Mountains Recreation and Conservation Authority (MRCA) (2010) •
'`�� .-.:.K�, �;.. ERVATION AUTHORITY
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74:;!)• •�;� , RANCHO Los Angeles River Center&Gardens
(411 : ��', ,,�? ;� ;.,_.., `' s��ai
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^ AND PARK,"�s �'! DISTRICT a
LosAngeles,California 90065
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March 18, 2010
Carolyn Lehr, City Manager
City of Rancho Palos Verdes
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
Proposal for Ranger Patrol Services
Dear Ms Lehr:
Per your request, the Mountains Recreation and Conservation Authority (MRCA) are
submitting a proposed scope of services to provide MRCA Ranger Patrol Services in
the Palos Verdes Nature Preserve.
Location: Palos Verdes Nature Preserve
Scope of Work: The MRCA will provide on average 40 Ranger patrol hours and
other duties assigned in the Palos Verdes Nature Reserve. Special directed patrols,
administrative and court related expenses may be included within the contract hours or
billed separately at the direction of the City. Emergency callouts, over and above the
routine patrol hours, will be billed at actual costs. Rangers will enforce the City of
Rancho Palos Verdes Ordinances and/or MRCA Ordinances to provide park and
resource protection for these properties at the direction of the City. Rangers will provide
interpretative programs at least once a quarter and will be billed at the direction of the
City as part of the routine Ranger patrol hours or at actual cost. Maintenance duties will
include trash removal, graffiti removal, and abatement of minor hazards. The labor cost
includes all payroll, vehicle and related personnel expenses.
Budget:
Item Hourly Estimated Estimated
Rate Hours Cost
Ranger Patrol $ 54.37 2080 $ 113,089.60
(including 1 hour drive time per Ranger and/or Shift)
Total Estimated Annual Costs $ 113,089.60
A local public agency exercising joint powers of the Santa Monica Mountains Conservancy,the Conejo Recreation&Park District,
and the Rancho Simi Recreation&Park District pursuant to Section 6500 et seq.of the Government Code.
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Billing: The MRCA will invoice on a quarterly basis, providing status reports
with each payment request.
Term of Agreement: April 13, 2010 —April 12, 2011
We look forward to continuing our mutually beneficial partnership. If this proposal is
approved, please send a Notice to Proceed and Purchase Order to the attention of Jeff
Jones, Assistant Financial Officer, at the above address.
If you have any questions, I can be reached at (310) 858-7272 extension 139
Sincerely,
ipa
Jewel Johnson
Supervising Ranger II
s
ERVATION AUTHORITY
4'." :tA`h• . ; , ;� t MOUNTAINS RECREATION& C i
fa ;1 i'%° RANCHO Los Angeles River Center&Gardens
` RECSiMI
REATION 570 West Avenue Twenty-Six,Suite 100
):11;( ! #IITRICT Los Angeles,California 90065
`'J 174V1 Phone(323)221-9944 Fax(323)221-9934
March 18, 2010
Walt Young, Chief Ranger
Mountains Recreation and Conservation Authority
2600 Franklin Canyon Drive
Beverly Hills, CA 90210
Letter of Agreement
Contract Number U
The City of Rancho Palos Verdes ("City") would like to enter into a letter of
agreement ("Agreement") with the Mountains Recreation and Conservation
Authority ("MRCA") for open space management.
1. Scope of Work
MRCA proposal submitted on March 18, 2010, is attached hereto and incorporated
herein by reference. MRCA will provide Ranger Services in the contracted areas.
City Ordinances will apply to the contracted areas addressed in the proposal.
2. Compensation
The City agrees to compensate MRCA for services rendered based on an hourly rate of
$54.37 per hour. This amount represents the compensation to be paid to MRCA by
City for all work to be done by MRCA, including all allowable costs.
3. Time Schedule
The schedule of work to be completed by MRCA includes delivery of work product or
services discussed in Scope of Work. Work should be completed in accordance with
the final time schedule by MRCA and agreed to by City.
4. Indemnification
MRCA agrees to indemnify and hold City harmless from and against any claim, action
damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising
out of the performance of this agreement by MRCA. Should City be named in any suit,
or should any claim be brought against it by suit or otherwise, arising out of
performance by MRCA of services rendered pursuant to this Agreement, MRCA will
defend City (at City's request and with counsel satisfactory to City) and will indemnify
City for any judgment rendered against it or any sums paid out in settlement or costs
incurred in defense otherwise.
A local public agency exercising joint powers of the Santa Monica Mountains Conservancy,the Conejo Recreation&Park District,
and the Rancho Simi Recreation&Park District pursuant to Section 6500 et seq.of the Government Code.
