CC AGD 20141021
AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
OCTOBER 21, 2014
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
_____________________________________
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a matter
will be heard, especially since agenda items are often re-ordered during a meeting
and may be discussed at any time.
6:00 P.M. CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR
(30 mins)
DETAILS.
6:00 P.M. STUDY SESSION: To commence immediately following Interviews and
(30 mins)
Closed Session.
The primary purpose of the Study Session is to provide an opportunity for
the Council members to interact freely and informally, ask questions and discuss policy items
that are listed on the agenda for that specific Study Session. The City Council will also provide
direction to Staff regarding upcoming agenda items and tentative agendas, including
prioritization of agenda items that are listed on the agenda for that specific study session. No
action shall be taken during any Study Session unless the agenda so provides.
CALL TO ORDER:
ROLL CALL:
PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY
SESSION:
(Based on Section 6.1(f), the Mayor proposes that Public Comments on items
listed on the Study Session portion of the Agenda be consolidated so that each speaker has
one one-minute opportunity to comment on all of the items listed on the Agenda for the Study
Session.)
DISCUSSION TOPICS:
SS1. Review of Tentative Agendas & 2014 Goals and Priorities
Recommendation:
Receive and file the Tentative Agendas & 2014 Goals and
Priorities.
RECESS:
City Council Agenda
October 21, 2014
Page 1 of 6
7:00 P.M. REGULAR SESSION
CALL TO ORDER:
(30 mins)
ROLL CALL:NEXT RESOL. NO. 2014-65
NEXT ORDINANCE NO. 562
FLAG SALUTE:
MAYOR’S ANNOUNCEMENTS:
RECYCLE DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS:
NOT
(This section of the agenda is for audience comments for items on the
agenda.)
CITY MANAGER REPORT:
NEW BUSINESS:
APPROVAL OF CONSENT CALENDAR:
(15 mins)
A. Motion to Waive Full Reading
Recommendation:
Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
B. Approval of Minutes (Morreale)
Recommendation:
Approve the Minutes of the August 5, 2014 Regular Meeting;
September 30, 2014 Adjourned Regular Meeting; October 7, 2014 Adjourned
Regular Meeting (Interviews); and October 7, 2014 Regular Meeting.
C. Register of Demands (McLean)
Recommendation:
ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
D. Increase Funds for Ryan Park Southern Entrance Realignment and Parking Lot
(Supports 2014 City Council Goal: Public Infrastructure)
Expansion Project
(Motahari)
Recommendation:
1) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING
RESOLUTION NO. 2014-41, THE BUDGET APPROPRIATION FOR FISCAL YEAR
City Council Agenda
October 21, 2014
Page 2 of 6
2014-15, FOR A BUDGET ADJUSTMENT TO THE CITY’S PARKS, TRAILS AND
OPEN SPACE IMPROVEMENTS PROGRAM IN THE CAPITAL IMPROVEMENT
PROJECTS FUND, IN THE AMOUNT OF $35,000 AND AUTHORIZING
EXPENDITURE OF A MAXIMUM OF $25,000 OF THIS AMOUNT TO INCREASE
THE CONSTRUCTION CONTINGENCY BY THE DIRECTOR OF PUBLIC WORKS
FOR POTENTIAL UNFORESEEN CONSTRUCTION COSTS THAT MAY BE
ENCOUNTERED, AND A MAXIMUM OF $10,000 TO BE UTILIZED FOR THE
AMENDMENT OF THE PROFESSIONAL SERVICES AGREEMENT MENTIONED
IN RECOMMENDATION NO. 2 BELOW; 2) Approve the first amendment to the
agreement with KOA Corporation to increase the original agreement fee by a
maximum of $10,000 to cover additional costs necessary for continuing with the
oversight and inspection of the extended construction activities of the subject
project; and, 3) Authorize the Mayor and City Clerk to execute the first amendment
to the agreement with KOA Corporation.
E. Notice of Completion for Abalone Cove Shoreline Park Improvement Project
(Supports 2014 City Council Goal, Public Infrastructure)
(Motahari)
Recommendation:
1) Accept the project as complete; 2) Authorize the City Clerk to
file a Notice of Completion for the project with the County Recorder; and if no claims
are filed within 35 days after recordation, and upon the contractor posting an
acceptable warranty bond, send a notice to the surety company to exonerate the
Performance Bond; 3) Authorize the Director of Public Works to release the
construction retention payment in the amount of $32,222.53 to Kasa Construction
Inc., 35 days after recordation of the Notice of Completion by the County Recorder
contingent upon no claims being filed on the project, and the contractor posting an
acceptable warranty bond with the City; and, 4) Authorize monthly payments to the
contractor for 120 days of post construction landscape maintenance as required in
the bid documents to compensate the total bid item for this work in the amount of
$3,300.
F. Notice of Completion for Abalone Cove Shoreline Park Restroom and Parking Lot
(Supports 2014 City Council Goal, Public Infrastructure)
Improvements Project
(Rodriguez)
Recommendation:
1) Accept the project as complete; 2) Authorize the City Clerk to
file a Notice of Completion for the project with the County Recorder; and if no claims
are filed within 35 days after recordation, and upon the contractor posting an
acceptable warranty bond, send a notice to the surety company to exonerate the
Performance Bond; 3) Authorize the Director of Public Works to release the
retention payment in the amount of $23,049.17 to KASA Construction, 35 days after
recordation of the Notice of Completion by the County Recorder contingent upon no
claims being filed on the project, and the contractor posting an acceptable warranty
bond with the City; 4) Authorize monthly payments to the contractor for 60 days of
post construction landscape maintenance as required in the bid documents to cover
the total bid item in the amount of $500; and, 5) ADOPT RESOLUTION NO. 2014-
__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
City Council Agenda
October 21, 2014
Page 3 of 6
VERDES, TO ADJUST THE FY 14-15 GENERAL FUND AND THE EQUIPMENT
REPLACEMENT FUND TO COVER THE ANNUAL MAINTENANCE AND
OPERATION COST, EQUIPMENT REPLACEMENT COST AND A ONE-TIME
EQUIPMENT PURCHASE COST FOR THE PARKING SYSTEM, AS STATED IN
THE RESOLUTION.
G. City Manager Recruitment – Budget Adjustment (Robinson)
Recommendation:
ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING A
BUDGET ADJUSTMENT TO THE FY14-15 BUDGET IN THE AMOUNT OF
$10,000 FOR ADDITIONAL UNANTICIPATED EXPENSES RELATING TO THE
CITY MANAGER RECRUITMENT PROCESS.
PUBLIC HEARINGS:
1. Terranea Resort and Spa - Revision “Q” to Conditional Use Permit No. 215, et al)
(30 mins)
(Mihranian)
Recommendation:
ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES,
APPROVING REVISION "Q" TO CONDITIONAL USE PERMIT NO. 215, GRADING
PERMIT NO. 2229, COASTAL DEVELOPMENT PERMIT NO. 166, VARIANCE NO.
489, AND TENTATIVE PARCEL MAP NO. 26073 AMENDING THE COUNCIL-
ADOPTED CONDITIONS OF APPROVAL TO: 1) DELETE PARAGRAPHS (C)
AND (D) FROM CONDITION NO. 40, WHICH WOULD HAVE REQUIRED A 1%
TRANSFER FEE BE PAID TO A NONPROFIT CORPORATION UPON EACH
TRANSFER OF OWNERSHIP OF THE ON-SITE OWNED CONDOMINIUM UNITS;
2) EXPAND AND IMPROVE THE GOLF AND LANDSCAPE MAINTENANCE
YARD; 3) CONSTRUCT A NEW 1,680 SQUARE FOOT UPPER RESORT POOL
WITH A 1,100 SQUARE FOOT ANCILLARY POOL BUILDING; AND,
4) CONSTRUCT A 270 SQUARE FOOT OUTDOOR POOL BAR AT THE MAIN
POOL AREA.
REGULAR BUSINESS:
2. Appointment of Committee Members and Chair to the Infrastructure Management
(20 mins)
Advisory Committee (Morreale)
Recommendation:
1) Appoint seven members to the Infrastructure Management
Advisory Committee (IMAC), four committee members for four-year terms (including
the Chair) and three members for two-year terms, to stagger the terms of office and
allow for continuity on the IMAC; and, 2) Appoint a Chair to the IMAC.
3. Update – Anonymous Fraud, Waste and Abuse Hotline (McLean)
(10 mins)
Recommendation:
1) Receive and file an update regarding the Anonymous Fraud,
Waste and Abuse Hotline project; and, 2) Direct the Audit Subcommittee to work
with Staff to finalize the draft Hotline Policy in order to present the policy at the
City Council Agenda
October 21, 2014
Page 4 of 6
November 4, 2014 Council meeting, along with a recommended vendor to support
the Anonymous Fraud, Waste, and Abuse Hotline.
