CC AGD 20150505 AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
MAY 5, 2015
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a matter
will be heard, especially since agenda items are often re-ordered during a meeting
any may be discussed at any time.
NEXT RESOLUTION NO. 2015-30
NEXT ORDINANCE NO. 568
CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS-6:00
P.M.
REGULAR SESSION - 7:00 P.M.
CALL TO ORDER: (15 mins)
ROLL CALL:
PLEDGE OF ALLEGIANCE:
MAYOR'S ANNOUNCEMENTS: Building and Safety Month
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS: (This section of the agenda is for audience comments for items NOT
on the agenda.)
CITY MANAGER REPORT:
CONSENT CALENDAR: (15 mins)
A. Motion to Waive Full Reading
City Council Agenda
May 5, 2015
Page 1 of 7
Recommendation: Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
B. Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the April 7, 2015 Regular Meeting.
C. Register of Demands (Downs)
Recommendation: ADOPT RESOLUTION NO. 2015-_, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
D. March 2015 Monthly Report of Cash Balances (Downs)
Recommendation: Receive and file the March 2015 Monthly Report of Cash
Balances for the City of Rancho Palos Verdes.
E. Ordinance No. 566 —A Zone Change from RS-2 to RS-4 for Property Located at
5656 Crest Road (Case Nos. ZON2014-00279 & SUB2014-00004) (Kim)
Recommendation: REINTRODUCE ORDINANCE NO. 566, AN ORDINANCE OF
THE CITY OF RANCHO PALOS VERDES, APPROVING A ZONE CHANGE FROM
RS-2 TO RS-4 FOR 5656 CREST ROAD.
F. Adoption of Ordinance No. 567- Amendment to the Municipal Code — Petty Cash
Fund (Downs)
Recommendation: ADOPT ORDINANCE NO. 567, AN ORDINANCE OF THE
CITY OF RANCHO PALOS VERDES, GOVERNING THE CITY'S PETTY CASH
FUND AND AMENDING THE RANCHO PALOS VERDES MUNICIPAL CODE.
G. Notice of Completion - John C. McTaggart Memorial Hall and Council Chambers
Interior Improvements Project (Supports 2014 City Council Goal — Infrastructure)
(Rodriguez)
Recommendation: 1) Accept the project as complete; 2) Authorize the City Clerk to
file a Notice of Completion for the project with the County Recorder, and if no claims
are filed within 35 days after recordation, authorize the release of the Performance
Bond; and, 3) Authorize the Director of Public Works to release the project
retention, 35 days after recordation of the Notice of Completion by the County
Recorder contingent upon no claims being filed on the project.
H. Appointment of an Additional City Council Member as an Alternate Representative
on the Palos Verdes Peninsula Transit Authority Board (Morreale)
City Council Agenda
May 5, 2015
Page 2 of 7
Recommendation: 1) Appoint Mayor Pro Tem Brooks as an alternate
representative on the Palos Verdes Peninsula Transit Authority (PVPTA)
Board; and, 2) Direct staff to notify the PVPTA of the Council's decision.
I. Renew Agreement between the City and the State of California Franchise Tax
Board to Exchange Annual Tax Data (Downs)
Recommendation: ADOPT RESOLUTION NO. 2015 A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AUTHORIZING
THE CITY OF RANCHO PALOS VERDES TO RENEW AN AGREEMENT WITH
THE STATE OF CALIFORNIA FRANCHISE TAX BOARD AUTHORIZING THE
RECIPROCAL AND CONFIDENTIAL EXCHANGE OF TAX DATA.
J. Citywide Landscaping and Lighting Maintenance District (LLMD) — Initiate
Proceedings (Supports 2014 Council Goal of Government Efficiency, Accountability,
Fiscal Control, Transparency and Oversight) (Gibson)
Recommendation: 1) ADOPT RESOLUTION NO. 2015-_7 A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, INITIATING
PROCEEDINGS FOR THE LEVY AND COLLECTION OF ASSESSMENTS
WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE
DISTRICT (LLMD) FOR FY 2015-16 AND ORDERING THE PREPARATION OF
AN ENGINEER'S REPORT PURSUANT TO THE LANDSCAPING AND LIGHTING
ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND
HIGHWAYS CODE; 2) ADOPT RESOLUTION NO. 2015 A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING
THE ENGINEER'S REPORT IN CONNECTION WITH THE LEVY AND
COLLECTION OF ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND
LIGHTING MAINTENANCE DISTRICT (LLMD) FOR FY 2015-16; and, 3) ADOPT
RESOLUTION NO. 2015 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES, DECLARING THE CITY'S INTENTION TO
LEVY AND COLLECT ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING
AND LIGHTING MAINTENANCE DISTRICT (LLMD) FOR FY 2015-16 PURSUANT
TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15
OF THE CALIFORNIA STREETS AND HIGHWAYS CODE, AND APPOINTING A
TIME AND PLACE FOR HEARING OBJECTIONS THERETO.
