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Castaneda & Associates
• AGREEMENT FOR CONSULTING SERVICES THIS AGREEMENT is executed this 20th day of November, 2012 by and between the City of Rancho Palos Verdes (hereinafter called "CITY"), and Castaneda and Associates (hereinafter called "CONSULTANT"). RECITALS WHEREAS, CITY is required by California State Law to update its General Plan Housing Element; and, WHEREAS, CONSULTANT represents that it is professionally qualified and able to prepare the Housing Element Update in compliance with the applicable state laws and in a format consistent with the California State Department of Housing and Community Development (HCD) requirements. NOW, THEREFORE, the parties agree as follows: Section 1. CONSULTANT'S Services. Consultant shall perform professional services by preparing the General Plan Housing Element Update as set forth in the"Proposal", attached hereto as Exhibit"A" and made a part hereof by this reference, including the following services: (a) When requested, CONSULTANT shall attend and participate in meetings with CITY staff as well as Public Hearings, which are necessary for the preparation and completion of the General Plan Housing Element Update. Included within the compensation provided pursuant to Section 3 of this Agreement, are attendance by CONSULTANT at a total of two (2) meetings of the Planning Commission or City Council as determined by City Staff. The Planning Commission or City Council meeting may be structured as a "public hearing", "workshop" and/or"study session". For additional meetings, which CONSULTANT is requested to attend by CITY, CONSULTANT shall be compensated at the rates set forth in Exhibit"A", which is attached hereto and incorporated herein by reference. (b) CONSULTANT shall supply CITY with the electronic deliverables described in the "Proposal" attached as Exhibit"A", including the following documents: Drafts of various Work Task Items as noted in the "Proposal", Preliminary Draft of the Housing Element Update, Draft Housing Element for HCD review, Draft Housing Element for Planning Commission review, Public Hearing Draft Housing Element for City Council review, and Final approved Housing Element. Contract for Services -Castaneda and Associates November 20, 2012 Page 2 of 8 (c) All reports, information, data and exhibits prepared or assembled by CONSULTANT in connection with the performance of its services pursuant to this Agreement are confidential until released by CITY to the public, and CONSULTANT agrees that they shall not be made available to any individual or organization without prior written consent of the CITY prior to such release. All such reports, information, data and exhibits shall be electronically delivered to CITY upon demand without additional cost or expense to CITY. All charts, tables, figures, and maps, which are prepared with computer-based mapping or spreadsheet programs, shall be provided to CITY in their original formats. (d) CONSULTANT shall respond to those comments raised by CITY staffs review and/or HCD's review of the documents in order to facilitate completion thereof. Consultant shall also respond to all comments from the public, responsible agencies, and/or other interested parties regarding the Draft Housing Element. (e) This agreement and the scope of work to be performed by CONSULTANT may only be amended in a written document executed by both of the parties to this agreement. Section 2. Time of Performance. CONSULTANT shall timely perform the services described above as shown in the Draft schedule within the attached Exhibit "A". If the State Legislature approves an extension of the deadline for the CITY to file the Updated Housing Element, then a revised Draft Schedule may be submitted by the CONSULTANT for review and approval by CITY. Section 3. Compensation. CITY agrees to compensate CONSULTANT, and CONSULTANT agrees to accept in full satisfaction for the services provided for hereunder, a fixed fee not to exceed $17,950 for the Housing Element Update, which includes all labor and subconsultant costs, as described in the attached Exhibit "A". In addition, this fixed fee shall include all expenses for delivery, fax, phones, mileage, etc. Not included in this fixed fee are expenses incurred for attending meetings beyond those specified in Section 1.(b) of this contract; analysis of key issues in addition to those identified in attached Exhibit"A", changes in the project scope of work requiring additional work beyond the estimated cost allotted for copies as specified in Exhibit"A". The actual costs of CONSULTANT'S services and expenses shall be itemized on an • Contract for Services -Castaneda and Associates November 20, 2012 Page 3 of 8 Invoice form, and CITY shall pay CONSULTANT for said undisputed services and expenses. Payments shall be made based upon Consultant's monthly invoices up to the maximum amounts set forth in the following schedule: Schedule 1 —Payment Schedule ..::::.::::::::::::.::......::::::.:.::::::::::::. ..................................................................,.................. ...... .......... ....................................:........:.:.::...................................:...................... r::::::::i:•};:.}}>?»:�::•}:.:.}:;.}:?.}:{•>i:::�:":'^'iii=.}}.'•} ..... .... r .......nk.........n....n.. }... ...............n..............................................r................,.....,......................................... ...�...........nn...nr....r....r..... ..... ! n.........................H.•::.:::.v::::.v::::::w:::::::::::::;:..v:r.v:::::::::::w;:.::::::.::::: n•nv::::::.............................. . . ...............:::.>?::! :. :. :. ::: •. :v•:.v:::::::::rr ....,...n}}:{•}'l.•}?'•::... .::::::::::::::::::::::::::::::::::::::.:.v::::. .f.}Y"{i:::i:i::iiY iry;i}>.v;:}.^:::: .^•}}:•:}:}}i' ..... •�.`. ... ..... .. .}.........v....................}........... ...........:........:........:.........:.... .../v?::.}..}:•x•}}}i::is::i}::::::>:::::>:::i:::-:i:'r' ......................................................................................................................................................................::......:.::.,....::.:.::...:.::::::::::::,•::::r:.::::::::.{{..,...:::::r:.::::.�r:::.,.:::::r.?.:::::::::::::::::.::.::::::::::::::::::::::::::::::::::..::n:•::::::.,;•:,,••.•::::::::.::::...�::::::.�.�:..:.••:::•:::•}}i:?' is ::i:{:'vi it:i�iiti�ii iii:it+' .. .............:............ ................:.:........n..•;...,:...:....:. ,.}}}i:•}y..,:•'f nvS:::;:.:::::x:::::r....v::::::::}:•}}i}}i,•:::v:::::..... ........•.}}:?q:..... ,.....:...:.:....:........v•}}}}.::::::..•. :,.>}'?'i:i!i•:.}}}:.}i:•?... .r.....r...v:.:v::;.... ......r:::::::r••:v;f. , .. ... ..... .. .:.v:::;•.n....:...:::.}':::::v......:...............' .vnw::•:v::::::;•::::}::.nvw:.{f.{v::}:•:}.,v.::2;i:::\:}::}}isJi:•}ijiii:ii:{.:{{?p:�ii::iii:::i::iii::iii:<}}v:vii}:L::::.:::....... vw::::::::::.+:•.v::.,w::;::}}}::}::......... .....vv:.::{. .::nv:::..........................:r:::::...:............i::?v:x�:iY::?:`:':: :...:.. ..........::.::::::::.:::::::::::::n:::::,.:, ,.... ...... ...................v::::•}}}}i•;;}:?}:}i:{:{}'.. �:'.......:.,w::::::::._::::.:.�::.v:::::::::::::n�:.