CC AGD 20151215 AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
DECEMBER 15, 2015
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a matter
will be heard, especially since agenda items are often re-ordered during a meeting
and may be discussed at any time.
NEXT RESOLUTION NO. 2015-109
NEXT ORDINANCE NO. 577
CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS —
6:00 P.M. (30 mins)
CALL TO ORDER:
ROLL CALL:
PUBLIC COMMENTS: (This section of the agenda is for audience comments for items on
the Closed Session.)
CLOSED SESSION ITEMS ANNOUNCED:
RECESS TO CLOSED SESSION:
RECONVENE TO REGULAR SESSION:
ROLL CALL:
CLOSED SESSION REPORT:
STUDY SESSION — 6:00 P.M. (30 mins) — To commence immediately following the
Closed Session. The primary purpose of the Study Session is to provide an opportunity
for the Council Members to interact freely and informally, ask questions and discuss policy
items that are listed on the agenda for that specific Study Session. The City Council will
also provide direction to Staff regarding upcoming agenda items and tentative agendas,
including prioritization of agenda items that are listed on the agenda for that specific study
City Council Agenda
December 15, 2015
Page 1 of 8
session. No action shall be taken during any Study Session unless the agenda so
provides.
PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY
SESSION: (Based on Section 6.1(f) of the Rules of Procedure, the Mayor proposes that
Public Comments on items listed on the Study Session portion of the Agenda be consolidated
so that each speaker has a one-minute opportunity to comment on all of the items listed on
the Agenda for the Study Session.)
DISCUSSION TOPICS:
SS1. Review of Tentative Agendas and 2014 City Council Goals and Priorities
Recommendation: Receive and file the Tentative Agendas and 2014 City Council
Goals and Priorities.
REGULAR SESSION - 7:00 P.M.
CALL TO ORDER: (15 mins)
ROLL CALL:
PLEDGE OF ALLEGIANCE:
CEREMONIAL: Presentation of City Tile to Employee
MAYOR'S ANNOUNCEMENTS:
RECYCLE DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS: (This section of the agenda is for audience comments for items NOT
on the agenda.)
CITY MANAGER REPORT: Online Document Portal
CONSENT CALENDAR: (15 mins)
A. Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
B. Approval of Minutes (Morreale)
City Council Agenda
December 15, 2015
Page 2 of 8
Recommendation: Approve the Minutes of the November 17, 2015 Regular
Meeting.
C. Register of Demands (Cullen)
Recommendation: ADOPT RESOLUTION NO. 2015-_, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
D. Award Contract for Construction for the Grayslake Road Drainage Improvements
Project (Flannigan)
Recommendation: 1) Approve the construction plans and contract documents for
the Grayslake Road Drainage Improvements Project; 2) Award a construction
contract to Concept Consultant, Inc. in the amount of$117,990 and authorize an
approximate 10% construction contingency in the amount of$12,000; 3) Award a
Professional Services Contract to KOA Corporation for Construction Management
and Inspection services in the amount of$16,780; and, 4) Authorize the Mayor and
City Clerk to execute the Construction and Professional Services Agreements,
subject to approval as to form by the City Attorney.
E. Approve Design Changes and Temporary Construction Easement related to
Construction of the Sunnyside Ridge Trail Segment Project (Supports 2014 City
Council Goal, Infrastructure) (Winje)
Recommendation: 1) Approve revisions to the project design relocating the
easterly retaining wall off private property and onto the public trail easement;
2) Approve a temporary construction easement with the property owner at 2443
Sunnyside Ridge Road to provide access to construct a portion of the project from
his property and to make provision for a privacy fence to protect his backyard; and,
3) Authorize execution of the easement by the City Manager pending final approval
as to form by the City Attorney.
F. Adoption of Ordinance No. 575 Amending Title 17 of the Rancho Palos Verdes
Municipal Code, City Tree Review Permit (Case No. ZON2015-00383)
(Alvarez/Jules)
Recommendation: ADOPT ORDINANCE NO. 5757 AN ORDINANCE OF THE
CITY OF RANCHO PALOS VERDES, ADOPTING AN ORDINANCE:
1) RESCINDING RANCHO PALOS VERDES MUNICIPAL CODE SECTION
17.76.100 TREE REVIEW PERMIT); 2) DELETING REFERENCES TO THE CITY
TREE REVIEW PERMIT PROCEDURES CONTAINED IN SECTIONS
17.02.040(C)(2)(E) AND 17.86.050(A)(2); and, 3) ADDING LANGUAGE TO
SECTION 17.80.030 TO CLARIFY THE APPEAL PROCESS FOR CITY
DECISIONS INVOLVING THE TRIMMING OR REMOVAL OF CITY TREES (CASE
NO. ZON2015-00383).
