Loading...
CC RES 1978-021 RESOLUTION NO. 78-21 A RESOLUTION OF THE CITY OF RANCHO PALOS VERDES ADOPTING RULES AND REGULATIONS GOVERNING THE APPOINTMENT OF CITIZEN COMMISSIONS OR COMMITTEES WHEREAS, the City must meet certain requirements by law when appointing citizens to Commissions or Committees, and WHEREAS, the City wishes to adhere to and make known the procedure that will be followed in making such appointments THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES HEREBY RESOLVE AS FOLLOWS: Section 1: Sequence of Commission and Committee Appointments. The ap- pointments shall be made in the following sequence: 1 � ) Planning Commission (2) Parks and Recreation Committee (3) Traffic Committee (4) Environmental Committee Section 2: Notification to the Public of .Impending Appointments. On or before December 31 prior to each even-numbered year the City Council shall have the City Clerk prepare an appointments list of all Commissions and Committees which are appointed by the City Council. The appointee's list shall contain the following information: (1) A list of all appointive terms which will expire during the next calendar year, with the name of the incumbent appointees, the date of appointment, the date the term expires, and the necessary qualifications for the position. (2) A list of all Commissions and Committees whose members serve at the pleasure of the City Council, and the necessary qualifi- cations for each position. The appointments list shall be made available to members of the public. On or before March 15 of each even-numbered year the City Clerk shall place a notice of all impending Commission and Committee appointments in the local newspaper inviting qualified citizens to apply. Applications for these appointive positions shall be made available at the City Hall. - On or before March 15 of each even-numbered year the City Clerk shall send letters to the incumbent members of the Commissions and Committees requesting them to submit an application if they wish to be considered for reappointment. The deadline for submission of applications shall be 5:00 P.M. of the eighteenth day prior to date of the Council meeting at which the appointments shall be made. Whenever an unscheduled vacancy occurs in any Commission or Committee, whether due to resignation, death, termination, or other causes, a special vacancy notice shall be placed in the local newspaper, within 20 days after the vacancy. Section 3: Listing of Candidates. The City Clerk shall prepare a list of all candidates and their applications and/or resumes from those who have applied for a seat on a Commission or Committee. This material shall be made available to each member of Council at least 14 days prior to the Council meeting at which the members of the Commission or Committee shall be appointed. Section 4: Appointments of Commission and Committee Members. Appointments shall be made by open voting at a City Council meeting. Each member of the Council shall cast as many votes as seats are open on a Commission or Committee. No Council member shall cast more than one vote for any candidate. The Mayor shall record the votes and declare the candidates with the highest number of votes ap- pointed. It shall require a minimum of three votes to place a candidate on a Commission or Committee. Section 5. Term of Appointment. Term of appointments shall normally be for four years, except for appointments made in the year of 1978. Appointments made in the year of 1978 for 5 Member Commissions and Committees shall be as follows: o three (3) members for two (2) years. o two • (2) members for four (4) years. For the year of 1978, the two candidates receiving the highest number of votes shall be elected for the four-year terms. The other three appointees shall receive two-year terms. Appointments made in the year of 1978 for 3 Member Commissions and Committees shall be as follows: o two (2) members for two (2) years. o one (1) member for four (4) years. For the year of 1978, the one candidate receiving the highest number of votes shall be elected for the four-year term. The other two appointees shall re- ceive two-year terms. Section 6. Breaking Tie Votes or Insufficient Votes. In cases of tie vote or insufficient votes, each member of Council shall vote again. Voting under this condition shall be restricted to those candidates who tied or received insufficient votes in the previous voting. The number of votes for each member of Council shall be reduced to the number of seats which remain to be filled, or in the case of a tie for a longer term, to the number of remaining appointments with the longer term. Section 7. Unscheduled Vacancies. Appointments to unscheduled vacancies shall not be made by the City Council for at least ten (10) working days after the notice of the vacancy has been published in the local newspaper. Emergency appointments can be made to fill unscheduled vacancies prior to publishing in the newspaper and allowing the necessary waiting time, but the person filling such a vacancy can serve only on an acting basis until such time that a permanent appointment is made. Section 8. Appointment of Commission or Committee Chairperson. The City Council shall appoint a chairperson for each Commission and Committee. The term of the chairperson shall be for one year. Appointment of the chair- person shall be made as follows: o Even-numbered years: Following the appointment of members. o Odd-numbered years: At the second regular City Council meeting in April. PASSED, APPROVED AND ADOPTED this 18th day of April, 1978, FOR ATTEST: LEONARD G. WOOD, CITY CLERK AND EX OFFICIO CLERK OF THE COUNCIL N j : LA,4,T /d yUTYI I HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 78-21 passed and adopted by the City Council of the City of Rancho Palos Verdes at a meeting thereof held on the 18th day of Apri , 1978. /.d Y CLE•)