}:4}. .'is .. ..,.... .....................v::::::::}:vhv::...v:::;::::::•...... .........:...:...R,r::.:.......:v.:w::::::::::::::::::,v:•:::::•::v::::•:.w:::::.:::::::::::•.T::,v,v...:�''•i:::?.:i::::?:•../. Work Task 1: Update the Sites Inventory and Analysis $1,920.00 Work Task 2: Housing Program Outline $1,560.00 Work Task 3: Preparation of Technical Studies $6,600.00 Work Task 4: Public Participation and Consultation $2,700.00 Work Task 5: Screencheck and Draft Housing Element $2,400.00 Work Task 6: HCD Review, Revised Draft, HCD Review of Revision $1,440.00 Work Task 7: Public Hearing Draft and Public Hearings $1,080.00 Direct Costs: Mileage and other $250 00 Total Fee $17,950.00 Any work approved pursuant to section 1(f) of this agreement shall be included in the appropriate segment of the foregoing schedule, as determined by the City, and the maximum billing amounts shall be adjusted accordingly. Five percent (5%) of each bill submitted by CONSULTANT shall be held by CITY in a retention account. The retained funds will be released to CONSULTANT upon successful completion of the project as determined by City Staff. If CONSULTANT is requested by CITY to revise or supplement the Housing Element with additional data, information or analysis beyond the work described in Work Task 6 of Schedule 1 above, solely as a result of the CONSULTANT'S failure to comply with the requirements of State Law, or based upon comments from HCD on the Draft Housing Element, CONSULTANT shall provide such revision or supplement at no additional cost to the CITY. If changes to existing laws, rules, regulations or policies of any state, federal or local governmental authority having jurisdiction over the project occur, or new, unforeseen issues arise, CONSULTANT will perform such additional services on a time-and-materials basis, at the rates set forth in Exhibit "A". •. Contract for Services -Castaneda and Associates November 20, 2012 Page 4 of 8 Section 4. Independent Contractor. CONSULTANT will act hereunder as an independent contractor. This Agreement shall not and is not intended to constitute CONSULTANT as an agent, servant, or employee of the CITY and shall not and is not intended to create the relationship of partnership,joint venture or association between the CITY and CONSULTANT. Section 5. Assignment. This agreement may not be assigned in whole or in part, without the prior written consent of CITY. Section 6. Consultant. The CONSULTANT shall have a Responsible Principal who shall be principally responsible for the CONSULTANT'S obligations under this Agreement and who shall serve as principal liaison between CITY and CONSULTANT. The name of the Responsible Principal is Ralph Castaneda. Designation of another Responsible Principal or Project Manager by CONSULTANT shall not be made without the prior written consent of CITY. Section 7. Personnel. CONSULTANT represents that it has, or shall secure at its own expense, all personnel required to perform CONSULTANT'S services under this Agreement. CONSULTANT may associate with or employ associates or subconsultants in the performance of its services under this Agreement, but at all times shall be responsible for their services. Section 8. City: Liaison. CONSULTANT shall perform under the general supervision of the Director of Planning, Building and Code Enforcement of CITY ("Director") or his or her designee, and all communications, instructions and directions on the part of the CITY shall be communicated exclusively through the Director or his or her designee. Section 9. Data and Services to be Furnished by CITY. All information, data, records, reports and maps as are in possession of CITY and necessary for the carrying out of this work shall be available to CONSULTANT without charge. Section 10. Interests of CONSULTANT. The CONSULTANT affirms that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the services contemplated by this Agreement. No person •• Contract for Services -Castaneda and Associates November 20, 2012 Page 5 of 8 having any such interest shall be employed by or be associated with the CONSULTANT or any subconsultant. The parties agree: (a) CITY has sole discretion to direct the work and evaluate the performance of CONSULTANT and CITY retains the right to terminate this Agreement or replace CONSULTANT at any time, in accordance with the provisions of Section 13 herein. (b) CITY has sole discretion to determine the amount of compensation paid to CONSULTANT, in accordance with the provisions of this agreement. (c) CITY shall pay CONSULTANT from a CITY account under the exclusive control of CITY. Section 11. Insurance. CONSULTANT shall submit to CITY certificates indicating compliance with the following minimum insurance requirements, to be maintained during the term of this agreement, not less than one (1) day prior to the beginning of performance under this Agreement. 1. Worker's Compensation Insurance to cover its employees as required by the California Labor Code. The CONSULTANT shall require all subcontractors similarly to provide such compensation insurance for their respective employees. 2. Automobile liability protecting CONSULTANT in an amount not less than the greater of: $500,000 per accident for bodily injury and property damage or the amount required by state law. Such policies of insurance shall: (a) Be issued by an insurance company which is admitted to conduct business in the State of California and which is rated in Best's Insurance Guide with a rating of A VII or better. (b) Be acceptable to the City Attorney, and failure to comply with these insurance requirements shall be a material breach of the Agreement. 3. CONSULTANT shall not commence the performance of its services under this contract until the above insurance has been obtained and appropriate Certificates of Insurance have been filed with CITY. CONSULTANT further agrees that a clause substantially similar to this Section 11 will be included in any subcontract executed under this contract. 0 41110 Contract for Services -Castaneda and Associates November 20, 2012 Page 6 of 8 Section 12. Indemnification. CONSULTANT agrees to defend and indemnify the City, its officers, employees, and agents against, and will hold and save them and each of them harmless from damages to persons or property, penalties, obligations, liabilities, and costs, including but not limited to reasonable costs of defense, that may be claimed by any person, firm, entity, corporation, political subdivision or other organization to the extent caused by the negligent acts or intentional tortious acts, errors or omission of CONSULTANT or those for whom CONSULTANT is legally responsible. However, if any information or data prepared or provided by consultant is misused by an agent of the City, consultant shall not be responsible for such misuse of data. Section 13. Termination. The executory provisions of this Agreement may be terminated by CITY upon five (5) days written notice to the CONSULTANT without further action by CITY. The executory provisions of this agreement may be terminated by the CONSULTANT upon thirty (30) days written notice to the CITY. In the event of such termination by the CITY, the CITY shall pay the CONSULTANT for work satisfactorily completed to date of such termination, but in no event to exceed the compensation described in Section 3 of this agreement, based on the percentage of completion of CONSULTANT's