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CC MINS 20140617 MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING JUNE 17, 2014 The meeting was called to order for a Study Session at 6:38 P.M. by Mayor Duhovic at Fred Hesse Community Park, 29301 Hawthorne Boulevard. City Council roll call was answered as follows: PRESENT: Brooks, Campbell, Misetich, and Mayor Duhovic ABSENT: Knight (excused) Also present were Carolynn Petru, Acting City Manager; Carol Lynch, City Attorney; Dennis McLean, Director of Finance; Joel Rojas, Community Development Director; Michael Throne, Director of Public Works; Cory Linder, Director of Recreation and Parks; Kathryn Downs, Deputy Director of Finance; Sean Robinson, Human Resources Manager; Ron Dragoo, Senior Engineer; Daniel Trautner, Recreation Services Manager; and, Carla Morreale, City Clerk. PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY SESSION: None. DISCUSSION TOPICS: Review of Tentative Agendas in Light of City Council Goals, Including Questions of Staff Discussion ensued among Council Members, City Attorney Lynch, and staff regarding items on the upcoming Council Meeting agendas as listed on the Tentative Agendas. Councilman Misetich moved, seconded by Councilwoman Brooks, to approve the Tentative Agendas, as amended. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich, and Mayor Duhovic NOES: None ABSENT: Knight Future Agenda Items Proposed by Council Members to be Prioritized: Process for Renewal of the Storm Drain User Fee City Council Minutes June 17, 2014 Page 1 of 18 Councilman Misetich provided a brief report regarding this item. City Attorney Lynch provided background information and details regarding the timeline for placing the renewal of the Storm Drain User Fee on a ballot. By acclamation, staff was directed to provide the City Council with a report on the options available to renew the Storm Drain User Fee at the July 29, 2014 meeting. RECESS AND RECONVENE: Mayor Duhovic called a brief recess from 6:54 P.M. to 7:02 P.M. REGULAR SESSION: City Council roll call was answered as follows: PRESENT: Brooks, Campbell, Misetich, and Mayor Duhovic ABSENT: Knight (excused) Also present were Carolynn Petru, Acting City Manager; Carol Lynch, City Attorney; Dennis McLean, Director of Finance; Joel Rojas, Community Development Director; Michael Throne, Director of Public Works; Cory Linder, Director of Recreation and Parks; Greg Pfost, Deputy Community Development Director; Kathryn Downs, Deputy Director of Finance; Sean Robinson, Human Resources Manager; Nicole Jules, Deputy Director of Public Works; Ron Dragoo, Senior Engineer; Daniel Trautner, Recreation Services Manager; Mike Gibson, Senior Administrative Analyst; Chris Ortiz, Maintenance Superintendent; and, Carla Morreale, City Clerk. FLAG SALUTE: The Flag Salute was led by Deputy Community Development Director Pfost. CEREMONIAL: Mayor Duhovic reported that Deputy Community Development Director Pfost will be leaving the City to assume the position of Community Development Director with the City of Laguna Beach. Mayor Duhovic presented a City tile to Deputy Community Development Director Pfost and thanked him for his 18 years of service as an exemplary employee of the City. MAYOR'S ANNOUNCEMENTS: City Council Minutes June 17, 2014 Page 2 of 18 Mayor Duhovic announced that July is National Parks and Recreation Month; noted the value of parks and recreational activities which promote health benefits and add to the community; and recognized Parks and Recreation staff members for all their efforts. Acting City Manager Petru provided announcements regarding the following upcoming Parks and Recreation events: 1) Movie in the Park in the near future; 2) Volunteer Day on July 26, 2014 at Lower Hesse Park to improve the park site; 3) Shakespeare by the Sea on July 27, 2014 at Upper Hesse Park; and, 4) Special "Passport to the Parks" event where participants can visit and explore the different park and Preserve sites. Mayor Duhovic recognized the following Boys Scouts who were present and working on earning the following Merit Badges: Ben Grant for his Communication and Citizenship in the Nation Merit Badges; and Barron Crockett for his Communications Merit Badge. RECYCLE DRAWING: Mayor Duhovic announced Recyclers of the Month from the June 3, 2014 City Council meeting: Keerthi DeSilva and Joanne Carlini. He indicated that all winners receive a check for $250 representing a year of free refuse service and urged everyone to participate in the City's Recycling Program. APPROVAL OF THE AGENDA: Councilwoman Brooks requested that Item No. 8 (2014 Five-Year Financial Model) be considered prior to Item No. 6 (Proposed FY14-15 Budget). Councilwoman Brooks moved, seconded by Councilman Misetich, to approve the agenda, as amended. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich, and Mayor Duhovic NOES: None ABSENT: Knight PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda) April Sandell, Rancho Palos Verdes, stated she had concerns regarding notifications that she did not receive pertaining to changes in fences and walls along Western Avenue; referenced missing emails of notification; and, spoke in opposition to the Common Core curriculum to be taught in the local schools. The following members of the public spoke in opposition to the Common Core curriculum that is being introduced in the Palos Verdes Unified School District and encouraged the Council to discuss this item in the future: Barry Hildebrand, Rancho City Council Minutes June 17, 2014 Page 3 of 18 Palos Verdes; Desiree Myers, Palos Verdes Estates; Joan Davidson; and Camille Feldman, Palos Verdes Estates. Sharon Yarber, Rancho Palos Verdes, stated she was disappointed in Council's action taken at the last meeting regarding the proposed amendments to the Municipal Code regarding more clearly defining the roles of the City Manager and City Council. She noted that the proposed changes would not have changed the Council-Manager form of government; there was no hidden agenda; the recent hiring of the Director of Public Works should have been confirmed by the Council; and, she encouraged the Council to reconsider amendments to that section of the Municipal Code. CITY MANAGER REPORT: Acting City Manager Petru provided an announcement and invited the community to attend the July 4th Celebration to be held at the Civic Center from 11:00 A.M. to 5:00 P.M. Acting City Manager Petru reported that Executive Director Smith of the West Basin Water District called today to notify staff that he was not able to attend the meeting due to an emergency and he would be contacting staff in the future to reschedule his presentation. NEW BUSINESS: APPROVAL OF CONSENT CALENDAR: City Clerk Morreale reported that late correspondence was distributed prior to the meeting regarding Item H (Mountains Recreation and Conservation Authority Contract Renewal) and Item J (Review and Approval of Revised Plans and Specifications — Shoulder Widening to Preserve Palos Verdes Drive East Street Trees); and there were three requests to speak regarding Item H. Councilman Campbell requested that Item K (City Hall Air Conditioning System) be removed from the Consent Calendar for separate consideration. Councilwoman Brooks moved, seconded by Councilman Misetich, to approve the Consent Calendar, as amended, with Item H (Mountains Recreation and Conservation Authority Contract Renewal) to follow immediately after the Consent Calendar; and Item K (City Hall Air Conditioning System) to be placed after Regular Business. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich, and Mayor Duhovic NOES: None ABSENT: Knight City Council Minutes June 17, 2014 Page 4 of 18 Motion to Waive Full Reading Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. Approval of Minutes Approved the Minutes of the May 20, 2014 Regular Meeting. Annual Appropriation Limit for FY14-15 ADOPTED RESOLUTION NO. 2014-36, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ESTABLISHING THE CITY'S APPROPRIATION LIMIT FOR FY14-15. City Council Meeting Schedule Cancelled the July 1, 2014 City Council Meeting. One-Year Agreement with Blais & Associates, Inc. for Grant Management and Support Services Authorized the Mayor and City Clerk to sign the agreement with Blais &Associates, Inc. for a 1-year Professional Services Agreement through FY 2014-15. Register of Demands ADOPTED RESOLUTION NO. 2014-37, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. Enhanced Watershed Management Program Work Plan and Coordinated Integrated Monitoring Plan Directed Staff to submit the Draft Enhanced Watershed Management Program Work Plan and Draft Coordinated Integrated Monitoring Plan on behalf of the Peninsula Water Management Group in accordance with the MS4 permitting schedule. Mountains Recreation and Conservation Authority Contract Renewal This item was removed from the Consent Calendar for separate consideration. 