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CC MINS 20150818 MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING AUGUST 18, 2015 The meeting was called to order at 6:00 P.M. by Mayor Knight at Fred Hesse Community Park, 29301 Hawthorne Boulevard. RECESS TO CLOSED SESSION: At 6:00 P.M. the meeting was recessed into Closed Session, with all Council Members present. RECONVENE TO REGULAR SESSION FOR A STUDY SESSION: At 7:00 P.M., Mayor Knight reconvened the meeting to Regular Session for a City Council Study Session. City Council roll call was answered as follows: PRESENT: Brooks, Duhovic, Misetich and Mayor Knight ABSENT: Campbell Also present were Doug Willmore, City Manager; Carolynn Petru, Deputy City Manager; Carol Lynch, City Attorney; Joel Rojas, Community Development Director; Michael Throne, Director of Public Works; Cory Linder, Director of Recreation and Parks; Deborah Cullen, Director of Finance; Sean Robinson, Human Resources Manager; and, Carla Morreale, City Clerk. PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY SESSION: City Clerk Morreale reported that there was one request to speak under SS2B (Changing the Hours for City Council Meetings so they will Start and End Earlier to Enhance Transparency and Community Engagement) and inquired if the Council would prefer the speaker be offered time to speak when that item was introduced. By acclamation, the Council agreed to hear the speaker at that time. DISCUSSION TOPICS: Review of Tentative Agendas and 2014 Goals and Priorities Discussion ensued among Council Members and staff regarding items on the upcoming Council Meeting agendas as listed on the Tentative Agendas. Mayor Pro Tem Brooks moved, seconded by Councilman Misetich, to approve the Tentative Agendas, as amended. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Misetich and Mayor Knight NOES: None ABSENT: Campbell City Council Minutes August 18, 2015 Page 1 of 11 Future Agenda Items Proposed by Council Members to be Prioritized: West Basin Municipal Water District Seawater Desalination Facility Councilman Misetich provided a report regarding this item, stating he was in support of the desalination plant and the adoption of the proposed resolution, and requesting authorization to speak on behalf of the City Council at the upcoming public hearing regarding the proposed desalination facility. Councilman Misetich moved, seconded by Councilman Duhovic, to approve the staff recommendation to: 1)ADOPT RESOLUTION NO. 2015-80, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, SUPPORTING THE OCEAN DESALINATION PLANT PROPOSED BY THE WEST BASIN MUNICIPAL WATER DISTRICT; and, 2)Authorize Councilman Anthony Misetich (RPV City Council West Basin representative) to speak on behalf of the City Council at public hearings and meetings in favor of the Ocean Desalination Plant Project. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Misetich and Mayor Knight NOES: None ABSENT: Campbell Changing the Hours for City Council Meetings so they will Start and End Earlier to Enhance Transparency and Community Engagement City Clerk Morreale reported that there was one request to speak regarding this item. Jim Parker, stated that it was a good idea for everyone's benefit to begin and end the City Council meetings earlier. Mayor Pro Tem Brooks provided a report regarding this item, stating that it would be beneficial for the residents as well as City Council Members to make this modification, but noting it would be best to agendize this item after the election, perhaps in January. Discussion ensued among Council Members. Mayor Pro Tem Brooks moved, seconded by Councilman Duhovic, to place this item on a City Council Agenda in January 2016. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Misetich and Mayor Knight NOES: None ABSENT: Campbell Discussion and Decision on Extension of Storm Drain User Fee to September 15, 2015 Council Agenda City Manager Willmore provided a brief report regarding Councilman Campbell's Study Session item. City Council Minutes August 18, 2015 Page 2 of 11 Discussion ensued among Council Members. Councilman Misetich moved, seconded by Councilman Duhovic, to table this item to a future agenda when the necessary Engineering Report and analysis materials are compiled and staff is prepared to bring the item forward for Council consideration in January 2016. Councilman Duhovic offered a friendly amendment that the item be brought forward for consideration as soon as it is ready, with a historical perspective based on prior commitments regarding the Storm Drain User Fee and Transient Occupancy Tax. Councilman Misetich moved a substitute motion, seconded by Councilman Duhovic, to continue this item to a future agenda with staff directed to bring the item back for Council consideration as soon as the item is prepared. