CC MINS 20130618 MINUTES
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
JUNE 18, 2013
The meeting was called to order at 6:53 P.M. by Mayor Brooks at Fred Hesse
Community Park, 29301 Hawthorne Boulevard.
RECONVENE TO REGULAR SESSION FOR A STUDY SESSION:
At 6:53 P.M., Mayor Brooks convened the meeting to Regular Session for a City Council
Study Session.
City Council roll call was answered as follows:
PRESENT: Duhovic, Knight, Misetich, and Mayor Brooks
ABSENT: Campbell*
*Mayor Brooks noted that she understood Councilman Campbell would arrive at
approximately 7:15 P.M.
Also present were Carolyn Lehr, City Manager; Carolynn Petru, Deputy City
Manager/Interim Director of Recreation and Parks; Carol Lynch, City Attorney; Dennis
McLean, Director of Finance/Information Technology (IT); Les Jones, Interim Director of
Public Works; Kathryn Downs, Deputy Director of Finance/IT; Greg Pfost, Deputy
Community Development Director; Ron Dragoo, Senior Engineer; and, Carla Morreale,
City Clerk.
PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY
SESSION:
None.
DISCUSSION TOPICS:
Review of Tentative Agendas in Light of City Council Goals, Including Questions
of Staff
Discussion ensued among Council Members regarding items on the upcoming Council
Meeting agendas as listed on the Tentative Agendas.
Councilman Misetich moved, seconded by Councilman Knight, to approve the Tentative
Agendas as presented and discussed.
Without objection, Mayor Brooks so ordered.
City Council Minutes
June 18, 2013
Page 1 of 16
Future Agenda Items Proposed by Council Members to be Prioritized:
None.
RECESS AND RECONVENE:
Mayor Brooks called a brief recess from 6:56 P.M. to 7:04 P.M.
REGULAR SESSION:
City Council roll call was answered as follows:
PRESENT: Duhovic, Knight, Misetich, and Mayor Brooks
ABSENT: Campbell**
Also present were Carolyn Lehr, City Manager; Carolynn Petru, Deputy City
Manager/Interim Director of Recreation and Parks; Carol Lynch, City Attorney; Dennis
McLean, Director of Finance/Information Technology (IT); Les Jones, Interim Director of
Public Works; Kathryn Downs, Deputy Director of Finance/IT; Greg Pfost, Deputy
Community Development Director; Ron Dragoo, Senior Engineer; Nicole Jules, Senior
Engineer; Lauren Ramezani, Senior Administrative Analyst; Eduardo Schonborn, Senior
Engineer; and, Carla Morreale, City Clerk.
Also present were the following: Alan Braatvedt, San Ramon Canyon Project Manager;
Operations Lt. Vicki Stuckey, Sgt. Dave Rozas, and Deputy Chris Knox, Lomita Station,
Los Angeles County Sheriffs Department.
FLAG SALUTE:
The Flag Salute was led by Boy Scout Marcus Emery, Troop 128.
MAYOR'S ANNOUNCEMENTS:
Mayor Brooks announced the upcoming 4th of July celebration to be held at Pt. Vicente
Park/Civic Center. Mayor Brooks announced the recent passing of two community
members: Michael Giordino, a good friend of Mayor Pro Tem Duhovic, and Joan Moe,
a friend of Mayor Brooks, who contributed much to the community. Mayor Brooks noted
that the Council meeting would be adjourned in their memory.
**Councilman Campbell arrived at 7:11 P.M., during the Mayor's Announcements.
RECYCLE DRAWING:
City Council Minutes
June 18, 2013
Page 2 of 16
Mayor Brooks announced Recyclers of the Month from the June 4, 2013 City Council
meeting: Katherine Mantikas and Robert Ford. She indicated that all winners receive a
check for $250 representing a year of free refuse service and urged everyone to
participate in the City's Recycling Program.
APPROVAL OF THE AGENDA:
Councilman Knight moved, seconded by Mayor Pro Tem Duhovic, to approve the
agenda, as presented.
Councilman Campbell moved a substitute motion, seconded by Mayor Pro Tem
Duhovic, to move Item No. 9 (Response to Sharon Yarber's Allegations Regarding the
City's Administration of the San Ramon Project) up on the agenda.