work on the date of termination, provided such work is in a form usable by CITY. Section 14. Notice. Any notice or materials required to be given to the CONSULTANT shall be deemed duly and properly given upon delivery, if sent to CONSULTANT postage prepaid to: Mr. Ralph Castaneda Castaneda and Associates 3638 University Avenue, Suite 203 Riverside, CA 92501 or personally delivered to CONSULTANT at such address or other address specified to the CITY in writing by CONSULTANT. Any notice or materials required to be given to the CITY shall be deemed duly and properly given upon delivery, if sent to the CITY postage prepaid to: • ., 0 0 Contract for Services -Castaneda and Associates November 20, 2012 Page 7 of 8 Community Development Director do City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 or personally delivered to CITY at such address or other address specified to the CONSULTANT in writing by the CITY. Section 15. Entire Agreement. This agreement represents the entire integrated agreement between CITY and CONSULTANT, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both CITY and CONSULTANT. Section 16. Litigation Costs. Should any dispute under this Agreement lead to litigation, the prevailing party shall be entitled to reasonable attorneys'fees for the prosecution of the action. Section 17. Applicable Law. This Agreement and any dispute arising hereunder shall be governed and interpreted in accordance with the laws of the State of California. Venue for any action arising from this Agreement, including but not limited to matters concerning validity, construction, performance or enforcement shall be exclusively in the state of federal courts located in Los Angeles County. Section 18. Business License Required. Consultant shall obtain a City Business License prior to commencing preparation of the documentation as outlined in this agreement. Section 19. Merger Clause. This Agreement and its Exhibits are the entire understanding of the parties, and there are no other terms or conditions, written or oral, controlling this matter. In the event of any conflict between the provisions of this Agreement and • Contract for Services -Castaneda and Associates November 20, 2012 Page 8 of 8 any of its Exhibits, the provisions of this agreement shall prevail. Section 20. Provisions Cumulative. The foregoing are cumulative and in addition to and not in limitation of any other rights or remedies available to the CITY. Section 21. Anti-Waiver Clause. None of the provisions contained herein shall be waived because of previous failure to insist upon strict performance, nor shall any provision be waived because any other provision has been waived in whole or in part. EXECUTED the day and year first stated above. "CITY" City of Rancho Palos Verdes By_____ AA11\&‘;4-°*-oltl Anthony M. Misetich, MAYOR "CONSULTANT" Ralph Castaneda and Associates B .:e,,Apn /_d. z9Lezitm (Name/Title) ATTEST: 21/i&— // CITY CLERK Attachments: Exhibit A (Addendum & Original Proposal) Memorandum Date: October 24,2012 To: So Kim Associate Planner From: Ralph Castaneda, Jr. Housing Consultant Re: Addendum—Housing Element Proposal Reduced Costs The letter dated October 15, 2012 states"this effort should be less than what occurred prior." Our proposal considered that some components of the update would not take the-safile level of effort as the prior Housing Element. However, the cost estimate for the Update was$18,950 while the prior element cost was $25,700.Thus, in our view, the proposal had already considered reduced costs by 26%. Completeness Checklist and Streamlined Review Process HCD had prepared a"completeness checklist" and "streamlined review process." Earlier this week and this morning I checked the HCD website and could not find either the draft or final version. HCD indicated that they planned to use the "completeness checklist" as a means to confirm that a draft element contained all the mandated components. If the "completeness checklist" did not so demonstrate, then HCD would mail back the element and not review it. This — I thought — was a precarious position because the statute does not allow HCD to do this. Per the statute, HCD is obligated to review drafts and submit its written findings in 60 days. Redlining an Existing Document Assuming the "completeness checklist" and "streamlined review process" process are finalized, the idea of redlining an existing document is not a practical idea. Even if an element were so prepared, it would be exceedingly confusing for the reader to understand, particularly the general public. It also is not practical for the following reasons: Housing Needs Assessment— all of the data and analysis needs to be updated and revised according to the best possible data sources. Our previous discussions with HCD staff indicated that in Departments opinion Housing Elements do not need to be as lengthy as they have been in the past. We have taken this advice to heart and we recently completed a needs assessment update for another city that reduced the content from about 30 pages to 18. 1 • Housing Market/Non-governmental Constraints—all of the data and analysis needs to be updated such as land costs, construction costs, and financing costs. It will be much easier to just update the entire analysis (and reduced the number of pages)than to redline an existing document and insert new data. Governmental Constraints -- this analysis could be the easiest to update if the same constraints existed. However, the City adopted Development Code amendments which eliminated the constraints. So the analysis has to be updated to account for the amendments and to document that few, if any, governmental constraints exist. Progress Report: this analysis cannot be redlined.The report covers the 2006-2014 planning period. Goals and Policies: these statements may not change dramatically. If so, we can inform the HCD reviewer of this fact. Housing Programs: the programs for the 2014-2021 planning period may be significantly different from the current planning period. The City already has adopted code amendments"; for example. Other programs may be eliminated or have reduced objectives because of the RDA dissolution and CDBG funding cutbacks. HCD Coordination The proposal includes coordination with HCD primarily after the City has received written findings and comments on the Draft Housing Element. What we usually accomplish is to prepare written responses to each comment and review those with Staff. Following this step, we submit the responses to the HCD reviewer and over an exchange of e-mails reach an understanding of the adequacy of the responses. We then incorporate the responses in a revised Draft for HCD review. The main effort in coordination is to discuss the responses via e-mails or telephone conversations. Thus far, I have made no budget adjustment for HCD coordination. Staff may want to handle the coordination after the responses have been prepared and during the HCD review of the revised Draft Housing Element. If staff wishes to do this, I can make a slight reduction to the hours and costs. Revised Estimated Cost Table 1 shows the revised budget/estimated cost. Reproduction was included because the RFP requested the"number of copies"for the draft and final elements. Revised Time Schedule The original schedule projected a startup date of October 2012.The new startup date probably will be early December 2012.Table 2 shows the revised Time Schedule. 