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Misetich and Mayor Knight NOES: None ABSENT: Campbell Mayor Pro Tem Brooks suggested that there be a soft policy to limit the Study Session items to two items, unless there is urgency to bringing additional matters to the Council for consideration. RECESS AND RECONVENE: Mayor Knight called a brief recess from 7:35 P.M. to 7:43 P.M. REGULAR SESSION: City Council roll call was answered as follows: PRESENT: Brooks, Duhovic, Misetich and Mayor Knight ABSENT: Campbell Also present were Doug Willmore, City Manager; Carolynn Petru, Deputy City Manager; Carol Lynch, City Attorney; Joel Rojas, Community Development Director; Michael Throne, Director of Public Works; Cory Linder, Director of Recreation and Parks; Deborah Cullen, Director of Finance; Ara Mihranian, Deputy Community Development Director; Nicole Jules, Deputy Director of Public Works; Leza Mikhail, Senior Planner; Sean Larvenz, Maintenance Superintendent; Sean Robinson, Human Resources Manager; and, Carla Morreale, City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Deputy City Manager Petru. MAYOR'S ANNOUNCEMENTS: Mayor Knight reported that Deputy City Manager Carolynn Petru had announced her retirement after 29 years of service with the City of Rancho Palos Verdes. The following Legislators and organizations honored Deputy City Manager Petru with proclamations and certificates of City Council Minutes August 18, 2015 Page 3 of 11 recognition: Field Representative Constance Towers on behalf of State Assemblyman Hadley; Palos Verdes Peninsula Library District Board of Trustees Frances Wielin and Jim Moore; Field Representative David Leger on behalf of Congressman Ted Lieu; and, Representative Marilyn Lyon on behalf of the South Bay Cities Council of Governments. Mayor Knight presented Deputy City Manager Petru with certificates and proclamations from the following: City of Los Angeles Councilman Joe Buscaino; Senator Dianne Feinstein; Congresswoman Janice Hahn; Board of Supervisor Don Knabe; Palos Verdes Peninsula Unified School District; City of Rolling Hills; City of Rolling Hills Estates; and the West Basin Municipal Water District. Mayor Knight provided an overview of the many accomplishments of Deputy City Manager Petru, thanked her for her 29 years of service, and presented her with a City Tile and flowers for her service to the City. City Council Members present provided complimentary and congratulatory remarks and thanked Deputy City Manager Petru for her many years of service. RECESS AND RECONVENE: Mayor Knight called a recess from 8:03 P.M. to 8:17 P.M. for a cake reception for Deputy City Manager Petru. RECYCLE DRAWING: Mayor Knight announced that new Recyclers of the Month cards were included in the July statements from EDCO and that over 2,000 new entry cards were placed in the recycle drum for tonight's drawing. Mayor Knight announced Recyclers of the Month for the August 4, 2015 City Council meeting: John Beckman and Arthur Marshall. He indicated that all winners receive a check for$250 representing a year of free refuse service and urged everyone to participate in the City's Recycling Program. APPROVAL OF THE AGENDA: Councilman Duhovic moved, seconded by Mayor Pro Tem Brooks, to approve the agenda. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Misetich and Mayor Knight NOES: None ABSENT: Campbell PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda) City Clerk Morreale reported that there were eleven requests to speak regarding this item. Richard Hess, stated that he was present at the Council meeting two weeks ago where he reported on a problem with debris, bottles and cans, and drug paraphernalia in the Mossbank Canyon; and thanked the Lomita Sheriff's Station Deputies who visited the site immediately the next day to evaluate and clean up the situation. City Council Minutes August 18, 2015 Page 4 of 11 Julie Keye, Vista Verde Owners Association (WOA), Lomita, provided comments regarding possible misrepresentation of the facts and/or fraud regarding the location of the Pacific Terrace/Memorial Terrace Mausoleum at Green Hills Memorial Park. Debbie Landes, WOA, Lomita, provided comments regarding her concern regarding the upcoming Green Hills Memorial Park item; and urged the City Council to approve the Planning Commission's recommendation regarding a moratorium and the requirement to file for a variance. Lori Brown, WOA, Lomita, stated that she was in favor of the continuance of the moratorium on the funeral burials and sale of plots on top of the Pacific Terrace Mausoleum. Matthew Martin, provided comments regarding the earnings of Green Hills Memorial Park and the salaries of top executives in the company; regulations in the City's Municipal Code regarding setbacks, height limitations and screening techniques; and opined the Council should accept the Planning Commission's recommendation. Sharon Loveys, VVOA, Lomita, read Government Code Section 65906 regarding variances and zoning into the record; and urged the Council to not allow an after-the-fact variance for Green Hills Memorial Park. Joanna Jones-Reed, WOA, Lomita, provided comments in support of the Council approving the Planning Commission's resolutions in full; opined that the Planning Commission was manipulated by Green Hills Memorial Park; and, contended that errors in the plans were intentional and then overlooked by those who were involved in the approval process. She noted that the building of the mausoleum without the 40 foot setback was shocking and illegal and that burials were taking place adjacent to the condominium swimming pool and barbecue area. Joan Kelly, provided comments regarding people walking in a large storm drain on Narcissa Drive heading up Altamira Canyon, and suggested the placement of a grill across the drain from the beach side for safety purposes. Raymond Pok, Interim Regional Director, Southern California Edison (SCE), introduced himself and provided comments regarding recent power outages and reliability issues that the City has experienced due to the extreme heat. He noted SCE has several projects planned to increase the reliability in the future and that he looked forward to working with the Council and staff. Noel Weiss, Marina del Rey, provided comments regarding the Rancho LPG Tank Facility in the City of Los Angeles adjacent to the City of Rancho Palos Verdes; and suggested that additional fire personnel could be hired by the City of Los Angeles to inspect and assess fire risks and safety at the facility. CITY MANAGER REPORT: None. APPROVAL OF CONSENT CALENDAR: City Clerk Morreale reported that there were no requests to speak regarding the Consent Calendar. City Council Minutes August 18, 2015 Page 5 of 11 Councilman Duhovic moved, seconded by Mayor Pro Tern Brooks, to approve the Consent Calendar, with Item J (Approval of a One-Year License Agreement between the City and the Portuguese Bend Cooperative Nursery School) removed from the agenda to be placed on a future agenda. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Misetich and Mayor Knight NOES: None ABSENT: Campbell Motion to Waive Full Reading Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. Approval of Minutes Approved the Minutes of the June 30, 2015 Adjourned Regular Meeting; and the July 21, 2015 Special Meeting. Register of Demands ADOPTED RESOLUTION NO. 2015-81, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. Resolution Opposing Assembly Bill No. 113 (AB 113) regarding Redevelopment Dissolution ADOPTED RESOLUTION NO. 2015-82, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, THEREBY OPPOSING ASSEMBLY BILL NO. 113 (AB 113) REGARDING REDEVELOPMENT DISSOLUTION, WHICH WOULD ADVERSELY AFFECT THE CITY'S $12 MILLION LOAN TO THE FORMER REDEVELOPMENT AGENCY. Award Contracts for Geotechnical and Land Survey On-Call Professional Services 1)Awarded contracts for on-call professional services for Geotechnical and Land Surveying Services to: Group Delta, Hamilton and Associates, Kling