Discussion ensued among Council Members.
The substitute motion failed on the following roll call vote:
AYES: Campbell and Duhovic
NOES: Knight, Misetich, and Mayor Brooks
ABSENT: None
Councilman Knight moved, seconded by Mayor Pro Tem Duhovic, to approve the
agenda, as presented.
The motion passed on the following roll call vote:
AYES: Knight, Misetich, and Mayor Brooks
NOES: Campbell and Duhovic
ABSENT: None
PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda)
Noel Weiss, stated that he was advocating for an agenda item and resolution to be
placed on an upcoming City of Rancho Palos Verdes agenda regarding the safety of the
Rancho LPG tanks, noting that he was encouraging further action by the City of Los
Angeles. He submitted materials for consideration by the City of Rancho Palos Verdes.
Minas Yerelian, Rancho Palos Verdes, stated that a tree was recently cut down on the
p rop e rty of Ralphs' Market located on Hawthorne Blvd. and encouraged the Council to
consider making an inquiry. He commented on the following topics: planting of trees in
parking lots and at new construction sites; turning off street lights after midnight; funding
of landscaping and trees in the City medians; leasing of the Ladera Linda site; deferring
of recruitment for vacant staff positions; and, instituting fees for project extensions, such
as those for Marymount University.
City Council Minutes
June 18, 2013
Page 3 of 16
CITY MANAGER REPORT:
City Manager Lehr stated that at the June 4, 2013 Council Meeting the topic of hiring
regular City employees versus contract employees was presented by Human
Resources Manager Robinson. City Manager Lehr reported that she had contacted Mr.
Sam Olivito, Executive Director of California Contract Cities, who reported that while he
had spoken with Councilman Campbell regarding the topic, he had never seen the
PowerPoint material that was presented at the meeting, noting he had no disagreement
with the materials and that this was not his area of expertise.
Operations Lieutenant Stuckey, Lomita Station, Los Angeles County Sheriff's
Department, recognized Mr. Peter Sweers, as the Lomita Station 2013 Volunteer of the
Year; and Deputy Chris Knox, for his part in providing aide to an elderly Rancho Palos
Verdes couple in an emergency situation. Deputy Knox acknowledged and introduced
Meals on Wheels volunteer, Mrs. Irene Silver, who contacted the Lomita Sheriff's
Station regarding the elderly couple in need.
NEW BUSINESS:
APPROVAL OF CONSENT CALENDAR:
City Clerk Morreale reported that late correspondence was distributed prior to the
meeting regarding Item No. N (Professional Independent Audit Services) and there was
one request to speak regarding Item C (Award Contract for the FY2012-2013 Annual
Sidewalk Repair Program).
Mayor Brooks stated that Item C (Award Contract for the FY2012-2013 Annual Sidewalk
Repair Program) would be considered immediately after the Consent Calendar since
there is a request to speak regarding this item.
Councilman Misetich moved, seconded by Mayor Pro Tem Duhovic, to approve the
Consent Calendar, as amended, with Item C (Award Contract for the FY2012-2013
Annual Sidewalk Repair Program) to follow immediately after the Consent Calendar.
The motion passed on the following roll call vote:
AYES: Campbell, Duhovic, Knight, Misetich, and Mayor Brooks
NOES: None
ABSENT: None
Motion to Waive Full Reading
City Council Minutes
June 18, 2013
Page 4 of 16
Adopted a motion to waive reading in full of all ordinances presented at this meeting
with consent of the waiver of reading deemed to be given by all Council Members after
the reading of the title.
Approval of Minutes
Approved the Minutes of the May 21, 2013 Regular Meeting.
Award Contract for the FY2012-2013 Annual Sidewalk Repair Program (Supports
2013 City Council Goal #4, Public Infrastructure — Citywide Street Maintenance)
This item was removed from the Consent Calendar for separate consideration.
Professional Services Agreement - Community Development Block Grant
Program Administration (Supports 2013 City Council Goal of Government,
Efficiency, Fiscal Control and Transparency)
1) Approved a professional services agreement with MDG Associates, Inc. to administer
the Community Development Block Grant Program for a not-to-exceed amount of
$18,500 for FY 2013-2014, with two one-year options to renew the Agreement in FY
2014-2015 and FY 2015-2016, with the mutual written consent of both parties; and,
2) Authorized the Mayor and City Clerk to execute the proposed Agreement with MDG
Associates, Inc.
