CC AGD 20151006 AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
OCTOBER 6, 2015
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a matter
will be heard, especially since agenda items are often re-ordered during a meeting
any may be discussed at any time.
NEXT RESOLUTION NO. 2015-93
NEXT ORDINANCE NO. 575
CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS-6:00
P.M.
REGULAR SESSION - 7:00 P.M.
CALL TO ORDER: (15 mins)
ROLL CALL:
PLEDGE OF ALLEGIANCE:
MAYOR'S ANNOUNCEMENTS: Recognition of 2015 Leadership Academy Attendees;
Upcoming Shredding Event
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS: (This section of the agenda is for audience comments for items NOT
on the agenda.)
CITY MANAGER REPORT: Impact of Your Vote - LA Co. Registrar-Recorder/County
Clerk Voter Outreach presentation
City Council Agenda
October 6, 2015
Page 1 of 5
CONSENT CALENDAR: (15 mins)
A. Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
B. Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the September 15, 2015 Regular
Meeting.
C. Register of Demands (Cullen)
Recommendation: ADOPT RESOLUTION NO. 2015-_, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
D. Border Issues Status Report (Fox)
Recommendation: Receive and file the current report on the status of Border
Issues.
E. July 2015 Monthly Report of Cash Balances (Cullen)
Recommendation: Receive and file the July 2015 Monthly Report of Cash
Balances for the City of Rancho Palos Verdes.
F. August 2015 Monthly Report of Cash Balances (Cullen)
Recommendation: Receive and file the August 2015 Monthly Report of Cash
Balances for the City of Rancho Palos Verdes.
G. Employee and Council Member Health Insurance Premiums for 2016 (Robinson)
Recommendation: ADOPT RESOLUTION NO. 2015-_, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING
THE CITY'S MAXIMUM MONTHLY CONTRIBUTION AMOUNTS FOR EMPLOYEE
AND CITY COUNCIL HEALTH INSURANCE PREMIUMS FOR CALENDAR YEAR
2016.
H. Budget Adjustment Request for the 2015-16 Winter Season (Supports City Council
Goal — Public Infrastructure) (Throne)
Recommendation: ADOPT RESOLUTION NO. 2015-_, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING
AN ADDITIONAL BUDGET APPROPRIATION, IN THE AMOUNT OF $58,000, TO
THE PUBLIC WORKS ADMINISTRATION; RIGHT-OF-WAY; PARKS, TRAILS AND
City Council Agenda
October 6, 2015
Page 2 of 5
OPEN SPACES; AND BUILDING MAINTENANCE PROGRAM BUDGETS TO
PREPARE FOR THE UPCOMING 2015-2016 WINTER SEASON.
I. Award Contract for Traffic Engineering On-Call Professional Services (Countryman)
Recommendation: 1) Award contract for on-call professional services for traffic
engineering services to Willdan Engineering; and, 2) Authorize the Mayor to
execute the contract.
J. Utility User Tax (UUT) Refund Report (Kaufman)
Recommendation: 1) Receive and file Utility User Tax (UUT) Refund Report; and,
2) Keep the remaining balance from the UUT Telecommunication Claim Account in
the General Fund to cover any future costs related to this matter.
K. Award Contract for Construction for the Roan Road Storm Drain Rehabilitation
Project (Dragoo)
Recommendation: 1) Approve the construction plans and contract documents for
the Roan Road Storm Drain Rehabilitation Project; 2) Award a construction contract
to GRFCO, Inc. in the amount of$76,300, and authorize a 10% construction
contingency in the amount of$7,630; 3) Award a Professional Services Contract to
KOA Corporation for construction management, inspection and labor management
services in the amount of$13,500; 4) Approve and authorize the Mayor to execute
License Agreements for brush clearing and other work incidental to the Roan Road
Storm Drain Rehabilitation Project with owners of properties at 28678 Roan Road
and 28684 Roan Road, both in Rancho Palos Verdes; and, 5) Authorize the Mayor
and City Clerk to execute the Construction and Professional Services Agreements,
subject to approval as to form by the City Attorney.
REGULAR BUSINESS:
1. Parks Master Plan Update — (Supports 2014 City Council Goal, Parks and
Recreation Programs) (Linder) (1 hr)
Recommendation: 1) Adopt the Parks Master Plan Update; and, 2) Incorporate
the Design Guidance, Key Sites and portions of the Connections Sections of the
Coast Vision Plan into the Parks Master Plan with the understanding that the Coast
Vision Plan will be retired after the remaining Connections Section is incorporated
into the Updated Trails Network Plan.