Consulting Group, Inc., LGC Geotechnical, Inc., KDM Meridian, McGee Surveying and Consulting, Pacific Architecture and Engineering, Inc.; and, 2) Authorized the Mayor to execute the contracts listed in recommendation 1 above. Approve Contract Amendments for Marina Landscape Services, Inc. and Venco Western, Inc. for Increased Trash and Litter Collection 1) Approved the third amendment to the agreement with Marina Landscape Services, Inc. for additional right of way and park trash and litter pick-up services; 2) Approved the second amendment to the agreement with Venco Western, Inc. for additional trash and litter pick-up services; and, 3)Authorized the Mayor and City Clerk to execute the amendments. City Council Minutes August 18, 2015 Page 6 of 11 Contract Amendment for Additional Sheriffs Patrol Units Authorized the City Manager to sign an amendment to the City's Service Level Authorization for FY 15-16 to add two (2) additional Los Angeles County Sheriff's Department patrol units. Award Contracts for Design On-Call Professional Services 1) Awarded contracts for on-call professional services for Engineering Design services to: Atkins North America, Inc., Bureau Veritas North America, Inc., Charles Abbott Associates, Inc., Interwest Consulting Group, MSN Engineers, Inc., Onward Engineering, PSOMAS, and Terramar Consulting Engineers; and, 2) Authorized the Mayor to execute the contracts listed in recommendation 1 above. Award Contracts for Traffic, Inspection and Environmental Design On-Call Professional Services 1) Awarded contracts for on-call professional services for Traffic Engineering, Inspection Services, and Environmental services to: Albert Grover and Associates, Iteris, Kimley Horn, KCD IN SGV, Inc. (The Traffic Solution), JDC Landscape Architect, Inspection Services, Inc., SA Associates, Withers & Sandgren, Ltd., Helix Environmental Planning, Inc., Pacific Advanced Civil Engineering, Palos Verdes Peninsula Land Conservancy, RBF Consulting; and, 2) Authorized the Mayor to execute the contracts listed in recommendation 1 above. Approval of a One-Year License Agreement between the City and the Portuguese Bend Cooperative Nursery School This item was removed from the agenda with staff directed to be place it on a future agenda. Geographic Information System Service Provider Agreement Entered into a one (1) year agreement with two (2) optional one (1) year extensions in the amount of$62,400 with Interwest Consulting Group for GIS Coordinator and Analyst services, as needed throughout the year. McTaggart Hall Broadcast Equipment Authorized the Mayor to sign an agreement with Western Audio Visual for$90,404.49 plus a 10% contingency for a not to exceed amount of$99,444.94 for the purchase, installation and support of broadcast equipment as part of the McTaggart Hall upgrade project. Award Contracts for Construction, Construction Management and Inspection for the Mira Catalina ADA Access Ramps and Sidewalk Improvement Project(City Council Goal, Public Infrastructure— Citywide Street Maintenance) 1) Approved the construction plans and contract documents on file in the Public Works Department for the Mira Catalina ADA Access Ramps and Sidewalk Improvement Project; 2) Awarded a construction contract to Ruiz Concrete and Paving, Inc. in the amount of$55,882.45 for the project; 3) Awarded a professional services agreement to Anderson Penna Partners in the amount of$13,125 for construction management and inspection; 4) Authorized Staff to City Council Minutes August 18, 2015 Page 7 of 11 utilize an additional 10% ($6,900) for contingency, for a total project authorization of$75,907.45; and, 5) Authorized the Mayor and City Clerk to execute the agreements. Claim Against the City by Lynn Larson Rejected the claim and directed staff to notify the claimant. # # # # # # PUBLIC HEARINGS: Ordinance Amending Section 15.04.070 of the Rancho Palos Verdes Municipal Code Relating to Expedited Permitting Procedures for Small Residential Rooftop Solar Energy Systems and Amending Section 17.83.050 of the Rancho Palos Verdes Municipal Code Relating to Application Procedures for Renewable Energy Systems City Clerk Morreale reported that notice of the public hearing was duly published, no written protests were received, and there were no