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CC MINS 20151006 MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING OCTOBER 6, 2015 The meeting was called to order at 6:00 P.M. by Mayor Knight at Fred Hesse Community Park, 29301 Hawthorne Boulevard, and was immediately recessed into Closed Session. The meeting reconvened at 7:10 P.M. City Council roll call was answered as follows: PRESENT: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight ABSENT: None Also present were Doug Willmore, City Manager; Dave Aleshire, City Attorney; Joel Rojas, Community Development Director; Michael Throne, Director of Public Works; Cory Linder, Director of Recreation and Parks; Deborah Cullen, Director of Finance; Sean Robinson, Human Resources Manager; Matt Waters, Senior Administrative Analyst; and, Carla Morreale, City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Councilman Duhovic. MAYOR'S ANNOUNCEMENTS: Mayor Knight recognized and presented Certificates of Recognition to the following graduates of the 2015 Leadership Academy who were able to be in attendance: Mignotte Bailey, John Cruikshank, Terry Guerin, Regina Horton, Lianne LaReine, John Macallister, Ajanta Naidu, Bob Nelson, Henry Ott, Diane Robinson, Gregory Royston, Lan Saadatnejadi, Fran Simon, Kelvin Vanderlip and Minas Yerelian. The following graduates of the 2015 Leadership Academy were also recognized and will be presented Certificates of Recognition, but were unable to be present for the meeting: Roger Brechner, Derek Ishikawa, Julia Parton Rosas, and Sunshine. Mayor Knight announced the following upcoming events: Free on-site paper/document shredding event, collection of electronic waste, and free mulch giveaway on Saturday, October 24, 2015 from 8:00 A.M. to 11:00 A.M. for Rancho Palos Verdes residents to be held at the City Hall Civic Center/Upper Pt. Vicente Park. Mayor Knight announced that the Brush Clearing Events which started on October 3, 2015 are ongoing and concentrating on different neighborhoods in Rancho Palos Verdes. City Council Minutes October 6, 2015 Page 1 of 9 Mayor Pro Tern Brooks provided comments regarding the recent passing of Richard Seamans and requested that the meeting be adjourned in his memory. RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: Mayor Knight announced Recyclers of the Month from the September 15, 2015 City Council meeting: Matthew C. Brill and Craig A. Huss. He indicated that all winners receive a check for $250 representing a year of free refuse service and urged everyone to participate in the City's Recycling Program. He noted that in addition to winning the Recycler Drawing, the two individuals had also won a Personal Emergency Preparedness Kit from the City at a value of$60.00. APPROVAL OF THE AGENDA: Councilman Duhovic moved, seconded by Mayor Pro Tern Brooks, to approve the agenda, as presented. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda) Carol Mueller, Rancho Palos Verdes, provided comments regarding problems with Cox Communications. John Chung, Rachel Chung, and Shawn Shin, provided comments regarding a water conservation program recently created by students, Water Education Tournament (WET); they requested Council and community support of the program. Kathy Edgerton, Del Cerro Homeowners Association (HOA), Rancho Palos Verdes, provided comments and thanked the Council and staff for the recent parking improvements and traffic solutions for the area surrounding Del Cerro park. Janet Gunter, San Pedro Peninsula Homeowners United, San Pedro, provided comments regarding the Rancho LPG Tank Facility located adjacent to the City in San Pedro. Noel Weiss, Vista Verde Homeowners, Marina del Rey, provided comments regarding the need for the Green Hills Memorial Park item to be placed on an upcoming agenda as soon as possible. City Council Minutes October 6, 2015 Page 2 of 9 Sharon Yarber, provided comments regarding the need for procedures for the Fraud, Waste and Abuse Hotline (Hotline) and the manner of reporting Hotline complaints to the City Council. CITY MANAGER REPORT: City Manager Willmore reported that the Cox Communications was scheduled to change all of its channels from analog to digital, including RPVtv Channels 33 and 35, on October 13, 2015. He noted that customers can contact Cox Communications to receive two digital mini-boxes free of charge for two years. He announced that the City has recently installed new audio and video broadcast equipment in the McTaggart Memorial Hall and Council Chambers at Hesse Park. City Clerk Morreale provided a brief update regarding the upcoming General Municipal Election to be held on November 3, 2015 and highlighted key dates regarding the mailing of sample ballots, vote by mail ballots, early voting, and the deadline for voter registration. CONSENT CALENDAR: Mayor Pro Tem Brooks moved, seconded by Councilman Duhovic, to approve the Consent Calendar. Councilman Campbell requested that Item J (Utility User Tax Refund Report) be removed from the Consent Calendar for separate consideration. The maker and seconder of the motion accepted the amendment. Mayor Pro Tem Brooks moved, seconded by Councilman Duhovic, to approve the Consent Calendar, as amended, with Item J (Utility User Tax Refund Report) removed from the Consent Calendar and to be heard immediately after Regular Business. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None Motion to Waive Full Reading Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. City Council Minutes October 6, 2015 Page 3 of 9 Approval of Minutes Approved the Minutes of the September 15, 2015 Regular Meeting. Register of Demands ADOPTED RESOLUTION NO. 2015-93, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. Border Issues Status Report Received and filed the current report on the status of Border Issues. July 2015 Monthly Report of Cash Balances Received and filed the July 2015 Monthly Report of Cash Balances for the City of Rancho Palos Verdes. August 2015 Monthly Report of Cash Balances Received and filed the August 2015 Monthly Report of Cash Balances for the City of Rancho Palos Verdes. Employee and Council Member Health Insurance Premiums for 2016 ADOPTED RESOLUTION NO. 2015-94, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING THE CITY'S MAXIMUM MONTHLY CONTRIBUTION AMOUNTS FOR EMPLOYEE AND CITY COUNCIL HEALTH INSURANCE PREMIUMS FOR CALENDAR YEAR 2016. Budget Adjustment Request for the 2015-16 Winter Season (Supports City Council Goal — Public Infrastructure) ADOPTED RESOLUTION NO. 2015-95, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING AN ADDITIONAL BUDGET APPROPRIATION, IN THE AMOUNT OF $58,000, TO THE PUBLIC WORKS ADMINISTRATION; RIGHT-OF-WAY; PARKS, TRAILS AND OPEN SPACES; AND, BUILDING MAINTENANCE PROGRAM BUDGETS TO PREPARE FOR THE UPCOMING 2015-2016 WINTER SEASON. Award Contract for Traffic Engineering On-Call Professional Services 1) Awarded contract for on-call professional services for traffic engineering services to Willdan Engineering; and, 2) Authorized the Mayor to execute the contract. City Council Minutes October 6, 2015 Page 4 of 9 Utility User Tax (UUT) Refund Report This item was removed from the Consent Calendar for separate consideration. Award Contract for Construction for the Roan Road Storm Drain Rehabilitation Project 1) Approved the construction plans and contract documents for the Roan Road Storm Drain Rehabilitation Project; 2) Awarded a construction contract to GRFCO, Inc. in the amount of$76,300, and authorized a 10% construction contingency in the amount of $7,630; 3) Awarded a Professional Services Contract to KOA Corporation for construction management, inspection and labor management services in the amount of $13,500; 4) Approved and authorized the Mayor to execute License Agreements for brush clearing and other work incidental to the Roan Road Storm Drain Rehabilitation Project with owners of properties at 28678 Roan Road and 28684 Roan Road, both in Rancho Palos Verdes; and, 5) Authorized the Mayor and City Clerk to execute the Construction and Professional Services Agreements, subject to approval as to form by the City Attorney. REORDER OF AGENDA: Councilman Duhovic suggested that the Council consider reordering the agenda to consider Item No. 2 (Request for Waiver of Fees Associated with an After-the-Fact (ATF) Variance Permit and Neighborhood Compatibility Analysis on Property Located at 1871 Trudie Drive) first since that item would be fairly short and there were many speakers for Item No. 1 (Parks Master Plan Update). By acclamation, the Council reordered the agenda to consider Item No. 2 (Request for Waiver of Fees Associated with an After-the-Fact (ATF) Variance Permit and Neighborhood Compatibility Analysis on Property Located at 1871 Trudie Drive) at this time. REGULAR BUSINESS: Request for Waiver of Fees Associated with an After-the-Fact (ATF) Variance Permit and Neighborhood Compatibility Analysis on Property Located at 1871 Trudie Drive Community Development Director Rojas provided a brief staff report regarding this item. City Council Minutes October 6, 2015 Page 5 of 9 Jay Hatefi, owner, Rancho Palos Verdes, provided comments regarding his personal situation at his home and his request for a fee waiver for remodel work that was done at his home. Discussion ensued among Council Members, staff, and City Attorney Aleshire. Councilman Duhovic moved, seconded by Mayor Pro Tem Brooks, to: 1) Deny the Applicant's request to waive fees for an after-the-fact (ATF) Variance Application ($4,220) and Neighborhood Compatibility Analysis ($1,727), as well as associated penalty fees ($5,947) for a total fee waiver of$11,894 related to the Applicant's proposal to legalize an unpermitted garage and deck; and, 2) Recommend the owner apply for a permit for a new garage, if desired, and legalize the existing structure to be a carport, with the understanding that there will be fees associated with this process. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None RECESS AND RECONVENE: Mayor Knight called a recess from 8:02 P.M. to 8:13 P.M. Parks Master Plan Update — (Supports 2014 City Council Goal, Parks and Recreation Programs) City Clerk Morreale reported that late correspondence was distributed prior to the meeting and there were 14 requests to speak regarding this item. Director of Recreation and Parks Linder provided a staff report and PowerPoint presentation regarding this item. Senior Administrative Analyst Waters provided an overview of the feedback and concepts received regarding the individual City park sites at the workshops; and the recommendation to incorporate sections of the Coastal Vision Plan into the Parks Master Plan and the Updated Trails Network Plan. Discussion ensued among Council Members and staff. The following speakers provided comments in opposition to a skate plaza: Elisabeth Ryan, Rancho Palos Verdes; Ana Haase-Elliott, Rancho Palos Verdes; Ted Shirley, Rancho Palos Verdes; Michael Ungar, Rancho Palos Verdes; Jarel Wheaton; Marie Churra, La Cresta HOA, Rancho Palos Verdes; and Maria Popoli, Rancho Palos Verdes. The speakers cited the following concerns: lack of notice for a proposed City Council Minutes October 6, 2015 Page 6 of 9 skatepark at Upper Pt. Vicente; safety, insurance and indemnity issues; noise generated from a skatepark; the need for a community center with a public swimming pool and meeting rooms to serve all ages groups of the City; a private/public skate park venture; preservation of open space; and concerns regarding ample parking at Upper Pt. Vicente. Bruce Megowan, Palos Verdes Estates, provided comments regarding the establishment of a dog park at Upper Pt. Vicente as a permanent feature, serving all ages in the community. The following speakers provided comments in support of a skate plaza: Jim Parker, Skatepark PV; Susan Seamans, Skatepark PV, Rolling Hills Estates; Alex Gray, Skatepark PV; and Steve and Magnus Frandsen, Rancho Palos Verdes. The speakers cited the need for a skate facility at Upper Pt. Vicente for the youth on the Peninsula; the misleading points of a petition being circulated in opposition to the skate park plaza, noting that Skatepark PV will find a location on the Peninsula where a skate park plaza is desired; support for a community pool as well as a skatepark; and the concept of the self-funded skatepark as a safe, healthy, and positive environment for youth. Discussion ensued among Council Members, staff, and City Attorney Aleshire. Councilman Misetich moved, seconded by Councilman Duhovic, to approve the staff recommendation to: 1) Adopt the Parks Master Plan Update; and, 2) Incorporate the Design Guidance, Key Sites and portions of the Connections Sections of the Coast Vision Plan into the Parks Master Plan with the understanding that the Coast Vision Plan will be retired after the remaining Connections Section is incorporated into the Updated Trails Network Plan. Discussion continued among Council Members, staff, and City Attorney Aleshire. Mayor Pro Tem Brooks moved a substitute motion, seconded by Mayor Knight, to: Adopt the Parks Master Plan Update with the deletion of the skate park plaza from the Civic Center site. The motion failed on the following roll call vote: AYES: Brooks and Mayor Knight NOES: Campbell, Duhovic, and Misetich ABSENT: None The original motion as reiterated was the following: Councilman Misetich moved, seconded by Councilman Duhovic, to approve the staff recommendation to: 1) Adopt the Parks Master Plan Update; and, 2) Incorporate the Design Guidance, Key Sites and portions of the Connections Sections of the Coast Vision Plan into the Parks Master City Council Minutes October 6, 2015 Page 7 of 9 Plan with the understanding that the Coast Vision Plan will be retired after the remaining Connections Section is incorporated into the Updated Trails Network Plan. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, and Misetich NOES: Mayor Knight ABSENT: None RECESS AND RECONVENE: Mayor Knight called a recess from 9:55 P.M. to 10:06 P.M. ITEM REMOVED FROM THE CONSENT CALENDAR: Utility User Tax (UUT) Refund Report This item was removed from the Consent Calendar at the request of Councilman Campbell. In response to a question from Councilman Campbell, Director of Finance Cullen stated that the next check distribution of refund checks would be in October and that another update would be brought back to Council after that distribution. Mayor Pro Tem Brooks moved, seconded by Councilman Misetich, to: 1) Receive and file Utility User Tax (UUT) Refund Report; and, 2) Keep the remaining balance from the UUT Telecommunication Claim Account in the General Fund to cover any future costs related to this matter. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None FUTURE AGENDA ITEMS: None. CITY COUNCIL ORAL REPORTS: Each Council Member reported on his/her attendance at various organization and association meetings since the last City Council Oral Reports were provided on August 18, 2015. Councilman Misetich stated that he would submit his report in writing. City Council Minutes October 6, 2015 Page 8 of 9 CLOSED SESSION REPORT: City Attorney Aleshire reported on the following Closed Session items: 1) With respect to the Potential Litigation against the City regarding the Green Hills Memorial Park item, a report was given, no reportable action was taken; and, 2) With respect to the Conference with Labor Negotiators, the City's Ordinance provides that when an offer is received from the Rancho Palos Verdes Association (Association), there needs to be an action regarding that offer. He reported that negotiations have been conducted with the Association and the Council voted unanimously (5-0) to reject the offer, with Councilman Duhovic making the motion, seconded by Councilman Misetich. ADJOURNMENT: At 10:24 P.M., Mayor Knight adjourned the meeting in the memory of Richard Seamans. j ii, ktdir4for Attest: alb./..i.,.:Ailli6,,L - I , 04. iio ity Clerk W:\City Council Minutes\201 5\20151006 CC MINS.docx City Council Minutes October 6, 2015 Page 9 of 9