CC AGD 20141118
AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
NOVEMBER 18, 2014
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
_____________________________________
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a matter
will be heard, especially since agenda items are often re-ordered during a meeting
and may be discussed at any time.
6:00 P.M. CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR
(30 mins)
DETAILS.
6:00 P.M. STUDY SESSION: To commence immediately following the Closed
(30 mins)
Session.
The primary purpose of the Study Session is to provide an opportunity for the
Council members to interact freely and informally, ask questions and discuss policy items that
are listed on the agenda for that specific Study Session. The City Council will also provide
direction to Staff regarding upcoming agenda items and tentative agendas, including
prioritization of agenda items that are listed on the agenda for that specific study session. No
action shall be taken during any Study Session unless the agenda so provides.
CALL TO ORDER:
ROLL CALL:
PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY
SESSION:
(Based on Section 6.1(f), the Mayor proposes that Public Comments on items
listed on the Study Session portion of the Agenda be consolidated so that each speaker has
one one-minute opportunity to comment on all of the items listed on the Agenda for the Study
Session.)
DISCUSSION TOPICS:
SS1. Review of Tentative Agendas & 2014 Goals and Priorities
Recommendation:
Receive and file the Tentative Agendas & 2014 Goals and
Priorities.
RECESS:
City Council Agenda
November 18, 2014
Page 1 of 7
7:00 P.M. REGULAR SESSION
CALL TO ORDER:
(15 mins)
ROLL CALL:NEXT RESOL. NO. 2014-74
NEXT ORDINANCE NO. 562
FLAG SALUTE:
MAYOR’S ANNOUNCEMENTS:
RECYCLE DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS:
NOT
(This section of the agenda is for audience comments for items on the
agenda.)
CITY MANAGER REPORT:
Recognition of Part-time Employee
NEW BUSINESS:
APPROVAL OF CONSENT CALENDAR:
(15 mins)
A. Motion to Waive Full Reading
Recommendation:
Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
B. Approval of Minutes (Morreale)
Recommendation:
Approve the Minutes of the November 4, 2014 Regular
Meeting; and November 5, 2014 Adjourned Regular Meeting.
C. Claim Against the City by Hank Garrett (Morreale)
Recommendation:
Reject the claim and direct Staff to notify the claimant.
D. Register of Demands (McLean)
Recommendation:
ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
E. Approval of Annual Commercial Haulers Agreements for 2015 (Ramezani)
Recommendation:
1) Authorize the Mayor to execute one-year agreements for
Non-Exclusive Commercial Collection and Disposal Services for 2015 with eight
companies: California Waste Services LLC; CalMet Services, Inc.; Consolidated
Disposal Service, LLC dba Republic Services; Easy Roll Off Services; EDCO
City Council Agenda
November 18, 2014
Page 2 of 7
Disposal Corporation; Universal Waste Systems, Inc.; USA Waste of California,
Inc., dba Waste Management of Los Angeles; and West Coast Waste & Roll Off
Service; and, 2) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, LIMITING THE
NUMBER OF HAULERS AUTHORIZED TO PROVIDE SOLID WASTE
COLLECTION AND RECYCLING SERVICES FROM COMMERCIAL PREMISES,
AND ROLL OFF SERVICES TO RESIDENTIAL AND COMMERCIAL PREMISES
IN THE CITY OF RANCHO PALOS VERDES IN CALENDAR YEAR 2015.
F. Gifts for Parks (Lozano)
Recommendation:
Accept the Gifts for Parks donations and direct staff to prepare
donor letters of appreciation for the Mayor’s signature.
G. Notice of Completion for San Ramon Canyon Storm Drain System Project
(Supports 2014 City Council Goal, Public Infrastructure)
(Winje)
Recommendation:
1)Accept the project as complete; 2) Authorize the City Clerk to
file a Notice of Completion for the project with the County Recorder; and if no claims
are filed within 35 days after recordation, and upon the contractor posting an
acceptable warranty bond, send a notice to the surety company to exonerate the
Performance Bond; and, 3) Authorize the Director of Public Works to direct the
escrow agent at Torrey Pines Bank to release the construction retention escrow
account balance to L.H. Woods & Sons, Inc. and close the escrow account, 35 days
after recordation of the Notice of Completion by the County Recorders contingent
upon no claims being filed on the project, and the contractor posting an acceptable
warranty bond with the City.
H. Consider Approval of Request by the City of Rolling Hills Estates for Placement of
Banners on Street Light Poles on Silver Spur Road (Countryman)
Recommendation:
1) Approve the request by the City of Rolling Hills Estates for
placement of banners on street light poles on Silver Spur Road between Hawthorne
Boulevard and Drybank Drive; and, 2) Authorize the Public Works Department to
issue a no-fee encroachment permit for these banners, upon the Permittee meeting
all other requirements for an encroachment permit.