2014 Five-Year Capital Improvement Plan City Council Minutes June 17, 2014 Page 5 of 18 Approved the 2014 Five-Year Capital Improvement Plan. Review and Approval of Revised Plans and Specifications - Shoulder Widening to Preserve Palos Verdes Drive East Street Trees (Supports 2014 City Council Goal No. 2, Public Infrastructure) Approved the revised plans and specifications to delete shoulder widening in specific locations in the Arterial Rehabilitation — Palos Verdes Drive East Project. City Hall Air Conditioning System (Supports 2014 City Council Goal — Infrastructure) This item was removed from the Consent Calendar for separate consideration. First Amended and Restated Professional Services Agreement with Steven A. Larson for Human Resources Management Services Approved the First Amended and Restated Professional Services Agreement with Steven A. Larson to assist the City's lead labor negotiator (Mr. Peter Brown), in an amount not to exceed $20,000. Approve the Second Amendment to the Agreement with the Los Angeles Conservation Corps for As-Needed Maintenance 1) Approved the Second Amendment to the agreement for one fiscal year effective July 1, 2014 through June 30, 2015, with Los Angeles Conservation Corps, for As- Needed Maintenance in an amount not to exceed $85,000; and, 2) Authorized the Mayor and City Clerk to execute the Second Amendment to the agreement with Los Angeles Conservation Corps for As-Needed Maintenance. Approve the Second Amendment to the Agreement with Fire Grazers Inc., for Fuel Modification by Grazing Animals (In Support of 2014 City Council Goal regarding Government Efficiency, Fiscal Control and Transparency) 1) Approved the Second Amendment to the agreement for one fiscal year effective July 1, 2014 through June 30, 2015, with Fire Grazers, Inc., for Fuel Modification by Grazing Animals in an amount not to exceed $89,645; and, 2) Authorized the Mayor and City Clerk to execute the Second Amendment to the agreement with Fire Grazers, Inc. for Fuel Modification by Grazing Animals. Approve two One-Year Contract Extensions with Marina Landscape Services, Inc, for: 1) Landscape Maintenance Services for Parks, and 2) Landscape Maintenance Services for Medians, Corridor Improvements, and Weed Abatement for Rights-of-Way City Council Minutes June 17, 2014 Page 6 of 18 Approved and authorized the Mayor and City Clerk to execute one year extensions of the following agreements with Marina Landscape Services: 1) The First Amendment to the Agreement for Landscape Maintenance Services for Parks; and 2) The First Amendment to the Agreement for Landscape Maintenance Services for Medians, Corridor Improvements, and Weed Abatement for City Rights-of-Way. # # # # # # ITEM REMOVED FROM THE CONSENT CALENDAR: Mountains Recreation Conservation Authority (MRCA) Contract Renewal City Clerk Morreale reported that late correspondence was distributed prior to the meeting and there were three requests to speak regarding this item. Director of Recreation and Parks Linder stated that he had no staff presentation prepared but was available for questions. Bill Swank, President, Palos Verdes Peninsula Land Conservancy (PVPLC), Rancho Palos Verdes, stated that PVPLC was not taking a position on the extension of the contract, but noted concerns with the need for additional enforcement in the Preserve, particularly with respect to spur trails. He reported on the costs associated with the closing of spur trails and additional enforcement of the Preserve rules. Barbara Ailor, Volunteer Trail Watch, Palos Verdes Estates, stated that she is thankful for the commitment of the Volunteer Trail Watch volunteers whose role is to educate, observe and report