CC MINS 20140514 ADJ MINUTES
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING
MAY 14, 2014
The meeting was called to order at 6:00 P.M. by Mayor Duhovic at Fred Hesse
Community Park, 29301 Hawthorne Boulevard, and was immediately recessed into
Closed Session, notice having been given with affidavit thereto on file. The meeting
reconvened at 7:00 P.M.
City Council roll call was answered as follows:
PRESENT: Brooks, Campbell, Knight, Misetich and Mayor Duhovic
ABSENT: None
Also present were Carolynn Petru, Acting City Manager; Carol Lynch, City Attorney;
Dennis McLean, Director of Finance; Michael Throne, Director of Public Works; Cory
Linder, Director of Recreation and Parks; Nicole Jules, Deputy Director of Public Works;
Sean Robinson, Human Resources Manager; Daniel Trautner, Recreation Services
Manager; Ron Dragoo, Senior Engineer; Siamak Motahari, Senior Engineer; and, Carla
Morreale, City Clerk.
FLAG SALUTE:
The Flag Salute was led by Mayor Pro Tem Knight.
MAYOR'S ANNOUNCEMENTS:
None.
APPROVAL OF THE AGENDA:
Councilwoman Brooks moved, seconded by Councilman Misetich, to approve the
agenda, as presented.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich and Mayor Duhovic
NOES: None
ABSENT: None
PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda):
City Council Minutes
Adjourned Regular Meeting
May 14, 2014
Page 1 of 7
Adreeiane Roy, South Bay Field Representative, Nextdoor.com, provided information
regarding Nextdoor.com, which is a private social network for neighbors used to find
references for babysitting, locating a tradesperson, and for Neighborhood Watch. She
reported Nextdoor.com was recently featured on CNN, noting the organization has
partnered with many cities.
CITY MANAGER REPORT:
Acting City Manager Petru invited Human Resources Manager Robinson to provide a
report regarding Employee Safety and Wellness Week.
Human Resources Manager Robinson provided an overview of the activities of the
Employee Safety and Wellness Week and participation by staff in the informational
meetings and training.
Acting City Manager Petru announced that flags would be flown at half-staff at all City
facilities tomorrow, in honor of Peace Officers Memorial Day.
Acting City Manager Petru presented new City employee, Laura Ciampaglia, with a
Certificate of Recognition for her quick and effective response in recently administering
CPR at Ryan Park during a life-threatening situation.
NEW BUSINESS:
APPROVAL OF CONSENT CALENDAR:
Mayor Pro Tem Knight moved, seconded by Councilwoman Brooks, to approve the
Consent Calendar, as presented.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich and Mayor Duhovic
NOES: None
ABSENT: None
Motion to Waive Full Reading
Adopted a motion to waive reading in full of all ordinances presented at this meeting
with consent of the waiver of reading deemed to be given by all Council Members after
the reading of the title.
Approval of Minutes
Approved the Minutes of the April 15, 2014 Regular Meeting.
City Council Minutes
Adjourned Regular Meeting
May 14, 2014
Page 2 of 7
# # # # # #
REGULAR BUSINESS:
City Manager Recruitment Process, Characteristics and Responsibilities
Human Resources Manager Robinson provided brief introductory remarks regarding
this item and introduced Bob Murray, the consultant conducting the City Manager
recruitment.
Discussion ensued among Council Members, staff, and Mr. Murray regarding outreach
to the public concerning the City Manager recruitment.
By acclamation, the Council directed staff to work with Mr. Murray as to methods to
obtain public input regarding the City Manager recruitment, and to return to Council with
suggested forms of outreach, including Town Hall meetings, a web-based survey, and
the solicitation of input from City Advisory Board Members.
Discussion ensued among Council Members, staff, and Mr. Murray regarding the duties
and responsibilities of the City Manager and the legal framework of the applicable
sections of the Municipal Code; possible modifications to the Municipal Code regarding
the responsibilities of the City Manager; and the importance of clearly identifying the
City Manager's responsibilities before the recruitment begins.
Mayor Duhovic moved, seconded by Councilman Campbell, to direct Council Members
to provide to Mayor Duhovic any suggested modifications to the sections of the
Municipal Code regarding the duties of the City Manager, City Council, and Disaster
Council for Council's consideration at the June 3, 2014 Council meeting.
Councilman Misetich offered an amendment to the motion, seconded by Councilwoman
Brooks, to place the item on the May 20, 2014 City Council meeting agenda for
consideration.
The amendment to the motion was withdrawn.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich and Mayor Duhovic
NOES: None
ABSENT: None
Discussion ensued among Council Members and Mr. Murray regarding the
qualifications, characteristics, and qualities desirable in the City Manager candidates.
City Council Minutes
Adjourned Regular Meeting
May 14, 2014
Page 3 of 7
Mr. Murray summarized the attributes desired in the new City Manager, which were
raised by the individual Council Members during his one-on-one discussions with them.
He added that the brochure will be high level, seeking a person who has prior City
Manager, Assistant City Manager, or similar experience, possibly with coastal, public,
and private experience. He recommended that as a baseline, to leave compensation
open depending on qualifications, with the benefits outlined that are provided to
department heads, as anything more is negotiable.
RECESS AND RECONVENE:
Mayor Duhovic called a brief recess from 8:32 P.M. to 8:41 P.M.
July 4th Celebration Contract Approval
Director of Recreation and Parks Linder provided a brief staff report regarding this item
and the issues raised by Council at the previous Council meeting regarding the levels of
insurance for the helicopter ride services, as well as the cash revenue controls during
the event. Mr. Linder provided the highlights of his discussions with Mr. Bell.