I. Award Engineering Design and Construction Management Contract for Sunnyside
(Supports 2014 City Council Goal, City Trail
Ridge Trail Improvement Project
System Enhancement)
(Motahari)
Recommendation:
Award a Professional Services Agreement for the Sunnyside
Ridge Trail Improvement project to KOA Corporation to provide design development
services, public outreach; geotechnical, structural, and civil engineering; landscape
architecture and design; and construction management and oversight for an amount
not to exceed $140,450.
J. Award Contracts for Construction, Construction Management, Inspection, and
Materials Testing Services, and Project Oversight for the FY2012-13 and FY2013-
(Supports 2014
14 Residential Streets Rehabilitation Project – Areas 1, 5B, and 9
City Council Agenda
November 18, 2014
Page 3 of 7
City Council Goal - Public Infrastructure – Citywide Street Maintenance)
(Countryman)
Recommendation:
1) Approve the construction plans and project specifications on
file in the Public Works Department for the FY2012-13 and FY2013-14 Residential
Streets Rehabilitation Project, Areas 1, 5B, and 9, with a funding plan totaling
$3,675,641; 2) Award a construction contract to American Asphalt South, Inc. in the
amount of $2,458,715 for the project; 3) Award a professional services agreement
to Vali Cooper & Associates, Inc. in the amount of $283,052 for construction
management, inspection, and materials testing services; 4) Award a professional
services agreement to Sunbeam Solar Technologies, Inc. DBA Sunbeam
Consulting in the amount of $42,000 for project inspection oversight; 5) Authorize
Staff to utilize an additional 5% ($139,189) for contingency; 6) Approve the
encumbrance from the Street Maintenance Fund – Non Pavement in the amount of
$164,626 as a partial funding source for the FY2012-13 and FY2013-14 Residential
Streets Rehabilitation Project; and, 7) Authorize the Mayor and City Clerk to
execute the agreements.
K Data Storage Array Purchase (Landon)
Recommendation:
Authorize the Purchase of a Nimble CS215 Storage Array from
Golden Star Technology, Inc. at a cost of $31,786.43 to add needed storage space
to the existing City data storage network.
L. Parks Master Plan Update Online Community Survey (Waters)
Recommendation:
Approve the Parks Master Plan Update Online Community
Survey.
PUBLIC HEARINGS:
1. Review of the Effectiveness and Compliance with the Conditions of Approval that
(20 mins)
are Applicable to Phase One (1) of the St. John Fisher Master Plan (Location: 5448
Crest Road – Corner of Crest Rd. and Crenshaw Blvd.) (Mikhail)
Recommendation:
Receive and file a report on the effectiveness of, and
compliance with, the Conditions of Approval applicable to Phase One (1) of the St.
John Fisher Master Plan determining that the current Conditions of Approval are
accomplishing their intended purpose.
REGULAR BUSINESS:
2.Adoption of an Urgency Ordinance and Introduction of a Non-Urgency Ordinance to
(10 mins)
Establish Penalties and Other Permit Restrictions on Construction Projects that
have been Ongoing for 4 Years or More and Repealing Ordinance No. 548U and
Ordinance No. 549 (Rojas)
Recommendation:
1) ADOPT URGENCY ORDINANCE NO. ___U, AN
ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, REGARDING
PROLONGED CONSTRUCTION PROJECTS THAT ARE ADVERSELY
AFFECTING NEIGHBORING PROPERTIES; REPEALING ORDINANCE NO. 548U
City Council Agenda
November 18, 2014
Page 4 of 7
AND ORDINANCE NO. 549; AMENDING THE RANCHO PALOS VERDES
MUNICIPAL CODE, AND DECLARING THE URGENCY THEREOF; and,
2) INTRODUCE ORDINANCE NO. ___, AN ORDINANCE OF THE CITY OF
RANCHO PALOS VERDES, REGARDING PROLONGED CONSTRUCTION
PROJECTS THAT ARE ADVERSELY AFFECTING NEIGHBORING PROPERTIES,
REPEALING ORDINANCE NO. 548U AND ORDINANCE NO. 549 AND
AMENDING THE RANCHO PALOS VERDES MUNICIPAL CODE.
3. Proposed Closure of Palos Verdes Recycle Center (Ramezani)
(15 mins)
Recommendation:
Receive and file this report.
4. 2014Peafowl Census Report (Rojas)
(30 mins)
Recommendation:
Review the June and October 2014 Peafowl Census Reports
and direct Staff to prepare a Peafowl Trapping Program for Council review in early
2015.
5. Item Removed from the Agenda.
6. Public Benefits of Geographic Information Systems (Landon)
(10 mins)
Recommendation:
Receive and file.
