CC AGD 20160315 SPC AGENDA
RANCHO PALOS VERDES CITY COUNCIL
SPECIAL MEETING AT 5:30 P.M.
MARCH 15, 2016
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a matter
will be heard, especially since agenda items are often re-ordered during a meeting
and may be discussed at any time.
NEXT RESOLUTION NO. 2016-10
NEXT ORDINANCE NO. 581
CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS —
5:30 P.M.
CALL TO ORDER:
ROLL CALL:
PUBLIC COMMENTS: (This section of the agenda is for audience comments for items on
the Closed Session.)
CLOSED SESSION ITEMS ANNOUNCED:
RECESS TO CLOSED SESSION:
INTERVIEW SESSION: See Adjourned Regular Meeting Agenda (Interviews) — 6:30 P.M.
RECONVENE TO REGULAR SESSION — 7:00 P.M.
ROLL CALL:
PLEDGE OF ALLEGIANCE:
CLOSED SESSION REPORT:
CEREMONIAL: Presentation of City Tiles to Former Committee/Commission Members
City Council Agenda
Special Meeting
March 15, 2016
Page 1 of 8
MAYOR'S ANNOUNCEMENTS:
RECYCLE DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY
SESSION: (Based on Section 6.1(f) of the Rules of Procedure, the Mayor proposes that
Public Comments on items listed on the Study Session portion of the Agenda be consolidated
so that each speaker has a one-minute opportunity to comment on all of the items listed on
the Agenda for the Study Session.)
PUBLIC COMMENTS: (This section of the agenda is for audience comments for items NOT
on the agenda.)
CITY MANAGER REPORT: Recognition of Department of Recreation and Parks
Volunteers; Whale of a Day Report
CONSENT CALENDAR: (15 mins)
A. Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
B. Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the February 16, 2016 Regular
Meeting.
C. Register of Demands (Cullen)
Recommendation: ADOPT RESOLUTION NO. 2016-_, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
D. Consideration and Possible Action to Receive and File the Graffiti Removal Status
Update (Larvenz)
Recommendation: Receive and file the graffiti removal status update.
E. Consideration and Possible Action regarding Approval of an Agreement for
Custodian Banking/Investing Services (Cullen)
Recommendation: 1) ADOPT RESOLUTION NO. 2016-_, A RESOLUTION OF
THE CITY OF RANCHO PALOS VERDES, APPROVING A CUSTODIAN
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Special Meeting
March 15, 2016
Page 2 of 8
AGREEMENT BETWEEN THE CITY OF RANCHO PALOS VERDES AND VINING-
SPARKS IBG, LIMITED PARTNERSHIP, REGARDING SAFEKEEPING OF
CERTAIN ASSETS AND CASH OF THE CITY.
F. Consideration and Possible Action to forward the 2015 Annual Report on the
Implementation of the Rancho Palos Verdes Housing Element to the Appropriate
State Agencies (Mikhail)
Recommendation: Direct Staff to forward the City's Annual Progress Report on
the Implementation of the Rancho Palos Verdes Housing Element during the 2015
calendar year to the State Governor's Office of Planning and Research, and to the
Department of Housing and Community Development.
G. Consideration and Possible Action to forward the 2015 Annual Report on the
Implementation of the Rancho Palos Verdes General Plan to the Appropriate State
Agencies (Mikhail)
Recommendation: Direct Staff to forward the City's Annual Progress Report on
the Implementation of the Rancho Palos Verdes General Plan during the 2015
calendar year to the State Governor's Office of Planning and Research, and to the
Department of Housing and Community Development.
H. Consideration and Possible Action to Receive and File the 2013 Palos Verdes
Peninsula Land Conservancy Annual Report (Mihranian)
Recommendation: Receive and file the 2013 Annual Report submitted by the
Palos Verdes Peninsula Land Conservancy regarding its management activities for
the Palos Verdes Nature Preserve.
I. Consideration and Possible Action to Award a Professional Services Contract to
Sunbeam Consulting for Citywide Cell Tower Documentation Services (Eder)
Recommendation: 1) Consider awarding a contract for Citywide Cell Tower
Documentation Services to Sunbeam Consulting; 2) Authorize the expenditure Not
to Exceed $20,000; and, 3) Authorize the Mayor and City Clerk to execute the
agreement, subject to approval as to form by the City Attorney.
J. Consideration and Possible Action to Adopt Ordinance No. 579 Approving a Code
Amendment for the Regulation of Nonresidential Exterior Lighting (Case No.
