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RDA MINS 19920104M I N U T E S RANCHO PALOS VERDES CITY COUNCIL ADJOURNED REGULAR MEETING - BUDGET WORK SESSION JANUARY 4r 1992 The meeting was called to order 9:00 A.M. by Mayor McTaggart at the City Hall Community Room, 30940 Hawthorne Boulevard. PRESENT: BROOKS, RYAN, KUYKENDALL, BACHARACH AND MAYOR McTAGGART Also present were City Manager Paul Bussey, Deputy City Manager Mark Rohlof, f , Finance Officer Brent Mattingly, Parks and Recreation Director Mary Thomas, Public Works Director Catherine Reed, City Clerk Jo Purcell,. and Acting Environmental Services Director Carolynn Petru. Public Comment: Responding to the Mayor's call for public testimony was Sue Kersey, President of the Los Serenos De Point Vicente, who presented a written statement which listed the duties that their organization is willing to assume which had previously been performed by a Recreation Program Supervisor. (Ms. Kersey's statement is on file with the City Clerk's office.) overview of Five Year Forecast: At the request of the Mayor, the City Manager and Finance Director highlighted and expanded upon the staff memorandum dated November 27, 1991. Revenue, expenditures and unreserved fund balances were presented for the years 1991 -92 through 1996 -97. Council requested that staff indicate on this report that the City's revenue had been reduced by State Legislation. Council inquiries then centered the City's use of the tax increment from the Redevelopment Agency; the restrictions upon the City in using this increment; the request that the City Attorney should look at this matter to determine the restrictions; and, that the City should contact Supervisor Deane Dana and request his help in getting the County to release the property tax funds to the City. The following items were then commented upon by the Council. Follow -up was requested on the following items: . Revision of the unreserved fund balance as listed on the five year financial project ions ; The consensus to set 10% as the General Fund Reserve; . An update on the pavement management study. Proposed Expenditure Reductions: Deputy City Manager Rohloff presented the December 17, 1991 staff memorandum which contained a summary of the mid -year budget reductions for fiscal year 1991-92, Discussion centered on the Parks and Recreation Spring brochure; the possibility of increasing the fees by 5% and charging a non- resident fee; the average fee for participants in these recreation programs; and, whether a 5% increase was indeed adequate. Recess and Reconvene: At 10:35 A.M. the Mayor declared a recess. At 10:45 A.M. the meeting reconvened. The Council resumed its discussion of the Parks and Recreation program and the appropriate fee increase for those programs. Councilwoman Bacharach moved, seconded by Mayor McTaggart to go ahead with the Spring brochure, raise the fees by 5 %, charge a $10.00 non - resident fee, raise the Point Vicente Interpretive Center admission fee to $2.00 with the usual discount, direct staff to complete the process necessary to hold weddings at the Point Vicente Interpretive Center and complete the steps necessary to do educational tours; report back to the City Council on these matters within 90 days. The motion failed on the following roll call vote: NOES: BROOKS, RYAN, KUYKENDALL AYES: BACHARACH & MAYOR McTAGGART Councilman Kuykendall moved, seconded by Councilman Ryan to discontinue the Spring Recreation Program and classes; not to change the operation of the Point Vicente Interpretive Center; authorize staff to take the necessary steps to hold weddings at the Point Vicente Interpretive Center; raise the admission fee to $1.50 for adults, 75 cents for children and seniors and handicapped; and, to make the necessary arrangements for educational tours and to charge $1.0 0 f or these tours . The motion carried on the f of lowing roll call vote: AYES: BROOKS, RYAN AND KUYKENDALL NOES: BACHARACH AND MAYOR McTAGGART The following items were commented on by the Council: Consideration of the use of private patrol for the parks ground and for false alarm response; use of voice mail and video text at City Hall; use of volunteers to staff the counters at Hesse Park, Rancho Palos Verdes Park and Ladera Linda Park. (At 11:20 A.M. Councilwoman Brooks left the meeting.) JANUARY 4, 1992 2 Fourth of July Celebration Councilman Kuykendall moved, seconded by Mayor McTaggart to hold the July 4th celebration with no change in fees with the understanding that the City Council and committee members be asked to volunteer their time; and, if