requests to speak regarding this item. Community Development Director Rojas provided a brief staff report regarding this item. Mayor Knight declared the public hearing open. As there were no requests to speak, Mayor Knight declared the public hearing closed. Councilman Misetich moved, seconded by Mayor Pro Tem Brooks, to approve the staff recommendation to: INTRODUCE ORDINANCE NO. 574, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, AMENDING SECTION 15.04.070 OF CHAPTER 15.04 OF TITLE 15 OF THE RANCHO PALOS VERDES MUNICIPAL CODE TO PROVIDE AN EXPEDITED, STREAMLINED PERMITTING PROCESS FOR SMALL RESIDENTIAL ROOFTOP SOLAR ENERGY SYSTEMS AND AMENDING SECTION 17.83.050 OF CHAPTER 17.83 OF ARTICLE VII OF TITLE 17 OF THE RANCHO PALOS VERDES MUNICIPAL CODE RELATING TO APPLICATION PROCEDURES FOR RENEWABLE ENERGY SYSTEMS. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Misetich and Mayor Knight NOES: None ABSENT: Campbell REGULAR BUSINESS: Award Contract with Graffiti Protective Coatings, Inc. for Graffiti Abatement Services City Clerk Morreale reported that there were no requests to speak regarding this item. Maintenance Superintendent Larvenz introduced the President and General Manager of Graffiti Protective Coatings, Inc. to provide a presentation regarding the software application and the reporting process for their company's graffiti abatement services. Carla Lenhoff, President, Graffiti Protective Coatings, Inc. provided brief introductory remarks. City Council Minutes August 18, 2015 Page 8 of 11 Barry Steinhart, General Manager, Graffiti Protective Coatings, Inc., provided a brief report and PowerPoint presentation regarding the company's free smart phone app for use by the public to report graffiti in the City, noting that the app provides the location by GPS to Graffiti Protective Coatings, Inc.; allows the company to provide feedback to the graffiti reporter if they so desire; and sends the graffiti information to the Los Angeles Sheriff's Department for identification and tracking. Discussion ensued among the Council Members and speakers. Councilman Duhovic moved, seconded by Mayor Pro Tem Brooks, to approve the staff recommendation to: 1)Approve the award of the Graffiti Abatement Service Contract with Graffiti Protective Coatings, Inc.; and, 2) Authorize the Mayor and City Clerk to execute the contract. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Misetich and Mayor Knight NOES: None ABSENT: Campbell Palos Verdes Nature Preserve Staffing City Clerk Morreale reported that late correspondence was distributed prior to the meeting, and there were 6 requests to speak regarding this item. Director of Recreation and Parks Linder provided a staff report and PowerPoint presentation regarding this item. Barbara Ailor, Volunteer Trail Watch (VTW), Palos Verdes Estates, spoke in support of hiring of a local full-time in-house staff Ranger to monitor the Preserve, assist with enforcement, and cite for violations, which would augment the education provided by the VTW Program. She highlighted the importance of the Ranger working in coordination with the VTW staff and programs that are in place to develop criteria to report criminal activities and vandalism to the Sheriff's station. Judy Herman, Rancho Palos Verdes, stated that the VTW is in place to provide education to the public, noted there could be a few more well worded signs, but the greatest need was for authority for a staff Ranger to provide enforcement in the Preserve. John Wessel, Rancho Palos Verdes, stated that there are just a few visitors who cause significant damage in the Preserve and opined that a part-time Deputy Sheriff or a dedicated staff Ranger with the willingness and authority to cite the offenders was needed in the Preserve. Joan Kelly, PV Trail Watch, stated that she was in full support of the staff recommendation, noting the Portuguese Bend community is inundated with hikers on the weekends. She stated that due to the size of the Preserve it will take more than a few staff members to enforce the rules and spoke in support of citation authority to address the bikes off trail, dogs off leash, trash and graffiti problems. City Council Minutes August 18, 2015 Page 9 of 11 Eva Cicoria, Rancho Palos Verdes, stated she was in full support