CC AGD 20150407 AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
APRIL 7, 2015
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a matter
will be heard, especially since agenda items are often re-ordered during a meeting
and may be discussed at any time.
NEXT RESOLUTION NO. 2015-21
NEXT ORDINANCE NO. 565
CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS-6:00
P.M.
REGULAR SESSION - 7:00 P.M.
CALL TO ORDER: (15 mins)
ROLL CALL:
PLEDGE OF ALLEGIANCE:
MAYOR'S ANNOUNCEMENTS: Upcoming Recycling Events
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS: (This section of the agenda is for audience comments for items
NOT on the agenda.)
CITY MANAGER REPORT: Egg Hunt "Eggstravaganza" Recap; Whale of a Day Recap
NEW BUSINESS:
APPROVAL OF CONSENT CALENDAR: (15 mins)
A. Motion to Waive Full Reading
City Council Agenda
April 7, 2015
Page 1 of 6
Recommendation: Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
B. Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the March 3, 2015; March 17, 2015
Adjourned Regular Meeting (Interviews); and March 24, 2015 Adjourned Regular
Meeting (Closed Session).
C. Register of Demands (Downs)
Recommendation: ADOPT RESOLUTION NO. 2015 A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
D. Border Issues Status Report (Fox)
Recommendation: Receive and file the current report on the status of Border
Issues.
E. Claim Against the City by Olga Aulet-Leon (Morreale)
Recommendation: Reject the claim and direct staff to notify the claimant.
F. February 2015 Monthly Report of Cash Balances (Downs)
Recommendation: Receive and file the February 2015 Monthly Report of Cash
Balances for the City of Rancho Palos Verdes.
G. Letters in Opposition to Proposed LA-RICS Monopole at Upper Point Vicente (Fox)
Recommendation: Authorize the Mayor to sign letters expressing the City's
opposition to the proposed monopole for the Los Angeles Regional Interoperable
Communication System (LA-RICS) project on the U.S. Coast Guard property at
Upper Point Vicente.
H. Salary Schedule Resolution Revision (Robinson)
Recommendation: ADOPT RESOLUTION NO. 2015-_7 A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING
THE CITY'S SALARY SCHEDULE TO INCREASE THE MONTHLY AUTO
ALLOWANCE FROM $150 MONTHLY TO $500 FOR THE DEPUTY CITY
MANAGER FOR A PERIOD OF TWELVE MONTHS.
I. Designation of Management Representatives (Robinson)
Recommendation: ADOPT RESOLUTION NO. 2015-_7 A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING
RESOLUTION NO. 2012-84 TO CHANGE THE DESIGNATION OF THE CITY'S
PRINCIPAL MANAGEMENT REPRESENTATIVE TO CITY MANAGER DOUG
WILLMORE AND HUMAN RESOURCES MANAGER SEAN M. ROBINSON.
City Council Agenda
April 7, 2015
Page 2 of 6
J. FY13-14 Single Audit Report (Downs)
Recommendation: Receive and file the Single Audit Report for the fiscal year
ended June 30, 2014.
K. 2014 Employee Compensation and Benefits Analysis —Agreed-Upon Procedures
Report (Supports 2014 City Council Goal of Government Efficiency, Accountability,
Fiscal Control, Transparency and Oversight) (Downs)
Recommendation: Receive and file the Independent Accountants' Report on
Agreed-Upon Procedures Performed with Respect to City Employee Compensation,
for the calendar year ended December 31, 2014.
L. Notice of Completion for the Annual Sidewalk Repair Program, FY 2013-14
(Supports 2014 City Council Goal, Public Infrastructure — Citywide Street
Maintenance) (Countryman)
Recommendation: 1) Accept the work as complete; 2) Authorize the City Clerk to
file a Notice of Completion with the L.A. County Registrar-Recorder Office and if no
claims are filed within 35 days after recordation, and upon the contractor posting an
acceptable warranty bond, notice the surety company to exonerate the Performance
bond; and, 3) Authorize the Director of Public Works to release the 5% retention
payment in the amount of$7,516.98 to Civil Works Corporation 35 days after
recordation of the Notice of Completion by the L.A. County Recorder contingent
upon no claims being filed on the project, and the contractor posting an acceptable
warranty bond.