permissible, the City to use Proposition A Funds for the shuttle bus service. The motion carried on the following roll call vote: AYES: RYAN, KUYKENDALL, McTAGGART NOES: BACHARACH ABSENT: BROOKS (At 11:26 A.M. Councilwoman Brooks returned to the meeting.) Hesse Park Ground Cover/Use of Recycling Fund Council requested that a sign be posted indicating that the Rotary had donated the funding for this project and that such "credit" signs be posted when appropriate in the future. Sidewalk Program - $45pOOO Councilman Kuykendall moved, seconded by Councilman Ryan to discontinue the sidewalk repair program for the remainder of this fiscal Y ear : that staff present the program for the next fiscal year; however, that the inspection program be continued. City Manager /Administrative Services/Cable Tv - $20pOOO Councilman Kuykendall moved, seconded by Mayor McTaggart to adopt the staff recommendation to eliminate two positions in the Administrative area; one full time Personnel Secretary and one part time Administrative Intern. The motion carried on the following roll call vote: AYES: BROOKS, RYAN, KUYKENDALL , BACHARACH , AND MAYOR McTAGGART RDA Support - $25,000 Councilwoman Bacharach moved, seconded by Councilman Kuykendall that the subcommittee (McTaggart /Ryan) report on January 21st the work ro ram for the Redevelopment Agency and an appropriate budget P g for that program. The motion carried unanimously. Council requested that staff investigate the possibility of trading Prop A Funds for general funds* Councilman Kuykendall moved, seconded by Mayor McTaggart to reduce the RDA contingency account by $25r0000 JANUARY 41 1992 C Recreation and Parks - $36,000 Council then commented on the following items pertinent to the Public Art Program: the possibility of getting the developer to advance the fund for the completion of the Public Art Plan, and if recycling funds could be used for completion of this plan. Councilwoman Bacharach moved, seconded by Mayor McTaggart to complete the Art Program, approach the developer for an advance of the public art contributions to cover administrative costs; if no money is advanced, then the funds are to be taken from the recycling fund; that the City Manger is to meet with the Public Art Committee and prepare a report indicating what the situation will be at the end of the year. The motion carried on the following roll call vote: AYES: RYAN, KUYKENDALL, BACHARACH AND MAYOR McTAGGART NOES: BROOKS Council requested that the recycling fund be handled as a separate item in the budget. Hesse Park Councilman Kuykendall moved, seconded by Councilwoman Bacharach to eliminate one full time person at Hesse Park. After staff pointed out that the elimination of this person would also eliminate the aquatics program at Miraleste Park it was the consensus that the Council's School Liaison subcommittee (Kuykendall /Brooks) inquire of the School District if they are interested in taking over this aquatics program. The motion carried on the following roll call vote: AYES: RYAN, KUYKENDALL, BACHARACH, AND MAYOR McTAGGART NOES: BROOKS Therapeutic Program Councilman Kuykendall moved, seconded by Mayor McTaggart to maintain the Therapeutic Program for the Spring session. Staff was directed to report back on the cost of this program with a non- resident fee* The motion carried on the following roll call vote: AYES: BROOKS, RYAN, KUYKENDALL, BACHARACH, AND MAYOR McTAGGART Environmental services - $16,000 After discussing the impact of having A.M. counter service only and JANUARY 4, 1992 4 the necessity of the public having to call to make appointments, a brief discussion ensued about the fees being charged by the City and how they compared with permit fees, penalty fees, and general contractor fees being charged in neighboring cities. Councilman Ryan, moved seconded by Councilman Kuykendall to eliminate one Assistant Planner position and to get a detailed report on the activities of the weekend Code Enforcement position. At 12:40 P.M. Councilman Kuykendall moved, seconded by Councilman Ryan to ad • ourn for a lunch break and resume the meeting at 1:30 Y 7 P.M. The motion carried on a 4-1 vote, with Councilwoman Bacharach voting no. Reconvene At 1:36 P.M. the meeting reconvened: (Councilwoman Bacharach and Mayor Pro Tem Brooks absent at this time.) Environmental Services Councilman Ryan moved, seconded by Councilman Kuykendall to eliminate the one Planner for the public counter and to have A.M. service only, nd reduce the full time Permit Clerk to part time Y� (60 %). The motion carried on the following roll call vote: AYES: RYAN, KUYKENDALL, AND MAYOR McTAGGART NOES: NONE ABSENT: BROOKS AND BACHARACH (At 1:41 P.M. Mayor Pro Tem Brooks joined in the meeting) Public Works - $36,000 After clarification of such items as the watering of the park rounds Councilman Kuykendall moved, seconded by Councilwoman g Brooks to adopt the staff recommendations: eliminate full time Maintenance Worker and replace with part time; reduce water usage; reduce trail inspections; reduce custodial services at Civic Center; reduce custodial services at parks and facilities; reduce ark landscaping; and, eliminate the cabinets at Rancho Palos p P g.