Contract Renewal for Geotechnical Consulting Services (Supports 2013 City
Council Goal to Review Existing Contracts/Consultants)
Authorized the Mayor and City Clerk to execute an extension of the current professional
services agreement with Kling Consulting Group, Inc. to provide geology and
geotechnical engineering consulting services on an as-needed basis to the City for an
additional one year period until June 30, 2014.
One-Year Agreement with Blais & Associates, Inc. for Grant Management and
Support Services
Authorized the Mayor and City Clerk to sign the agreement with Blais &Associates, Inc.
for a 1-year Professional Services Agreement through FY 2013-14.
Claim Against the City by Ryan Glenn Tawa
Rejected the claim and directed staff to notify the claimant.
Claim Against the City by Shawn N. Randolph
Rejected the claim and directed staff to notify the claimant.
City Council Minutes
June 18, 2013
Page 5 of 16
City Investment Policy - FY13-14 (Supports 2013 City Council Goal #5—
Government Efficiency, Fiscal Control & Transparency)
Adopted and filed the FY13-14 Investment Policy for the City of Rancho Palos Verdes.
Annual Appropriation Limit for FY13-14
ADOPTED RESOLUTION NO. 2013-35, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES, ESTABLISHING THE CITY'S
APPROPRIATION LIMIT FOR FY13-14.
Authorize Letters of Intent for MS4 Permit (Supports 2013 City Council Goal -
Public Infrastructure)
Authorized the City's selected approach to the MS4 Permit, in conjunction with other
Peninsula jurisdictions, as the Enhanced Watershed Management Plan approach and
authorized the City Manager to sign and submit Letters of Intent, which will be attached
to the Notice of Intent to the Regional Board indicating the same.
Award Contract for Public Works Inspection Services
1) Awarded a technical services agreement to Charles Abbott &Associates for Public
Works inspection services on an as-needed basis in the amount not to exceed $55,000
for FY12-13, $75,000 for FY13-14, and $75,000 for FY14-15; and, 2) Authorized the
Mayor and City Clerk to execute the agreement.
November 5, 2013 General Municipal Election
1) ADOPTED RESOLUTION NO. 2013-36, A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, CALLING FOR THE
HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 5, 2013, FOR THE ELECTION OF CERTAIN OFFICERS AS
REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA
RELATING TO GENERAL LAW CITIES; 2) ADOPTED RESOLUTION NO. 2013-37, A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE
COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL
ELECTION OF SAID CITY TO BE HELD ON NOVEMBER 5, 2013 WITH THE
SCHOOL DISTRICT AND LIBRARY DISTRICT ELECTIONS TO BE HELD ON SAID
DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE; and,
3) ADOPTED RESOLUTION NO. 2013-38, A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, ADOPTING
REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO
City Council Minutes
June 18, 2013
Page 6 of 16
CANDIDATES' STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO
BE HELD ON TUESDAY, NOVEMBER 5, 2013.
Professional Independent Audit Services (Supports 2013 City Council Goal #5,
"Full Transparency of Financial Information")
Approved the proposed agreement with Vavrinek, Trine, Day & Co., LLC for general
auditing services for a term of three (3) years with the option for two (2) additional one-
year extensions, for a total of five years.
Award of Contract for View Restoration Arborist
Authorized Staff to execute a professional services agreement for the Mayor's signature
with Mr. Greg Applegate of Arborgate Consulting, Inc. to provide view restoration
arboriculture services on an as-needed basis to the City in an amount not to exceed
$4,000 for two years or until June 30, 2015.
Storm Drain Easement/Encroachment Agreement for Private Storm Drain
ADOPTED RESOLUTION 2013-39, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES, APPROVING AND AUTHORIZING THE
ATTACHED STORM DRAIN EASEMENT/ENCROACHMENT AGREEMENT FOR THE
PURPOSES OF HNC INVESTMENTS, LLC INSTALLING AND MAINTAINING A
STORM DRAIN, MANHOLD, CURB CULVERT AND RELATED IMPROVEMENTS ON
AND UNDER A PORTION OF THE CREST ROAD PUBLIC RIGHT-OF-WAY AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THAT AGREEMENT.
