CC MINS 20131217 MINUTES
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
DECEMBER 17, 2013
The meeting was called to order at 6:00 P.M. by Mayor Duhovic at Fred Hesse
Community Park, 29301 Hawthorne Boulevard, and was immediately recessed for a
Special Meeting into Closed Session, notice having been given with affidavit thereto on
file. Councilman Misetich participated via teleconference in the Closed Session, as
listed on the agenda, from Blue Park Building, Calle 45, Suite 1902, Panama, Republic
of Panama.
RECONVENE TO REGULAR SESSION FOR A STUDY SESSION:
At 6:40 P.M., Mayor Duhovic reconvened the meeting to Regular Session for a City
Council Study Session.
City Council roll call was answered as follows:
PRESENT: Brooks, Knight, and Mayor Duhovic
ABSENT: Campbell** and Misetich*
** Councilman Campbell arrived at 6:51 P.M.
* Councilman Misetich participated in the Closed Session (prior to the Study Session)
and the Regular Session (after the Study Session)
Also present were Carolyn Lehr, City Manager; Carolynn Petru, Deputy City Manager;
Carol Lynch, City Attorney; Dennis McLean, Director of Finance/Information
Technology; Joel Rojas, Community Development Director; Les Jones, Interim Director
of Public Works; Cory Linder, Director of Recreation and Parks; Sean Robinson, Human
Resources Manager; Kit Fox, Senior Administrative Analyst; and, Carla Morreale, City
Clerk.
PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY
SESSION:
None.
DISCUSSION TOPICS:
Review of Tentative Agendas and Annotated Version of the City Council 2013
Goals & Priorities
Discussion ensued among Council Members, City Attorney Lynch, and staff regarding
items on the upcoming Council Meeting agendas as listed on the Tentative Agendas.
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December 17, 2013
Page 1 of 11
The Council directed City Attorney Lynch to review the Rules of Procedure to research
the protocol and process to remove items that were raised more than one year ago from
the Future Agenda items.
Councilwoman Brooks moved, seconded by Mayor Pro Tem Knight, to approve the
Tentative Agendas, as presented.
The motion passed on the following roll call vote:
AYES: Brooks, Knight, and Mayor Duhovic
NOES: None
ABSENT: Campbell and Misetich
Future Agenda Items Proposed by Council Members to be Prioritized:
Wall of Honor
Councilwoman Brooks provided a brief report regarding this item and her proposal to
form a Council Subcommittee to assist in establishing criteria and design concepts, as
well as identifying possible locations for the Wall of Honor.
At 6:51 P.M., Councilman Campbell arrived during the discussion of this item.
Discussion ensued among Council Members, staff, and City Attorney Lynch.
Councilwoman Brooks moved, seconded by Mayor Pro Tem Knight, to appoint Mayor
Duhovic and Councilwoman Brooks and the members of the Wall of Honor
Subcommittee.
Discussion continued among the Council Members.
Councilwoman Brooks amended her motion, seconded by Mayor Pro Tem Knight, to
appoint Councilman Campbell and Councilwoman Brooks as the members of the Wall
of Honor Subcommittee.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, and Mayor Duhovic
NOES: None
ABSENT: Misetich
RECESS AND RECONVENE:
Mayor Duhovic called a brief recess from 6:59 P.M. to 7:05 P.M.
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December 17, 2013
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REGULAR SESSION:
City Council roll call was answered as follows:
PRESENT: Brooks, Campbell, Knight, Misetich*, and Mayor Duhovic
ABSENT: None
*Councilman Misetich participated via teleconference as listed on the agenda.
Also present were Carolyn Lehr, City Manager; Carolynn Petru, Deputy City Manager;
Carol Lynch, City Attorney; Dennis McLean, Director of Finance/Information
Technology; Joel Rojas, Community Development Director; Cory Linder, Director of
Recreation and Parks; Les Jones, Interim Director of Public Works; Sean Robinson,
Human Resources Manager; Greg Pfost, Deputy Community Development Director;
Paul Christman, Building Official; Kit Fox, Senior Administrative Analyst; and, Carla
Morreale, City Clerk.
FLAG SALUTE:
The Flag Salute was led by Mayor Pro Tem Knight.
MAYOR'S ANNOUNCEMENTS:
Mayor Duhovic announced that the Council has accepted City Manager Lehr's recent
announcement that she would not pursue an extension to her Employment Agreement,
which will expire in June 2014. He added that City Manager Lehr has agreed to work
with Council to ensure a smooth transition as the recruitment for a new City Manager
begins in the near future.
