CC MINS 20130601 ADJ MINUTES
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING
JUNE 1, 2013
The meeting was called to order at 8:17 A.M. by Mayor Brooks at Pt. Vicente
Interpretive Center, 31501 Palos Verdes Drive West, notice having been given with
affidavit thereto on file.
City Council roll call was answered as follows:
PRESENT: Campbell, Duhovic, Knight, Misetich, and Mayor Brooks
ABSENT: None
Also present were: Carolyn Lehr, City Manager; Carolynn Petru, Deputy City
Manager/Interim Director of Recreation and Parks; Carol Lynch, City Attorney; Dennis
McLean, Director of Finance/Information Technology (IT); Les Jones, Interim Director of
Public Works; Kathryn Downs, Deputy Director of Finance/IT; Ryan Mills, Senior
Administrative Analyst; Ron Dragoo, Senior Engineer; and, Katie Howe, Administrative
Analyst II.
Also present was Timothy Schaefer, President, Magis Consulting Services; and Andrea
Vona, Executive Director, Palos Verdes Peninsula Land Conservancy (PVPLC).
FLAG SALUTE:
The Flag Salute was led by City Manager Lehr.
APPROVAL OF AGENDA:
Councilman Misetich moved, seconded by Councilman Knight, to approve the Agenda.
Without objection, Mayor Brooks so ordered.
PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda)
None.
NEW BUSINESS:
REGULAR NEW BUSINESS:
Banking Services
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June 1, 2013
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Senior Administrative Analyst Mills provided a summary staff report and PowerPoint
presentation regarding this item, highlighting the competitive procurement process
Banking Services; evaluation, analysis, and scoring of the bids received; and, interviews
with three prospective banks.
Discussion ensued among Council Members, staff, and Mr. Schaefer, the City's
Financial Advisor.
Councilman Knight moved, seconded by Councilman Misetich, to adopt the staff
recommendation, with the following direction: 1) Direct staff to conduct a cost/benefit
analysis regarding the cost of the full RFP versus the savings from the bank; and,
2) Direct staff, in their biannual report, to monitor the local lending practices and
community involvement of Bank of the West.
Mayor Brooks moved a substitute motion, seconded by Councilman Campbell, to select
Union Bank for the City's banking services and direct Staff to begin contract
negotiations.
Councilman Campbell left the dais at 9:03 A.M. to confer with City Attorney Lynch and
returned to the dais at 9:04 A.M.
Discussion continued among Council Members, staff and Mr. Schaefer.
Mayor Brooks withdrew her substitute motion.
Mayor Brooks moved a new substitute motion, seconded by Mayor Pro Tem Duhovic, to
approve staff recommendation to select Bank of the West for the City's banking services
and direct Staff to begin contract negotiations.
The motion passed on the following roll call vote:
AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks
NOES: None
ABSENT: None
RECESS AND RECONVENE:
Mayor Brooks called a brief recess from 9:16 A.M. to 9:28 A.M.
San Ramon Canyon Project - Funding Options (Supports City Council 2013 Goal
for Public Infrastructure)
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Mr. Schaefer provided a report and PowerPoint presentation regarding San Ramon
Canyon Project Funding Options, including the cost of debt; context and setting to refine
a recommendation; decisions to be considered before incurring debt; effects of inflation;
the best use of reserves; and avoidance of debt if possible.
Mayor Pro Tem Duhovic moved, seconded by Councilman Knight, to adopt staff
recommendation to: 1) Receive and file the presentation by the City's Financial Advisor
regarding funding options, including debt financing for the San Ramon Canyon Project;
and, 2) Defer any decision whether or not to use debt financing for the San Ramon
Canyon Project until more information is available about the condition of the City's
infrastructure based upon the completion of the Infrastructure Report Card in early
2014.
Additional discussion continued among Council Members, staff and Mr. Schaefer.
The motion passed on the following roll call vote:
AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks
NOES: None
ABSENT: None
BREAK FOR BRUNCH (RECESS AND RECONVENE):
Mayor Brooks called for a recess for brunch from 10:15 A.M. to 11:02 A.M.
Draft FY13-14 Budget
Deputy Director of Finance/IT Downs provided a summary report and PowerPoint
presentation regarding the Draft FY13-14 Budget.