Register of Demands
ADOPTED RESOLUTION NO. 2013-40, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.
# # # # # #
ITEM REMOVED FROM CONSENT CALENDAR:
Award Contract for the FY2012-2013 Annual Sidewalk Repair Program (Supports
2013 City Council Goal No. 4, Public Infrastructure — Citywide Street Maintenance)
City Clerk Morreale reported that there was one request to speak regarding this item.
Ken Dyda, Rancho Palos Verdes, stated that several years ago with the permission of
the City, he had rebar added to the sidewalk area in front of his home, noting that the
particular section of sidewalk should not be subject to grinding.
City Council Minutes
June 18, 2013
Page 7 of 16
Discussion ensued among Council Members and staff.
Councilman Knight moved, seconded by Mayor Pro Tem Duhovic, to approve the staff
recommendation to: 1) Approve the construction plans and project specifications on file
in the Public Works Department for the FY 2012-2013 Annual Sidewalk Repair Program;
2) Award a construction contract to John Simich Construction, Inc. in the amount of
$97,250 for the project and authorize Staff to utilize an additional 20% ($19,450) for
project contingency; and, 3) Authorize the Mayor and City Clerk to execute the
agreement.
The motion passed on the following roll call vote:
AYES: Campbell, Duhovic, Knight, Misetich, and Mayor Brooks
NOES: None
ABSENT: None
PUBLIC HEARINGS:
Citywide Landscaping and Lighting Maintenance District (Supports 2013 City
Council Goal of Government, Efficiency, Fiscal Control and Transparency)
City Clerk Morreale reported that notice of the public hearing was duly published, no
written protests received, and there were no requests to speak regarding this item.
Mayor Brooks declared the public hearing open.
Mayor Brooks suggested waiving the staff report on the item unless Council Members
had any objection or questions.
Without objection, Mayor Brooks so ordered.
The public hearing was conducted regarding the proposed levy and collection of
assessments within the Citywide Landscaping and Lighting Maintenance District for
Fiscal Year 2013-2014 and the Engineer's Report prepared in connection therewith.
As there were no requests to speak, Mayor Brooks declared the public hearing closed.
Councilman Knight moved, seconded by Councilman Misetich, to: ADOPT
RESOLUTION NO. 2013-41, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF RANCHO PALOS VERDES, MAKING CERTAIN FINDINGS AND CONFIRMING A
DIAGRAM AND ASSESSMENT FOR THE 2013-2014 FISCAL YEAR IN CONNECTION
WITH THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT
PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF
DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE.
City Council Minutes
June 18, 2013
Page 8 of 16
The motion passed on the following roll call vote:
AYES: Campbell, Duhovic, Knight, Misetich, and Mayor Brooks
NOES: None
ABSENT: None
Abalone Cove Sewer Service Charge
City Clerk Morreale reported that notice of the public hearing was duly published, no
written protests received, and there were no requests to speak regarding this item.
Councilman Knight recused himself from discussion of this item and left the dais at 7:43
P.M.
Mayor Brooks declared the public hearing open.
Discussion ensued among Council Members and staff.
The public hearing was conducted regarding the proposed levy of the annual sewer
service charge for the Abalone Cove Sewer System for Fiscal Year 2013/14, which
provides for a maximum increase of 2% in the fees collected.
As there were no requests to speak, Mayor Brooks declared the public hearing closed.
Mayor Pro Tem Duhovic moved, seconded by Mayor Brooks, to: ADOPT
RESOLUTION NO. 2013-42, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF RANCHO PALOS VERDES, APPROVING A REPORT IN CONNECTION WITH
THE SEWER SERVICE CHARGE ESTABLISHED PURSUANT TO CHAPTER 13.06
OF THE RANCHO PALOS VERDES MUNICIPAL CODE, DETERMINING THE
AMOUNT OF SUCH CHARGE FOR FISCAL YEAR 2013/14, AND ORDERING THAT
SUCH CHARGE BE COLLECTED ON THE TAX ROLL.