M. Reissuance of Financial and Permitting System Requests for Proposals (Downs)
Recommendation: Direct Staff to: 1) Cease negotiations with Tyler Technologies,
Inc. (Tyler) for financial and permitting systems; 2) Notify Tyler of the action; and,
3) Reissue Requests for Proposals for replacement financial and permitting
systems.
N. Request for Proposals — City Attorney Services (Robinson)
Recommendation: 1) Review and approve the draft Request for Proposals staff
prepared per City Council direction for the solicitation of proposals for City Attorney
services; and, 2) Establish an Ad Hoc Subcommittee of the City Council for the
initial review of submitted proposals.
REGULAR BUSINESS:
1. First Reading of Low Impact Development Ordinance and Adoption of Green
Streets Policy (Winje) (20 mins)
Recommendation: 1) INTRODUCE ORDINANCE NO. , AN ORDINANCE OF
THE CITY OF RANCHO PALOS VERDES, AMENDING RANCHO PALOS
VERDES MUNICIPAL CODE CHAPTER 13.10, (STORM WATER AND URBAN
RUNOFF POLLUTION CONTROL), TO INCLUDE LOW IMPACT DEVELOPMENT
REQUIREMENTS AND ADDITIONAL REVISIONS PURSUANT TO THE
City Council Agenda
April 7, 2015
Page 3 of 6
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT
REQUIREMENTS FOR THE MUNICIPAL SEPARATE STORM SEWER SYSTEM;
and, 2) ADOPT RESOLUTION NO. 2015- , A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING A GREEN
STREETS POLICY.
2. Request for Waiver of the Penalty Fees for an After-the-Fact (ATF) Minor Exception
Permit and Encroachment Permit on a Property Located at 2102 Noble View (Case
No. ZON2013-00146) (Mikhail) (15 mins)
Recommendation: Approve the Applicant's request to waive the $1,707 penalty
fee for an after-the-fact (ATF) Minor Exception Permit for a combination wall and
deny the Applicant's request to waive the $1,726 penalty fee for an Encroachment
Permit for a wall/pilaster in the public right-of-way.
3. FY15-16 Budget Policy Issues (Downs) (1 hr)
Recommendation: 1) Provide direction to Staff for each of the FY15-16 Budget
Policy Issues; and, 2) Re-affirm prior direction or provide alternative direction
regarding the service level expenditures that should be placed on the Menu for the
City Council's Hybrid Zero-Based Budget exercise tentatively scheduled for May 5,
2015.
4. Geographic Information System (GIS) Support Model (Landon) (20 mins)
Recommendation: Direct Staff to create an in-house, full time GIS Coordinator
position and include it in the FY 15-16 Budget with a mid-range salary of$85,800
per year.
5. Adoption of the City of Rancho Palos Verdes Sewer System Management Plan and
Adoption of the Abalone Cove Sewer System Management Plan (Dragoo) (15 mins)
Recommendation: 1) ADOPT RESOLUTION NO. 2015- , A RESOLUTION OF
THE COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ADOPTING THE
CITY OF RANCHO PALOS VERDES SEWER SYSTEM MANAGEMENT PLAN;
and, 2) ADOPT RESOLUTION NO. 2015-_7 A RESOLUTION OF THE COUNCIL
OF THE CITY OF RANCHO PALOS VERDES, ADOPTING THE ABALONE COVE
SEWER SYSTEM MANAGEMENT PLAN.
6. Community Leaders' Meeting (Petru) (5 mins)
Recommendation: Select a new date for a Community Leaders' Meeting to
introduce the City Manager to the community.
