LAC Sheriff's Department - CLEEP Funds MEMORANDUM OF UNDERSTANDING
TO THE ALLOCATION OF CALIFORNIA LAW ENFORCEMENT
EQUIPMENT PROGRAM (CLEEP) FUNDS BETWEEN
THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
AND
THE CONTRACT CITIES
This Memorandum of Understanding (MOU) made and entered into this
July 2 , 2002, by and between the City of Rancho Palos Verdes, a
chartered municipality/general law city organized under the laws of the State of
California ("City") and the COUNTY OF LOS ANGELES, a political subdivision of the
State of California ("County"), and both of whom are collectively referred to as the
"Parties."
WHEREAS, the City of Rancho Palos Verdes and the County have given high priority to
the need for a coordinated approach to address the need for a County wide crime
information system;
WHEREAS, in September 2000, the City of Rancho Palos Verdes accepted funding
through the State Budget Act Fiscal Year 2000-1, a single line item as Budget Item
9201-106-0001 in the Budget (Ch. 52, Stat. 2000)for"California Law Enforcement
Equipment Purchase Program - High Technology Grants ("CLEEP or CLEEP Grant").
WHEREAS, the Parties desire to participate in the coordination, development and
implementation of a County wide crime records management and information system
hereafter referred to as the Los Angeles Regional Crime Information System (LARCIS).
WHEREAS, the City of Rancho Palos Verdes agrees to commit all funds obtained from
CLEEP to the Los Angeles County Sheriffs Department's LARCIS Account.
NOW, THEREFORE, in consideration of the mutual covenants herein set forth and the
mutual benefits to be derived therefrom, the Parties agree as follows:
1. Purpose.
The purpose of this Agreement shall be for the City of Rancho Palos Verdes and
the Los Angeles County Sheriffs Department to participate in the coordination,
development and implementation of the LARCIS Program.
2. Responsibility of the City
The City of Rancho Palos Verdes shall allocate the entirety of the city's CLEEP
grant to the Los Angeles County Sheriffs Department for the purpose of funding their
portion of LARCIS. The City will be responsible for the purchase and maintenance
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cost of the LARCIS telephone data circuit. Furthermore, the City will be responsible for
additional computer terminals and any future relocation of access lines for the City.
The LARCIS terminals must be used for LARCIS access only and cannot be connected
to any other network including the Internet.
3. Responsibility of the County
The Los Angeles County Sheriffs Department will expend the CLEEP funds provided
from the City of Rancho Palos Verdes on and for the sole purpose of designing,
building and adapting the hardware and software and storing the data for the LARCIS
database. In addition, the CLEEP funds will be used to purchase Sheriffs Data
Network hardware and one computer terminal for the sole purpose of providing the city
with access to LARCIS. The County will provide management for the network
connection and system user support for access to LARCIS.
The Los Angeles County Sheriffs Department will provide hardware and the following
online access to city hall by the dates listed below:
June 1, 2002 - Wide Area Network Connection to Sheriffs
Department
- LARCIS Statistical Reports on City Crime Activity
December 31, 2002 - LARCIS Ad Hoc Crime Query on City Crime Activity
- Crime Mapping of Ad Hoc Query
- Status and Case Assignment of Crime Reports
4. Payment Terms
The City of Rancho Palos Verdes will pay an amount equal to the city's CLEEP Grant to
the Los Angeles County Sheriffs Department, Administrative Services Headquarters,
Fiscal Section, 4700 Ramona Boulevard, Monterey Park California 91754, in a single
payment or in two equal installments, on September 30th of 2001 and 2002,
respectively. Payment should be accompanied with a memorandum explaining that the
payment is for the specific purpose of developing LARCIS. The following account has
been set up to accept payment:
Budget/Unit Organization No. 15687/15759 General Support/Data Systems Bur.
Revenue Code: 9857 Contract Cities
FIS/Service Code: 414 LARCIS/CLEEP Funds
If for any reason the June 1, 2002 deliverables, in accordance with Section
Three (3), have not been met by the September 30, 2002 payment date, the City of
Rancho Palos Verdes may postpone its second payment until the deliverables are
complete.
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5. Access to LARCIS
Each Contract City's Sheriff's Department's personnel will have "complete
access" to LARCIS in accordance with the users manual. The Sheriffs Department's
personnel will use LARCIS for law enforcement functions within the contracting city.
The City of Rancho Palos Verdes by contributing to LARCIS will get "full city
access" for the City Manager, Assistant City Manager, and Director of Public Safety.
Full city access is defined as receiving an electronic account via the Sheriffs Data
Network. This account will enable access to run statistical reports, informational
queries,and case status and assignment information specific to their city. Full city
access does not involve access to statistical information relative to any other city nor
does it include crime/case "specific" information. The data available in this access shall
be in compliance with federal and state law and the Sheriffs Department's Policy.
6. Cost of Maintaining and Staffing LARCIS
LARCIS will not increase the cost of the existing Service Contract as a result of
the expenses associated with the maintenance or operation of the system.
Furthermore, these costs will be managed within the existing cost formula, and will not
be passed on to the contracting city.
The Sheriffs Department will not bill any additional sums for the cost of the
LARCIS hardware or software, either newly installed or as upgraded over time. This
guarantee does not apply to the replacement of mobile digital terminals with in car
computers.
7. Warranty and Hold Harmless
There are no express or implied representations or warranties regarding this
agreement or the services provided hereunder, including, but not limited to, the implied
warrantee of fitness for a particular purpose. The County also disclaims any liability for
information contributed to the LARCIS database by law enforcement agencies not
operated and controlled by the County.
Except as set forth hereinabove, each party agrees to hold the other harmless from all
liability, in any form, which results from negligence or misuse of the LARCIS system.
The California Contract Cities Liability Trust Fund is not applicable to this particular
MOU.
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IN WITNESS WHEREOF, the Board of Supervisors of the County of Los
Angeles has caused this Agreement to be subscribed by the County Sheriff and the
Council of the City of Rancho Palos Verdes by its duly authorized officers, the date(s)
being written thereafter.
COUNTY OF LOS ANGELES CITY OF RANCHO PALOS VERDES
A municipal corporation
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By -6/� La-- By ��1 t4^' �..�
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LE'OY D. BACA, SHERIFF Mayor
Date: , 2002 Date 4/4 , 2002
APPROVED AS TO FORM By rj dlerk - 1LLOYD W. PELLMAN, COUNTY COUNSEL City k
By /W‘7)
Deputy County Counsel
Date: /9 , 2002