2 City of Rancho Palos Verdes Addendum Proposal — Housing Element Update Table 1 City of Rancho Palos Verdes Housing Element Update - Estimated Fee Work Task 1: Update the Sites Inventory and Analysis $1,920.00 Work Task 2: Housing Program Outline $1,560.00 Work Task 3: Preparation of Technical Studies $6,600.00 Work Task 4: Public Participation and Consultation $2,700.00 : Work Task 5: Screencheck and Draft Housing Element $2,400.00 Work Task 6: HCD Review, Revised Draft, HCD Review of $1,440.00 Revision Work Task 7: Public Hearing Draft and Public Hearings $1,080.00 Direct Costs: Mileage and other $250 00 Estimated Fee $17,950.00 *No reproduction cost estimate as transmittals will be handled electronically. Mileage estimate is based on 2 RT © 142 miles per trip or 284 total miles plus 90 miles within the area times $.51/mile equals$200 rounded. No mark-up for reimbursable expenses. 3 • City of Rancho Palos Verdes Addendum Proposal — Housing Element Update Table 2 City of Rancho Palos Verdes Housing Element Update Schedule Work Tasks Proposed Schedule Work Task 1 Update Sites Inventory and December 2012 Analysis Work Task 2 Housing Program Outline January 2013 Work Task 3 Preparation of Technical Studies Task 3.1 Progress Report January 2013 to March 2013 Task 3.2 Housing Needs Assessment January 2013 to March 2013 Task 3.3 Analysis of Governmental Constraints January 2013 to March 2013 Task 3.4 Analysis of Non-Govemmental Constraints January 2013 to March 2013 Work Task 4 Public Participation and December 2012 to March 2013 Consultation Work Task 5 Screencheck and Draft Housing April 2013 Element Work Task 6 HCD Review, Revised Draft, and April 2013 thru August 2013 HCD Review of Revised Draft Work Task 7 Public Hearing Draft Housing July to August 2013 CEQA Element and Public Hearings Public hearings in September and October 2013 4 Proposal 2014-2021 Housing Element Update Submitted to: City of Rancho Palos Verdes Community Development Department 30940 Hawthorne Boulevard Rancho Palos Verdes, CA 90275 Submitted by: Castañeda & Associates 3638 University Avenue Suite 203 Riverside, CA 92501 August 27, 2012 ■ 0 0 Castaneda & Associates RECEIVED August 24, 2012 AUG 2 7 2012 So Kim COMMUNITY DEVELOPMENT Associate Planner DEPARTMENT City of Rancho Palos Verdes Community Development Department 30940 Hawthorne Boulevard Rancho Palos Verdes, CA 90275 Re: Proposal for the 2014402f Housing Element Update Dear Ms. Kim: We are pleased to have the opportunity to submit a proposal for the Housing Element Update. The proposal includes the following information: , > Description of the Work Tasks > Time Schedule y Estimated Fee including Hourly Rates > References > Resumes ----Data-Sources • No Conflict of Interest Statement • HCD Letter Regarding Adoption Schedule If you should have any questions on any aspect of our proposal, please call me. Sincerely, ,,#1 AA' I.:r.440 4,4../ } Ralph Castaneda, Jr. f. i Ell , 3638 University Avenue Suite 203 Riverside, CA 92601 951.235.2755 010 Proposal 2014-2021 Housing Element Update Submitted to: City of Rancho Palos Verdes Community Development Department 30940 Hawthorne Boulevard Rancho Palos Verdes, CA 90275 Submitted by: Castañeda & Associates 3638 University Avenue Suite 203 Riverside, CA 92511 August 27, 2012 • CITY OF RANCHO PALOS VERDES HOUSING ELEMENT PROPOSAL TABLE OF CONTENTS 1. Scope of Work .1 Work Task 1-Update Sites Inventory and Analysis. .1 Work Task 2-Housing Program Outline 2 Work Task 3-Preparation of Technical Studies 3 Work Task 3.1 - Progress Report 4 Work Task 3.2—Housing Needs Assessment 4 Work Task 3.3--Analysis of Governmental Constraints 5 Work Task 3.4—Analysis of Non-Governmental Constraints .5 Work Task 4-Public Participation and Consultation,. 6 Work Task 5-Screencheck and Draft Housing Element 6 Work Task 6-HCD Review, Revised Draft Housing Element and HCD Review of the Reprised Draft _ 7 Work Task 7-Public Hearing Draft Housing Element and PubMc Hearings 8 2. Schedule 8 3. Cost Proposal _._ 8 4. References 10 5. Resumes 12 Attachment A-Housing Element Data Sources 14 List of Tables 1 City of Rancho Palos Verdes Share of Regional Housing Needs January 1, 2014— September 30, 2021 1 2 City of Rancho Palos Verdes Housing Element Update -- 2014-2021 Housing Program Outline List of Specific Programs by Program Category 3 3 City of Rancho Palos Verdes Housing Element Update- Schedule 9 4 City of Rancho Palos Verdes Housing Element Update- Estimated Fee 9 Attachment A-List of Tables 1 City of Rancho Palos Verdes Housing Element Update: 2014-2021 Data Sources for Existing Housing Needs Assessment 14 2 City of Rancho Palos Verdes Housing Element Update: 2014-2021 Data Sources for Special Housing Needs Assessment 15 • PROPOSAL CITY OF RANCHO PALOS VERDES HOUSING ELEMENT UPDATE 1. Scope of Work Work Task 1 - Update Sites inventory and Analysis Work Task 1 will identify sites that can accommodate the City's share of the regional housing need. The Draft RHNA is scheduled for SCAG approval on October 6, 2012 and HCD approval in early December 2012. Table 1 below shows that the draft 2014-2021 RHNA allocates 31 housing units to the City. Table 1 City of Rancho Palos Verdes Share of Regional Housing Needs January 1, 2014—September 30, 2021 Income Group Number Percent Extremely Low 4 , 12.9% _ y Very Low 4 12.9% Low 5 16.1% Moderate 5 16.1% Above Moderate 13 42.0% Total: 31 100.0% Source: Southern California Association of Governments, Draft Regional Housing Needs Allocation Plan Each site will be listed in terms of how it accommodates the needs of one of three income groups: Lower Income (13 housing units) Moderate Income (5 housing units) :- Above Moderate Income (13 housing units) Sites for five of the 13 lower income housing need can be accommodated by the inclusionary housing units of the Crestridge Senior Housing Project and the Highridge Condominium Project. Consequently, sites must be identified that can accommodate an additional eight lower income housing units. Second units will probably accommodate the moderate income housing need. The above moderate income housing need can be accommodated by the Crestridge Senior Housing Project and the Highridge Condominium Project. Mixed-use development that includes residential uses pursuant to the Western Avenue Vision/Strategic Plan may accommodate the housing needs of one or more of the income groups. 