Mayor Duhovic received a plaque of recognition from the Palos Verdes Archery Club on
behalf of the City and presented a Certificate to the Palos Verdes Archery Club
representatives in recognition of the Club's 60th Anniversary.
RECYCLE DRAWING:
Mayor Duhovic announced Recyclers of the Month from the September 4, 2013 City
Council meeting: Joanna Lee and William Griffin. He indicated that all winners receive
a check for $250 representing a year of free refuse service and urged everyone to
participate in the City's Recycling Program.
APPROVAL OF THE AGENDA:
Councilwoman Brooks moved, seconded by Mayor Pro Tem Knight, to approve the
agenda.
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December 17, 2013
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The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich, and Mayor Duhovic
NOES: None
ABSENT: None
PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda)
Noel Weiss, Marina del Rey, stated that he would like the Council to consider adopting
a resolution regarding the Rancho LPG Tank Facility in the City of Los Angeles.
CITY MANAGER REPORT:
City Clerk Morreale reported that late correspondence was distributed prior to the
meeting regarding this item.
Director of Finance/IT McLean provided an update regarding the Certificate of Deposit
(CDARS) program and the Banking Services Agreement with Bank of the West.
Human Resources Manager Robinson provided a brief update and PowerPoint
presentation regarding issues and new projects handled in the Human Resources
Department this past year. He provided an update regarding recent recruitments and
recruitments currently underway.
Deputy Community Development Director Pfost provided a report and PowerPoint
presentation regarding the City's Coyote Management Plan and outreach that has been
conducted by staff regarding this topic.
City Manager Lehr announced the City received notification from Los Angeles County
Board of Supervisor Knabe's office regarding the successful award of a $300,000 grant
for the Sunnyside Ridge Trail Segment Improvement Project.
NEW BUSINESS:
APPROVAL OF CONSENT CALENDAR:
Mayor Duhovic requested that Item C (Establishment of a Formal Audit Committee) be
removed from the Consent Calendar for separate consideration.
Councilwoman Brooks moved, seconded by Mayor Duhovic, to approve the Consent
Calendar, as amended, with Item C removed from the Consent Calendar and to be
considered after the Regular Business items.
The motion passed on the following roll call vote:
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December 17, 2013
Page 4 of 11
AYES: Brooks, Campbell, Knight, Misetich, and Mayor Duhovic
NOES: None
ABSENT: None
Motion to Waive Full Reading
Adopted a motion to waive reading in full of all ordinances presented at this meeting
with consent of the waiver of reading deemed to be given by all Council Members after
the reading of the title.
Approval of Minutes
Approved the Minutes of the November 19, 2013 Regular City Council Meeting.
Establishment of a Formal Audit Committee
This item was removed from the Consent Calendar for separate consideration.
Letter of Support for the Water Replenishment District
Authorized the Mayor to sign, on behalf of the City, a letter of support to the Water
Replenishment District of Southern California, and specifically that agency's
Groundwater Reliability Improvement Program.
Register of Demands
ADOPTED RESOLUTION NO. 2013-80, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.
Grant and Sub-Grant Agreements with the State Wildlife Conservation Board
(WCB) for Funds Related to the Purchase of Real Property in Malaga Canyon for
the Purpose of Open Space Conservation
Authorized the Mayor to execute the necessary grant and sub-grant agreements
between the City and the Wildlife Conservation Board (WCB) thereby agreeing to all of
the agreement's terms and conditions related to WCB's $1,164,500 grant for the
acquisition of approximately 48 acres of real property in Malaga Canyon.
# # # # # #
PUBLIC HEARINGS:
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December 17, 2013
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Adoption of Urgency Ordinance and Ordinance No. 551 and Adoption of
Resolution Adopting New State Building Codes and Fire Code
City Clerk Morreale reported that notice of the public hearing was duly published, no
written protests received, and there were no requests to speak regarding this item.
Mayor Duhovic declared the public hearing open.
Building Official Christman provided a brief report regarding this item.
Discussion ensued among Council Members and staff.
Mayor Duhovic declared the public hearing closed.
