LAC CDBG Project No 601420-11 (Amendment No. 1) 4 •
COUNTY OF LOS ANGELES
AGREEMENT TO IMPLEMENT A COMMUNITY DEVELOPMENT
BLOCK GRANT(CDBG)PROJECT WITH A PARTICIPATING CITY
AMENDMENT NUMBER 1
Operating Agency: CITY OF RANCHO PALOS VERDES
Contract Number: 106360
Project Title: ADA Access Ramps and Sidewalk Repair-Vicinity of Vista Grande
Elementary School
Project Number: 601420-11
This amendment to the Agreement to Implement is entered into this 2nd day of February 2012,
by the County of Los Angeles, hereinafter called the "County" and the City of Rancho Palos
Verdes,hereinafter called"Operating Agency".
The Operating Agency is hereby authorized to implement this amendment to the CDBG Project
identified above upon execution of this Agreement by the Operating Agency's authorized
signatory. Said implementation shall be in full accordance with the requirements, conditions,
and assurances defined in the Contract Number 106360,between the Operating Agency and the
County of Los Angeles. In addition,the Operating Agency agrees to comply with the following:
1. ADMINISTRATION MODIFICATION Exhibit A amended to reflect an update to the
implementation schedule,and correction of national objective from LMA to LMC.
An amended Exhibit A, Project Description and Activity Budget, is attached hereto and
incorporated herein, and substituted in its entirety for the previously attached Exhibit A. All
other terms and conditions of said Agreement shall remain the same.
Revised 7/11
City of Rancho Palos Verdes COUNTY OF LOS ANGELES
Operating Agency
DiTom Odom byTom Odorn
DN:cn=Tom Odom,o=CNy of Rancho Palos
Verdes,ou,emai�judyhfarpv.com,c.=US
B y: Date:2012.02.02 12:15:19-08'00' By:
Title: Title: Director,CDBG
Community Development Commission
of the County of Los Angeles
Revised 1/21/04—gpa04-05
Los Angeles County Community Development Commission Exhibit A
Community Development Commission
County of Los Angeles
Project Description and Activity Budget
Contract No. 70741 Version 1
PROJECT OPERATING AGENCY
Project No: 601420-11 Organization
Title: ADA Access Ramps and Sidewalk Name: City of Rancho Palos Verdes
Repair-Vicinity of Vista Grande
Elementary School Type: Participating City
Funding Period: 7/1/2011 To: 6/30/2012
Jurisdiction:Rancho Palos Verdes CDC Program Mgr: Karen Hamilton
Project Administration
Judy A.Huey, Senior Administrative Analyst
City of Rancho Palos Verdes
Department of Public Works
30920 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
ph: (310)544-5247
Eligibility Summary
Funding Source: CDBG
HI JD Code: 03L Sidewalks
Eligibility Citation: 570.201(c)
National Objective: LMC
Nat. Objective Citation: 570.208(a)(2) (ii)(A)
Est.Accomplishments: 305 Performance Indicator: People(General)
Activity Summary
This new project will provide elderly persons and severely disabled adults accessibility to existing
sidewalks through the construction of approximately 6 curb ramps, where no curb ramps or
substandard curb ramps currently exist. These improvements will be constructed in the vicinity of
Vista Grande Elementary School along Golden Meadow Drive at the intersections of Purple Ridge
Drive and Grovespring Drive.
CDBG funds will be used for non-personnel and capital outlays.
Special Conditions
PREVAILING WAGE REQUIREMENTS: The prevailing wage requirements of the Davis-Bacon
Project No: 601420-11 Version: 1
Los Angeles County Community Development Commission Exhibit A
and Related Acts and the Federal Labor Standards Provisions apply to all construction activities and
demolition in conjunction with construction comprising $2,000 or more in cost. These prevailing
wage requirements also apply to CDBG-funded contracts for the rehabilitation of residential
property when the contract contains eight(8) or more housing units at the site of construction. The
Operating Agency must notify the CDBG Construction Contract Compliance Officer of the date,
time, and location of the Pre-Construction Conference at least 10 calendar days in advance.
TEN PERCENT RETENTION: CDC will retain ten percent(10%) of the CDBG contract amount
for this project until a File Review of the Labor Standards Enforcement File has been completed and
final clearance is issued. The Operating Agency must request the File Review prior to the
anticipated completion of construction. The Operating Agency is advised that ten percent(10%)of
the total construction contract award be retained from the prime contractor by the Operating Agency
to allow for the availability of funds to remedy monetary liabilities that can result from violations of
the Davis-Bacon and Related Acts and Federal Labor Standards Provisions.
LABOR STANDARDS ADMINISTRATION AND ENFORCEMENT: To meet minimum
program requirements,the Operating Agency must provide its CDBG Program Manager with any
updates to the Implementation Schedule within 10 calendar days of any change. The following tasks
must be completed:
*Submit Bid Documents for CDBG review and approval prior to advertising the Notice Inviting
Bids;
*Providing the CDBG Construction Contract Compliance Officer with a copy of the "Agency
Report of Contract Award" within 10 calendar days of awarding any contract or subcontract
involving construction activity;
*Providing the U.S. Department of Labor(DOL)Office of Federal Contract Compliance Programs
with a written "Notice of Contract Award" within 10 calendar days of awarding a contract in the
amount of$10,000 or more; and
*Providing the "Contract-Subcontract Activity Report" as periodically requested by CDBG Bulletin.