1 PROPOSAL !TY OF RANCHO PALOS VERDES USING ELEMENT UPDATE It is very important that the Draft Housing Element — when submitted to NCD -- demonstrate sufficient sites to accommodate the City's share of the 2014.2021 regional housing need. If there is a short-fall of sites at the beginning of the new planning period, then HCD will require the City to comply with Government Code Section 65583.2(h) and (i). This Section requires multifamily uses by right, minimum densities and specific development standards. Work Task 2 --Housing Program Outline The Housing Element Law requires a "program"to address the following statutory mandates: Identify Actions to Make Sites Available to Accommodate the City's Share of the Regional Housing Need [Government Code Section 65583(c)(1)] r Assist in the Development of Adequate Housing to Meet the Needs of Extremely Low-, Very Low-, Low- and Moderate Income Households [Government Code Section 65583(c)(2)] Address and, Where Appropriate and Legally Possible, Remove Governmental Cdnstraints to the Maintenance, Improvement and Development of Housing [Government Code Section 65583(c)(3)] •- Conserve and Improve the Condition of the Existing Stock of Affordable Housing [Government Code Section 65583(c)(4)] •- Promote Housing Opportunities for All Persons Regardless of Race, Religion, Sex, Marital Status, Ancestry, National Origin, Familial Status, or Disability [Government Code Section 65583(c)(5)1 Preserve Assisted Housing at Risk of Conversion to Market Rate Housing [Government Code Section 65583(c)(6)1 The purpose of this Work Task is to identify early in the development of the Housing Element, the existing and proposed programs that satisfy the requirements of State law. We will complete a review of the following: r Current Housing Program •- Housing Element Progress Reports Planning Commission and City Council implementation actions Table 2 shows how the individual programs will be organized in accordance with the six mandated program categories. The purpose of the Housing Program Outline is to identify • Programs that should be retained Programs that should be eliminated because they already have been accomplished •- Programs that should have reduced objectives because of funding cutbacks The retention of some programs and/or their quantified objectives may need to be re-considered because of CDBG funding cutbacks, dissolution of the Redevelopment Agency, and lack of enough staff time to implement all of the desired programs. 2 • PROPOSAL CITY OF RANCHO PALOS VERDES HOUSING ELEMENT UPDATE The preliminary decisions made on the Housing Program Outline will be continuously revisited as the remaining Work Tasks are completed and the Screencheck Draft Housing Element is being prepared. Table 2 City of Rancho Palos Verdes Housing Element Update—2014-2021 Housing Program Outline List of Specific Programs by Program Category Program Category Specific Program Category 1 —Identify Housing Sites to 1. Accommodate the City's Share of the 2. Regional Housing Need Category 2--Assist in the Development 3. of Lower Income and Moderate Income 4. Housing • 5. � 6. 7. Category 3—Remove Governmental 8. Constraints to the Maintenance, 9. Improvement and Development of 10. Housing 11. Category 4—Conserve and Improve 12. Existing Stock of Affordable Housing Category 5—Promote Housing 13. Opportunities for All Persons 14. Category 6--Preserve Assisted 15. Housing at Risk of Conversion to 16. Market Rate Housing Category 7--Promote Energy 17. Conservation* 18. *Note: Because HCD insists that energy conservation opportunities be accompanied by a "program," we have added a seventh category. Work Task 3 — Preparation of Technical Studies This Work Task involves the completion of the following: Progress Report Housing Needs Assessment Analysis of Non-Governmental Constraints •- Analysis of Governmental Constraints 3 PROPOSAL ITY OF RANCHO PALOS VERDES H SING ELEMENT UPDATE Work Task 3.1 - Progress Report This Work Task will produce a report on the progress that the City has made toward implementing the adopted Housing Element. Such an evaluation, HCD suggests, should focus on the following: "Effectiveness of the elemenf' (Section 65588(a) (2)): A comparison of the actual results of the earlier element with its goals, objectives, policies and programs. The results should be quantified where possible (e.g., rehabilitation), but may be qualitative where necessary (e.g., mitigation of constraints). "Progress in implementation" (Section 65583(a) (3): An analysis of the significant differences between what was projected or planned in the earlier element and what was achieved. P "Appropriateness of goals, objectives and policies" (Section 65588(a) (1)): A description of how the goals, objectives, policies and programs of the updated element incorporate what has been learned from the results ifof the prior element. The Progress Report will be based primarily on a review of the Annual Housing Element Progress Reports. Additionally, we will work with staff to project accomplishments through January 1, 2014 and June 30, 2014. Work Task 3.2—Housing Needs Assessment We will prepare an updated analysis for the housing need categories identified in the Housing Element Law: F Existing housing needs 1 Special housing needs Projected housing needs in preparation for the 2014-2021 planning period, we have completed research on data sources for the housing needs assessment. We have identified the most current and reliable data sources and have already prepared sample tables for each of the existing and special needs categories. A summary is presented below: • Table 'I in Attachment A lists the data sources that will be consulted during the preparation of the existing housing needs assessment. p Table 2 lists the data sources that will be used in the completion of the special housing needs assessment. HCD has recently published its most recent guidance in Updating the Housing Element — Planning for California's Future 2010. The new HCD guidance indicates that housing elements must comply with the provisions of SB 812 (Ashburn) 2010 which requires an analysis of the needs of persons with developmental disabilities. HCD summarizes this new requirement as follows: 4 PROPOSAL TY OF RANCHO PALOS VERDES H SING ELEMENT UPDATE Requires the analysis of the disabled to include an evaluation of the special housing needs of persons with developmental disabilities. The analysis should include a quantification of the number of persons with developmental disabilities, an analysis of the housing need, and a discussion of resources. "Developmental disability" means a disability that originates before an individual attains age 18 years, continues, or can be expected to continue, indefinitely, and constitutes a substantial disability for that individual. This includes mental retardation, cerebral palsy, epilepsy, and autism. -Section 4512 of the Welfare and Institutions Code We have considerable experience in assessing the needs of the developmentally disabled. Castareda & Associates is the housing consultant to Mentally and Educationally Retarded Citizens, Inc. (MERCI), a non-profit 501(c)(3) organization who has served the needs of developmentally disabled persons for more than 55 years. We helped MERCI acquire RDA and HOME funds for the development of an SRO housing development. Work Task 3.3—Analysis of Governmental Constraints The City has adopted the Development Code amendments recommended by the current Housing Element which include density bonus ordinance; SRO, transitional and supportive housing; emergency shelters; and a reasonable accommodation procedure. As a result, the analysis of governmental constraints will require only a minor update. However, the analysis will need to describe the adopted amendments and should provide information on applications, if any, for density bonus units and reasonable accommodations. Additionally, the analysis of governmental constraints should include information on the Western Avenue Vision/Strategic Plan. As noted in the current Housing Element, this planning effort contributes to achieving a variety of housing types. Work Task 3.4--Analysis of Non-Governmental Constraints The