4. Telecommunication Utility User Tax Refund Process (McLean)
(30 mins)
Recommendation:
ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING
THE PROCESS TO BE USED FOR ISSUING TELECOMMUNICATIONS UTILITY
USER TAX (UUT) REFUNDS TO TAXPAYERS AND DIRECTING STAFF TO
HAVE CLAIMS PROCESSED AND UUT REFUNDED IN ACCORDANCE WITH
THAT PROCESS.
5. Classification/Compensation Study (Robinson)
(20 mins)
Recommendation:
1) Approve the ten (10) comparator agencies identified by Koff
and Associates for inclusion in the Compensation Study; and, 2) Approve the
Benchmark Classifications to be studied.
6. Adoption of Resolution Establishing Parking Restrictions on Palos Verdes Drive East
(20 mins)
from Casilina Drive to San Ramon Drive and on Crest Road East from Palos Verdes
Drive East to 700’ West (Jules)
Recommendation:
ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ESTABLISHING
PARKING RESTRICTIONS ON PALOS VERDES DRIVE EAST FROM CASILINA
DRIVE TO SAN RAMON DRIVE AND ON CREST ROAD EAST FROM PALOS
VERDES DRIVE EAST TO 700’ WEST.
FUTURE AGENDA ITEMS:
(This section of the agenda is designated for individual Council
(5 mins)
Members to request that an item be placed on a future City Council meeting agenda.)
CITY COUNCIL ORAL REPORTS:
(This section of the agenda is designated for oral reports
(10 mins)
from Council Members, as elected officials of the City, to report action taken at intergovernmental
organizations, committee, or association meetings. Council Members are required to provide a
brief oral report on their attendance at any meetings where City funds have been expended.
Detailed reports should be made in writing and will be posted on the City’s website.)
CLOSED SESSION REPORT:
ADJOURNMENT:
Adjourn to an Adjourned Regular Meeting for a Closed Session to be
held on Sunday, October 26, 2014 at 8:00 A.M. at Terranea Resort to conduct interviews
of candidates for the City Manager position.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
Conference with Labor Negotiator
G.C. 54957.6
City Council Agenda
October 21, 2014
Page 5 of 6
Agency Designated Representatives: Peter Brown
Employee Organization: Rancho Palos Verdes Employee Association
Conference with Legal Counsel
Potential Litigation against the City:
GC 54956.9(d)(2)
A point has been reached where, in the opinion of the legislative body of the local agency
on the advice of its legal counsel, based on existing facts and circumstances, there is a
significant exposure to litigation against the local agency, based on a threat of litigation
from Mr. Ed Miller of Glenmont Cal Coast RPV, LLC made to Acting City Manager
Carolynn Petru in a letter date stamped September 18, 2014, by the City upon receipt.
Also, a copy of an email from City Attorney Lynch memorializing an oral threat of litigation
from Cal Coast’s attorney, Lisa Kranitz, on October 13, 2014, is on file in the City Clerk’s
office.
Number of Potential Cases (1)
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a
disability-related modification or accommodation to attend or participate in this meeting, including auxiliary
aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during
regular business hours: Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M.
until dusk.
Written materials, including emails, submitted to the City are public records and may be posted on the City’s
website. In addition, City meetings may be televised and may be accessed through the City's website.
Accordingly, you may wish to omit personal information from your oral presentation or written materials as it
may become part of the public record regarding an agendized item.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter of the lobby of the City Hall Administration
Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.
You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.
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City Council Agenda
October 21, 2014
Page 6 of 6
LH!
CITY OF RANCHO PALOS VERDES
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF RANCHO PALOS VERDES)
AFFIDAVIT OF AGENDA POSTING
I, Carla Morreale, declare as follows:
I am the duly appointed City Clerk of the City of Rancho Palos Verdes; I
hereby affirm that a copy of the agenda for the Regular Meeting of the City
Council for October 21, 2014 was conspicuously posted on the City Hall Bulletin
Board, located at 30940 Hawthorne Boulevard, Rancho Palos Verdes California,
at the time and date indicated below.
Time:
Dated: October 16, 2014
City Clerk
W:\2014 CITY COUNCIL AGENDAS\Affidavit of Postings-2014\20141021 Affidavit of Posting Reg Agenda.doc
30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391 /(310)377-0360/Fax(310)544-5291
www.palosverdes.com/rpv