ZON2014-00320) (Mikhail)
Recommendation: ADOPT ORDINANCE NO. 579, AN ORDINANCE OF THE
CITY OF RANCHO PALOS VERDES, AMENDING SECTION 17.56.040 OF
CHAPTER 17.56 OF TITLE 17 OF THE RANCHO PALOS VERDES MUNICIPAL
CODE TO UPDATE THE CITY'S EXISTING REGULATIONS FOR EXTERIOR
LIGHTING FOR NONRESIDENTIAL PROPERTIES, SPECIFYING THAT LIGHT
FIXTURES ARE TO BE FULLY SHIELDED SO THAT THE LIGHT SOURCE IS
City Council Agenda
Special Meeting
March 15, 2016
Page 3 of 8
NOT VISIBLE FROM ANY ADJACENT PROPERTY, ESTABLISHING
ACCEPTABLE COLOR TEMPERATURES FOR EXTERIOR LIGHTS, IMPOSING
RESTRICTIONS ON EXTERIOR EMISSIONS BASED ON LUMENS INSTEAD OF
WATTAGE, AND ADDRESSING GLARE OF EXTERIOR LIGHTS TO VEHICLES
ONTO PUBLIC/PRIVATE STREETS.
K. Consideration and Possible Action to Award a Professional Services Agreement for
the Design of the FY2014-15 Residential Street Rehabilitation Program, Areas 2
and 6 (Dragoo)
Recommendation: 1) Award a contract for professional services to Sunbeam
Consulting for a not-to-exceed amount of $413,700 for civil engineering services
related to the FY2014-15 Residential Streets Rehabilitation Project, Area 2 and 6;
2) Authorize Staff to utilize an additional 10% ($41,370) for project contingency;
and, 3) Authorize the Mayor and City Clerk to execute the agreement.
L. Consideration and Possible Action to Approve the City's Response to the 2015-16
Civil Grand Jury Interim Report on El Nino Planning for the Homeless (Fox)
Recommendation: Authorize the Mayor to sign the City's response letter
regarding the Interim Report by the 2015-16 Civil Grand Jury report regarding El
Nino planning for the County's homeless population.
M. Consideration and Possible Action to Approve a Second Amendment to the
Agreement with Hardy and Harper, Inc., for Roadway Maintenance (Carrasco)
Recommendation: Approve the second amendment to extend the agreement with
Hardy and Harper, Inc., for roadway maintenance services for one fiscal year,
effective July 1, 2015 to June 30, 2016.
N. Consideration and Possible Action to Adopt Ordinance No. 580 for Wireless
Telecommunications Installations in the City's Public Rights-of-Way (Lopez/Jules)
Recommendation: ADOPT ORDINANCE NO. 580, AN ORDINANCE OF THE
CITY OF RANCHO PALOS VERDES, CALIFORNIA, ADDING A NEW CHAPTER
ENTITLED "WIRELESS TELECOMMUNICATIONS FACILITIES" TO CHAPTER 18
OF TITLE 12 OF THE RANCHO PALOS VERDES MUNICIPAL CODE TO
PROVIDE UNIFORM AND COMPREHENSIVE REGULATIONS AND
STANDARDS, ALONG WITH PERMIT REQUIREMENTS, FOR THE
INSTALLATION OF WIRELESS TELECOMMUNICATIONS FACILITIES IN THE
PUBLIC RIGHT-OF-WAY.
O. Receive and File Final Utility User Tax (UUT) Refund Report (Kaufman)
Recommendation: 1) Receive and file Utility User Tax (UUT) Report; 2) Leave
remaining unspent balance of$160,312 in the designated UUT claim account in the
General Fund to cover ongoing litigation.
City Council Agenda
Special Meeting
March 15, 2016
Page 4 of 8
P. Consideration and Possible Action to Receive and File an Update on Green Hills
Memorial Park (Kim)
Recommendation: Receive and file an update on Green Hills Memorial Park.
Q. Consideration and Possible Action to Award an Agreement to Nexlevel Information
Technology, Inc. in an amount not to exceed $38,470 to Develop a Five-Year
Information Technology Strategic Plan (Landon)
Recommendation: Authorize the Mayor to sign the professional services
agreement with Nexlevel Information Technology, Inc. to develop a Five-Year IT
Strategic Plan, subject to approval as to form by the City Attorney.
