. Consideration and Possible Action regarding the March 2016 Cash Balances/
Monthly Treasurer's Report (Cullen)
Recommendation: Receive and file the March 2016 Cash Balances/Monthly
Treasurer's Report.
J. Consideration and Possible Action to Approve the Purchase of a Vehicle for Use by
Preserve/Open Space Staff(Waters)
Recommendation: Authorize Director of Recreation and Parks to execute a
purchase contract with National Auto Fleet Group in an amount not to exceed
$37,916 for the purchase of a 2016 Ford F-150 four-wheel drive truck with assorted
attachments for use primarily by Recreation and Parks' Preserve/Open Space Staff.
K. Consideration and Possible Action to Implement School Crossing Guards at Three
Locations (Carrasco)
City Council Agenda
May 3, 2016
Page 3 of 6
Recommendation: Approve the placement of school crossing guards and the
associated traffic improvements near Ridgecrest Intermediate School, Silver Spur
Elementary School and Dodson Middle School.
PUBLIC HEARINGS:
1. Consideration and Possible Action to Introduce an Ordinance to Permit Special
Events on City Property, Public Rights-of-Way, and on Private Property where the
Public is Invited (Throne) (20 mins)
Recommendation: 1) INTRODUCE ORDINANCE NO. , AN ORDINANCE OF
THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, ADDING A NEW
CHAPTER ENTITLED "SPECIAL EVENT PERMITS" TO TITLE 12 OF THE
RANCHO PALOS VERDES MUNICIPAL CODE FOR THE PURPOSE OF
PROVIDING A COORDINATED PROCESS FOR MANAGING COMMUNITY
EVENTS TO ENSURE PUBLIC HEALTH AND SAFETY AND TO PROVIDE FOR
FEES AND PROCEDURES TO ADMINISTER THE PERMIT PROCESS.
REGULAR BUSINESS:
2. Consideration of a Proposal from the City Council Subcommittee for a Revised
Storm Drain User Fee and the Next Steps to Establish such a Fee if one is Enacted
(Throne/Cullen) (20 mins)
Recommendation: Receive and discuss a proposal from the City Council
Subcommittee to establish a revised storm drain user fee.
3. Consideration and Possible Action regarding a Fourth of July Fireworks Display
(Linder) (20 mins)
Recommendation: 1) Direct Staff to not proceed with preparations for a 2016
Fourth of July fireworks display; and, 2) Direct Staff to proceed with preliminary
preparations for a potential 2017 Fourth of July Fireworks show, including
identification of potential sponsors.
4. Consideration and Possible Action to Address Vehicle Noise and Speeding in the
Palos Verdes Drive East "Switchbacks" Area (Yap) (20 mins)
Recommendation: 1) Direct the Sheriff's Department to proceed with the "zero
tolerance" enforcement plan of the Switchbacks area and direct Staff to support the
plan by assisting with public outreach; and, 2) Direct Public Works to add transverse
pavement markings to work in conjunction with the Sheriff's "zero tolerance"
enforcement plan.
FUTURE AGENDA ITEMS: (5 mins) (This section of the agenda is designated for individual
Council Members to request that an item be placed on a future City Council meeting agenda.)
City Council Agenda
May 3, 2016
Page 4 of 6
CITY COUNCIL ORAL REPORTS: (10 mins) (This section of the agenda is designated for oral
reports from Council Members, as elected officials of the City, to report action taken at
intergovernmental organizations, committee, or association meetings. Council Members are
required to provide a brief oral report on their attendance at any meetings where City funds have
been expended. Detailed reports should be made in writing and will be posted on the City's
website.)
ADJOURNMENT: Adjourn to a time and place certain only if you wish to meet prior to the
next regular meeting.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
Conference with Legal Counsel
Existing Litigation:
G.C. 54956.9(d)(1)
Name of Case: Sharon Yarber, et al v. City of Rancho Palos Verdes, Los Angeles
Superior Court. Case No. BC558417.
Existing Litigation:
G.C. 54956.9(d)(1)
Name of Case: Sharon Loveys, et al. vs. City of Rancho Palos Verdes, et al., Los
Angeles Superior Court. Case No. BS160652
Potential Litigation against the City:
G.C. 54956.9(d)(2) and (e)(1)
A point has been reached where, in the opinion of the legislative body of the local agency
on the advice of its legal counsel, based on existing facts and circumstances, there is a
significant exposure to litigation against the local agency in one matter.
We highly encourage written materials regarding City Council Agenda items be submitted no later than 4:00
P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review and
consider the issues raised prior to making decisions at the Council meeting. It is difficult for Council
Members to carefully review materials submitted after that deadline or at the meeting.
Written materials, including emails, submitted to the City are public records and may be posted on the City's
website. In addition, City meetings may be televised and may be accessed through the City's
website. Accordingly, you may wish to omit personal information from your oral presentation or written
materials as it may become part of the public record regarding an agendized item. Materials related to an
item on this Agenda submitted to the City Council after distribution of the agenda packet are available for
City Council Agenda
May 3, 2016
Page 5 of 6
public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne
Boulevard, Rancho Palos Verdes during normal business hours.
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a
disability-related modification or accommodation to attend or participate in this meeting, including auxiliary
aids or services, please call the City Clerk's Office at 310 544-5208 at least 48 hours prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday—Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during
regular business hours: Monday— Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M.
until dusk.
You can also view the agenda and staff reports at the City's website www.rpvca.gov
WA2016 City Council Agendas\20160503 CC AGENDA.docx
City Council Agenda
May 3, 2016
Page 6 of 6
CITY OF RANCHO PALOS VERDES
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF RANCHO PALOS VERDES)
AFFIDAVIT OF AGENDA POSTING
I, Carla Morreale, declare as follows:
That I am the duly appointed City Clerk of the City of Rancho Palos Verdes;
that I hereby affirm that a copy of the agendas for the Regular Meeting of the City
Council; Successor Agency for the Redevelopment Agency; Improvement
Authority; and, Adjourned Regular Meeting (Interviews) for May 3, 2016, were
conspicuously posted on the City Hall Bulletin Board, located at 30940 Hawthorne
Boulevard, Rancho Palos Verdes California, at the time and date indicated below.
Time: 15 PA
_
Dated: April 26, 2016
'LA"? I /a
City Clerk,
W:\2016 City Council Agendas\Affidavits of Posting\20160503 Affidavit of Posting Reg Agendas CC and Interviews.doc
30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391 /(310)377-0360/Fax(310)544-5291
www.palosverdes.com/rpv