Councilwoman Brooks moved, seconded by Mayor Pro Tem Knight, to approve the staff
recommendation to: 1) ADOPT RESOLUTION NO. 81, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RANCHO PALOS VERDES, MAKING EXPRESS
FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE 2013
CALIFORNIA BUILDING AND FIRE CODES ARE REASONABLY NECESSARY
BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL OR TOPOGRAPHICAL
CONDITIONS; 2) ADOPT ORDINANCE NO. 551, AN ORDINANCE OF THE CITY OF
RANCHO PALOS VERDES, ADOPTING BY REFERENCE THE 2013 EDITION OF
THE CALIFORNIA BUILDING, RESIDENTIAL, GREEN BUILDING STANDARDS,
PLUMBING, ELECTRICAL, MECHANICAL AND FIRE CODES, WHICH ARE
CODIFIED IN TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, CHAPTER
7A OF TITLE 26 OF THE LOS ANGELES COUNTY CODE, THE UNIFORM CODE
FOR THE ABATEMENT OF DANGEROUS BUILDINGS 1997 EDITION, THE
UNIFORM HOUSING CODE 1997 EDITION, AND THE INTERNATIONAL PROPERTY
MAINTENANCE CODE, 2012 EDITION, WITH APPENDICES AND AMENDMENTS
THERETO; AND AMENDING THE RANCHO PALOS VERDES MUNICIPAL CODE;
and, 3) ADOPT URGENCY ORDINANCE NO. 554U, AN URGENCY ORDINANCE OF
THE CITY OF RANCHO PALOS VERDES, ADOPTING BY REFERENCE THE 2013
EDITION OF THE CALIFORNIA BUILDING, RESIDENTIAL, GREEN BUILDING
STANDARDS, PLUMBING, ELECTRICAL, MECHANICAL AND FIRE CODES, WHICH
ARE CODIFIED IN TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS,
CHAPTER 7A OF TITLE 26 OF THE LOS ANGELES COUNTY CODE, THE UNIFORM
CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS 1997 EDITION, THE
UNIFORM HOUSING CODE 1997 EDITION, AND THE INTERNATIONAL PROPERTY
MAINTENANCE CODE, 2012 EDITION, WITH APPENDICES AND AMENDMENTS
THERETO; AND AMENDING THE RANCHO PALOS VERDES MUNICIPAL CODE,
AND DECLARING THE URGENCY THEREOF.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich, and Mayor Duhovic
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December 17, 2013
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NOES: None
ABSENT: None
REGULAR BUSINESS:
Matrix Report Status Update
Mayor Duhovic provided brief introductory remarks regarding this item.
Discussion ensued among Council Members, staff, and City Attorney Lynch regarding
the best process in which to proceed with the recommendations on the Matrix Report.
Councilman Misetich moved, seconded by Councilwoman Brooks, to: Receive and file
the update on the status of implementing the recommendations of the Matrix Report;
and direct staff to continue working with the Organizational Performance Assessment
Ad Hoc Subcommittee of Mayor Duhovic and Councilwoman Brooks to develop the
implementation plan, and return to Council with a report by February 4, 2014.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich, and Mayor Duhovic
NOES: None
ABSENT: None
Council agreed to submit their comments regarding the Matrix Report to the
Subcommittee and to copy staff so that the Subcommittee and staff can work together
on the next update report.
RECESS AND RECONVENE:
Mayor Duhovic called a brief recess from 8:10 P.M. to 8:23 P.M.
The motion for a recess passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich, and Mayor Duhovic
NOES: None
ABSENT: None
Professional Services Agreement for City Council Goal-Setting Facilitator
Senior Administrative Analyst Fox provided a brief introduction regarding this item.
Dr. Allan Colman, Consultant, The Closers Group, LLC, provided brief comments
regarding his background and addressed a few of the topics raised by Council Members
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December 17, 2013
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at the November 19, 2013 Council meeting regarding City Council Goal-Setting. He
recommended the Council establish strategic actions or a strategic plan.
Discussion ensued among Council Members, Dr. Colman, and staff. Each Council
Member provided answers to the Pre-Exercise Questions presented for Council input.
At 8:57 P.M., during discussion of this item, it was noted that the Council's
teleconference connection with Councilman Misetich was no longer active. At 9:01
P.M., Councilman Misetich connection to the Council meeting was restored.
Councilwoman Brooks moved, seconded by Mayor Pro Tem Knight, to approve the staff
recommendation to: Authorize the City Manager to sign the Professional Services
Agreement (PSA) with The Closers Group, LLC, to conduct the City Council's 2014
goal-setting exercise on January 8, 2014 and January 21, 2014; and provide direction to
Staff and The Closers Group, LLC, to assist in preparation for this exercise.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich, and Mayor Duhovic
NOES: None
ABSENT: None
Update Regarding Conversion Process for Agricultural Use at Point Vicente Park
Senior Administrative Analyst Fox provided a brief staff report and PowerPoint
presentation regarding this item.