K. [Vesting Parcel Map No. 69928] - Time Extension Request for Nantasket
Residential Development (ZON2008-00074 through ZON2008-00078; Addresses-
11 7
ddresses:11, 21, 31 & 41 Nantasket Drive) (Seeraty)
Recommendation: Grant the applicants' one-year time extension request for
Planning Case Nos. ZON2008-00074 through ZON2008-00078, associated with the
residential development entitlements for Vesting Parcel Map No. 69928, resulting in
a new deadline of April 7, 2016.
City Council Agenda
May 5, 2015
Page 3 of 7
L. Letter to State Controller's Office regarding Employee Compensation Analysis
(Supports 2014 City Council Goal of Government Efficiency, Accountability, Fiscal
Control, Transparency and Oversight) (Downs)
Recommendation: Authorize the Mayor to sign a letter addressed to the State
Controller's Office and other elected officials suggesting that the state adopt the
Rancho Palos Verdes Employee Compensation & Benefits Analysis as the model
for required reporting from all local government agencies.
M. Repeal of the Utility User Tax that is Imposed on Telecommunications Services
(Lynch/Downs)
Recommendation: INTRODUCE ORDINANCE NO. AN ORDINANCE OF
THE CITY OF RANCHO PALOS VERDES, REPEALING THE UTILITY USER TAX
ON TELECOMMUNICATIONS SERVICES AND AMENDING THE RANCHO
PALOS VERDES MUNICIPAL CODE.
N. Agreements for CityWorks Public Works Computerized Maintenance Management
System Implementation (Landon)
Recommendation: 1) Enter into a licensing and maintenance agreement with
Azteca "CityWorks" for a GIS Centric Computerized Maintenance Management
System (CMMS) for the amount of$27,000 annually to support the Public Works
Department work order, project management and reporting functionalities; and,
2) Enter into a CityWorks implementation agreement with Miller Spatial Services
(MSS) in the amount of$48,825 plus a ten (10) percent contingency for CityWorks
system implementation and training for a total maximum implementation cost of
$537707.50.
PUBLIC HEARINGS:
1. 2nd Appeal of a Height Variation, Grading Permit, Extreme Slope Permit and Site
Plan Review for a New Residence on a Vacant Property (Case No. ZON2011-
00280); Location - Vacant Lot on Knoll View Drive (APN 7566-006-018) (Mikhail)
(1 hr)
Recommendation: ADOPT RESOLUTION NO. 2015-_7 A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, THEREBY
DENYING THE APPEAL AND UPHOLDING THE PLANNING COMMISSION'S
DECISION TO APPROVE A HEIGHT VARIATION, GRADING PERMIT, EXTREME
SLOPE PERMIT AND SITE PLAN REVIEW (CASE NO. ZON2011-00280), FOR
THE CONSTRUCTION OF A 4,870 SQUARE FOOT, TWO-STORY RESIDENCE
AND 213 CUBIC YARDS OF ASSOCIATED GRADING ON A VACANT LOT (APN
7566-006-018) LOCATED ON KNOLL VIEW DRIVE.
2. Abalone Cove Parking Fees and Automated Pay Station; Location - 5970 Palos
Verdes Drive South [Continued from April 21, 2015] (Waters) (20 mins)
City Council Agenda
May 5, 2015
Page 4 of 7
Recommendation: 1) ADOPT RESOLUTION NO. 2015-_, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING
A COASTAL PERMIT (ZON2015-00169) MAKING CERTAIN FINDINGS
RELATING TO THE PROPOSED PARKING LOT FEE INCREASE AND
AUTOMATED PARKING PAY MACHINE AT ABALONE COVE SHORELINE
PARK; and, 2) ADOPT RESOLUTION NO. 2015-_, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, INCREASING THE
PUBLIC PARKING FEE STRUCTURE AT ABALONE COVE SHORELINE PARK
FROM THE CURRENT $5 FEE TO THE FOLLOWING FEE STRUCTURE: FREE
FOR THE FIRST 30 MINUTES, $6 FOR 30 MINUTES TO 2 HOURS, AND $12
FOR MORE THAN 2 HOURS, NO CHARGE FOR SENIOR AND DISABLED
VISITORS, AND APPROVING THE USE OF AN AUTOMATED PARKING PAY
MACHINE.
REGULAR BUSINESS:
3. Appointments to the Emergency Preparedness Committee (Morreale) (10 mins)
Recommendation: Appoint two members to the Emergency Preparedness
Committee, each with a four year term of office, or until a successor is appointed.
4. Letters in Opposition to Proposed LA-RICS Monopole at Upper Point Vicente (Fox)
(20 mins)
Recommendation: Consider authorizing the Mayor to sign letters to the U.S.
