CC AGD 20131001
AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
OCTOBER 1, 2013
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
_____________________________________
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a matter
will be heard, especially since agenda items are often re-ordered during a meeting
and may be discussed at any time.
6:00 P.M. CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR
DETAILS.
7:00 P.M. REGULAR SESSION
CALL TO ORDER:
(30 mins)
ROLL CALL:NEXT RESOL. NO. 2013-65
NEXT ORDINANCE NO. 548
FLAG SALUTE:
City Council Candidate Debates; Family History Month;
th
and, 40 Anniversary of the Red Onion Restaurant
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS:
(This section of the agenda is for audience comments for items
NOT
on the agenda.)
CITY MANAGER REPORT:
SCE Update on Infrastructure Improvements - Presentation
by Marvin Jackmon
NEW BUSINESS:
APPROVAL OF CONSENT CALENDAR:
(15 mins)
A. Motion to Waive Full Reading
City Council Agenda
October 1, 2013
Page 1 of 6
Recommendation:
Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
B. Approval of Minutes (Morreale)
Recommendation:
Approve the Minutes of the September 17, 2013 Regular
Council Meeting.
C. Border Issues Status Report (Fox)
Recommendation:
Receive and file the current report on the status of Border
Issues.
D. Notice of Completion for Storm Drain Rehabilitation Project - Lines 35, 36 & 37
(Supports City Council Goal - Public Infrastructure)
(Winje)
Recommendation:
1) Accept the work as complete; 2) Authorize the City Clerk to
file a Notice of Completion with the L.A. County Registrar-Recorder Office and if no
claims are filed within 35 days after recordation, notice the surety company to
exonerate the Performance bond; and, 3) Authorize the Director of Public Works to
release the 5% retention payment in the amount of $17,712.91 to Sancon
Engineering, Inc. 35 days after recordation of the Notice of Completion by the L.A.
County Recorder contingent upon no claims being filed on the project.
E. Notice of Completion for 2012 Storm Drain Lining and Rehabilitation Project
(Supports City Council Goal - Public Infrastructure)
(Winje)
Recommendation:
1) Accept the work as complete; 2) Authorize the City Clerk to
file a Notice of Completion with the L.A. County Registrar-Recorder Office and if no
claims are filed within 35 days after recordation, and upon the contractor posting an
acceptable warranty bond, notice the surety company to exonerate the Performance
bond; and, 3) Authorize the Director of Public Works to release the 5% retention
payment in the amount of $44,667.37 to Sancon Engineering, Inc. 35 days after
recordation of the Notice of Completion by the L.A. County Recorder contingent
upon no claims being filed on the project and the contractor posting an acceptable
warranty bond.
F. Award Professional Services Contract for Master Plan of Drainage to RBF
(Supports 2013 City Council Goal - Public Infrastructure)
Consulting, Inc.
(Winje)
Recommendation:
1) Award a professional services contract to RBF Consulting,
Inc. (RBF) for development of a GIS-based master plan of drainage, for a not to
exceed amount of $551,030 over the duration of the contract; and, 2) Authorize the
Mayor and City Clerk to execute a professional services contract with RBF
Consulting, Inc.
G. Award Professional Services Contract for Drainage Improvement Feasibility Studies
(Supports 2013 City Council Goal - Public Infrastructure)
to KPFF, Inc. (Winje)
City Council Agenda
October 1, 2013
Page 2 of 6
Recommendation:
1) Award a professional services contract to KPFF, Inc. for
development of drainage improvement feasibility studies for the Marguerite Open
Channel and PVDS East of Barkentine sites, for a not to exceed amount of $72,480
over the duration of the contract; and, 2) Authorize the Mayor and City Clerk to
execute a professional services contract with KPFF, Inc.
H. Award Professional Services Contract for Enhanced Watershed Management Plan
(Supports 2013 City Council Goal - Public
to John L. Hunter and Associates
Infrastructure)
(Winje)
Recommendation:
1) Award a professional services contract to John L. Hunter and
Associates, Inc. (JLHA) for development of the Peninsula Agencies Enhanced
Watershed Management Plan (EWMP), in conjunction with the EWMP and
Coordinated Integrated Monitoring Program (CIMP) Memoranda of Understanding
approved at the August 6, 2013 meeting of the City Council to comply with
requirements of the MS4 Permit, for a not to exceed amount of $476,063 over the
duration of the contract; 2) Authorize Staff to invoice and receive payments from the
other Peninsula Agencies for their allocated share for these services in accordance
with the provisions of the approved EWMP and CIMP Memoranda of
Understanding; and, 3) Authorize the Mayor and City Clerk to execute a
professional services contract with John L. Hunter and Associates, Inc.