7. Letter of Support for Senate Bill No. 485 (Hernandez) (Fox) (10 mins)
Recommendation: Authorize the Mayor to sign a letter of support for Senate Bill
No. 485 (SB 485), as requested by the Los Angeles County Sanitation Districts.
FUTURE AGENDA ITEMS: (5 mins) (This section of the agenda is designated for individual
Council Members to request that an item be placed on a future City Council meeting agenda.)
City Council Agenda
April 7, 2015
Page 4 of 6
CITY COUNCIL ORAL REPORTS: (10 mins) (This section of the agenda is designated for
oral reports from Council Members, as elected officials of the City, to report action taken at
intergovernmental organizations, committee, or association meetings. Council Members are
required to provide a brief oral report on their attendance at any meetings where City funds have
been expended. Detailed reports should be made in writing and will be posted on the City's
website.)
CLOSED SESSION REPORT:
ADJOURNMENT: Adjourn to a time and place certain only if you wish to meet prior to the
next regular meeting.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
Conference with Legal Counsel
Potential Litigation against the City:
GC 54956.9(d)(2)
A point has been reached where, in the opinion of the legislative body of the local agency
on the advice of its legal counsel, based on existing facts and circumstances, there is a
significant exposure to litigation against the local agency, based on a letter to the City of
Rancho Palos Verdes Planning Commission dated August 6, 2014, from Ellen Berkowitz of
Gresham, Savage, Nolan & Tilden. A copy of the letter is on file in the City Clerk's Office.
In addition, the threat of anticipated litigation that would be filed by the Vista Verde
Homeowners' Association ("HOA") was discussed at the October 28, 2014 Planning
Commission meeting by Michael N. Friedman, the attorney who represents the HOA, and
on March 23, 2015, claims against the City were received from the following Vista Verde
residents: Nadejda V. Gueorguieva, Barbara K. Hughes-Astbury, Veronica E. Lawlor, Paul
F. Keye, Jr. and Julie Keye, Sharon L. Loveys, Matthew H. Martin, Lane C. Mayhew, and
Rhys Williams.
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a
disability-related modification or accommodation to attend or participate in this meeting, including auxiliary
aids or services, please call the City Clerk's Office at 310 544-5208 at least 48 hours prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday—Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during
regular business hours: Monday— Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M.
until dusk.
Written materials, including emails, submitted to the City are public records and may be posted on the City's
website. In addition, City meetings may be televised and may be accessed through the City's website.
Accordingly, you may wish to omit personal information from your oral presentation or written materials as it
may become part of the public record regarding an agendized item.
City Council Agenda
April 7, 2015
Page 5 of 6
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter of the lobby of the City Hall Administration
Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.
You can also view the agenda and staff reports at the City's website www.rpvca.gov.
W\2015 CIN COUNCIL AGENDAS\20150407 CC AGENDA.doc
City Council Agenda
April 7, 2015
Page 6 of 6
CITY OF HO PALOS VERDE
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF RANCHO PALOS VERDES)
AFFIDAVIT OF AGENDA POSTING
I, Carla Morreale, declare as follows:
That I am the duly appointed City Clerk of the City of Rancho Palos Verdes;
that I hereby affirm that copies of the agendas for the Regular Meeting of the City
Council; Successor Agency for the Redevelopment Agency; and, Improvement
Authority for April 7, 2015 were conspicuously posted on the City Hall Bulletin
Board, located at 30940 Hawthorne Boulevard, Rancho Palos Verdes California,
at the time and date indicated below.
Time:
Dated: April 2, 2015
City Clerk.
W:\2015 CITY COUNCIL AGENDAS\Affidavits of Posting120150407 Affidavit of Posting Reg Agenda CC SA IA.doc
30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391 /(310)377-0360/Fax(310)544-5291
www.palosverdes.com/rpv