Discussion ensued among Council Members, staff and City Attorney Lynch.
Councilman Misetich moved, seconded by Mayor Pro Tem Duhovic, to: Approve the
Draft FY13-14 Budget as proposed by Staff.
The motion passed on the following roll call vote:
AYES: Duhovic, Knight, Misetich and Mayor Brooks
NOES: Campbell
ABSENT: None
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Draft 2013 Five-Year Financial Model
Deputy Director of Finance/IT Downs provided a brief report and PowerPoint
presentation regarding the Draft FY13-14 Budget.
Discussion ensued among Council Members, staff and City Attorney Lynch during the
review of the Draft 2013 Five-Year Financial Model.
Mayor Brooks moved, seconded by Councilman Knight, to approve the staff
recommendation to: approve the Draft 2013 Five-Year Financial Model ("2013 Model"),
as modified with minor edits as discussed.
The motion passed on the following roll call vote:
AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks
NOES: None
ABSENT: None
Draft 2013 Five-Year Capital Improvement Plan (Supports 2013 City Council Goals
of Public Infrastructure & Government Efficiency, Fiscal Control, and
Transparency)
Senior Administrative Analyst Mills presented a summary staff report and PowerPoint
presentation regarding the Draft 2013 Five-Year Capital Improvement Plan, with the
incorporation of a few updates since the May 7, 2013.
Discussion ensued among Council Members and staff.
Mayor Pro Tem Duhovic moved, seconded by Councilman Misetich, to approve staffs
recommendation to: 1) Approve the draft Five-Year Capital Improvement Plan, with
minor non-substantive edits to be provided by Mayor Pro Tem Duhovic; and,
2) Approve Staffs recommendation for projects to be included in the draft FY13-14
budget.
Councilman Campbell offered an amendment to omit the portion of the motion that
states "with minor non-substantive edits to be provided by Mayor Pro Tem Duhovic," as
the Council was in agreement with the changes to be incorporated without finding it
necessary to include that statement in the motion.
Mayor Pro Tem Duhovic and Councilman Misetich, as the maker and seconder of the
motion, accepted the amendment.
The motion passed on the following roll call vote:
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AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks
NOES: None
ABSENT: None
RECESS AND RECONVENE:
Mayor Brooks called a brief recess from 12:33 P.M. to 12:43 P.M.
Palos Verdes Peninsula Land Conservancy's Volunteer Trail Watch Program
Administrative Analyst Howe provided a brief staff report and PowerPoint presentation
regarding the Palos Verdes Peninsula Land Conservancy's (PVPLC) Volunteer Trail
Watch Program, including the mission, goals and objectives. She provided an
organizational chart for the Volunteer Trail Watch Program, noting the PVPLC was the
lead agency.
Kurt Loheit, Rancho Palos Verdes, spoke in support of the Volunteer Trail Watch
Program and suggested that there be one position on the Advisory Board for an
experienced person who could advise on issues, comments, or ideas that arise which
may not typically be discussed by the Advisory Board. He noted that with Volunteer
Patrols, approximately 70-80% of all contacts are interpretive in nature, and opined that
training of volunteers was critical for the success of the program. Further, he suggested
analysis of the organizational workload to determine other tasks the volunteers could
undertake; potential fundraising by the volunteers; and consideration of the use of
volunteers in areas other than trail work.
Discussion ensued among Council Members, PVPLC Executive Director Vona, City
Attorney Lynch, and staff.
Bruce Biesman-Simons, PVPLC, in a response to Council question, stated that Barbara
Ailor was chosen as the Volunteer Trails Manager due to her name recognition, high
integrity, and ability to work with a number of people. He added that the PVPLC has
great experience, the City has mechanisms to provide feedback, and encouraged the
continuance of open communication among all interested parties.
Councilman Knight moved, seconded by Councilman Misetich, to accept the staff
recommendation to: Approve the City's participation in the Palos Verdes Peninsula
Land Conservancy's (PVPLC) Volunteer Trail Watch Program.
The motion passed on the following roll call vote:
AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks
NOES: None
ABSENT: None
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ADJOURNMENT:
At 1:01 P.M., Mayor Brooks adjourned the meeting.
ayor
Attest:
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City Clerk
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