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PC MINS 20000411APPROVED 4/25/00 CITY OF RANCHO PALOS VERDES PLANNING COMMISSION REGULAR MEETING APRIL 11, 2000 CALL TO ORDER Chairman Lyon called the meeting to order at 7 02 at the Hesse Park Community Room on Hawthorne Boulevard FLAG SALUTE Commissioner Cartwright led the assembly in the Pledge of Allegiance ROLL CALL Present: Commissioners Cartwright, Clark, Long, Paulson, Vannorsdall, and Chairman Lyon Absent: Commissioner Mueller (absent/excused) Also present were Director/Secretary Rojas, Assistant City Attorney Diaz, Deputy City Clerk Drasco, and Recording Secretary Atuatasi At this time, the Commissioners were sworn into office Deputy City Clerk Drasco performed the oath and affirmation of the newly appointed Commission Chairman Lyon welcomed the new Commission, thanked Commissioner Cartwright for his outstanding service during his fifteen month tenure as Chairman, and stared that he looked forward to working with the new Commission during his term Before discussion of the agenda that evening, Chairman Lyon informed the Commission that the election of a Vice Chairman should take place Commissioner Cartwright nominated Commissioner Clark for Vice Chairman. The nomination was seconded by Chairman Lyon and with no objection from the Commission, it was so ordered by Chairman Lyon Vice Chairman Clark thanked the Commission for electing him as the Vice Chairman and stated that he too looked forward in working with the new Commission as well as with the new Chairman At the request of Chairman Lyon, each Commissioner introduced themselves and briefly spoke about their work experiences and educational background Planning Commission Minutes April 11, 2000 Page 1 Chairman Lyon stated that he graduated from the University of Minnesota with a BS and MS degree in Aeronautical Engineering, served two years in the Air Force, employed by North American Aviation for forty years During his employment with this firm he served in the capacity of various management positions and retired approximately two and a half years ago Chairman Lyon stated that he has been on the Planning Commission for two years and served as a member and the Chairman of the Finance Advisory Board, before that Before Commissioner Long spoke about his background, he informed the Commission that he had worked together with Commissioner Mueller as former View Restoration Commission Members. Commissioner Long stated that Commissioner Mueller has strong attention to detail and that he would be an asset to the Commission Commissioner Long attended Stanford University and received his law degree in 1982 He is a litigation partner with a law firm known as Nossaman, Guthner, Knox, and Elliot, he performs various general business litigations, has been involved with cases dealing with geological issues, and has practiced law for the past eighteen years Commissioner Long informed the Commission that his firm represented Capitol Pacific Holdings, Inc. and Cox Communication and that he would recuse himself from participation involving applications from these two clients during his tenure Commissioner Long served on the View Restoration Commission for four years and elected not to reapply in hopes of broadening his horizon by currently serving on the Planning Commission. Commissioner Vannorsdall attended and graduated from Ohio Northern University with a BS degree in electrical engineering and an MBA degree from Yale University. He worked for Cleveland Electric Illuminating Company and MB Electronics on the east coast , manufacturers of testing equipment for aeronautical companies, and relocated to California where he sper.� the remainder of his work career. Commissioner Vannorsdall has served six years of service with the Planning Commission, one term as Chairman and another as Vice Chairman. Commissioner Cartwright attended and graduated with BS, MS, and MBA degrees from the University of California Berkley, was employed with IBM for approximately thirty years and held various executive and management positions, and held a teaching position as a professor at the University of Southern California for five years Commissioner Cartwright has been a resident of the City for fifteen years, is married with four children, and has been a member of several corporate and non-profit boards. Commissioner Cartwright has volunteered ten years of his service to the City as a former member of the View Restoration Commission and as a Planning Commission Member Commissioner Cartwright has served terms in the capacity of Vice Chairman and Chairman for both View Restoration Commission and Planning Commission Vice Chairman Clark attended and graduated from California State University Fullerton with degrees in psychology and Sociology. He also received an MBA degree from California State University Dominguez Hills and was a fellow graduate at Harvard Planning Commission Minutes April 11, 2000 Page 2 University. Vice Chairman Clark spent his thirty year career with the federal government and NATO, and has been a resident of the City for approximately twenty- one years Commissioner Clark has volunteered his services to the City since 1989 starting on the View Restoration Committee and currently serving as a member of the Planning Commission. He had also served terms in the capacity of Chairman for both View Restoration Commission and Planning Commission Commissioner Paulson stated that he was born and raised in Los Angeles He attended and graduated with a BS degree in Geography from the University of California Los Angeles, received a graduate fellowship in Public Affairs of Administration, was a graduate from Harvard University from the Planning School of Government, and pursued graduate studies with the business schools of the University of Michigan and the University of Idaho. Commissioner Paulson served in the capacity of Mayor General in the United States Army, was employed in a management position and retired from the Southern California Edison Company, was Chairman of the Peninsula Library Advisory Committee, and is currently Vice President of the Peninsula Friends of the Library. Commissioner Paulson has been a resident of the peninsula area for thirty-two years, is involved with community activities, and looks forward working with the Planning Commission. APPROVAL OF AGENDA Director/Secretary Rous requested that the Commission consider Agenda Item No 3 (Planning Commission Orientation — Procedures and Informational Materials) after Agenda Item No. 1 to let Assistant City Attorney Diaz make her presentation due to her commute