The motion passed on the following roll call vote:
AYES: Campbell, Duhovic, Misetich, and Mayor Brooks
NOES: None
ABSENT: Knight (recused)
Councilman Knight returned to the dais at 7:46 P.M.
Appropriation of City Budget for FY13-14
City Clerk Morreale reported that notice of the public hearing was duly published, no
written protests received, and there were no requests to speak regarding this item.
City Council Minutes
June 18, 2013
Page 9 of 16
Mayor Brooks declared the public hearing open.
Discussion ensued among Council Members and staff.
The public hearing was conducted regarding the Appropriation of the City Budget for
FY13-14.
As there were no requests to speak, Mayor Brooks declared the public hearing closed.
Councilman Misetich moved, seconded by Councilman Knight, to approve the City
Budget for FY13-14 and ADOPT RESOLUTION NO. 2013-43, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING A
BUDGET APPROPRIATION AND ADOPTING THE OPERATING AND CAPITAL
IMPROVEMENT BUDGET FOR FY13-14.
The motion passed on the following roll call vote:
AYES: Campbell, Duhovic, Knight, Misetich, and Mayor Brooks
NOES: None
ABSENT: None
REGULAR BUSINESS:
Award Professional Services Contract for the Hawthorne Blvd. Traffic Signal
Synchronization Project
City Clerk Morreale reported that there was one request to speak regarding this item.
Senior Engineer Jules provided a summary staff report and PowerPoint presentation
regarding this item.
Discussion ensued among Council Members and staff.
Minas Yerelian, Rancho Palos Verdes, opined that there was no need to synchronize
the traffic signals on Hawthorne Blvd. based on traffic or speed issues.
Councilman Knight moved, seconded by Councilman Campbell, to approve the staff
recommendation to: 1) Award a professional services agreement to Iteris for
preparation of design plans for the Hawthorne Blvd. Traffic Signal Synchronization
Project for a not-to-exceed amount of$65,470; and, 2) Authorize the Mayor and City
Clerk to execute the agreement.
The motion passed on the following roll call vote:
City Council Minutes
June 18, 2013
Page 10 of 16
AYES: Campbell, Duhovic, Knight, Misetich, and Mayor Brooks
NOES: None
ABSENT: None
2013 Five-Year Capital Improvement Plan (Supports 2013 City Council Goals of
Public Infrastructure & Government Efficiency, Fiscal Control and Transparency)
Mayor Brooks noted this item had been previously brought to Council and suggested
waiving the staff report.
Without objection, Mayor Brooks so ordered.
Discussion ensued among Council Members and staff.
Mayor Pro Tem Duhovic moved, seconded by Councilman Misetich, to approve the staff
recommendation to: Adopt the 2013 Five-Year Capital Improvement Plan.
The motion passed on the following roll call vote:
AYES: Campbell, Duhovic, Knight, Misetich, and Mayor Brooks
NOES: None
ABSENT: None
RECESS AND RECONVENE:
Mayor Brooks called a brief recess from 8:05 P.M. to 8:23 P.M.
2013 Five-Year Financial Model
Mayor Brooks briefly introduced this item and suggested waiving the staff report.
Without objection, Mayor Brooks so ordered.
Discussion ensued among Council Members and staff.
Councilman Knight moved, seconded by Councilman Misetich, to approve the staff
recommendation to: 1) Approve the 2013 Five-Year Financial Model (2013 Model);
2) Determine that the utility users' tax (UUT) rate of 3% continues to be a necessary
General Fund revenue source, and that the current rate of 3% should be maintained;
and, 3) Determine that the golf tax rate of 10% continues to be a necessary General
Fund revenue source, and that the current rate of 10% should be maintained.
The motion passed on the following roll call vote:
AYES: Campbell, Duhovic, Knight, Misetich, and Mayor Brooks
City Council Minutes
June 18, 2013
Page 11 of 16
NOES: None
ABSENT: None
FY 13-14 Los Angeles County Sheriffs Service Agreement and Regional Cities
Deployment Survey (Supports 2013 City Council Goal for Public Safety and
Traffic Issues and the Goal for Western Avenue Corridor Issues)
Mayor Brooks introduced this item and inquired if the funding through the Los Angeles
County Sheriffs Service Agreement is adequate for the Sheriff to provide for the public
safety needs of the City.