non-governmental constraints analysis will be updated based on data resources such as: •- Land Costs: MLS listings •- Construction Costs: Building Valuation Tables, input from the City's Building Official, Saylor Publications, and California State Board of Equalization, Assessor's Handbook Section 531, Residential Building Costs Financing Availability: 2011 Home Mortgage Disclosure Act(NMDA) data released in September 2012, current interest rates and loan underwriting criteria Median Sales Prices and Sales Price Distribution by Housing Type: California Association of Realtors, DataQuick, and Multiple Listing Service (MLS) listings Monthly Apartment Rents: rental survey of larger apartment buildings. We will update the rents and vacancies for the complexes that we surveyed in October 2007. We have prepared sample tables based on the above data sources. The sample tables include land costs, per square foot residential construction costs, interest rates, and financing availability based on HMDA data 5 PROPOSAL CITY OF RANCHO PALOS VERDES HO SING ELEMENT UPDATE Work Task 4— Public Participation and Consultation Public participation is a requirement of the Housing Element Update. We suggest that this Work Task incorporate the same efforts as those for the prior Housing Element: r Outreach to groups such as the Peninsula Seniors and Program for Developmentally Disabled Persons REACH Program • Interviews with non-profit housing organizations r Notification to Homeowner's Associations and Churches ▪ Planning Commission Community Workshop These efforts could be supplemented by: r Resident survey posted on the City's website Posting Housing Element information on the City's website Work Task a—Screencheck and Draft Housing Element A Screencheck Housing Element will be submitted to staff for review and comment in January 2013. However, some components of the Work Tasks -- such as the Housing Needs Assessment -- will be submitted to staff before the Screencheck is completed. The Screencheck Housing Element will include: Section 1 - Introduction •� Section 2 - Housing Program (needs summary; goals, policies and objectives; and specific programs) • Technical Appendix A—Housing Element Implementation Progress Report Technical Appendix B— Housing Needs Assessment r Technical Appendix C—Sites Inventory and Analysis Technical Appendix D--Non-Governmental Constraints Analysis •- Technical Appendix B--Governmental Constraints Analysis Following staff input on a Screencheck, a Preliminary Draft Housing Element will be prepared. and presented to the Planning Commission at a Community Workshop. After this Workshop, a Transmittal Draft will be completed and submitted to HCD in February 2013. As previously mentioned, the heart of the Housing Element is the "Housing Program" (Section 2) which is organized according to the six mandatory program categories. Because of HCD insistence that energy conservation opportunities must be accompanied by a "program", we can add a seventh category. For each program category, we will prepare: •- Housing Need Summary (the reader will be referred to Technical Appendices for detailed information) • Housing Goals, Policies, Objectives ✓ Goals ✓ Policies ✓ Objectives 6 PROPOSAL 'TY OF RANCHO PALOS VERDES H SING ELEMENT UPDATE •- Specific Housing Programs I Program Description ✓ Quantified Objective ✓ Agency Responsible ✓ City's Role in Program Implementation ✓ Funding ✓ Timeline for Implementation ✓ Beneficial Impacts SB 375 added the following requirements: A program which sets forth a schedule of actions during the planning period, each with a timeline for implementation, which may recognize that certain programs are ongoing, such that there will be beneficial impacts of the programs within the planning period...." We have included a Timeline for implementation and Beneficial lipacts in the description of each individual program. Failure to adhere to timelines and to produce beneficial impacts is a basis for a law suit. Therefore, it is very important that what is described in the Housing Program can actually be accomplished during the planning period. Work Task 6 -- HCD Review, Revised Draft Housing Element and HCD Review of the Revised Draft Work Task 6 probably will be completed over a 5-month period (February 2013 thru June 2013). The Draft Housing Element will be transmitted to HCD, which will commence the 60-day review period. HCD then will submit its written findings/comments. Upon receipt of the HCD written findings/comments, we will prepare responses to each comment. Usually, the process we employ is to summarize each HCD comment that requires an action (the City must, the City should, etc). We then develop a brief description of how the City could respond to each HCD comment. The brief descriptions are then reviewed with City staff in order to decide on nature of the detailed response. The detailed responses agreed to between consultant and staff will then be included in the Revised Draft Housing Element which will be transmitted to HCD. HCD will then commence a second 60-day review period. At the end of that period, HCD also will have written findings/comments. We, and the staff, will work with the MCD reviewer to address the few remaining comments. It is important to note that HCD has never approved a housing element based on its first submittal. However, if there are few comments and none adversely affect fundamental policies of the City, then it may be possible to work informally with the HCD reviewer to address the comments. The responses then would be incorporated in the Final Housing Element instead of in the revised Draft. 7 PROPOSAL CITY OF RANCHO PALOS VERDES HOUSING ELEMENT UPDATE Work Task 7 --Public Hearing Draft Housing Element and Public Hearings The Public Hearing Draft Housing Element will be completed in close coordination with City staff. This Work Task includes the Public Hearings before the Planning Commission and City Council, adoption of the Final Housing Element, and transmittal to HCD of the adopted Housing Element. 2. SCHEDULE Table 3 on the next page describes the schedule for completion of the Housing Element Update. The schedule includes two submittals to HCD, which means that about 5 months are expended on review by that Department and preparation of responses to written findings and comments. However, as previously discussed, it may be possible to address HCD comments on the Draft Housing Element during the preparation of the Public Hearing Draft. The goal is to receive a letter from HCD by late June 2013 that states the "draft element will comply with the State housing element law (Article 10.6 of the Government Code) when adopted and submitted to the Department, pursuant to Governme it Code Section 65585(g)." CEQA documentation then can be accomplished in July and August 2013 with the Public Hearings being conducted in September and October 2013. The last page of our proposal is the HCD letter on Clarification of Housing Element Adoption Requirement (April 12, 2012). 