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CC MINS 19730912 ADJ UNOFFICIAL UNTIL APPROVED By the City Council 73-010 MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR ADJOURNED MEETING SEPTEMBER 12, 1973 CALL TO ORDER The meeting was called to order at 7:37 P.M. by Mayor Ryan. FLAG SALUTE Mayor Ryan led the Pledge of Allegiance to the Flag. ROLL CALL City Clerk Cortina noted the following persons present: Council: Buerk, Dyda, Ruth, Ryan and Ryan. Staff: Assistant City Attorney Winfield and Acting City Manager Weber. MINUTES APPROVAL Approval and consideration of the Minutes of the Meeting of 9/7/73 September 7, 1973, was deferred to the next Council meeting, on motion of Buerk, seconded by Ryan and unanimously cariied. PRESENTATIONS Mrs. Janet Kelby of the League of Women Voters, addressed the City Council relative to the Public Information Service League of Women provided by the League of Women Voters and reporting that Voters should the City wish to avail itself of the service, Mrs. Ann Shaw had offered to donate the cost thereof. Item 5. Councilman Ryan moved to accept the Public Information Service offer from the League of Women Voters and to express appreciation to the donor, Ann Shaw, and to the League, seconded by Dyda and unanimously carried. ROLL CALL Acting City Clerk Cortina called the roll: Present: Councilmen: Buerk, Dyda, Ruth, Ryan and Ryan. Also present: Assistant City Attorney Winfield and Acting City Manager Weber. Temporary Clerical Consultant Weber reported on the temporary employment of Mrs. Support 1202 Janice M. DuPar in the capacity of Secretary to Acting City Manager, recommending Council approve the employment of Item 6. Mrs. Du Par on a temporary basis. Councilman Dyda moved to accept the recommendation to have Mrs. DuPar serve as temporary clerical support, employed through the firm of PMS, Inc. , seconded by Ryan and unanimously carried. City Clerk Moved by Dyda and seconded by Buerk that the matter of the City Clerk be combined with Item 20 (City Manager Recreitment) Item 7. and considered in Executive Session just prior to Adjournment of the meeting. Motion unanimously carried. RESOLUTION NO. 36 Resolution No. 36, entitled: Item 8. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES APPOINTING AN ACTING Acting City Manager CITY MANAGER" 1101 WAS READ BY TITLE ONLY, PASSED, APPROVED and ADOPTED, on motion of Buerk, seconded by Dyda and unanimously carried. UNOFFICIAL UNTIL APPROVED By the City Council 73-011 Item 9. Consultant Weber reported the the following committees which Council may wish to establish and consider for appointment to City Council such committees, member or members of the City Council: Committees Personnel; Finance; Administration; Fire Protection; Franchises; 306 Law Enforcement and Traffic Safety; Parks, Recreation and Youth Activities; Beautification; Flood Control District; Sanitation District; SCAG Liasion Officer; South Bay Councilman's Ass'n.; League of California Cities; and Contract Cities Association. Mayor Ryan reported that traditionally, the Mayor is selected as delegate and the Mayor Pro Tem as alternate to the Sanitation District and the League of California Cities. In addition, Contract Cities Ass'n. meets on Wednesday evening, the regular meeting day established for this City Council. Members of the Council expressed their interest in the proposed committees, as follows: Councilman Buerk Administration, Personnel and Franchises; Councilman Dyda Finance and Law Enforcement & Traffic Safety; Councilman Ruth Law Enforcement & Traffic Safety, SCAG and Personnel; Councilman Ryan Parks, Recreation & Youth Acti- vities; Beautification, SCAG and South Bay Councilman's Ass'n; Mayor Ryan Parks, Recreation & Youth Acti- vities; Beautifi cation, South Bay Councilman's Ass'n., SCAG and Fire Protection. (In addition to traditional appointments) Item 10. Consultant Weber reported on receipt of letter from Golden Cove Center offering to rent to the City 1700 sq. ft. facility presently Building Space occupied by SOC and the City at a cost of $300.00 per month for 302 three months commencing September 15, and subsequently at the rate of $650.00 monthly on a two-year lease basis. Consultant Weber was authorized to conclude the rental agreement with Golden Cover Center for the first three months on the basis as outlined, on motion of Buerk, seconded by Ryan and unanimously carried. Item 11 . Item 11 was deleted from the Agenda on request of the Consultant. Janitoraoil Support Item 12. Mayor Ryan displayed a logo to the Council, which logo was the Letterhead Logo original brand of Rancho Palos Verdes as registered in 1830. Mayor 301 x 304 x 307 x Ryan suggested this be considered as the logo for the City, and, if 306 Council approves, the appropriate action would be to direct the City Attorney to prepare the proper resolution. Several Council members reported on activity within the community to change the name of the City. As a result of the discussion, Councilman Dyda moved to authorize the City Manager to have City letterhead made up in some standard form for interim purposes and to direct the City Attorney to provide information to the members of the City Council