Sgt. Rozas stated that the funding was adequate and noted that Capt. Bolin stated that
he was in full support of the staff recommendation.
Discussion ensued among Council Members, Sgt. Rozas and staff.
Councilman Campbell moved, seconded by Mayor Pro Tem Duhovic, to approve the
staff recommendation with the funding for the two SAT deputies at the previous level
established in the regional service allocation formula for FY12-13.
Discussion continued among Council Members, Sgt. Rozas and staff.
Mayor Brooks moved a substitute motion, seconded by Councilman Misetich, to
approve the staff recommendation to: Authorize the City Manager to sign the FY13-14
Law Enforcement Services Agreement for the Peninsula Region (Rancho Palos Verdes,
Rolling Hills, and Rolling Hills Estates) and the FY13-14 Rancho Palos Verdes
Deployment Survey with the Los Angeles County Sheriffs Department.
The motion passed on the following roll call vote:
AYES: Campbell, Duhovic, Knight, Misetich, and Mayor Brooks
NOES: None
ABSENT: None
Draft Western Avenue Corridor Vision Plan (Supports 2013 City Council Goal —
Western Avenue Corridor Issues)
City Clerk Morreale reported that late correspondence was distributed prior to the
meeting and there were no requests to speak on this item.
Deputy Community Development Director Pfost introduced the item, noting that Senior
Planner Schonborn would be providing a staff report followed by a presentation by the
consultant.
City Council Minutes
June 18, 2013
Page 12 of 16
Mayor Pro Tern Duhovic suggested moving Item No. 9 (Response to Sharon Yarber's
Allegations Regarding the City's Administration of the San Ramon Project) up on the
agenda, rather than hearing the presentation on Item 8 (Draft Western Avenue Corridor
Vision Plan) since there were no requests to speak on this item.
Councilman Misetich moved, seconded by Councilman Knight, to reorder the agenda
moving Item No. 9 (Response to Sharon Yarber's Allegations Regarding the City's
Administration of the San Ramon Project) up on the agenda to be heard before Item No.
8 (Draft Western Avenue Corridor Vision Plan).
Without objection, Mayor Brooks so ordered.
Response to Sharon Yarber's Allegations Regarding the City's Administration of
the San Ramon Project
City Clerk Morreale reported that late correspondence was distributed prior to the
meeting and there were five requests to speak regarding this item.
Mayor Brooks provided introductory remarks and ground rules for the discussion of this
item.
Interim Director of Public Works Jones provided a detailed report regarding the San
Ramon Storm Drain Project documents, contract award process and procedures, and
information regarding the Contract Change Order approved by the City Council at the
May 21, 2013 meeting; provided information regarding the qualifications of staff; and
reported that he has spoken to staff, consultants, and Council Members regarding the
initial complaints brought forward by Ms. Yarber. He stated that his investigation of the
facts and allegations regarding this matter resulted in his conclusion that staff followed
all laws and exercised good judgment in their actions.
Senior Engineer Dragoo provided a summary background report regarding the public
process and meetings that led up to the approval of the San Ramon Canyon Project.
Sharon Yarber, Rancho Palos Verdes, stated she and others in the community have
concerns regarding the Change Order approved on May 21, 2013 for the San Ramon
Canyon Project. She raised concerns regarding the following: specifications of the
project; May 21, 2013 staff report; competitive bid process; quality of the substitute pipe
versus the welding process of the initially proposed pipe; and cost savings.
Mickey Rodich, Rancho Palos Verdes, stated that he submitted emails to staff that were
not received as they were caught by the spam filter and opined there was a problem
with the programming of the City information technology system. He stated that staff is
not believable and added that the San Ramon Canyon meetings at Miraleste
Intermediate School were informative, but opined that decisions had already been made
regarding the project.
City Council Minutes
June 18, 2013
Page 13 of 16
Lowell Wedemeyer, Rancho Palos Verdes, stated that the key issue in this matter was
how the specification was written, which allowed bidding contractors to recognize
equivalent alternatives in order to bid them. He urged the Council to not prejudge and
attack individuals in spite of the inferences that have been made that there is some
wrongdoing in this matter. He opined that there should be a policy requiring staff to give
the information necessary to allow for proper competition which allows the City to get
the best quality for the best price.