3. COST PROPOSAL Table 4 shows our estimated fee of$18,950.00. The fee is itemized by Work Task. The fee is an estimate as the staff may want to adjust the Scope of Work. The hourly rates are listed below: • Principal $90/hr Demographer-Associate $75/hr Research Associate $60/hr • Research Assistant $50/hr Project deliverables include: Housing Needs Assessment Analysis of Governmental Constraints F Analysis of Non-Governmental Constraints • Screencheck Housing Element (2 copies) • Preliminary Draft Housing Element(8 copies) • Transmittal Draft Housing Element (2 copies) HCD Completeness Checklist • Public Hearing Housing Element (12 copies) • Final Housing Element(1 original plus diskette) 8 PROPOSAL ITY OF RANCHO PALOS VERDES H SING ELEMENT UPDATE Table 3 City of Rancho Palos Verdes Housing Element Update Schedule Work Tasks Proposed Schedule Work Task 1 Update Sites Inventory and October 2012 Analysis , Work Task 2 Housing Program Outline T October 2012 Work Task 3 Preparation of Technical Studies Task 3.1 Progress Report October 2012 to December 2012 Task 3.2 Housing Needs Assessment , October 2012 to December 2012 Task 3.3 Analysis of Governmental Constraints October 2012 to December 2012 Task 3.4 Analysis of Non-Governmental Constraints , October 2012 to December 2012 Work Task 4 Public Participation and October 2012 to January 2013 Consultation Work Task 5 Screencheck and Draft Housing - January 2013 to February 2013 Element Work Task 6 MCD Review, Revised Draft, and February 2013 thru June 2013 HCD Review of Revised Draft Work Task 7 Public Hearing Draft Housing July to August 2013 CEQA Element and Public Hearings Public hearings in September and October 2013 Table 4 City of Rancho Palos Verdes Housing Element Update - Estimated Fee Work Task 1: Update the Sites inventory and Analysis $1,920.00 Work Task 2: Housing Program Outline $1,560.00 Work Task 3: Preparation of Technical Studies $6,600.00 , Work Task 4: Public Participation and Consultation $2,700.00 Work Task 5: Screencheck and Draft Housing Element $2,400.00 Work Task 6: HCD Review, Revised Draft, HCD Review of $1,440.00 Revision y Work Task 7: Public Hearing Draft and Public Hearings _ $1,080.00 Direct Costs: Reproduction, Mileage, Postage, Fed Ex, etc* $1,250 00 Estimated Fee $18,950.00 *Reproduction estimate is$600 (25 copies X $20/copy plus miscellaneous reproduction. Mileage estimate is based on 5 RT © 142 miles per trip or 710 total miles plus 90 miles within the area times$.51/mile equals$400 rounded. No mark-up for reimbursable expenses. 9 PROPOSAL CITY OF RANCHO PALOS VERDES HOUSING ELEMENT UPDATE 4. REFERENCES During the current planning period, we completed several certified elements for many diverse communities. Among these diverse communities were the following: Los Angeles County p Hawaiian Gardens(certified in April 2010) Norwalk (under review) Rancho Palos Verdes (certified in March 2010) Signal Hill (certified in June 2012) Santa Barbara County Carpinteria (certified in October 2011) Riverside County .- Beaumont (RHNA allocation of 7,071 units and certified in June 2011) :- Canyon Lake(will be certified following City Council adoption of an overlay zone) Desert Hot Springs (RHNA allocation of 9,923 units and certified in August 2009) Imperial County Westmorland (certified in April 2009) The next page lists references for eight Housing Elements prepared for the 2008-2014 planning period. 10 PROPOSAL CITY OF RANCHO PALOS VERDES HOUSING ELEMENT UPDATE Castan.eda &Associates Housing Element References Telephone City Contact Address Number E-Mail Beaumont Rebecca Deming 550 East 6t' Street 951.769.8518 rdeming a©ci.beaumont.ca.us Beaumont, CA 92223 Canyon Lake Elizabeth Martyn 31516 Railroad Canyon 951.244.2955 martynlaw2000@aol.com City Attorney Road Canyon Lake, CA 92587 Carpinteria Jackie Campbell 5775 Carpinteria Avenue 805.684.5405 jackiec©ci.carpinteria.ca.us • Community Development Carpinteria, CA 93013 ext 451 Director Desert Hot Springs Rudy Acosta 65-950 Pierson Boulevard 760.329.6411 racosta@cityofdhs.org Redevelopment Director Desert Hot Springs, CA ext 225 92240 Hawaiian Gardens Joe Colombo 21815 Pioneer Boulevard 562.420.2641, jcolombo©hgcity.org Community Development Hawaiian Gardens, CA ext 208 Director 90716 Norwalk Bing Hyun 12700 Norwalk Boulevard 562.929.5955 bhyun a@ci.norvvalk.ca.us Planning Manager Norwalk, CA 90650 Community Development Department Signal Hill Scott Chamey 2175 Cherry Avenue 562.989.7340 scharney©cityofsignalhill.org Community Development Signal Hill, CA 90755 Director 111 Westmorland Sally Traylor P.Q. Box 699 760.344.5307 westcityusa@roadrunner.com City Clerk Westmorland, CA 92281 11 PROPOSAL CITY OF RANCHO PALOS VERDES HOUSING ELEMENT UPDATE 5. RESUMES Ralph Castaneda, Jr. Mr. Castaneda graduated from California State University at Fullerton with a bachelor's degree in Political Science and holds a master's degree in city and regional planning from the University of California Berkeley. Mr. Castaneda has been on the staff of the Ventura County Planning Department, Orange County Planning Department, and the Administrative Office of the County of Orange. In addition to his planning and housing experience, Mr. Castaneda also has extensive nonprofit housing experience. He served as the Executive Director of Western Developments for Affordable Housing, Inc. for a three-year period. During his tenure with Western Developments the nonprofit completed the acquisition and rehabilitation of three affordable rental housing developments. Western Developments also was the original nonprofit sponsor of the City of Avalon's 37-unit affordable housing development, which is a low income housing tax credit project.The project developer was Thomas Safran &Associates. While with Western Developments, Ralph also was responsible for the rehabilitation of 80 HUD REO homes located in several southern California cities such as Compton, Escondido, South Central LA, Hawthorne, Rowland Heights, Pomona, Ontario, Bloomington, Rialto, Los Angeles, Riverside and San Bernardino. He has been an invited speaker to housing conferences such as the Building Industry Association, "Partnerships with Nonprofits," and National Association of Housing and Redevelopment Officials, "Affordable Housing Partnerships with Nonprofits". Dr.William F. Gayk Demographer-Associate Dr. William F. Gayk holds a B.A. and M.A. in Sociology from California State University, Hayward and a Ph.D. in Sociology from the University of California, Riverside. He recently held the position of Research Director of the Riverside County Center for Demographic Research. His public sector experience includes, but is not limited, to: r Chief County Demographer, County of Riverside Manager, Forecast and Analysis Center, County of Orange •- Director, Center for Demographic Research, CSU Fullerton :r Adjunct Professor, Environmental Studies Program, CSU Fullerton Lecturer, Department of Sociology, CSU Fullerton His experience in working with the Southern California Association of Governments includes, but is not limited, to: •- Chair, SCAG Forecasting Technical Task Force (2001-2009) Member, Panel of Demographic and Economic Experts, 2004, 2008 and 2012 Regional Transportation Plans Regional Transportation Plan Plans and Programs Advisory Committee (2005-2010) 12 411 PROPOSAL CITY OF RANCHO PALOS VERDES HOUSING ELEMENT UPDATE r Co-Chair, Regional Transportation Plan Plans and Programs Advisory Committee (2003- 2005) Dr. Gayk's experience in working with SCAG has made him very familiar with the population and demographic databases for large metropolitan regions. Ralph P. Castaneda Research Associate Ralph P. Castaneda has a