I. Adoption of Ordinance No. 547 Code Amendment to Rancho Palos Verdes
Municipal Code Section 17.76.100 (City Tree Review Permit) to Expand the Public
Notification Procedures for Permit Decisions (Case No. ZON2013-00239)
(Supports 2013 City Council Goals - Transparency, Evaluating City Tree
Review Process)
(Alvarez)
Recommendation:
ADOPT ORDINANCE NO. 547, AN ORDINANCE OF THE
CITY OF RANCHO PALOS VERDES, AMENDING RPV MUNICIPAL CODE
SECTION 17.76.100(G)(1) TO INCREASE PUBLIC NOTIFICATION OF A CITY
TREE REVIEW PERMIT DECISION TO THE 20 CLOSEST PROPERTIES;
AMENDING RANCHO PALOS VERDES MUNICIPAL CODE SECTION
17.76.100(G)(1) TO CLARIFY THAT THE NOTIFIED PROPERTIES ARE TO BE
PROPERTIES LOCATED WITHIN THE CITY OF RANCHO PALOS VERDES; AND
AMENDING RANCHO PALOS VERDES MUNICIPAL CODE SECTION
17.76.100(G)(3) TO REQUIRE THE CITY TO POST A NOTICE OF DECISION ON
EACH TREE SUBJECT TO PERMIT APPROVAL, WITH THE EXCEPTION OF
POSTING NOTICES ON TREES LOCATED IN AREAS THAT ARE TOO
DIFFICULT OR HAZARDOUS TO ACCESS (CASE NO. ZON2013-00239).
J. Award Professional Services Agreement for Improvements at Abalone Cove
(Supports 2013 City Council Goal - Public
Shoreline Park and Cable TV Building
Infrastructure)
(Motahari)
Recommendation:
1)
which is doing business as BOA Architecture, to provide plans, specifications and
cost estimate for the improvement of Abalone Cove Shoreline Park Staff Building
and Parking lot; and Cable TV Building Restroom ADA Compliance, in the amount
City Council Agenda
October 1, 2013
Page 3 of 6
not to exceed $49,135 and authorize staff to spend up to a maximum of $4,913
(10% allowance) for possible additional design work, for a total authorization of
$54,048; and, 2) Authorize the Mayor and the City Clerk to execute the contract with
K. August 2013 Monthly Report of Cash Balances (McLean)
Recommendation:
Receive and file the August 2013 Monthly Report of Cash
Balances for the City of Rancho Palos Verdes.
L. Third Amendment of Professional Services Agreement for RPV TV Station Manager
(Robinson)
Recommendation:
Authorize the Mayor and City Clerk to sign the third amendment
to the Professional Services Agreement with Mark Doddy to provide Station
Manager duties for RPV TV.
M. Register of Demands (McLean)
Recommendation:
ADOPT RESOLUTION NO. 2013-__, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
PUBLIC HEARING:
1. Preliminary Review of the Draft General Plan Housing Element [Continued from
(30 mins)
September 17, 2013] (Pfost)
Recommendation:
Receive public comments at the public hearing, which was
continued from the September 17, 2013 meeting, on the Preliminary Draft Housing
Element, provide Staff with feedback on the document, and direct Staff to forward
the Preliminary Draft Housing Element to the Department of Housing and
Community Development (HCD) for review and feedback.
REGULAR BUSINESS:
(Supports 2013 City
2. Scope of Services for Review of Employee Compensation
(30 mins)
Council Goal Government Efficiency, Fiscal Control & Transparency)
(Downs)
Recommendation of the City Council Ad-Hoc Subcommittee for 2013
Employee Compensation:
1) Agreed upon review procedures of City Manager
dependent auditor for
calendar year 2012 for an out-of-pocket cost of $2,500. Direct Staff and the auditor
to complete procedures for one additional calendar year (2009) for an additional
out-of-pocket cost of $2,250; 2) Direct Staff and the auditor to complete Phase 2
procedures, as defined in the Engagement Letter from the independent auditor, at a
cost of $5,000, plus an estimated $2,500 one-time custom payroll system report
cost (out-of-pocket costs totaling about $7,500); 3) Direct Staff to return with a
proposed budget adjustment for FY13-14 in the amount of about $9,750; 4) Direct
City Council Agenda
October 1, 2013
Page 4 of 6
Staff to include the proposed auditor fee for Phase 2 procedures in annual draft
budgets going forward (a discretionary expenditure of about $5,000 each year);
and, 5) Determine whether other review procedures should be defined and a
proposal presented to City Council for approval.