Discussion ensued among Council Members, staff, and City Attorney Lynch.
Mayor Pro Tem Knight moved, seconded by Councilwoman Brooks, to: Direct staff to
abandon the conversion process with the National Park Service regarding the Point
Vicente Park property and research the possibility of relocating the historical dry farming
operation to another property, possibly Gateway Park or another suitable parcel.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich, and Mayor Duhovic
NOES: None
ABSENT: None
Consider Policy for Balanced Operating Budget (Supports 2013 City Council Goal
#5 —Government Efficiency, Fiscal Control & Transparency)
Director of Finance/IT McLean provided a brief staff report regarding this item.
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December 17, 2013
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Discussion ensued among Council Members and staff.
Councilwoman Brooks moved, seconded by Mayor Pro Tem Knight, to: Adopt the
proposed City Council Policy to maintain an annual balanced operating budget.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich, and Mayor Duhovic
NOES: None
ABSENT: None
RECESS AND RECONVENE:
Mayor Duhovic called a brief recess from 9:33 P.M. to 9:40 P.M.
The motion for a recess passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich, and Mayor Duhovic
NOES: None
ABSENT: None
Mayor's Appointment of City Council Members to Intergovernmental
Organizations, Associations, and City Subcommittees
City Clerk Morreale reported that late correspondence was distributed prior to the
meeting regarding this item.
Mayor Duhovic provided introductory comments regarding this item and discussion
ensued among Council Members regarding the Council Assignments, with several
modifications made to the list of Council Assignments.
Councilwoman Brooks moved, seconded by Mayor Duhovic, to: 1) Appoint the
members of Council to the various intergovernmental organizations and
associations and City Subcommittees, as amended; and, 2) Direct staff to notify
the various agencies of the Council's decision and provide a copy of the Council
Assignment list to the Council Members.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich, and Mayor Duhovic
NOES: None
ABSENT: None
Follow-Up Council Training
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December 17, 2013
Page 9 of 11
Councilwoman Brooks moved, seconded by Mayor Pro Tem Knight, to waive the staff
report and approve the staff recommendation to: Complete the Leadership training with
the California Joint Powers Insurance Authority, with staff directed to suggest several
possible dates for the training.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich, and Mayor Duhovic
NOES: None
ABSENT: None
Establishment of a Formal Audit Committee
City Clerk Morreale reported that Mayor Duhovic had requested this item be removed
from the Consent Calendar for separate consideration.
Mayor Duhovic suggested that the scope of responsibilities for the use of the Audit
Committee should be a bit more expansive if possible.
Discussion ensued among Council Members and staff.
Mayor Duhovic moved, seconded by Councilwoman Brooks, to approve the staff
recommendation to: 1) ADOPT RESOLUTION NO. 2013-82, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ESTABLISHING A
STANDING AUDIT SUBCOMMITTEE; and, 2) Adopt and file the City Council Policy
titled "Audit Committee," as amended, to add an item under the scope of responsibilities
specified as "other assignments as assigned by the City Council."
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich, and Mayor Duhovic
NOES: None
ABSENT: None
Councilman Misetich left the meeting at 10:14 P.M.
FUTURE AGENDA ITEMS:
The following items were raised by Council Members as future agenda items:
City Council should be informed of the final slate of candidates regarding Senior
Management hires with Council consulted in the matter in an "advise and consent" role
(Duhovic)
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December 17, 2013
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CITY COUNCIL ORAL REPORTS:
Each Council Member present reported on his/her attendance at various organization
and association meetings since the last City Council Oral Reports were provided on
December 3, 2013.
CLOSED SESSION REPORT:
City Attorney Lynch reported that with respect to the Conference with Labor Negotiators
pursuant to Government Code Section 54954.5, the City Council unanimously directed
the City's negotiating team to proceed with certain negotiations; the vote was (4-0) with
Councilman Campbell absent.
ADJOURNMENT:
At 10:31 P.M., Mayor Duhovic adjourned the meeting to Tuesday, January 7, 2014, at
1:30 p.m. for an Adjourned Regular Meeting to be held at the California State Capitol,
located at 1315 10th Street, Sacramento.
• Mayor
Attest:
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City Clerk
W:\City Council Minutes\2013\20131217 CC MINS.doc
City Council Minutes
December 17, 2013
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