Ken DeLong, Rancho Palos Verdes, stated that he was not a pipe expert; commented
on the accuracy of the City's time clock; the proposed pipe alternatives; and the contract
not requiring change orders to be brought to Council. He noted that Council is
responsible to make the final decisions.
Ken Dyda, Rancho Palos Verdes, stated that he had a concern about how quickly the
change order came about after the contract was approved. He opined that the new
proposed pipe is not an exact equal which was a serious concern for him.
RECESS AND RECONVENE:
Mayor Brooks called a brief recess from 10:06 P.M. to 10:16 P.M.
Mayor Pro Tem Duhovic moved, seconded by Councilman Misetich, to extend the
meeting from 10:15 P.M. to 11:00 P.M.
Without objection, Mayor Brooks so ordered.
Draft Western Avenue Corridor Vision Plan (Supports 2013 City Council Goal —
Western Avenue Corridor Issues)
Mayor Pro Tem Duhovic moved, seconded by Councilman Misetich, to move Item No. 8
(Draft Western Avenue Corridor Vision Plan) to a future agenda.
Without objection, Mayor Brooks so ordered.
Response to Sharon Yarber's Allegations Regarding the City's Administration of
the San Ramon Project (continued)
Mayor Pro Tem Duhovic moved, seconded by Mayor Brooks, to utilize an independent
third party, possibly an attorney, to review and address the issues raised surrounding
the San Ramon Project Change Order.
Discussion ensued among Council Members, staff, City Attorney Lynch, and Mr.
Braatvedt.
City Council Minutes
June 18, 2013
Page 14 of 16
Mayor Brooks moved, seconded by Mayor Pro Tem Duhovic, to extend the meeting to
11:15 P.M.
Without objection, Mayor Brooks so ordered.
Mayor Pro Tem Duhovic moved, seconded by Mayor Brooks, to extend the meeting to
11:20 P.M.
Without objection, Mayor Brooks so ordered.
Mayor Brooks moved a substitute motion, seconded by Councilman Misetich, to
continue this item to the July 2, 2013 Regular Meeting.
Councilman Campbell left the dais at 11:35 P.M.
Mayor Brooks moved, seconded by Mayor Pro Tem Duhovic, to move to Item No. 10
since Councilman Campbell is out of the room, and return to Item No. 9 for a vote once
Councilman Campbell is back at the dais.
Metro Recommended Funding Plan for Crenshaw/LAX Transit Project
Mayor Brooks provided a brief overview regarding this item.
Councilman Campbell returned to the dais at 11:38 P.M., during the brief overview of
this item.
Councilman Misetich moved, seconded by Councilman Knight, to: ADOPT
RESOLUTION NO. 2013-44, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF RANCHO PALOS VERDES, OPPOSING THE METRO RECOMMENDED
FUNDING PLAN FOR THE CRENSHAW/LAX TRANSIT PROJECT AND
SUPPORTING THE DIRECTOR KNABE AND O'CONNER MOTION.
The motion passed on the following roll call vote:
AYES: Campbell, Duhovic, Knight, Misetich, and Mayor Brooks
NOES: None
ABSENT: None
Response to Sharon Yarber's Allegations Regarding the City's Administration of
the San Ramon Project (continued)
Mayor Brooks moved a substitute motion, seconded by Councilman Misetich, to
continue this item to the July 2, 2013 Regular Meeting.
Discussion ensued among Council Members and staff.
City Council Minutes
June 18, 2013
Page 15 of 16
The motion passed on the following roll call vote:
AYES: Campbell, Duhovic, Knight, Misetich, and Mayor Brooks
NOES: None
ABSENT: None
FUTURE AGENDA ITEMS:
This item was deferred.
CITY COUNCIL ORAL REPORTS:
This item was deferred.
ADJOURNMENT:
At 11:47 P.M., Mayor Brooks adjourned the meeting in the memory of Mike Giardino
and Joan Moe.
Mayor
Attest:
City Clerk
W:\City Council Minutes\2013\20130618 CC MINS.doc
City Council Minutes
June 18, 2013
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