CC AGD 20130507
AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
MAY 7, 2013
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
_____________________________________
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a matter
will be heard, especially since agenda items are often re-ordered during a meeting
and may be discussed at any time.
6:00 P.M. CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR
DETAILS.
7:00 P.M. REGULAR SESSION
CALL TO ORDER:
(10 mins)
ROLL CALL:NEXT RESOL. NO. 2013-20
NEXT ORDINANCE NO. 546
FLAG SALUTE:
National Public Works Week - May 19-25, 2013/
National Building & Safety Month
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS:
(This section of the agenda is for audience comments for items
NOT
on the agenda.)
th
CITY MANAGER REPORT:
40 Anniversary Gala Event
Contract Budget
NEW BUSINESS:
APPROVAL OF CONSENT CALENDAR:
(15 mins)
A. Motion to Waive Full Reading
Recommendation:
Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
City Council Agenda
May 7, 2013
Page 1 of 5
B. Approval of Minutes (Morreale)
Recommendation:
Approve the Minutes of the April 16, 2013 Adjourned Regular
Meeting/Groundbreaking Ceremony and the April 16, 2013 Regular Council
Meeting.
C.March 2013 Monthly Report of Cash Balances (McLean)
Recommendation:
Receive and file the March 2013 Monthly Report of Cash
Balances for the City of Rancho Palos Verdes.
D. Professional Services Agreement with KOA Corporation (Dragoo)
Recommendation:
1) Authorize the Mayor and City Clerk to execute a Professional
Services Agreement with KOA Corporation to provide engineering design services
for the realignment of the eastern end of Palos Verdes Drive South (approximately
900 feet) at the eastern most boundary of the Portuguese Bend Landslide; and,
2) ADOPT RESOLUTION NO. 2013-__, A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2012-
43, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2012-13, FOR A
BUDGET ADJUSTMENT TO THE CITY'S PORTUGUESE BEND ROAD
MAINTENANCE PROGRAM WITHIN THE STREET MAINTENANCE FUND, IN
THE AMOUNT OF $41,425 AND AUTHORIZING EXPENDITURE OF THIS
AMOUNT FOR DESIGN SERVICES.
(Supports
E. Adoption of Ordinance No. 545 to Require Annual Budget Document
2013 City Council Goal of Government Efficiency, Fiscal Control and
Transparency)
(Downs)
Recommendation:
ADOPT ORDINANCE NO. 545, AN ORDINANCE OF THE
CITY OF RANCHO PALOS VERDES, AMENDING CHAPTER 3.32 (BUDGET
ADMINISTRATION) OF THE RANCHO PALOS VERDES MUNICIPAL CODE TO
RESCIND THE PROVISIONS REGARDING THE TWO-YEAR BUDGET CYCLE.
F. Notice of Completion for the Blackhorse Road (Phase 1) CDBG ADA Compliance
(Supports 2013 City Council Goal of Public Infrastructure Citywide
Project
Street Maintenance)
(Jules)
Recommendation:
1) Accept the work as complete; 2) Authorize the City Clerk to
file a Notice of Completion with the L.A. County Registrar-Recorder Office and if no
claims are filed within 35 days after recordation, and upon the contractor posting an
acceptable warranty bond, notice the surety company to exonerate the Payment
bond; and, 3) Authorize the Director of Public Works to release the 10% retention
payment in the amount of $5,564.70 to Crownline General Contractors 35 days after
recordation of the Notice of Completion by the L.A. County Recorder contingent
upon no claims being filed on the project and the contractor posting an acceptable
warranty bond.
G. Award Contract for Public Works Inspection Services (Jules)
City Council Agenda
May 7, 2013
Page 2 of 5
Recommendation:
1) Award a technical services agreement to Charles Abbott &
Associates for public works inspection services on an as-needed basis in the
amount not to exceed $55,000 for FY12-13, $75,000 for FY13-14, and $75,000 for
FY14-15; and, 2) Authorize the Mayor and City Clerk to execute the agreement.
H. Award Professional Services Contract for Preparation of Pavement Management
System Update (Jules)
Recommendation:
1) Award a professional services agreement to Bucknam
Infrastructure Group, Inc. for preparation of the Pavement Management System
Update in the amount not to exceed $44,224; and, 2) Authorize the Mayor and City
Clerk to execute the agreement.
(Supports 2013 City Council Goal of
I. RPV Infrastructure Report Card Project
Public Infrastructure)
(Motahari)
Recommendation:
1) Award contract to SA Associates to prepare the City of
Rancho Palos Verdes Infrastructure Report Card in accordance with the American
Society of Civil Engineers (ASCE) guidelines in an amount not to exceed $46,000
and authorize staff to spend up to a maximum of $3,500 for possible additional
work, for a total authorization of $49,500; and, 2) Authorize the Mayor and City
Clerk to execute the contract with SA Associates.