2. Request for Waiver of Fees Associated with an After-the-Fact (ATF) Variance
Permit and Neighborhood Compatibility Analysis on Property Located at 1871
Trudie Drive (Silva) (15 mins)
Recommendation: Deny the Applicant's request to waive fees for an after-the-fact
(ATF) Variance Application ($4,220) and Neighborhood Compatibility Analysis
($1,727), as well as associated penalty fees ($5,947) for a total fee waiver of
City Council Agenda
October 6, 2015
Page 3 of 5
$11,894 related to the Applicant's proposal to legalize an unpermitted garage and
deck.
FUTURE AGENDA ITEMS: (5 mins) (This section of the agenda is designated for individual
Council Members to request that an item be placed on a future City Council meeting agenda.)
CITY COUNCIL ORAL REPORTS: (10 mins) (This section of the agenda is designated for oral
reports from Council Members, as elected officials of the City, to report action taken at
intergovernmental organizations, committee, or association meetings. Council Members are
required to provide a brief oral report on their attendance at any meetings where City funds have
been expended. Detailed reports should be made in writing and will be posted on the City's
website.)
CLOSED SESSION REPORT:
ADJOURNMENT:
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
Conference with Legal Counsel
Potential Litigation against the City:
GC 54956.9(d)(2) and (e)(3)
A point has been reached where, in the opinion of the legislative body of the local agency
on the advice of its legal counsel, based on existing facts and circumstances, there is a
significant exposure to litigation against the local agency, based on a letter to the City of
Rancho Palos Verdes Planning Commission dated August 6, 2014, from Ellen Berkowitz of
Gresham, Savage, Nolan & Tilden. A copy of the letter is on file in the City Clerk's
Office. In addition, the threat of anticipated litigation that would be filed by the Vista Verde
Homeowners' Association ("HOA") was discussed at the October 28, 2014 Planning
Commission meeting by Michael N. Friedman, the attorney who represents the HOA, and
on March 23, 2015, claims against the City were received from the following Vista Verde
residents: Nadejda V. Gueorguieva, Barbara K. Hughes-Astbury, Veronica E. Lawlor, Paul
F. Keye, Jr. and Julie Keye, Sharon L. Loveys, Matthew H. Martin, Lane C. Mayhew, and
Rhys Williams. On April 14, 2015, an additional claim was received from Vista Verde
resident Julie Reynolds.
Conference with Labor Negotiators
G.C. 54957.6
City Council Agenda
October 6, 2015
Page 4 of 5
Agency Designated Representatives: Colin Tanner, Doug Willmore, Deborah Cullen, and
Sean Robinson
Employee Organization: Rancho Palos Verdes Employee Association
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a
disability-related modification or accommodation to attend or participate in this meeting, including auxiliary
aids or services, please call the City Clerk's Office at 310 544-5208 at least 48 hours prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday—Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during
regular business hours: Monday— Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M.
until dusk.
Written materials, including emails, submitted to the City are public records and may be posted on the City's
website. In addition, City meetings may be televised and may be accessed through the City's
website. Accordingly, you may wish to omit personal information from your oral presentation or written
materials as it may become part of the public record regarding an agendized item.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter of the lobby of the City Hall Administration
Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.
You can also view the agenda and staff reports at the City's website www.rpvca.gov
W\2015 CITY COUNCIL AGENDAS\20151006 CC AGENDA.docx
City Council Agenda
October 6, 2015
Page 5 of 5
CITY OF HO PALOS VERDES
RANC
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF RANCHO PALOS VERDES)
AFFIDAVIT OF AGENDA POSTING
I, Carla Morreale, declare as follows:
That I am the duly appointed City Clerk of the City of Rancho Palos Verdes;
that I hereby affirm that copies of the agendas for the Regular Meeting of the City
Council; Successor Agency for the Redevelopment Agency; and, Improvement
Authority for October 6, 2015 were conspicuously posted on the City Hall Bulletin
Board, located at 30940 Hawthorne Boulevard, Rancho Palos Verdes California,
at the time and date indicated below.
o�=
Time: 3 /1L.
Dated: October f, 2015
/
City Clerk.
M2015 CITY COUNCIL AGENDAS1Affidavits of Posting\20151006 Affidavit of Posting Reg Agenda CC SA IA.doc
30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391/(310)377-0360/Fax(310)544-5291
www.palosverdes.com/rpv