City Council Agenda
December 15, 2015
Page 3 of 8
G. Adoption of Ordinance No. 576 —Amending Chapter 15.20 (Moratorium on Land
Use Permits) of the Rancho Palos Verdes Municipal Code to Establish an Exception
Category (`S') to Allow the Construction of Non-Habitable Storage Sheds, up to
1,600 Square Feet, that are used for the Sole Purpose of Storing Agricultural
Farming Equipment on Properties with an Approved Agricultural Use Greater than
One-Acre in Size for Commercial or Non-Commercial Purposes within the City's
Landslide Moratorium Area (Mikhail)
Recommendation: ADOPT ORDINANCE NO. 576, AN ORDINANCE OF THE
CITY OF RANCHO PALOS VERDES, ADOPTING AMENDMENTS TO CHAPTER
15.20 (MORATORIUM ON LAND USE PERMITS) OF THE RANCHO PALOS
VERDES MUNICIPAL CODE TO ESTABLISH AN EXCEPTION CATEGORY (`S')
TO ALLOW THE CONSTRUCTION OF NON-HABITABLE STORAGE SHEDS, UP
TO 1,600 SQUARE FEET, THAT ARE USED FOR THE SOLE PURPOSE OF
STORING AGRICULTURAL FARMING EQUIPMENT ON PROPERTIES WITH AN
APPROVED AGRICULTURAL USE GREATER THAN ONE-ACRE IN SIZE FOR
COMMERCIAL OR NON-COMMERCIAL PURPOSES WITHIN THE CITY'S
LANDSLIDE MORATORIUM AREA.
H. Award Contract for Construction for ADA Access and Sidewalk Improvements on
Palos Verdes Drive West CDBG Project (Flannigan)
Recommendation: 1) Approve the construction plans and contract documents for
the ADA Access and Sidewalk Improvements on Palos Verdes Drive West (PVDW)
CDBG Project; 2) Award a construction contract to DASH Construction Company,
Inc. in the amount of$161,843, and authorize a 10% construction contingency in
the amount of$16,185; 3) Award a Professional Services Contract to
AndersonPenna Partners, Inc. for Construction Management and Inspection
services in the amount of$25,630; and, 4) Authorize the Mayor and City Clerk to
execute the Construction and Professional Services Agreements, subject to
approval as to form by the City Attorney.
I. Award Professional Services Contract for Design of Storm Drain Point Repair
Project to CWE Corporation (Supports 2014 City Council Goal, Infrastructure)
(Winje)
Recommendation: 1) Award a professional services contract to CWE Corporation
for final design engineering services for the Storm Drain Point Repair Project, in an
amount not to exceed $149,960; and, 2) Authorize the Mayor and City Clerk to
execute a professional services agreement with CWE Corporation, pending final
approval as to form by the City Attorney.
J. Consideration and Possible Approval Regarding an Agreement for Custodial
Banking/Investing Services (Cullen)
City Council Agenda
December 15, 2015
Page 4 of 8
Recommendation: ADOPT RESOLUTION NO. 2015-_, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING A
CUSTODIAN AGREEMENT (THE "AGREEMENT") BETWEEN THE CITY OF
RANCHO PALOS VERDES (THE "CITY") AND VINING-SPARKS IBG, LIMITED
PARTNERSHIP, REGARDING SAFEKEEPING OF CERTAIN ASSETS AND CASH
OF THE CITY.
K. Approve Amendment No. 1 to the 2015 Commercial Hauler Agreements (Ramezani)
Recommendation: Authorize the Mayor to execute Amendment No. 1, a three
month time extension, to the existing 2015 Non-Exclusive Commercial Collection
and Disposal Services agreements with eight companies: California Waste Services
LLC; CalMet Services, Inc.; Consolidated Disposal Service, LLC dba Republic
Services; Easy Roll Off Services; EDCO Disposal Corporation; Universal Waste
Systems, Inc.; USA Waste of California, Inc., dba Waste Management of Los
Angeles; and West Coast Waste & Roll Off Service.