7.Proposed FY 2015-16 Community Development Block Grant (CDBG) Program
(10 mins)
(Supports 2014 City Council Goal: Public Infrastructure)
(Gibson)
Recommendation:
1) Approve the proposed CDBG project and budget;
2) Authorize the Director of Public Works to execute an agreement for the CDBG
project with the Los Angeles County Community Development Commission
(LACDC); and, 3) Authorize the Director of Public Works to adjust the program
budget, as necessary, to take into account the final CDBG allocation and any
amounts unexpended at the close of the current fiscal year.
8. FY14-15 Budget Adjustments to Offset Telecommunications Utility User Tax
(15 mins)
Revenue (Downs)
Recommendation:
ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING
RESOLUTION 2014-41, THE BUDGET APPROPRIATION FOR FY14-15, TO
ADJUST THE BUDGET IN THE GENERAL FUND AND CAPITAL IMPROVEMENT
PROJECTS FUND.
FUTURE AGENDA ITEMS:
(This section of the agenda is designated for individual Council
(5 mins)
Members to request that an item be placed on a future City Council meeting agenda.)
CITY COUNCIL ORAL REPORTS:
(This section of the agenda is designated for oral reports
(10 mins)
from Council Members, as elected officials of the City, to report action taken at intergovernmental
organizations, committee, or association meetings. Council Members are required to provide a
brief oral report on their attendance at any meetings where City funds have been expended.
Detailed reports should be made in writing and will be posted on the City’s website.)
City Council Agenda
November 18, 2014
Page 5 of 7
CLOSED SESSION REPORT:
ADJOURNMENT: only
Adjourn to a time and place certain if you wish to meet prior to the
next regular meeting.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
Conference with Legal Counsel
Existing Litigation:
G.C. 54956.9(d)(1)
Name of Case: People of the State of California and City of Rancho Palos Verdes v.
Davoodian, Los Angeles County Superior Court Case No. YC067985
Potential Litigation against the City:
GC 54956.9(d)(2)
A point has been reached where, in the opinion of the legislative body of the local agency
on the advice of its legal counsel, based on existing facts and circumstances, there is a
significant exposure to litigation against the local agency, based on a threat of litigation
from Mr. Ed Miller of Glenmont Cal Coast RPV, LLC made to Acting City Manager
Carolynn Petru in a letter date stamped September 18, 2014, by the City upon receipt.
Also, a copy of an email from City Attorney Lynch memorializing an oral threat of litigation
from Cal Coast’s attorney, Lisa Kranitz, on October 13, 2014, is on file in the City Clerk’s
office.
Number of Potential Cases (1)
Personnel
Public Employee Employment
G.C. 54957
Title: City Manager
The City Council will meet in closed session to discuss the candidates for City Manager.
Potential Litigation against the City:
GC 54956.9(d)(2)
A point has been reached where, in the opinion of the legislative body of the local agency
on the advice of its legal counsel, based on existing facts and circumstances, there is a
significant exposure to litigation against the local agency, based on a letter to the City of
Rancho Palos Verdes Planning Commission dated August 6, 2014, from Ellen Berkowitz of
Gresham, Savage, Nolan & Tilden. A copy of the letter is on file in the City Clerk’s Office.
In addition, the threat of anticipated litigation that would be filed by the Vista Verde
City Council Agenda
November 18, 2014
Page 6 of 7
Homeowners’ Association (“HOA”) was discussed at the October 28, 2014 Planning
Commission meeting by Michael N. Friedman, the attorney who represents the HOA.
Potential Initiation of Litigation:
GC 54956.9(d)(4)
The City Council is meeting to decide whether to initiate litigation.
Number of Potential Cases (1)
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a
disability-related modification or accommodation to attend or participate in this meeting, including auxiliary
aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during
regular business hours: Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M.
until dusk.
Written materials, including emails, submitted to the City are public records and may be posted on the City’s
website. In addition, City meetings may be televised and may be accessed through the City's website.
Accordingly, you may wish to omit personal information from your oral presentation or written materials as it
may become part of the public record regarding an agendized item.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter of the lobby of the City Hall Administration
Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.
You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.
W:\\2014 CITY COUNCIL AGENDAS\\20141118 CC AGENDA.doc
City Council Agenda
November 18, 2014
Page 7 of 7
Crry OF HO PALOS VERDES
RANC
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF RANCHO PALOS VERDES)
AFFIDAVIT OF AGENDA POSTING
I, Carla Morreale, declare as follows:
I am the duly appointed City Clerk of the City of Rancho Palos Verdes; I
hereby affirm that a copy of the agenda for the Regular Meeting of the City
Council for November 18, 2014 was conspicuously posted on the City Hall Bulletin
Board, located at 30940 Hawthorne Boulevard, Rancho Palos Verdes California,
at the time and date indicated below.
Time: 1/3
Dated: Novemb r 13, 2014
City Clerk
W:\2014 CITY COUNCIL AGENDAS\Affidavit of Postings-2014\20141118 Affidavit of Posting Reg Agenda.doc
30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391/(310)377-0360/Fax(310)544-5291
www.palosverdes.com/rpv