Coast Guard, U.S. Fish and Wildlife Service, and other interested agencies and
persons, expressing the City's opposition to the proposed monopole for the Los
Angeles Regional Interoperable Communication System (LA-RICS) project on the
Coast Guard property at Upper Point Vicente.
5. City Water Conservation Proposals (Supports 2014 City Council Goals -
Infrastructure, Citizen Involvement and Public Outreach) (Throne/Rojas) (20 mins)
Recommendation: 1) Approve a reduction until April 15, 2016 of encroachment
and building permit and inspection fees for work intended to reduce treated water
consumption in the public right-of-way and/or on private property — a) Increase the
subsidy from 50 percent to 75 percent for permit fees of certain water conservation
improvements that require City building permits, b) Waive the encroachment permit
fee and reduce the public works inspection hourly rate charged to 50 percent of the
adopted inspection rate of$125 per hour; 2) Receive an update on current and
proposed water conservation measures to be undertaken by the City, direct staff to
pursue outside funding opportunities and include $65,000 of capital funding in the
FY 2015-16 budget for water conservation measures; and, 3) ADOPT
RESOLUTION NO. 2015 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES, TO TEMPORARILY REDUCE CERTAIN
City Council Agenda
May 5, 2015
Page 5 of 7
FEES UNTIL APRIL 15, 2016, TO PROMOTE WATER CONSERVATION IN
RESPONSE TO THE ONGOING DROUGHT.
6. Agreement with Prosum for Information Technology Services (Supports 2014 City
Council Goal — Government Efficiency, Accountability, Fiscal Control,
Transparency, and Oversight) (Landon) (10 mins)
Recommendation: Authorize the Mayor and City Clerk to sign an agreement with
Prosum, Inc. for IT Services for four (4) years with a maximum cost of$808,572
consisting of$172,380 per year for base services, a ten (10) percent contingency
for possible additional services and a one-time charge of$50,100 for transitional
services. In addition, the agreement includes two (2) optional one (1) year contract
extensions with a maximum amount of$189,618 each year consisting of$172,380
for base services plus a ten (10) percent contingency for additional services
charges.
7. Hybrid Zero-Based Budgeting Menu Exercise (Downs) (3 hrs)
Recommendation: 1) Conduct the Hybrid Zero-Based Budgeting "Menu" exercise;
and, 2) Provide additional direction to Staff for preparation of the draft FY15-16
Budget.
FUTURE AGENDA ITEMS: (5 mins) (This section of the agenda is designated for individual
Council Members to request that an item be placed on a future City Council meeting agenda.)
CITY COUNCIL ORAL REPORTS: (10 mins) (This section of the agenda is designated for oral
reports from Council Members, as elected officials of the City, to report action taken at
intergovernmental organizations, committee, or association meetings. Council Members are
required to provide a brief oral report on their attendance at any meetings where City funds have
been expended. Detailed reports should be made in writing and will be posted on the City's
website.)
CLOSED SESSION REPORT:
ADJOURNMENT:
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
Conference with Legal Counsel
Potential Initiation of Litigation:
GC 54956.9(d)(4)
City Council Agenda
May 5, 2015
Page 6 of 7
The City Council is meeting to decide whether to initiate litigation.
Number of Potential Cases (1)
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disability-related modification or accommodation to attend or participate in this meeting, including auxiliary
aids or services, please call the City Clerk's Office at 310 544-5208 at least 48 hours prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday—Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during
regular business hours: Monday— Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M.
until dusk.
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Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter of the lobby of the City Hall Administration
Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.
You can also view the agenda and staff reports at the City's website www.rpvca.gov
W\2015 CITY COUNCIL AGENDAS\20150505 CC AGENDA REG.docx
City Council Agenda
May 5, 2015
Page 7 of 7
CITY OF RANCHO PALOS VERDES
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF RANCHO PALOS VERDES)
AFFIDAVIT OF AGENDA POSTING
I, Carla Morreale, declare as follows:
That I am the duly appointed City Clerk of the City of Rancho Palos Verdes;
that I hereby affirm that copies of the agendas for the Regular Meeting of the City
Council; Successor Agency for the Redevelopment Agency; Improvement
Authority; and, Adjourned Regular Meeting (Interviews) for May 5, 2015 were
conspicuously posted on the City Hall Bulletin Board, located at 30940 Hawthorne
Boulevard, Rancho Palos Verdes California, at the time and date indicated below.
Time: 2 : 14-°
Dated: April 30, 2015
CM:14ticede
City Clerk
W:12015 CITY COUNCIL AGENDAS\Affidavits of Posting\20150505 Affidavit of Posting Reg Agenda CC SA IA and Interviews.doc
30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391/(310)377-0360/Fax(310)544-5291
www.palosverdes.com/rpv