activities in the Preserve. She noted the rangers are excellent educators, but noted there needs to be more enforcement of the Preserve rules. She suggested that the City consider the use of the Sheriff's Department to assist with periodic patrols of the Preserve for effective enforcement and protection of the habitat, signage, and safety of trail users. Eva Cicoria, Rancho Palos Verdes, stated that the rangers are providing a much needed service, but highlighted concerns with trail spurs and reckless activity in the Preserve that damages the native habitat and landscape. She provided photographic evidence of the damage occurring in the Preserve. She asked the Council to consider the renewal of the ranger contract for one year with possible additional in-house or other effective trail enforcement. Kurt Loheit, stated that there are many variables to consider with the Preserve. He stated that it is important to manage public use of the Preserve effectively. He noted that he was in favor of the extension of the contract; noted the rangers sole purpose is not enforcement, as they are responsible for education and interpretation of nature. He stated that when designing a trail, the designer looks at behavior patterns, statistics, City Council Minutes June 17, 2014 Page 7 of 18 and the physical make-up of the area. He added that spur trails are a problem, but noted that spur trails are extremely prevalent throughout the entire Preserve. He stated an evaluation of the root cause of the problem is needed so that something sustainable is achieved; there is a need for enforcement; and he was in favor of the extension of the contract. He noted that all parties should work together cooperatively to solve the problems in the Preserve and there is the need for a comprehensive system review. Discussion ensued among Council Members and Mr. Loheit. Councilwoman Brooks moved to: Approve a 1-year agreement in the approximate amount of$185,000 with the Mountains Recreation and Conservation Authority (MRCA) for park ranger services; and, Direct Recreation and Parks staff to work with Mountains Conservation Recreation Authority, PVPLC, and Volunteer Trail Watch organization to address the problems raised regarding the Preserve and come up with viable solutions. Councilman Misetich seconded the motion with an amendment to the motion, to offer a one year renewal of the contract with two one-year extension options. Councilwoman Brooks accepted the amendment. The motion as amended was the following to: 1) Approve a 1-year agreement in the approximate amount of$185,000 with the Mountains Recreation and Conservation Authority (MRCA) for park ranger services, with two one-year extension options; and, 2) Direct Recreation and Parks staff to work with the MRCA, Palos Verdes Peninsula Land Conservancy, and other groups, as appropriate, to address the concerns raised regarding the Preserve, including viable solutions for enforcement. City Attorney Lynch read into the record the amendment to the agreement. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich, and Mayor Duhovic NOES: None ABSENT: Knight RECESS AND RECONVENE: Mayor Duhovic called a brief recess from 8:23 P.M. to 8:33 P.M. PUBLIC HEARINGS: Appeal of the Planning Commission's Approval of a Conditional Use Permit Revision to Allow a New Roof-Mounted Antenna Structure on the Commercial 7- 11 Building at 28041 Hawthorne Blvd. (Case No. ZON2013-00111) [Continued from May 20, 2014] City Council Minutes June 17, 2014 Page 8 of 18 City Clerk Morreale reported that this public hearing was continued from the May 20, 2014 Council Meeting and there were no requests to speak regarding this item, although the applicant was available if the Council had questions. Councilwoman Brooks moved, seconded by Councilman Misetich, to approve the staff recommendation to: At the applicant's request, continue the public hearing to an unspecified date, to provide the applicant additional time to investigate the feasibility of an alternative antenna roof location and prepare revised plans and construct the silhouette of said alternate location. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich, and Mayor Duhovic NOES: None ABSENT: Knight Final Environmental Impact Report (Final EIR) and Code Amendment for the Zone 2 Landslide Moratorium Ordinance Revisions (Case No. ZON2009-00409); Location: "Zone 2" of the City's Landslide Moratorium Area [Continued from May 6, 2014] City Clerk Morreale reported that this public hearing was continued from the May 6, 2014 Council Meeting and there were no requests to speak regarding this item. Councilwoman Brooks moved, seconded by Councilman Misetich, to approve the staff recommendation to: Continue the public hearing to the August 5, 2014 City Council meeting to allow additional time for the City's consultant to work on the responses to the additional comments received on the Final EIR for the proposed Zone 2 Landslide Moratorium Ordinance Revisions. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich, and Mayor Duhovic NOES: None ABSENT: Knight Water Quality and Flood Protection Program —Annual User Fee Rate — FY14-15 (Supports 2014 City Council Goal for Public Infrastructure) City Clerk Morreale reported that notice of the public hearing was duly published, no written protests received, and there were two requests to speak regarding this item. Mayor Duhovic declared the public hearing open. City Council Minutes June 17, 2014 Page 9 of 18 Director of Finance McLean provided a staff report and PowerPoint presentation regarding this item. Lowell Wedemeyer, Chair, Storm Drain User Fee Oversight Committee, Rancho Palos Verdes, congratulated the Council for the completion of the San Ramon Canyon Drainage Project. He noted that the storm drain work in the City is not yet complete. He added that the Storm Drain User Fee Oversight Committee unanimously endorsed the proposed fee increase. Elizabeth Sala, Vice Chair, Storm Drain User Fee Oversight Committee, Rancho Palos Verdes, spoke in favor of the increase in the Storm Drain User Fee to $96.75, noting that the funds collected have been well spent on necessary storm drain projects. Discussion ensued among Council Members, staff and City Attorney Lynch. Mayor Duhovic declared the public hearing closed. Councilwoman Brooks moved, seconded by Councilman Misetich, to approve the staff recommendation to: 1) Receive, review and file the independent 2014 Annual Report on the Water Quality and Flood Protection Program prepared by the Oversight Committee for the storm drain program, dated May 29, 2014; 2) At the conclusion of the Public Hearing determine the absence of a majority protest; and, 3) In the absence of a majority protest, determine that the rate per ERU for FY14-15 shall be $96.75 as set forth in the Annual Report, ADOPT RESOLUTION NO. 2014-38, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, FINALLY ADOPTING A REPORT, AS FILED, IN CONNECTION WITH THE STORM DRAIN USER FEE ESTABLISHED PURSUANT TO CHAPTER 3.44 OF THE RANCHO PALOS VERDES MUNICIPAL CODE; DETERMINING THE AMOUNT OF SUCH FEE FOR FY14-15; AND ORDERING THAT SUCH FEE BE COLLECTED ON THE COUNTY OF LOS ANGELES TAX ROLL FOR FY14-15. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich, and Mayor Duhovic NOES: None ABSENT: Knight Citywide Landscaping and Lighting Maintenance District (Supports 2014 City Council Goal of Government Efficiency, Accountability, Fiscal Control, Transparency and Oversight) City Clerk Morreale reported that notice of the public hearing was duly published, no written protests received, and there were no requests to speak regarding this item. Mayor Duhovic declared the public hearing open. City Council Minutes June 17, 2014 Page 10 of 18 Senior Administrative Analyst Gibson provided a brief overview and PowerPoint presentation regarding this item. The public hearing was conducted regarding the proposed levy and collection of assessments within the Citywide Landscaping and Lighting Maintenance District for Fiscal Year 2014-2015 and the Engineer's Report prepared in connection therewith. Mayor Duhovic declared the public hearing closed. Councilwoman Brooks moved, seconded by Councilman Misetich, to approve the staff recommendation to: ADOPT RESOLUTION NO. 2014-39, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, MAKING CERTAIN FINDINGS AND CONFIRMING A DIAGRAM AND ASSESSMENTS FOR THE 2014-15 FISCAL