at the next meeting of the Council, what would be required to change the name of the City, seconded by Ruth and unanimously carried. Max Peter Grbelja, 25829-1/2 Appian Way, Lomita, addressed the Council regarding the name change. Page 2. Reg. Ad j. Mtng/9-12-73 UNOFFICIAL UNTIL APPROVED By the C ty Council 73-012 Item 13. Councilman Ruth reported in detail regarding use of postal designa- Post Office tion of Rancho Palos Verdes. The City is presently served out of Address two section centers and carries two zip codes. Those served with 601 zip code 90274 could use the designation Rancho Palos Verdes. However, those served with zip code 90732 (the Miraleste area) receive their mail and packages from another center thus precluding the use of the City designation. Councilman Ruth recommended that the City Counci I take action to work w ith the Post Office in the two section centers to determine if it would be feasible to com- bine the two zip codes into the one, that of 90274, with the designation Rancho Palos Verdes. So moved by Ruth, seconded by Ryan. After discussion, Councilman Ruth withdrew his motion, as did the second. He stated he will investigate this further and report his findings to the City Council at their next meeting. Item 14 . Consultant Weber requested Council consider establishing a procedur Processing of Zoning for the administrative processing of paper work and fee collection Matters & Item 15. leading to the City Council consideration of zoning and conditional Subdivision and Tract use matters and to discuss steps required to bring pending partially Map Processing approved subdivision or tract maps before the City Council for con- (heard together) sideration when ready for final review. 1801 x 1203 x 308 Assistant City Attorney Winfield recommended that the Council direct the City Manager and the City Attorney to have a resolution prepared for thenext meeting authorizing an agreement with Los Angeles County Regional Planning to provide interim planning services, appointing a Staff member to provide such services to the City and in addition have the County Staff Representative explain to the Council what services he will provide to the City. In addi- tion, Attorney Winfield recommended that the Council instruct the County Staff to prepare an inventory of all matters presently in the planning process to report to the Council at its next meeting. Also that the County be advised to bejie accepting applications for zoning relief. So moved by Ruth, seconded by Dyda with the following additions: That the Staff member from the County be the interim Planning Director for Rancho Palos Verdes and that he be present at Council meetings to provide Staff support and informa- tion to the Council and that at least one member of the City Council be present at meeting of the Manager and Attorney with the County. Motion unanimously carried. Robert DeJernett of South Bay Engineering Corp. addressed Council re existing problems of his firm as a result of zoning ordinance. Joyce Rabinov, addressed Council regarding lot split problem as a result of new ordinance. John McTaggart, addressed Council suggesting that an aerial map be made of the City at this time to readily see the existing development of the City. Item 16 . Consultant Weber inquired of the Council if they wished to invite County Services County Officials to meet with and make a presentation to the City Presentation Council of the major services to be provided the City on contract. Councilman Buerk moved to place Law Enforcement & Traffic Safety Officials on the Council Agenda at their next meeting after the Planning meeting, seconded by Ruth. Councilman Dyda suggested the the Council Committee on Law Enforcement & Traffic Safety could do individual studies and have a written status report before Council as well. Councilman Buerk concurred in the presentation by the Council Committee of a written report but stated he wants the Police Officials present to give an oral report as well. Page 3. Reg. Ad j. Mtng./Sept. 12, 1973 UNOFFICIAL UNTIL APPROVED By the City Council 73-013 The motion was carried by the following roll call vote: AYES: COUNCILMEN: Buerk, Dyda, Ruth, Ryan and Ryan. NOES: COUNCILMEN: None. ABSENT: COUNCILMEN: None. Item 17. Acting City Manager Weber reported on the following items: Acting City Manager Reports Progress Report on securing A. Johnson Co. of Torrance for office 1207 supplies, telephone service for three lines with one line reserved in a rotary; park land and business license inventory requested of County. Procedural, advising that members of the City Council will receive a copy of every letter written by the Acting City Manager and memo of telephone conversations; and that Monday will be the deadline for Agenda material. Acting City Manager Weber requested authorization to purchase I .B.M. Correcting Selectric Typewriters (2) with 15.5 Carriage. So moved by Dyda, seconded by Ruth and unanimously carried. Authorization to lease/rental of I .B.M. Dictating equipment at a cost of $28.00 per month, per unit, with 50% of rental paid applied to purchase if such purchase is exercised within one year. So moved by Dyda, seconded by Ryan and unanimously