home that evening. Commissioner Cartwright moved to re -order the agenda for discussion as followed: Agenda Item No. 1, 3, 2, and 4. The motion was seconded by Commissioner Vannorsdall and passed, with no objection from the Commission. COMMUNICATIONS Council Policy Items Director/Secretary Rojas reported that the City Council had discussed the status of the Appeal of the Mobil Service Station and that former Chairman Cartwright and Commissioner Vannorsdall were present to answer City Council concerns regarding the Commissions' consideration of the proposed project at the Council Meeting of April 4, 2000. Staff Staff distributed additional orientation material pertaining to the Ralph M. Brown Act, Antenna Development Guidelines, and Commissioner Vannorsdall's memorandum regarding noise abatement Planning Commission Minutes April 11, 2000 Page 3 Director/Secretary Rojas informed the Commission the Appeal of Height Variation No. 897 and Grading Permit No 2170 and that this item would be discussed by the City Council on the second Council meeting of June 2000. Commission Commissioner Vannorsdali informed the Commission of former Chairman Cartwright's excellent job at summarizing the Mobil Service Station project before the City council on April 4, 2000 Commissioner Long informed the Commission that he submitted a memorandum to Mayor Byrd and Mayor Pro -Tem Lyon regarding proposed revisions to the City's View Restoration Ordinance. Director/Secretary Rojas informed the Commission that a subcommittee comprised of Mayor Byrd and Mayor Pro -Tem Lyon were looking at potential amendments to the View Restoration Guidelines and that Staff would bring this item before the Council at the second City Council Meeting in May 2000 Director/Secretary Rojas informed the Commission that Commissioner Long's comments were forwarded to the Ad -Hoc Committee. Vice Chairman Clark shared an article with the Commission and Staff from the Carmel Pine Cone Real Estate April edition pertaining to lost views. CONSENT CALENDAR 1. Minutes of March 28, 2000 Vice Chairman Clark requested a modification on page 10, paragraph 1, line 2 to read as, " during his fifteen months tenure as Chairman " Chairman Lyon requested that a modification be made on page 3, paragraph 6, line 1 to read as, " . that it is of minor nature...". Commissioner Cartwright moved to approve the Minutes of March 28, 2000 as amended, seconded by Vice Chairman Clark. The minutes were approved, (4-0-2) with Commissioners Long and Paulson abstaining since they were not members of the Planning Commission at that time. None Planning Commission Minutes April 11, 2000 Page 4 PUBLIC HEARINGS None. At this time, Agenda Item No. 3 was considered by the Commission RECESS/COMMENTS FROM THE AUDIENCE (regarding non -agenda items) AT APPROXIMATELY 8:30 p.m. Lois Larue, 3136 Barkentine Road, commented on the City Council's appointment of the new Planning Commission NEW BUSINESS 3. Planning Commission Orientation — Procedures and Informational Materials. Assistant City Attorney Diaz gave a thorough and comprehensive presentation on the booklets and hand-outs that Staff distributed to the Commission earlier that evening regarding the policies and provisions of the Ralph M Brown Act, Quasi -Judicial Functions, and Conflict of Interest to the Commission Director/Secretary Rojas briefly explained each orientation item that was included in the Commission's agenda packet for their informational purpose Chairman Lyon asked if there were any speakers for this item and Staff replied there was one speaker requesting to speak Lois LarLe, 3136 Barkentine Road, informed the Commission of her recent acquaintance with a former Planning Commissioner who accepted a piece of property from an applicant and was reported to the FPPC. Lois stated that she wanted to remind the Commission of this incident when Assistant City Attorney Diaz made her presentation on 'Quasi -Judicial Functions Chairman Lyon asked for Commission comments and there was none. The Commission received and filed all orientation material, with no objection from the Commission, (6-0). The Commission considered Agenda Item No 2 at this time 2. Neighborhood Compatibility Hand-out Information. Director/Secretary Rous briefly summarized the Staff Report and stated that the Commission requested to add to a future agenda to discuss the processed used by the City when disseminating the neighborhood compatibility standards and review Planning Commission Minutes April 11, 2000 Page 5 procedures to the general public. Director/Secretary Rojas informed the Commission that the hand-out attached to the Staff Report was part of the application package that was given to potential applicants and that Staff requested input from the Commission regarding definitive standards contained in the City's Development Code and Guidelines Chairman Lyon asked if there were any speakers for this item and Staff replied there were none Chairman Lyon asked for Commission comments and discussion. Vice Chairman Clark informed the Commission that he obtained useful information regarding `neighborhood compatibility' from the `Planners Institute' in Monterey and requested Staff to reproduce copies so that the Commission and Staff could review and further discuss the topic After some discussion, the Commission concurred that the language in the guidelines could be modified for clarity to the public and particularly the applicant. Commissioner Cartwright moved to table and agendize this item of `Neighborhood Compatibility' to a future date for further discussion by the Commission. The motion was seconded by Vice Chairman Clark and passed, (6- 0). ITEMS TO BE PLACED ON FUTURE AGENDAS Staff 4. Pre -agenda for the Planning Commission Meeting of Apri. 25, 2000 Commission Commissioner Vannorsdall requested the presence of the City Attorney for Pre - Agenda Item No. 2 (Conditional Use Permit No. 207 and Environmental Assessment No. 720, Mark Abrams (applicant), 44 Oceanaire Drive) to be discussed at the Planning Commission Meeting of April 25, 2000. Chairman Lyon informed the Commission that he was unavailable for the Planning Commission Meeting of April 25, 2000. Commissioner Long informed the Commission that he would be unavailable for the Planning Commission Meeting of May 23, 2000. Planning Commission Minutes April 11, 2000 Page 6 • ADJOURNMENT E The meeting was adjourned at 10:00 p.m. to the next Planning Commission Meeting of April 25, 2000 by Vice Chairman Clark and seconded by Commissioner Cartwright. W \PC\Minutes\2000\20000411 doc Planning Commission Minutes April 11, 2000 Page 7