YEAR IN CONNECTION WITH THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich, and Mayor Duhovic NOES: None ABSENT: Knight Abalone Cove Sewer Service Charge City Clerk Morreale reported that notice of the public hearing was duly published, no written protests received, and there were no requests to speak regarding this item. Mayor Duhovic declared the public hearing open. Councilman Misetich moved, seconded by Councilwoman Brooks, to waive the staff report. The public hearing was conducted regarding the proposed levy of the annual sewer service charge for the Abalone Cove Sewer System for Fiscal Year 2014/15, which provides for an increase of 1% in the fees collected. Mayor Duhovic declared the public hearing closed. Councilman Misetich moved, seconded by Councilwoman Brooks, to approve the staff recommendation to: ADOPT RESOLUTION NO. 2014-40, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING A REPORT IN CONNECTION WITH THE SEWER SERVICE CHARGE ESTABLISHED PURSUANT TO CHAPTER 13.06 OF THE RANCHO PALOS VERDES MUNICIPAL City Council Minutes June 17, 2014 Page 11 of 18 CODE, DETERMINING THE AMOUNT OF SUCH CHARGE FOR FISCAL YEAR 2014/15, AND ORDERING THAT SUCH CHARGE BE COLLECTED ON THE TAX ROLL. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich, and Mayor Duhovic NOES: None ABSENT: Knight REORDER OF AGENDA ITEMS: City Clerk Morreale reported that the Council would be considering Regular Business Item No. 8 (2014 Five-Year Financial Model) and Public Hearing Item No. 6 (Proposed FY14-15 Budget) concurrently, as the agenda was previously reordered. REGULAR BUSINESS: 2014 Five-Year Financial Model Deputy Director of Finance Downs provided a brief report and PowerPoint regarding this item. Discussion ensued among Council Members, staff and City Attorney Lynch. Councilwoman Brooks moved, seconded by Councilman Misetich, to approve the staff recommendation to: 1) Approve the 2014 Five-Year Financial Model (2014 Model); and, 2) Determine that the utility users' tax (UUT) rate of 3% continues to be a necessary General Fund revenue source, and that the current rate of 3% should be maintained. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich, and Mayor Duhovic NOES: None ABSENT: Knight PUBLIC HEARINGS: (continued) Proposed FY14-15 Budget City Clerk Morreale reported that notice of the public hearing was duly published, no written protests received, and there were no requests to speak regarding this item. Mayor Duhovic declared the public hearing open. City Council Minutes June 17, 2014 Page 12 of 18 Deputy Director of Finance Downs provided a brief report and PowerPoint regarding this item. Mayor Duhovic declared the public hearing closed. Councilman Misetich moved, seconded by Councilwoman Brooks, to approve the staff recommendation to: 1) Determine that the utility users' tax (UUT) rate of 3% continues to be a necessary General Fund revenue source, and that the current rate of 3% should be maintained; and, 2) ADOPT RESOLUTION NO. 2014-41, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING A BUDGET APPROPRIATION AND ADOPTING THE OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2014-2015. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich, and Mayor Duhovic NOES: None ABSENT: Knight Ordinance No. 557 -An Ordinance of the City of Rancho Palos Verdes Adopting by Reference Title 10, Animals, of the Los Angeles County Code, and Amending Chapter 6.04 of the Rancho Palos Verdes Municipal Code City Clerk Morreale reported that notice of the public hearing was duly published, no written protests received, and there were no requests to speak regarding this item. Mayor Duhovic declared the public hearing open. Councilwoman Brooks moved, seconded by Councilman Misetich, to waive the staff report. Councilwoman Brooks moved, seconded by Councilman Misetich, to approve the staff recommendation to: 1) REINTRODUCE ORDINANCE NO. 557, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, ADOPTING BY REFERENCE TITLE 10, ANIMALS, OF THE LOS ANGELES COUNTY CODE, AMENDING CERTAIN SECTIONS THEREOF AND AMENDING CHAPTER 6.04 OF THE RANCHO PALOS VERDES MUNICIPAL CODE; and, 2) Continue the Public Hearing to July 15, 2014. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich, and Mayor Duhovic NOES: None ABSENT: Knight City Council Minutes June 17, 2014 Page 13 of 18 REGULAR BUSINESS: (Continued) Street Tree Maintenance Practices and Contract Amendment (Supports 2014 City Council Goal No. 2, Public Infrastructure) City Clerk Morreale reported that there were 3 requests to speak regarding this item. Deputy Director of Public Works Jules provided a brief staff report and PowerPoint presentation regarding the City's current Street Tree Maintenance Practices. Maintenance Superintendent Ortiz provided a report and PowerPoint presentation regarding proper tree trimming practices to address the health of the tree while performing necessary tree maintenance. Discussion ensued among Council Members and staff. Ann Marinovich, provided a handout and stated that she had concerns and/or suggestions regarding the following issues: view restoration process; the consolidation of all tree issues to be addressed in the Public Works Department; a quick and easy tree adoption process, outside of the view restoration process; necessary modifications to the City tree planting and maintenance procedures to address issues proactively; and revisions to the view restoration and preservation process, so that trees are trimmed to the height of the horizon. Jim Morrison, Rancho Palos Verdes, stated that he supported the comments of the previous speaker and noted problems having his view restored and sidewalk repaired as the New Zealand Christmas trees have grown on his street over the years. He spoke in support of street trees being trimmed to the height of 16 feet just as trees on private property are to be maintained. Jody Wiggins, Rancho Palos Verdes, stated the following: one thing that was certain in life was change, and that when the City considers replacing trees they should consider the changing environment and drought conditions; typically drought resistant trees grow slower; and, tree issues have caused much animosity over the years between neighbors. She encouraged the Council to create a Master Plan for more active trimming of street trees. Discussion ensued among Council Members and staff. Councilwoman Brooks moved, seconded by Councilman Misetich, to adopt the staff recommendation to: 1) Receive and file a presentation on street tree maintenance practices and provide direction to staff; 2) Approve the Third Amendment to the agreement with West Coast Arborists, Inc. for one fiscal year effective July 1, 2014 through June 30, 2015, for tree maintenance services; and, 3) Authorize the Mayor and City Clerk to execute the Third Amendment to the agreement with West Coast Arborists, City Council Minutes June 17, 2014 Page 14 of 18 Inc., for tree trimming maintenance; and, 4) Direct staff to conduct public outreach to evaluate the Street Tree process and bring forward a proposal to the Council in 90 days. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich, and Mayor Duhovic NOES: None ABSENT: Knight Councilman Misetich moved, seconded by Councilwoman Brooks, to allow the meeting to continue until 11:00 P.M. to consider additional business. Without objection, Mayor Duhovic so ordered. Formation of Infrastructure Management Advisory Committee (Supports 2014 City Council Goal No. 2, Public Infrastructure) City Clerk Morreale reported that late correspondence was distributed prior to the meeting and there was one request to speak regarding this item. Director of Public Works Throne provided a brief staff report and PowerPoint presentation regarding this item. Discussion ensued among Council Members, staff, and City Attorney Lynch. Lowell Wedemeyer, Rancho Palos Verdes, suggested that some consideration should be given to how the Infrastructure Management Advisory Committee will integrate with the budget and Capital Improvement Projects Program, and with the work of the Finance Advisory Committee and how the priorities will be accessed for the capital improvements. He suggested providing the committee with a specific scope and direction, and consider the manner in which the funding will be integrated with the prioritization of projects. Additional discussion ensued among Council Members and staff. Councilwoman Brooks moved, seconded by Mayor Duhovic to: 1) Receive and file the review by the Finance Advisory Committee of the Infrastructure Management Plan proposal; and, 2) Directed staff to return with a resolution regarding the establishment of the seven member Infrastructure Management Advisory Committee, with four-year staggered terms, while staff prepares to conduct the recruitment. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich, and Mayor Duhovic City Council Minutes June 17, 2014 Page 15 of 18 NOES: None ABSENT: Knight FY 14-15 Los Angeles County Sheriffs Service Agreement and Regional Cities Deployment Survey (Supports 2014 City Council Goal for Public Safety and Traffic Control) City Clerk Morreale reported that there was one request to speak regarding this item. Councilwoman Brooks suggested waiving the staff report. Without objection, Mayor Duhovic so ordered. Sandra Sandoval, opined that the approval of this item would be giving the City Manager too much power, and that the Council should review this item before the City Manager is authorized to sign the Agreement. Mayor Duhovic clarified that the Council had reviewed the information provided by staff regarding this item. Discussion ensued among Council Members and staff. Councilwoman Brooks moved, seconded by Councilman Misetich, to: Authorize the City Manager to sign the FY14-15 Law Enforcement Services Agreement for the Peninsula Region (Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates) and the FY14-15 Rancho Palos Verdes Deployment Survey with the Los Angeles County Sheriff's Department. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich, and Mayor Duhovic NOES: None ABSENT: Knight Adoption of Urgency Ordinance and Introduction of Non-Urgency Ordinance to Establish a Procedure for the Repair/Replacement of Certain Private Walls and Fences along the City's Major Arterial Streets Community Development Director Rojas provided a brief report regarding this item. Discussion ensued among Council Members and staff. Councilman Misetich moved, seconded by Councilman Campbell, to: 1) ADOPT URGENCY ORDINANCE NO. 559U, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, REQUIRING APPROVAL BY THE COMMUNITY DEVELOPMENT DIRECTOR OF PRIVATELY OWNED FENCES OR WALLS ALONG CERTAIN City Council Minutes June 17, 2014 Page 16 of 18 ARTERIAL STREETS WITHIN THE CITY, AND DECLARING THE URGENCY THEREOF; AND, 2) INTRODUCE ORDINANCE NO. 560, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, REQUIRING APPROVAL BY THE COMMUNITY DEVELOPMENT DIRECTOR OF PRIVATELY OWNED FENCES OR WALLS ALONG CERTAIN ARTERIAL STREETS WITHIN THE CITY. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich, and Mayor Duhovic NOES: None ABSENT: Knight ITEM REMOVED FROM THE CONSENT CALENDAR: City Hall Air Conditioning System (Supports 2014 City Council Goal — Infrastructure) City Clerk Morreale reported that this item was removed from the Consent Calendar by Councilman Campbell. Councilman Campbell raised concerns regarding the possible issues that may arise as a project of this nature is undertaken, due to the age of the City Hall building. Discussion ensued among Council Members and staff. Councilman Misetich moved, seconded by Councilman Campbell, to direct staff to research the issues and possible solutions for creating a more comfortable work environment at City Hall on hot and cold days and return with a report to Council. Without objection, Mayor Duhovic so ordered. FUTURE AGENDA ITEMS: None. CITY COUNCIL ORAL REPORTS: Each Council Member present reported on his/her attendance at various organization and association meetings since the last City Council Oral Reports were provided on June 3, 2014. ADJOURNMENT: At 11:02 P.M., Mayor Duhovic adjourned the meeting to an Adjourned Regular Meeting/Joint Meeting with the Emergency Preparedness Committee at 7:00 P.M. on City Council Minutes June 17, 2014 Page 17 of 18 Thursday, June 19, 2014 at Pt. Vicente Interpretive Center, which will be preceded by a Special Meeting at 6:30 P.M. for a Closed Session. ligr44tA( Maw Attest: ( (727 , ),i-J ,_• ,P-M..- Wie ity Clerk W:\City Counc1I 9Ninute&.20i4\20140617 CC MINS.doc City Council Minutes June 17, 2014 Page 18 of 18