J. Approval of a One-Year License Agreement between the City and the Portuguese
Bend Cooperative Nursery School (Silver)
Recommendation:
Approve and authorize the Mayor to execute the agreement
between the City and the Portuguese Bend Cooperative Nursery School.
K. Register of Demands (McLean)
Recommendation:
ADOPT RESOLUTION NO. 2013-__, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
# # # # # #
PUBLIC HEARINGS:
1. Marymount California University Facilities Expansion Project - Extension of the
(1 hr)
Time Period for Completion of Phase 1 (Case No. ZON2003-00317) / 30800 Palos
Verdes Drive East (Mihranian)
Recommendation:
1) Receive and file a report on the construction status of the
Parking Lot Expansion Project; 2) Extend the use of the temporary parking lot until
Staff determines that the permanent parking lot has been completed; and,
3) ADOPT RESOLUTION NO. 2013-__, A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF RANCHO PALOS VERDES, DENYING THE PHASE 1
EXTENSION REQUEST, THEREBY EXTENDING THE USE OF THE
TEMPORARY PARKING LOT UNTIL THE PERMANENT PARKING LOT HAS
BEEN COMPLETED, VOIDING ALL THE CONSTRUCTION RELATED PLANNING
City Council Agenda
May 7, 2013
Page 3 of 5
ENTITLEMENTS FOR PHASE 1 OF THE FACILITIES EXPANSION PROJECT
WITH THE EXCEPTION OF THE PERMANENT PARKING LOT EXPANSION
PROJECT, WHICH IS A VESTED CONSTRUCTION PROJECT THAT IS
CURRENTLY UNDERWAY, AND DOCUMENTING THE CIT
DECISION ON AUGUST 2, 2011, WHICH CLARIFIED THE OPERATIONAL
CONDITIONS THAT REMAIN IN EFFECT.
REGULAR BUSINESS:
2.Marymount California University - Award of Contract for Consultant Services to
(15 mins)
Prepare an Environmental Document for the City that Assesses the Environmental
Council Approved
Athletic Field (Mihranian)
Recommendation:
Authorize the Mayor and the City Clerk to sign a Professional
Service Agreement with Rincon Consultants, Inc., to prepare an Environmental
request to reconfigure the 2010 Council approved Athletic Field.
(Supports 2013 City Council
3. Draft 2013 Five-Year Capital Improvement Plan
(30 mins)
Goals of Public Infrastructure & Government Efficiency, Fiscal Control and
Transparency)
(Mills)
Recommendation:
1)Review the draft 2013 Five Year Capital Improvement Plan
(CIP) and provide direction to Staff; and, 2) Approve St
projects to be included in the draft FY13-14 budget.
4. Renaming of City Council Chambers in Honor of John McTaggart and
(15 mins)
(Fox)
Recommendation:
Approve the renaming of the Fred Hesse, Jr. Community Park
Multi-Purpose Room in honor of John McTaggart, as suggested by Mayor Pro Tem
Duhovic on April 16, 2013; and direct Staff to include a line item in the FY 2013-14
uncil Policy
No. 37.
5. Filling of Staffing Vacancies (Robinson)
(15 mins)
Recommendation:
With the completion of Pension Revisions and the Citywide
Organizational Assessment, receive and file the list of staff recruitments and
authorize Staff to immediately initiate the process to fill the positions in the manner
prioritized by Staff.
FUTURE AGENDA ITEMS:
(This section of the agenda is designated for individual Council
(5 mins)
Members to request that an item be placed on a future City Council meeting agenda.)
CITY COUNCIL ORAL REPORTS:
(This section of the agenda is designated for oral
(10 mins)
reports from Council Members to report action taken at outside committee and association
meetings.)
CLOSED SESSION REPORT:
City Council Agenda
May 7, 2013
Page 4 of 5
ADJOURNMENT: only
Adjourn to a time and place certain if you wish to meet prior to
the next regular meeting.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
Existing Litigation:
G.C. 54956.9(a)
Name of Case: Monks v. City of Rancho Palos Verdes, Los Angeles County Superior
Court. Case No. YS010425.
Lisa Dennen Monks and Zone 2 Property Rights v. Superior Court of
Los Angeles County, California Court of Appeal. Case No. B224628
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require
a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary
-5208 at least 48 hours prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard
during regular business hours: Monday Friday from 9:00 A.M. until dusk; Saturday and Sunday from
10:00 A.M. until dusk.
Written materials, including emails, submitted to the City are
website. In addition, City meetings may be televised and may be accessed through the City's website.
Accordingly, you may wish to omit personal information from your oral presentation or written materials as it
may become part of the public record regarding an agendized item.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter of the lobby of the City Hall Administration
Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.
www.palosverdes.com/RPV.
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City Council Agenda
May 7, 2013
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