L. Notice of Completion for the Mira Catalina ADA Access Ramps and Sidewalk
Improvement Project (Jules/Flannigan)
Recommendation: 1) Accept the project as complete; 2) Authorize the City Clerk
to file a Notice of Completion for the project with the LA County Recorder; and if no
claims are filed within 35 days after recordation, and upon the contractor posting an
acceptable warranty bond, send a notice to the surety company to exonerate the
Performance Bond; and, 3) Authorize the Director of Public Works to release the
5% construction retention payment to Ruiz Concrete and Paving, Inc. 35 days after
recordation of the Notice of Completion by the LA County Recorder contingent upon
no claims being filed on the project, and the contractor posting an acceptable
warranty bond with the City.
REGULAR BUSINESS:
1. Western Avenue Corridor Street Enhancement Strategy (Mikhail) (1 hr)
Recommendation: Approve the Western Avenue Corridor Street Enhancement
Strategy (the Strategy) document that was revised to reflect the Planning
Commission's August 11, 2015 recommendation for enhancing the Western Avenue
corridor shared by the City of Rancho Palos Verdes and City of Los Angeles.
2. Palos Verdes Nature Preserve Enforcement Options (Linder) (30 mins)
Recommendation: Direct staff to proceed with the formation of a City-operated
Ranger program and continue to utilize the services of Mountains Recreation and
Conservation Authority while the Ranger program is established.
3. Award Construction and Construction Management Contracts for the Hawthorne
Blvd. Traffic Signal Synchronization Project (Jules)
City Council Agenda
December 15, 2015
Page 5 of 8
Recommendation: 1) Approve the construction drawings and contract documents
for the Hawthorne Blvd. Traffic Signal Synchronization Project, which are on file in
the Department of Public Works; 2) Award a construction contract to Pro Tech
Engineering Corporation in the amount of$978,671.75; 3) Award a professional
services agreement to Iteris, Inc. for construction management services in the
amount of$84,170; and, 4) Authorize the Mayor and City Clerk to execute the
agreements, subject to approval as to form by the City Attorney.
4. Automated License Plate Recognition Cameras (Yap) (15 mins)
Recommendation: 1) Authorize staff to purchase six (6) Automated License Plate
Recognition (ALPR) cameras and installation from the Sheriff's negotiated vendor
(expected to be Vigilant Solutions) under the terms negotiated by the Sheriff's
Department, in an amount not-to-exceed $90,000, for the locations at Palos Verdes
Drive South (PVDS)/25th Street and near Palos Verdes Drive West/Marguerite
Drive; 2) Authorize staff to proceed with necessary infrastructure improvements
needed at Palos Verdes Drive West (PVDW)/Marguerite Drive location; and,
3) Direct staff to continue working with the neighboring Peninsula cities on a joint
regional project to install additional ALPR cameras near the gateways and bring
back an agreement to the Council for consideration and approval.
5. Adoption of Successor Memorandum of Understanding between the City of Rancho
Palos Verdes and the Rancho Palos Verdes Employee Association and Salary
Schedule Update; Adoption of a Resolution Providing for Benefit Changes to
Management Employee Personnel Rules; and, Adoption of a Resolution Providing
for Salary Increases for Management, Confidential, and Part-Time Employees
(Willmore) (30 mins)
Recommendation: 1) Approve the executed tentative Memorandum of
Understanding (MOU) between the City of Rancho Palos Verdes (City) and the
Rancho Palos Verdes Employee Association (RPVEA), for the period of July 1,
2014 through June 30, 2017 (RPVEA MOU 2014-2017); 2) ADOPT RESOLUTION
NO. 2015- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES, WHICH IN ADDITION TO ADOPTING THE
AFOREMENTIONED RPVEA MOU 2014-2017, WILL AMEND THE CITY'S
PAY/COMPENSATION PLAN TO INCLUDE THE SALARY RANGE
ADJUSTMENTS, NEW SALARY RANGES AND OTHER RELATED
ADJUSTMENTS AS PRESCRIBED IN THE RPVEA MOU 2014-2017, EFFECTIVE
NOVEMBER 17, 2015; 3) ADOPT RESOLUTION NO. 2015- , A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, WHICH
WILL AMEND CITY OF RANCHO PALOS VERDES MANAGEMENT EMPLOYEE
PERSONNEL RULES TO INCLUDE THE ADDITION OF A 401a BENEFIT FOR
MANAGEMENT AND CONFIDENTIAL EMPLOYEES; and, 4) ADOPT
RESOLUTION NO. 2015- A RESOLUTION OF THE CITY COUNCIL OF THE
City Council Agenda
December 15, 2015
Page 6 of 8
CITY OF RANCHO PALOS VERDES, WHICH WILL AMEND THE SALARY
RANGE ADJUSTMENTS AND NEW SALARY RANGES FOR MANAGEMENT,
CONFIDENTIAL, AND PART-TIME EMPLOYEES NOT COVERED UNDER THE
RPVEA MOU, EFFECTIVE JANUARY 1, 2016.