The Operating Agency must also establish and maintain a Labor Standards Enforcement File for
each contractor working at the project site in accordance with the CDBG Construction Contract
Compliance Guidelines. The Operating Agency must provide evidence that the following activities
have taken place:
*Actively monitor the project site on a continuous basis to conduct Employee Field Interviews with
workers;
*Document all posting requirements and ensure that postings are accessible to workers;
*Ensure that all contractors working at the project site submit all compliance documents within 10
calendar days of contract award;
*Ensure that all contractors submit weekly Certified Payroll Reports within 10 calendar days of the
pay period ending date; and
*Ensure that a CPR is submitted for each week that work is performed and that the last CPR is
marked"Final."
All weekly CPRs must be reviewed by the Operating Agency for completeness and accuracy upon
receipt. The Operating Agency's review must include:
Project No: 601420-11 Version: 1
Los Angeles County Community Development Commission Exhibit A
*Reconciliation of all Employee Field Interviews with each contractor's weekly CPR;
*Assurance that all documents supporting "other"deductions and "apprentice" status letters are
attached to the corresponding CPR.
In the event of a discrepancy,the Operating Agency must suspend or withhold payment as allowed
by law and in accordance with the contract between the Operating Agency and the prime contractor
and notify the prime contractor in writing within 10 calendar days of the discovery of such a
discrepancy. This written notification must:
*Provide a detailed description of the discrepancy, including all necessary support documentation;
*Outline the required corrective action;
*Notify the contractor of their right to appeal;
*Require the prime contractor to respond to the notification within 10 calendar days of its receipt;
and
*Inform the prime contractor that failure to sufficiently resolve the discrepancy within 10 calendar
days, as detailed in the corrective action required,will lead to the Operating Agency suspending or
withholding payment, as allowed by law and in accordance with the contract between the Operating
Agency and the prime contractor.
In the event of a labor violation,the Operating Agency must:
*Provide the CDBG Construction Contract Compliance Officer with a"Report of Violation" within
10 calendar days of the date of the discovery of any violations involving underpayments to workers
as outlined in the CDBG Construction Contract Compliance Guidelines;
*Provide HUD and the CDBG Construction Contract Compliance Officer with a Title 29 CFR
Section 5.7 Enforcement Report within 30 calendar days of the disposition date for each labor
violation that involves underpayments to workers in the amount of$500 or more for willful
violations or unintentional underpayments of$1,000 or more as outlined in the Federal Labor
Standards Provisions; and
*Provide CDBG with a "Semi-Annual Labor Standards Enforcement Report" summarizing all labor
violation enforcement activities for the year as directed by CDBG Bulletin.
PENALTIES: Failure by the Operating Agency to comply with this contract will result in a written
notification from CDC that the Operating Agency is subject to one or more of the following
penalties, including but not limited to:
*Suspension of payment of contract funds;
*Withholding of contract retention funds; and
*Termination of Contract.
SANCTIONS: Failure by the Operating Agency to comply with this contract will result in a written
notification from CDC that the Operating Agency will be subject to consideration for placement on
one of the following HUD sanction lists:
*Limited Participation List;
*List of Parties Excluded from receiving Federally Assisted contracts.
The Operating Agency will comply with procurement standards outlined in 24 CFR, Part 85,
Project No: 601420-11 Version: 1
Los Angeles County Community Development Commission Exhibit A
Section 85.36 of the Common Rule, entitled Procurement, for the purchase of all equipment,
supplies, and contracted services using CDBG funds.
The Operating Agency shall maintain during the term of this Contract and for a period of five(5)
years after the expiration of the contract complete and adequate financial records and accounts as
considered necessary by the Community Development Commission(CDC)to assure proper
accounting for all program funds and to support all program expenditures. These records and
accounts shall include, but not be limited to,the following:
* A double-entry General Ledger that supports the costs charged to the CDBG or ESG Program;
* Records documenting procurement of goods and services;
* Contracts for goods or services;
* Lease or Rental Agreements;
* Invoices;
* Billing Statements;
* Cancelled Checks;
* Timecards signed by employees and supervisors;
* Personnel Authorization Records;
* Payroll Registers;
* Payroll Tax Records;
* Bank Statements;
* Bank Reconciliations; and
* Documentation to support the allocation of costs.
The Operating Agency shall execute a professional services agreement with each
consultant/contractor prior to incurring any costs or distributing any CDBG or ESG funds, in
compliance with federal contractual requirements.
The Operating Agency shall submit adequate financial documentation to support the program
expenditures reported in the monthly CDBG Funding Request forms. The financial supporting
documentation will include contracts for goods or services, evidence of procurement, lease or rental
agreements, invoices, billing statements, cancelled checks,timecards signed by employee and
supervisors, payroll registers, payroll tax records, bank statements, bank reconciliations, a detailed
General Ledger that supports the costs charged to the CDBG program, and an approved cost
allocation method for indirect costs charged. Failure to submit the necessary supporting
documentation will result in the disallowance of costs.
Contracted Services/Subrecipients
The City will procure and contract for an engineer consultant to assist with the construction drawing
and project specifications, and a contractor for construction services.
Funding Summary
Cost Category Amount
Uncategorized $49,808.00
Project No: 601420-11 Version: 1
Los Angeles County Community Development Commission Exhibit A
Total $49,808.00
Implementation Schedule
Phase Scheduled
Bid Document Submission 2/9/2012
Bid Document Acceptance 2/13/2012
Bid Opening 3/29/2012
Contract Award 5/1/2012
Construction Completed 6/14/2012
Service Area
Re ion Population Low/Mod Pop
6704.13 BG 2 RANCHO PALOS 2,650 230
VERDES
Grand Total: 2,650 2308.68% Low/Mod
Project No: 601420-11 Version: 1