3. Adoption of an Urgency Ordinance and Introduction of a Non-Urgency Ordinance to
(30 mins)
Establish Certain Permit Restrictions on Construction Projects that Have Been
Ongoing for 4 Years or More (Rojas)
Recommendation:
1)ADOPT URGENCY ORDINANCE NO. ____U, AN
ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, REGARDING
PROLONGED CONSTRUCTION PROJECTS THAT ARE ADVERSELY
AFFECTING NEIGHBORING PROPERTIES AND DECLARING THE URGENCY
THEREOF; and, 2) INTRODUCE ORDINANCE NO. ___, AN ORDINANCE OF THE
CITY OF RANCHO PALOS VERDES, REGARDING PROLONGED
CONSTRUCTION PROJECTS THAT ARE ADVERSELY AFFECTING
NEIGHBORING PROPERTIES.
4. Approval of Two Purchase and Sale Agreements to Purchase Private Properties in
(45 mins)
Malaga Canyon for the Purpose of Open Space Conservation (Rojas)
Recommendation:
1) Refer the issue of consistency of these purchases with the
; 2) Approve the purchase of
approximately 42 acres of open space in Malaga Canyon from Angeles LLC with
100% of the acquisition cost funded by federal grant monies and, following the
authorize the Mayor to execute the Purchase and Sale Agreement; and, 3) Approve
the purchase of approximately 16 acres of open space in Malaga Canyon from Ya
Yi May with 100% of the acquisition cost funded by federal grant monies and,
following the Plannin
consistency, authorize the Mayor to execute the Purchase and Sale Agreement.
FUTURE AGENDA ITEMS:
(This section of the agenda is designated for individual Council
(5 mins)
Members to request that an item be placed on a future City Council meeting agenda.)
CITY COUNCIL ORAL REPORTS:
(This section of the agenda is designated for oral reports
(10 mins)
from Council Members, as elected officials of the City, to report action taken at intergovernmental
organizations, committee, or association meetings. Council Members are required to provide a
brief oral report on their attendance at any meetings where City funds have been expended.
Detailed reports should be made in writing and will be posted on )
CLOSED SESSION REPORT:
ADJOURNMENT:
Adjourn to Saturday, October 5, 2013 at 9:00 A.M. at Fred Hesse Park
for an Adjourned Regular Meeting/Council Workshop.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
City Council Agenda
October 1, 2013
Page 5 of 6
(All Statutory References are to California Government Code Sections)
Conference with Legal Counsel
Potential Litigation Against the City:
GC 54956.9(b)(3)(C)
Conference with Legal Council-Anticipated Litigation pursuant to Government Code
Section 54956.9 arising from receipt of two claims against the City of Rancho Palos
Verdes that were filed by Kevin and Sandra Heffernan pursuant to the Government Tort
Existing Litigation:
G.C. 54956.9(a)
Name of Case: City of Agoura Hills et. al. v. County of Los Angeles et. al.,
Superior Court of California-County of Los Angeles. Case Number
BS140871.
Potential Initiation of Litigation:
G.C. 54956.9(c)
The City Council will be meeting with Legal Counsel to determine whether to intervene in
the following case:
Name of Case: State of California, et al., ex rel. David Sherwin v. Office Depot, Inc.,
Case No. 2:12-cv-09952-FMO-CW (C.D. Cal. Nov. 20, 2012)
Number of Potential Cases (1)
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a
disability-related modification or accommodation to attend or participate in this meeting, including auxiliary
aids or services-5208 at least 48 hours prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during
regular business hours: Monday Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M.
until dusk.
Written materials, including emails, submitted to the City are
website. In addition, City meetings may be televised and may be accessed through the City's website.
Accordingly, you may wish to omit personal information from your oral presentation or written materials as it
may become part of the public record regarding an agendized item.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter of the lobby of the City Hall Administration
Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.
website www.palosverdes.com/RPV.
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City Council Agenda
October 1, 2013
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