of the staff recommendation and noted there was a great need for staff enforcement in the Preserve and not dealing with paperwork. She noted that people off trail in Abalone Cove was pervasive and that staff with enforcement authority was needed in the Preserve. Andrea Vona, Palos Verdes Peninsula Land Conservancy (PVPLC), spoke in support of the staff recommendation for enforcement to compliment the work performed by the volunteers who are currently in the Preserve. • John Jensen, stated that Mr. Swank, the President of the PVPLC, was adamant during training of the Volunteer Trail Watch personnel that they should not be involved in enforcement. Discussion ensued among Council Members, staff, and Ms. Vona. Councilman Duhovic moved, seconded by Mayor Pro Tem Brooks, to adopt staff recommendation to: 1)Approve the proposed plan to establish Recreation and Parks Department staffing in the Palos Verdes Nature Preserve; and, 2) ADOPT RESOLUTION NO. 2015-83, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING A BUDGET APPROPRIATION IN THE AMOUNT OF $65,000 TO FUND THE PROPOSED PLAN TO ESTABLISH RECREATION STAFFING PRESENCE IN THE PALOS VERDES NATURE PRESERVE TO ENHANCE PRESERVE OPERATIONS AND MAINTENANCE. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Misetich and Mayor Knight NOES: None ABSENT: Campbell Mayor Pro Tem Brooks moved, seconded by Councilman Duhovic, to direct staff to return to the Council with viable solutions to address concerns regarding enforcement in the Preserve. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Misetich and Mayor Knight NOES: None ABSENT: Campbell Amendment to Lease Agreement for the Palos Verdes on the Net "Annex" Deputy City Manager Petru provided a staff report regarding this item. Discussion ensued among Council Members, City Attorney, and staff. Councilman Duhovic moved, seconded by Mayor Pro Tem Brooks, to approve Alternative No. 3 to direct staff to issue a Notice of Termination of Lease to PVNet prior to September 1, 2015, thereby requiring PVNet to vacate the Annex by December 31, 2016. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, and Misetich . City Council Minutes August 18, 2015 Page 10of11 NOES: Mayor Knight ABSENT: Campbell FUTURE AGENDA ITEMS: None. CITY COUNCIL ORAL REPORTS: Each Council Member present reported on his/her attendance at various organization and association meetings since the last City Council Oral Reports were provided on August 4, 2015. CLOSED SESSION REPORT: City Attorney Lynch reported on the following Closed Session items: 1) With respect to the potential litigation against the City regarding the Green Hills item, a report was given, no action was taken, and the City Council gave direction to recess the meeting this evening to 7:15 P.M. on Thursday, August 20, 2015 to be held at Pt. Vicente Interpretive Center to conduct an additional Closed Session regarding the Green Hills item; 2) With respect to the potential litigation against the City regarding the claim against the City received on February 18, 2015 from Hossein Shahbazian, the Council gave unanimous direction, all Council Members present, to staff to proceed with the City's usual code enforcement process; 3) With respect to the Conference with Real Property Negotiators regarding the lease of Real Property at Abalone Cove Beach/Park, a report was given, no action taken; and, 4) With respect to the Conference with Labor Negotiators, no discussion occurred regarding that item. City Manager Willmore reported on the following Closed Session item: With respect to the Public Employee Employment regarding the City Attorney, the Council gave the City Manager direction to work with a subcommittee of two Council Members to negotiate a contract with a City Attorney firm, and attempt to bring back agreeable terms on a future agenda. All City Council Members were present for all Closed Session items. ADJOURNMENT: At 10:15 P.M., Mayor Knight adjourned the meeting to 7:15 P.M. on Thursday, August 20, 2015, to be held at Pt. Vicente Interpretive Center to conduct an additional Closed Session regarding the potential litigation regarding the Green Hills item. Aat r drta Attest: 4 City Clerk W:\City Council Minutes\2015\20150818 CC MINS.docx City Council Minutes August 18, 2015 Page 11 of 11