Bachelor of Arts in Finance with an emphasis in Real Estate, California State University, Fullerton. He has a minor in Geography with an emphasis in City Planning, California State University, Fullerton. During the past 10 years, he has conducted the housing, demographic and economic analysis on numerous Housing Elements, Als, Consolidated Plans and Annual Action Plans. He has a great familiarity with public data sources such as the 2000 Census, 2010 Census, American Community Survey, County Business Patterns, Home Mortgage Disclosure Act and other similar sources. He also has familiarity with private data sources such as DataQuick, title company data, and home sales data. He was responsible for housing element technical data appendices for several cities including the following: Beaumont, Canyon Lake, Carpinteria, Desert Hot Springs, Hawaiian Gardens, Norwalk, Rancho Palos Verdes and Signal Hill. Barbara Vasquez Research Assistant Ms. Vasquez has been on the staff of the City of Brea, Orange County, California. Working in the City Manager's office, she served as Community Relations Assistant where her responsibilities included overseeing the community relations effort as well as serving as City Council liaison. Since joining Castaneda &Associates, Ms. Vasquez has completed research in the following areas: •� Survey formulation and research Contacting and interviewing `for rent' and 'for sale' residential developers, owners and managers Contacting and interviewing social services providers • Contacting and interviewing churches and other houses of worship •- Developing housing and public service inventories and directories Barbara has completed survey research for housing elements, ConPlans and Als prepared for the cities of Beaumont, Desert Hot Springs, Indio, Moreno Valley, Hawaiian Gardens, Rancho Palos Verdes and Carpinteria. 13 PROPOSAL CITY OF RANCHO PALOS VERDES HOUSING ELEMENT UPDATE ATTACHMENT A HOUSING ELEMENT DATA SOURCES Table 1 City of Rancho Palos Verdes Housing Element Update: 2014-2021 Data Sources for Existing Housing Needs Assessment Housing Need Data Source Table References Housing Stock 2008-2014 Condition of Housing Condition-- Housing Element Rehabilitation and 2010 American Table B25034, Replacement Needs Community Survey Year Structure Built 1-Year Estimates 2010 American Table 825053, Community Survey Tenure by Kitchen 1 Year Estimates Facilities 2010 American Table B25049, Community Survey Tenure by Plumbing 1 Year Estimates Facilities Cost Burden CHAS DataBook Housing Problems Severe Cost Burden Output for All Households 2000 Census Table H94, Owner Summary File 3 Housing Costs as a Percentage of Income 2000 Census Table H69, Renter Summary File 3 L Housing Costs as Percentage of Income 2006-2010 American Table 825101, Community Survey 5- Mortgage Status by Year Estimates Monthly Housing Costs as % of Household Income ' J 2006-2010 American Table B25106, Community Survey 5- Tenure By Housing Year Estimates Costs as % of Household Income Overcrowding and 2000 Census Table H020, Severe Overcrowding Summary File 3 Tenure by Occupants per Room 2010 American Table B25014, Community Survey Tenure by Occupants 1-Year Estimates , per Room 14 • PROPOSAL !TY OF RANCHO PALOS VERDES H SING ELEMENT UPDATE Table 2 City of Rancho Palos Verdes Housing Element Update: 2014-2021 Data Sources for Special Housing Needs Assessment Population Group Data Source Table References Elderly-- 2010 Census Summary File 1 Table P12, Sex by Age Population and 2010 Census Summary File 1 Table QT-H2, Tenure, Households Household Size and Age of Householder 2000 Census Summary File 1 Table P012, Sex by Age 2000 Census Summary File I Table H016, Age of Householder by Tenure Persons with Disabilities 2010 Census Summary File I Table P12 Sex by Age (total population by age group) 2010 Census Summary File 1 Table QT-P13, Group Quarters Population by Sex, Age, and Type of Group Quarters: 2010 (institutionalized population by aqe group) 2010 American Community Survey Table 51810, Disability 1-Year Estimates Characteristics by Age Group State Department of Fact Book, Eleventh Developmental Services Edition, October 2008. Large Families 2010 Census Summary File 1 Table QT-H2, Tenure, Household Size and Age of Householder Farmworkers 2010 American Community Survey Table S2403,Employment 1-Year Estimates by Industry Female Householders 2010 Census Summary File 1 Table DP-1: Profile of General Population and Housing Characteristics, Households by Type 2010 2010 Census Summary File 1 Table PCT 15, Husband- Wife and Unmarried Partners by Sex of Partner by Presence of Related Children Under 8 Years Persons in Need of Los Angeles Homeless 2011 Greater Los Angeles Emergency Shelter Services Authority Homeless Count Report, August 2011 Los Angeles County Sheriff's Dept. Victims of Domestic Violence Statistics 15 • PROPOSAL try OF RANCHO PALOS VERGES HOUSING ELEMENT UPDATE Proposal Statement 1. Castaneda &Associates and its staff have no conflict of interest with respect to providing the services described in the Request-for-Proposal. • p 16 sir • •:► = s . z•s. • • LON.AND HOusL L G AcL jjataillOi DEPARTMENT OF HOUSING AND OMMUNITY DEVELOPMENT DIVISION OF HOUSING POLICY DEVELOPMENT 1800 Third Street,Suite 430 G $ P 0 Box 952053 '�a" Sacramento,CA 94252-2053 �� d, (916)323-3177/FAX(916)327-2643 c41.rpoat' www.hcci.ca gov April 12, 2012 Mr. Mike McKeever, Executive Officer Sacramento Area Council of Governments 1415 L. Street, Suite 300 Sacramento, CA 95814 RE: Clarification of Housing Element Adoption Requirement At the request your organization made on April 9, 2012, on behalf of its membership, the Department is addressing statutory requirements pertaining tp housing element adoption. Government Code (GC) 65588(e)(4) requires a local government to adopt the housing element no later than 120 days from the date the housing element is due to avoid the consequence of a four--year housing element update as referenced in the code section. The 120 day deadline does not mandate the adopted housing element to have been (a) submitted to HCD, (b) reviewed by HCD or (c) found in compliance by HCD. GC 65585(b)-(f) helps define what constitutes adoption of a housing element. The statute specifies that 90 days prior to adoption of the housing element, a draft of the element shall be submitted to HOD for the jurisdiction to consider HCD's findings before adopting the element. Thus, adoption of a housing element constitutes completing these steps: (1) submitting a draft element, (2)addressing HCD's findings on the draft element by (a) making appropriate revisions to the element or (b) providing appropriate explanations regarding HCD's findings in the resolution of adoption, and (3) adopting the element. In summary, compliance regarding adoption of a housing element means a jurisdiction should submit a draft element and then adopt the element before expiration of the 120 day timeframe from the element due date (18 months from the adoption date of the Regional Transportation Plan). Submittal of the adopted housing element to the Department (which should occur very soon after adoption) and HCD review and approval of the adopted element are not subject to the 120 day timeframe and can occur after the 120 day timeframe. Sincerely, • .rte.• ' +' . 'Glen A. Campora Assistant Deputy Director