R. Consideration and Possible Action to Award Commercial Solid Waste Hauling
Agreements for Calendar Years 2016-2017 to Eight Companies (Ramezani)
Recommendation: 1) Consider awarding non-exclusive commercial solid waste
hauling franchise agreements to: California Waste Services LLC; CalMet Services
Inc.; Consolidated Disposal Service, LLC DBA Republic Services; Easy Roll Off
Services; EDCO Disposal Corporation; Universal Waste Systems, Inc.; USA Waste
of California, Inc., DBA Waste Management of Los Angeles; and West Coast Waste
& Roll Off Service; 2) Authorize the Mayor and City Clerk to execute the
agreements, subject to final approval as to form by the City Attorney. The
agreements shall be in a form substantially similar to that attached hereto, subject
to minor or non-substantive revisions acceptable to the City Attorney; and,
3) ADOPT RESOLUTION NO. 2016- , A RESOLUTION OF THE CITY OF
RANCHO PALOS VERDES, RESTRICTING THE NUMBER OF HAULERS IN
CALENDAR YEARS 2016-2017 TO THE SAME HAULERS AS PREVIOUSLY
APPROVED IN 2015.
REGULAR BUSINESS:
1. Consideration and Possible Action to Appoint Chairs to the City Advisory Boards
(Morreale) (10 mins)
Recommendation: Appoint Chairs to the six City Advisory Boards: Emergency
Preparedness Committee, Finance Advisory Committee, Infrastructure
Management Advisory Committee, Planning Commission, Storm Drain User Fee
Oversight Committee, and Traffic Safety Committee.
2. Consideration and Possible Action to Receive and File a Presentation from
Southern California Gas Company regarding their Proposed Advanced Meter
Program (Eder) (5 mins)
Recommendation: Receive and file the presentation.
City Council Agenda
Special Meeting
March 15, 2016
Page 5 of 8
3. Consideration and Possible Action to Award Construction and Construction
Management Contracts for the Hawthorne Boulevard Traffic Signal Synchronization
and Site Facilities Connectivity Projects (30 mins)
Recommendation: 1) Approve the construction drawings and contract documents
for the Hawthorne Blvd. Traffic Signal Synchronization Project, which are on file in
the Department of Public Works; 2) Award a Construction Contract to Pro-Tech
Engineering Corporation in the amount of$978,671.75 for construction of the
Hawthorne Blvd. Traffic Signal Synchronization Project and authorize staff to use up
to an additional $30,786 (3.1%) for project contingency; 3) Award a Professional
Services Agreement to lteris, Inc. in the amount of$84,170 for construction
management oversight and inspection services; and, 4) Authorize the Mayor and
City Clerk to execute the agreements, subject to approval as to form by the City
Attorney.
4. Consideration and Possible Action on the Civic Reporting Openness in Negotiations
Efficiency ("CRONEY") Act (Aleshire/Willmore) (30 mins)
Recommendation: Direct staff to prepare an ordinance repealing the OPEN
Ordinance.
STUDY SESSION —(30 mins) The primary purpose of the Study Session is to provide an
opportunity for the Council Members to interact freely and informally, ask questions and
discuss policy items that are listed on the agenda for that specific Study Session. The City
Council will also provide direction to Staff regarding upcoming agenda items and tentative
agendas, including prioritization of agenda items that are listed on the agenda for that
specific study session. No action shall be taken during any Study Session unless the
agenda so provides.
DISCUSSION TOPICS:
SS1. Review of Tentative Agendas and 2014 City Council Goals and Priorities
Recommendation: Receive and file the Tentative Agendas and 2014 City Council
Goals and Priorities.
SS2. City Partnership with traditional non-profit organizations in a non-monetary way
(Campbell)
Public/private partnership regarding neighborhood beautification projects
(Campbell)
AirBnB Accommodations in the City (Duhovic)
FUTURE AGENDA ITEMS: (5 mins) (This section of the agenda is designated for individual
Council Members to request that an item be placed on a future City Council meeting agenda.)
City Council Agenda
Special Meeting
March 15, 2016
Page 6 of 8
CITY COUNCIL ORAL REPORTS: (10 mins) (This section of the agenda is designated for oral
reports from Council Members, as elected officials of the City, to report action taken at
intergovernmental organizations, committee, or association meetings. Council Members are
required to provide a brief oral report on their attendance at any meetings where City funds have
been expended. Detailed reports should be made in writing and will be posted on the City's
website.)
ADJOURNMENT: Adjourn to a time and place certain only if you wish to meet prior to the
next regular meeting.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
Conference with Legal Counsel
Public Employee Performance Evaluation
G.C. 54957(b)
Personnel
Title: City Manager
Potential Litigation against the City:
GC 54956.9(d)(2) and (e)(1)
A point has been reached where, in the opinion of the legislative body of the local agency
on the advice of its legal counsel, based on existing facts and circumstances, there is a
significant exposure to litigation against the local agency.
Existing Litigation:
G.C. 54956.9(d)(1)
Name of Case: Sharon Loveys, et al. vs. City of Rancho Palos Verdes, et al., Los
Angeles Superior Court. Case Number BS160652
We highly encourage written materials regarding City Council Agenda items be submitted no later than 4:00
P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review and
consider the issues raised prior to making decisions at the Council meeting. It is difficult for Council
Members to carefully review materials submitted after that deadline or at the meeting.
Written materials, including emails, submitted to the City are public records and may be posted on the City's
website. In addition, City meetings may be televised and may be accessed through the City's
website. Accordingly, you may wish to omit personal information from your oral presentation or written
materials as it may become part of the public record regarding an agendized item. Materials related to an
City Council Agenda
Special Meeting
March 15, 2016
Page 7 of 8
item on this Agenda submitted to the City Council after distribution of the agenda packet are available for
public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne
Boulevard, Rancho Palos Verdes during normal business hours.
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a
disability-related modification or accommodation to attend or participate in this meeting, including auxiliary
aids or services, please call the City Clerk's Office at 310 544-5208 at least 48 hours prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday—Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during
regular business hours: Monday— Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M.
until dusk.
You can also view the agenda and staff reports at the City's website www.rpvca.gov
W:12016 City Council Agendas\20160315 CC AGENDA.docx
City Council Agenda
Special Meeting
March 15, 2016
Page 8 of 8
CITY OF RANCHO PALOS VERDES
NOTICE AND CALL OF SPECIAL MEETING
OF THE RANCHO PALOS VERDES CITY COUNCIL
TUESDAY, MARCH 15, 2016
FRED HESSE COMMUNITY PARK
29301 HAWTHORNE BOULEVARD
RANCHO PALOS VERDES, CA 90275
TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES AND TO THE CITY CLERK:
NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council is hereby called
to be held on Tuesday, March 15, 2016, commencing at 5:30 P.M. at Fred Hesse
Community Park located at 29301 Hawthorne Boulevard, Rancho Palos Verdes, CA.
Said Special Meeting is to hold a Closed Session (see attached agenda), to be followed
by an Adjourned Regular Meeting (Interviews) and the Regular Council meeting.
/ ,Atfe
ayor /
Dated: March 8, 2016
W:\Special Meeting Notices\20150127\Form 140 Notice and Call of Special Mtg(Final).doc
CITY OF RANCHO PALOS VERDES
STATE OF CALIFORNIA ) AFFIDAVIT OF GIVING NOTICE
COUNTY OF LOS ANGELES ) ss OF A SPECIAL CITY COUNCIL
CITY OF RANCHO PALOS VERDES) MEETING
The undersigned hereby certifies that the Notice and Call of a Special Meeting of
the Rancho Palos Verdes City Council, a copy of which is attached hereto, was given
by email to each member of the City Council and was also sent by email to each
newspaper of general circulation that has requested such notice in writing on Tuesday,
March 8, 2016 before 5:30 P.M.
SUSAN BROOKS LOS ANGELES TIMES
30940 HAWTHORNE BLVD. 202 W. 1st Street
RANCHO PALOS VERDES, CA 90275 Los Angeles, CA 90012
Email: susan.brooks(a)_rpvca.gov Email: newstipsa_latimes.com (cut and paste)
BRIAN CAMPBELL PALOS VERDES NEWS
30940 HAWTHORNE BLVD. 609 DEEP VALLEY DRIVE, SUITE 200
RANCHO PALOS VERDES, CA 90275 ROLLING HILLS ESTATES, CA 90274
Email: brian.campbell[c�rpvca.gov Email: ed.pilollaa.pvnews.com
JERRY DUHOVIC DAILY BREEZE, EDITOR
32415 NAUTILUS DRIVE 21250 HAWTHORNE BLVD. #170
RANCHO PALOS VERDES, CA 90275 TORRANCE, CA 90503
Email:jerry.duhovicarpvca.gov Email: megan.barnesalangnews.com
KEN DYDA DAVE ALESHIRE, CITY ATTORNEY/AGENCY ATTORNEY
30940 HAWTHORNE BLVD. ALESHIRE &WYNDER, LLP
RANCHO PALOS VERDES 18881 VON KARMAN AVENUE, SUITE 1700
Email: ken.dydarpvca.gov IRVINE, CA 92612
ANTHONY MISETICH
30940 HAWTHORNE BLVD.
RANCHO PALOS VERDES, CA 90275
Email: anthony.miseticharpvca.gov
Dated: March 8, 2016 /
_idAri 4
City Clerk
W:\Special Meeting Notices\20160315\Form 145 Affidavit of special mtg notice.doc
30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391 /(310)544-5208/Fax(310)544-5291
www.rpvca.gov