6. Proposed FY 2016-17 Community Development Block Grant (CDBG) Program
(Supports 2014 City Council Goal — Infrastructure) (Gibson) (10 mins)
Recommendation: 1) Approve the proposed FY 2016-17 CDBG project and
budget; 2) Authorize the Director of Public Works to execute an agreement for the
FY 2016-17 CDBG project with the Los Angeles County Community Development
Commission (LACDC); and, 3) Authorize the Director of Public Works to adjust the
program budget, as necessary, to take into account the final CDBG allocations and
any amounts unexpended at the close of the current fiscal year.
7. Appointment of City Council Members to Intergovernmental Organizations,
Associations and City Subcommittees (Morreale) (15 mins)
Recommendation: 1) Appoint the members of Council to the various
intergovernmental organizations, associations, and City Subcommittees; and,
2) Direct staff to notify the various agencies of the Council's decision.
8. Mayor's Appointment to Redevelopment Dissolution Oversight Board (Cullen)
(10 mins)
Recommendation: Staff recommends the Mayor appoint one member to the
Oversight Board of the Successor Agency to the Rancho Palos Verdes
Redevelopment Agency.
FUTURE AGENDA ITEMS: (5 mins) (This section of the agenda is designated for individual
Council Members to request that an item be placed on a future City Council meeting agenda.)
CITY COUNCIL ORAL REPORTS: (10 mins) (This section of the agenda is designated for oral
reports from Council Members, as elected officials of the City, to report action taken at
intergovernmental organizations, committee, or association meetings. Council Members are
required to provide a brief oral report on their attendance at any meetings where City funds have
been expended. Detailed reports should be made in writing and will be posted on the City's
website.)
ADJOURNMENT: Adjourn to an Adjourned Regular Meeting to be held on Tuesday,
January 5, 2016 at 6:00 P.M. at Fred Hesse Community Park to conduct interviews of
applicants for the Planning Commission.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
City Council Agenda
December 15, 2015
Page 7 of 8
Conference with Legal Counsel
Initiation of Litigation:
GC 54956.9(d)(4)
Based on existing facts and circumstances, the legislative body of the local agency has
decided to initiate or is deciding whether to initiate litigation.
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a
disability-related modification or accommodation to attend or participate in this meeting, including auxiliary
aids or services, please call the City Clerk's Office at 310 544-5208 at least 48 hours prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday—Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during
regular business hours: Monday— Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M.
until dusk.
Written materials, including emails, submitted to the City are public records and may be posted on the City's
website. In addition, City meetings may be televised and may be accessed through the City's
website. Accordingly, you may wish to omit personal information from your oral presentation or written
materials as it may become part of the public record regarding an agendized item.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter of the lobby of the City Hall Administration
Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.
You can also view the agenda and staff reports at the City's website www.rpvca.gov
W\2015 CITY COUNCIL AGENDAS\20151215 CC AGENDA.docx
City Council Agenda
December 15, 2015
Page 8 of 8
CITY OF RWHO PALOS VERDES
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF RANCHO PALOS VERDES)
AFFIDAVIT OF AGENDA POSTING
I, Carla Morreale, declare as follows:
That I am the duly appointed City Clerk of the City of Rancho Palos Verdes;
that I hereby affirm that a copy of the agenda for the Regular Meeting of the City
Council for December 15, 2015 was conspicuously posted on the City Hall Bulletin
Board, located at 30940 Hawthorne Boulevard, Rancho Palos Verdes California,
at the time and date indicated below.
Time: 5:v P.1.
Dated: December 10, 2015 •
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WA2015 CITY COUNCIL AGENDAS\Affidavits of Posting120151215 Affidavit of Posting Reg Agenda CC a.doc