Discussion ensued among Council Members, staff, and City Attorney Lynch.
Councilwoman Brooks moved, seconded by Councilman Campbell, to approve the
agreement with Bell Event Services to continue to produce the City's annual July 4th
Independence Day Celebration special events for a period of five (5) years (May 14,
2014 to October 22, 2018); with the helicopter ride service issue to be remanded back
to staff to negotiate with the vendor to find other helicopter operators.
Michael Bell, Bell Event Services, stated that he would be willing to put the helicopter
service out to bid to find a company that is able to provide appropriate insurance limits
of$2 million occurrence/$5 million aggregate.
Additional discussion ensued among Council Members, staff, and City Attorney Lynch.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich and Mayor Duhovic
NOES: None
ABSENT: None
Infrastructure Management Plan and Report Card Background Data and
Recommendations (Supports 2014 City Council Goal No. 2, Public Infrastructure)
City Council Minutes
Adjourned Regular Meeting
May 14, 2014
Page 4 of 7
City Clerk Morreale reported that late correspondence was distributed prior to the
meeting, and there were no requests to speak regarding this item.
Director of Public Works Throne provided a comprehensive report and PowerPoint
presentation regarding the need for an Infrastructure Management Plan (IMP) and
staff's request to issue a Request for Proposals (RFP) from qualified firms to develop an
IMP.
Discussion ensued among Council Members and staff.
Councilwoman Brooks moved, seconded to Councilman Campbell, to reverse the order
of the recommendations to direct the Finance Advisory Committee to review the fiscal
impact of the Infrastructure Management Plan initially prior to issuing an RFP.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich and Mayor Duhovic
NOES: None
ABSENT: None
Director of Public Works Throne provided a brief report and PowerPoint presentation
regarding the 2013 Infrastructure Report Card.
Discussion ensued among Council Members and staff regarding the establishment of
priorities by staff and the public through civic engagement; and the establishment of a
committee to participate with the Infrastructure Report Card and Infrastructure
Management Plan.
Councilman Misetich moved, seconded by Councilwoman Brooks, to receive and file
the 2013 Infrastructure Report Card.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich and Mayor Duhovic
NOES: None
ABSENT: None
Award Professional Services Agreement— Sanitary Sewer Design Services for
Capacity Verification
Councilwoman Brooks reported that she spoke with staff of the Sanitation District to
request the provision of a report regarding the Sanitary Sewers at a future Council
meeting.
City Council Minutes
Adjourned Regular Meeting
May 14, 2014
Page 5 of 7
There was no request for a staff report, and without objection it was waived.
Discussion ensued among Council Members, staff and City Attorney Lynch.
Councilwoman Brooks moved, seconded by Councilman Campbell, to approve the staff
recommendation to: 1) Award a contract for professional services to Harris and
Associates, in an amount not to exceed $196,190 and authorize a project contingency
of up to $25,300 to perform video inspections, cleaning and pothole if necessary; and,
2) Authorize the Mayor and City Clerk to execute an agreement with Harris and
Associates.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich and Mayor Duhovic
NOES: None
ABSENT: None
Classification/Compensation Study— Request for Proposals
City Clerk Morreale reported that there were no requests to speak regarding this item.
Human Resources Manager Robinson provided a brief staff report regarding this item,
which was directed to be brought forward by the City Council.
Discussion ensued among Council Members and staff.
Councilman Misetich moved, seconded by Mayor Pro Tem Knight, to approve the staff
recommendation to: 1) Authorize Staff to release the proposed Request for Proposals
(RFP) for a classification and total compensation, including benefits, study for all full-
time and part-time personnel; and, 2) Direct Staff to include $95,000 in the draft FY14-
15 budget for the study.
Discussion continued among Council Members and staff.
Councilwoman Brooks moved, seconded by Councilman Misetich, to call the question.
The motion passed on the following roll call vote:
AYES: Brooks, Knight, Misetich and Mayor Duhovic
NOES: Campbell
ABSENT: None
The original motion as restated was the following: Councilman Misetich moved,
seconded by Mayor Pro Tem Knight, to approve the staff recommendation to:
City Council Minutes
Adjourned Regular Meeting
May 14, 2014
Page 6 of 7
1) Authorize Staff to release the proposed Request for Proposals (RFP) for a
classification and total compensation, including benefits, study for all full-time and part-
time personnel; and, 2) Direct Staff to include $95,000 in the draft FY14-15 budget for
the study.
The motion passed on the following roll call vote:
AYES: Brooks, Knight, Misetich and Mayor Duhovic
NOES: Campbell
ABSENT: None
FUTURE AGENDA ITEMS:
The following items were raised by Council Members as future agenda items:
Council Identification Badges during Emergencies (Misetich)
Update regarding McTaggart Memorial Hall & Council Chambers (Brooks)
CITY COUNCIL ORAL REPORTS:
Each Council Member reported on his/her attendance at various organization and
association meetings since the last City Council Oral Reports were provided on May 6,
2014.
CLOSED SESSION REPORT:
City Attorney Lynch reported that with respect to the Conference with Real Property
Negotiators, unanimous direction was provided to staff and no action was taken, with all
Council Members present.
ADJOURNMENT:
At 10:40 P.M., Mayor Duhovic adjourned the meeting.
Vt- 11444
Mayor
Attest:
7/).
City Clerk
W:\City Council Minutes\2014120140514 CC MINS.doc
City Council Minutes
Adjourned Regular Meeting
May 14, 2014
Page 7 of 7