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5. Insurance
A. General Insurance Requirements
1. All insurance shall be primary insurance and shall name City of Rancho
Palos Verdes as an additional insured. The naming of an additional insured shall
not affect any recovery to which such additional insured shall not be held liable
for any premium or expense of any nature on the policy or any extension thereof
solely because they are an additional insured thereon.
2. MRCA agrees that provisions of this paragraph as to maintenance of
insurance shall not be construed as limiting in any way the extent to which
MRCA may be held responsible for the payment of damages to persons or
property resulting from MRCA activities, the activities of its sub consultants, or
the activities of any person or persons for which MRCA is otherwise responsible.
3. A Certificate of Insurance, and an additional insured endorsement (for
general and automobile liability), evidencing the above insurance coverage with
and a company acceptable to the City's Risk Manager shall be submitted to City
prior to execution of this Agreement on behalf of the City.
4. The terms of the insurance policy or policies issued to provide the above
insurance coverage shall provide that said insurance may not be amended or
canceled by the carrier, for nonpayment of premiums otherwise, without 30 days'
prior written notice of amendment or cancellation to City. In the event the said
insurance is canceled, MRCA shall, prior to the cancellation date, submit new
evidence of insurance in the amounts heretofore established.
5. All required insurance must be in effect prior to awarding the contract, and
it or a successor policy must be in effect for the duration of the contract.
Maintenance of proper insurance coverage is a material element of the
Agreement, and the failure to maintain and renew coverage or to provide
evidence of renewal may be treated by the City as a material breach of contract.
If MRCA, at any time during the term of this Agreement, should fail to secure or
maintain any insurance required under this Agreement, City shall be permitted
to obtain such insurance in MRCA's name and shall be compensated by MRCA
for the cost of the insurance premiums.
B. General Liability and Property Damage Insurance
MRCA agrees to procure and maintain general liability and property damage
insurance at its sole expense to protect against loss from liability imposed by law
for damages on account of bodily injury, including death there from, suffered or
alleged to be suffered by any person or persons whomsoever, resulting directly
from any act or activities of MRCA, its sub consultants, or any person acting for
MRCA or under its control or direction, and also to protect against loss from
liability by law for damages to any
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property of any person caused directly or indirectly by or from acts or activities of
MRCA, or its sub consultants, or any person acting for MRCA, or under its
control or direction. Such public liability and property damage insurance shall
also provide for and protect City against incurring any legal cost in defending
claims for alleged loss. Such general liability and property damage insurance
shall be maintained in the following minimum limits: A combined single-limit
policy with coverage limits in the amount of$1,000,000 per occurrence will be
considered equivalent to the required minimum limits.
C. Automotive Insurance
MRCA shall procure and maintain public liability and property damage insurance
coverage for automotive equipment with coverage limits of not less than
$1,000,000 combined single limit. If MRCA does not own automobiles, MRCA
shall provide a waiver releasing City from all liability resulting from MRCA's use
of personal vehicles on project.
D. Worker's Compensation Insurance
MRCA shall procure and maintain Worker's Compensation Insurance in the
amount of$1,000,000 per occurrence or as will fully comply with the laws of the
State of California and which shall indemnify, insure, and provide legal defense
for both MRCA and City against any loss, claim, or damage arising from any
injuries or occupational diseases happening to any worker employed by MRCA in
the course of carrying out the Agreement.
6. W-9 Form — Request for Taxpayer Identification Number& Certification
Pursuant to Senate Bill 542, chaptered in 1999, the Employment Development
Department (EDD) of the State of California requires that a W-9 Form be filed by all
vendors for all contracts entered into with the City of Rancho Palos Verdes that meet or
exceed $600 in value. MRCA agrees to complete all required forms necessary to
comply with EDD regulations.
7. Conflict of Interest
MRCA will comply with all conflict of interest laws and regulations including, without
limitation, City's conflict of interest regulations.
(Signatures on next page)
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IN WITNESS WHEREOF, the parties hereto have executed this contract the day and
year hereinabove written.
FOR CONTRACTOR:
By:
AALT E pAaK RAA,Ic--e )
Print Name & itle � Cil/EF 09E124 7764-1- iFFicE,c
Date:
FOR CITY OF RANCHOS PALOS VERDES:
Stefan Wolowicz, MAYOR
By:
Date: 4 - /4- �� 17
ATTEST:
By: I 1 C-7271/4,1eRA
For City Clerk
Date: W/O&
APPROVED AS TO FORM:
Carol Lynch, CITY ATTORNEY
City Attorney
Date: