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PC MINS 19961102CITY OF RANCHO PALOS VERDES PLANNING COMMISSION ADJOURNED MEETING NOVEMBER 2, 9996 CALL TO ORDER Approved 11126196 The meeting was called to at 3:04 P.M. by Chairman Clark at the entrance of the Island View Tract located at Crest Road and Whitley Collins Drive ROLL CALL Present. Commissioner Alberso, Cartwright, Franklin, Ng, Whiteneck, and Chairman Clark. Absent Vice Chairman Vannorsdall (excused) Also present were Director of Planning, Building and Code Enforcement/Planning Commission Secretary Petru, Assistant Planner Fox, and Recording Secretary Atuatasi. Representing the Island View Homeowners Association were Trish Malin, John Hellow, Tom Coull, and Don Dell. CONTINUED BUSINESS Conditional Use Permit No. 82 - Revision 'A' and Encroachment Permit No. 26. The representatives of the Island View Homeowners Association lead the Commission on a tour from the Whitley Collins Drive exit, continuing through the community, and then to the entrance of the tract at San Clemente Place They indicated to the Commission the location of the gate to be installed on a proposed private street at the exit at Whitley Collins Drive, construction of a tract entrance observation booth in the public right-of-way, and the wall extensions in the private common area at the entrance to the tract located on San Clemente Place and San Clemente Drive and Crenshaw Boulevard The History of previous requests to gate the community was discussed by Mr Coull Chairman Clark asked Staff to prepare a summary of this history for the Commission's review Ms. Malin indicated to the Commission that the proposed gates would be installed in the middle of the island at the tract exit on Whitley Collins Drive Chairman Clark inquired if there were any lawn damage (vandalism) from vehicles being driven on private lawns Mr Coull replied yes, approximately eighteen homeowners had been victims of these incidents Commissioner Alberio inquired if mail had been stolen from private mailboxes. Mr Hellow replied yes that it had happened frequently. Mr Coull stated that the homeowners association was considering placing unlocked gates at the pedestrian accessways at Whitley Collins Drive, with the intention of preventing motorcyclists from avoiding the vehicle gates Staff suggested that bollards could be placed in the center of the accessways instead, as this would create less of a deterrent to pedestrians. At this time Ms. Mahn and other Island View representatives escorted the Commission to the San Clemente Place entrance of the tract. Ms. Malin described to the Commission the construction of the extended walls located at San Clemente Place and San Clemente Drive She mentioned that the walls would stand approximately five feet tall Commissioner Alberio inquired if the Traffic Committee was aware of the proposed plans Director/Secretary Petru replied that the project had been brought before to the Traffic Committee previously, but that it could be brought to their attention again. Commissioner Franklin expressed his concerns to the Commission and stated that the position of the extended walls to proposed would cause a safety hazard for pedestrians After several minutes of discussion among the Commission regarding the position of the extended walls the representatives of Island View Association agreed to limit the wall to approximately two and a half to three and a half feet in height PLANNING COMMISSION MINUTES November 2, 1996 Page 2 • • Commissioner Cartwright inquired if the video camera would be installed in the observation booth Ms Malin replied no Mr Hellow also mentioned that the purpose of the video camera within the booth was to provide more detailed information to the Sheriffs Department. Chairman Clark inquired if the booth would be manned at certain times Ms Malin replied mostly on Friday and Saturday evenings Commissioner Alberio inquired if a telephone will be installed in the booth Mr Coull replied yes Commissioner Franklin suggested that signs should be posted for the public, indicating that the interior streets are public and that the public is free to enter the tract. Both Ms Malin and Mr Coull agreed that signs could be posted for the public to advise them that they would still be welcome in the neighborhood Commissioner Cartwright expressed his concerns regarding the observation booth and stated that would be a deterrent to the public access to the tract. Mr Hellow replied that the booth would be a deterrent to those with the "wrong" (i e , criminal) intentions Chairman Clark stated that the Island View Homeowners Association would be responsible and assume liability for the observation booth Commissioner Franklin suggested that Staff conduct an annual review so that the homeowners association would not be subjected to the "Sunrise Provision" Commissioner Cartwright expressed his concerns about the appearance that the gates and observation booth would create a "De Facto" private community in which the public was not welcome He was also concerned about the perception of the City's residents that their tax dollars would be used to maintain the streets within the community PLANNING COMMISSION MINUTES November 2, 1996 Page 3 Chairman Clark stated that if a sign were posted it would not indicate to the public that the street was not private Commissioner Ng inquired if individual members of the public would be monitored by the video camera Ms Malin and Mr Coull replied no, only vehicles and license plates would be recorded. Chairman Clark requested that Staff obtain a written memorandum from the City Attorney regarding any privacy issues raised by the use of video cameras on a public street. Commissioner Franklin stated that he opposed the gating at the tract exit and that maybe the Island View representatives would consider at the option of posting signs instead. Chairman Clark inquired if the vacation of Whitley Collins Drive had been presented before City Council previously Director/Secretary Petru replied that this item was brought before the City Council in 1989-1990, but no action was taken due to a tied vote Mr. Coull stated that this item was never brought before the Commission, but that it was approved by the City Council in 1990-1991 with the concept of vacation and indemnifications for Whitley Collins Drive and also stated at the time there were only four councilmembers Commissioner Alberio inquired as to why the homeowners presented this information to City Council instead of the Commission first Director/Secretary Petru stated that she recalled that it was a different project at the time. Commissioner Ng posed the question of what would happen if a non-resident was trying to exit at Whitley Collins Drive if they did not have a card or remote control to open the gate Ms. Malin suggested that a turning circle and a break in the median should be placed inside the gate as well The island View representatives agreed to provide such a turnaround PLANNING COMMISSION MINUTES November 2, 1996 Page 4 • 0 Chairman Clark stated that, after conducting this fact-finding meeting and site visit, the Commission would not make a decision at this time, but that hopefully at the next regular Commission meeting a decision would be reached. Commissioner Cartwright moved to continue the Public Hearing on November 12, 1996, seconded by Commissioner Ng, and there being no objection it was so ordered by Chairman Clark, (6-0-1). ADJOURNMENT At 4:06 P.M. Commissioner Ng moved to adjourn the meeting. The motion was seconded by Commissioner Alberio and was passed unanimously, (6-0-1). N kGR0UPNPLANN1NG\PCM1N\ADJMTG1 102 PLANNING COMMISSION MINUTES November 2,1996 Page 5