South Bay Cities Council of Governments (SBCCOG) Reimbursement EECAP (2014) South Bay Cities Council of Governments
DATE: August 20, 2014
TO: City Managers&City EECAP Representatives
FROM: Jacki Bacharach, Executive Director
RE: Reimbursement to Cities for Participation in the Energy Efficiency Climate Action Plans(EECAP)
BACKGROUND:
In the funding that the SBCCOG received from Southern California Edison (SCE)for helping cities prepare
their Energy Efficiency Climate Action Plans(EECAP),SBCCOG staff was able to include$94,000 over the
two year project for reimbursement to participating cities for their staff time.This memo outlines the
process for reimbursement and invoicing for city staff participation in the EECAP project that was
approved by the SBCCOG Board of Directors on May 22, 2014.
REIMBURSEMENT PROCESS:
Reimbursements will only be paid to cities that are current with their SBCCOG dues and assessment and
are based on a population formula consistent with SCE Contract and the SBCCOG Climate Action Plan
assessments.
Therefore,the total reimbursement amount that each participating city would be eligible to receive,
based on population,would be as follows:
Population Cities Total
Reimbursement
Group 1 >75,000 Torrance, Inglewood,Carson, Hawthorne $9400 per city
Group 2 30,000- Redondo Beach, Gardena, Rancho Palos Verdes, $6770 per city
75,000 Manhattan Beach, Lawndale
Group 3 5,000- Lomita, Hermosa Beach, El Segundo, Palos Verdes $4045 per city
30,000 Estates, Rolling Hills Estates
Group 4 < 5,000 Rolling Hills $2070
Cities can be reimbursed for staff participation at the completion of key task(s)for a percentage of the
full amount at three different points in the process:
Tasks Percentage of Reimbursement
Tasks 1-3 36%
Task 4 31%
Tasks 5-7 33%
The following provides the detailed tasks and expectations per city, along with the reimbursement
available by group.
Task City Participation
Task 1:Assessment+ Planning(A+P) Meet with COG/Atkins for 1-on-1's, provide follow-up
Report information
Review A+P Report and provide comments
Task 2: EECAP Template Draft Review Template Draft and provide comments
Task 3: Inventory, Forecast,and Targets
Provide additional data if needed
Report
Discuss preliminary target-setting with COG
Review Report and provide comments
REIMBURSEMENT TASKS 1-3
Total Reimbursement Available Per City
36%
by Group :
Group 1 $3,384.00
Group 2 $2,437.20
Group 3 $1,456.20
Group 4 $745.20
Task 4: Measures Report and Tool
Framework Meet with COG staff to review menu of measures
Provide feedback on strategies the city could implement
after internal city discussion
Review measures and discuss adding measures if needed for
target
Review Tool Framework and provide comments
REIMBURSEMENT TASK 4
Total Reimbursement Available Per City o
by Group : 31/
Group 1 $2,914.00
Group 2 $2,098.70
Group 3 $1,253.95
Group 4 $641.70
Task 5: Draft EECAP and Tool Review Draft EECAP and provide comments
Task 6: Final EECAP and Tool Confirm receipt of Final EECAP
Assist COG in developing presentation and write-up for
Task 7: EECAP Adoption presenting Final p g a EECAP
Attend Council meeting of Final EECAP presentation
REIMBURSEMENT TASKS 5-7
Total Reimbursement Available Per City o
by Group : 33/
Group 1 $3,102.00
Group 2 $2,234.10
Group 3 ' $1,334.85
Group 4 $683.10
Note:Additional city staff participation time may be necessary depending on the City Council,
commissions,and community engagement process,which varies for each city. Staff also are requested
to attend bi-monthly EECAP Working Group meetings when schedules permit attendance.
INVOICING PROCESS:
The SBCCOG will provide a city specific invoice template that includes documentation for each of the
tasks listed above. City staff will review and modify as needed and submit the invoice to the SBCCOG for
payment to Suzanne Charles,Administrative Officer.
Agreed and accepted:
City Representative South Bay Cities Council of Governments
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Name: Jacki Bacharach
Title: ().c'�,cy,c),,, �`���crc Executive Director