• • Verdes Park. Motion carried unanimously. Resolution No. 92 -1 - Amending Resole 91 -33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VER.DES AMENDING RESOLUTION NO. 91-33, THE BUDGET APPROPRIATION FOR FISCAL YEAR 1991 -92. The resolution was presented by title and adopted on motion of Councilwoman Brooks, seconded by Councilman Kuykendall and carried on the following roll call vote: JANUARY 4 , 19 9 2 5 AYES: BROOKS, RYAN, KUYKENDALL, AND MAYOR McTAGGART ABSENT: BACHARACH (At 1:55 P.M. Councilwoman Bacharach arrived at the meeting.) Peninsula Park District Councilman Kuykendall moved, seconded by Councilwoman Brooks to direct the Mayor and the City Manager to discuss the issue of a Peninsula Parks District with other Peninsula cities. The motion carried unanimously. Parcel Tax Council discussed the various elements of a proposed Parcel Tax versus a Utility Tax, a combination of these taxes, and the amount of revenue generated by these taxes. Also discussed was whether it was possible to levy a parcel tax on a zoning basis. It was the consensus that staff would investigate this matter. Councilwoman Bacharach moved, seconded by Councilman Ryan to have a $200 Parcel Tax which would sunset in June, 1996. The motion carried on the following roll call vote: AYES: RYAN, KUYKENDALL, BACHARACH AND MAYOR McTAGGART NOES: BROOKS Councilwoman Brooks then moved, seconded by Councilman Ryan to have a second ballot measure for a $240 Parcel Tax which would sunset in June 1996 and be placed on the ballot for the November 1995 election. The motion carried on the following roll call vote: AYES: BROOKS, RYAN, KUYKENDALL AND MAYOR McTAGGART NOES: BACHARACH With regard to the issue of exemptions from this parcel tax, Councilman Ryan moved, seconded by Councilman Kuykendall to request a certification of hardship, that liens be placed on the property at 8% per annum. The motion carried unanimously. Staff was requested to prepare a proposal for a parcel tax with specific language for single units, multiple units and undeveloped property, and to verify the legality of such a tax. Councilwoman Bacharach moved, seconded by Councilman Ryan that the question be put on the ballot not as an advisory measure. The motion carried unanimously. Discussion then took place on whether there should be a second JANUARY 41 1992 6 question on the ballot requesting an additional $40 and that this would be effective based upon the passage of the first question. Citizen's Committee Councilman Kuykendall moved, seconded by Councilman Ryan to defer formation of a long range committee until the second meeting in April 1992. Councilwoman Bacharach moved, seconded by Councilwoman Brooks to put into the ballot measure the issue of the long range citizens' committee and that they will prepare an annual report advising the community as to the disposition of the funds. The motion carried unanimously. Short Range Committee After a brief discussion of how the public could be educated about this tax issue and if that could be done through the Newsletter, Councilman Ryan moved, seconded by Councilwoman Bacharach that the staff contact a professional regarding the preparation of share- holder report. Councilman Ryan moved, seconded by Councilwoman Brooks to send a letter to all of the existing homeowner associations and other civic organizations and advise them that the City Council will provide speakers for their organizations. Such speakers to be the City Manager, the Finance Officer, the Assistant City Manager and the City Councilmembers, and that they would provide an educational program. Adjournment At 3:20 P . M . the meeting adjourned to 6:00 P . M . on Tuesday, January 71 19929 The motion was made by Councilman Ryan, seconded by Councilwoman Brooks. Staff requested that any items needing clarification be continued to the January 7th meeting. Councilman Ryan so moved, seconded by Councilwoman Brooks. Motion carried unanimously. ATTEST: /S/ JO PURCELL CITY CLERK c: 1492. min JANUARY 4, 1992 7