carried. Requesting direction from Council on City Hall sign, or possible lettering of door. More information to be provided to Council on this item at its next meeting. Authorization to enter into agreement with Xerox for duplicating equipment, specifically recommending Model No. 2400 at a base cost of $225.00 per month. So moved by Dyda, seconded by Buerk and unanimously carried. Mayor Ryan requested report in a month or six weeks as to extent to use of the Xerox. Mr. Weber reported that he wanted time in which to do an in-depth analysis of City revenues in order to present a letter to banks containing this information and thus gain best offer of financing for the City. The analysis is to be completed within two weeks. Item 18. Councilman Dyda reported he has secured schools for Council Other Business meetings and submitted a listing thereof to the City Clerk. 701 x 1201 Councilman Buerk requested information from the City Attorney as to possible adoption of an ordinance based upon the Quimby Act, such information to be supplied as soon as possible. Councilman Buerk moved that the Council address itself at the Council meeting when the inventory of planning matters in progress is presented, that at that meeting Council consider discussion on a Parks & Recreation element of a General Plan, seconded by Dyda and unanimously carried. Councilman Ryan commenting on possible undergrounding of utilities requirements . City Attorney Winfield advised that he will be supplying information to the Council with reference to adoption of an underground utilities ordinance. Page 4. Reg. Ad j. Mtng./Sept. 12,7 UNOFFICIAL UNTIL APPROVED By the City Council 73-014 Councilman Ryan reported on the May Co. and Bullocks becoming new tenants at Peninsula Center, citing his objection to loss of rural atmosphere with increased shopping center development on the peninsula and expressing his apprehension about increased traffic problems as a result of such development. Councilman Ryan discuss- ed the possibility of our City filing an environmental impact report with the City in which the shopping center is located. Mayor Ryan was authorized to get in touch with the Mayor of Rolling Hills Estates in order to give the Council members of Rancho Palos Verdes all available information on the proposed shopping center expansion for the next meeting of the Council. 1408 Mayor Ryan reported on plans of Great Lakes Properties to go ahead with their development without permit from the Coastline Commissior and instructed the City Attorney to assist the City and investigate this matter. City Attorney Winfield reported at length on progress of pending litigation he is involved in. Further discussion of this item was continued to the Executive Session to be held prior to Adjournment of the meeting. ORDINANCE NO. 4U Ordinance No. 4U, entitled: 602 x 1504 "AN ORDINANCE OF THE my OF RANCHO PALOS Establishing a Special VERDES ESTABLISHING A SPECIAL GAS TAX STREET Gas Tax Street Improvement IMPROVEMENT FUND IN THE CITY OF RANCHO PALOS Fund - URGENCY VERDES AND DECLARING THE URGENCY THEREOF" WAS READ BY TITLE ONLY, PASSED, APPROVED and ADOPTED as an URGENCY ORDINANCE, on motion of Dyda, seconded by Ryan and carried by the following roll call vote: AYES: COUNCILMEN: Buerk, Dyda, Ruth, Ryan and Ryan. NOES: COUNCILMEN: None. ABSENT: COUNCILMEN: None. ORDINANCE NO. 5 Ordinance No. 5, entitled: 1501 "AN ORDINANCE IMPOSING A SALES AND USE TAX TO Imposin. a Sales and BE ADMINISTERED BY THE STATE BOARD OF EQUALIZA- Use Tax TION AND PROVIDINGPENALTIES FOR VIOLATIONS" FIRST READING WAS READ BY TITLE ONLY and INTRODUCED, with further reading WAIVED, on motion of Buerk, seconded by Dyda and carried by the following roll call vote: AYES: COUNCILMEN: Buerk, Dyda, Ruth, Ryan and Ryan. NOES: COUNCILMEN: none. ABSENT: COUNCILMEN: None. Assistant City Attorney Winfield requested authorization to file a declaration of boundaries with the State Board of Equalization. So moved by Dyda, seconded by Buerk and unanimously carried. ORAL COMMUNI- Barbara Hein, 30116 Via Rivera, addressed Council offering to CATIONS - Public work with the County of accumulating the data on status of maps and applications in process with the County Engineer and Regional Planning. Tom Lahey, 6716 Eddinghill Drive, providing written report to Council regarding Rancho Palos Verdes park policy. Page 5. Reg. Ad j. Mtng./Sept. 12/'73 UNOFFICIAL UNTIL APPROVED By the City Council 73-015 Oral Communications Robert DeJernett of South Bay Engineering Corp. requesting Council (Cont'd) - Public direct the County Engineer to process those parcel maps that con- form to R-1 20,000 through to recordation. Joe Clifford of 21339 Rve de la Pierre inquiring what can City expect of services provided by the County and how to determine performance levels. Rosemary Bernstein, 29741 Knoll View Drive, inquiring if the City has insurance at this time. Mayor Ryan replied that the City presently has a binder with Cal Surance in Torrance and that the Acting City Manager will be investigating the insurance problem in depth. Chuck , 6957 Abbotswood Drive, inquiring if it was necessary for Counci I to make decisions on approval of details such as what type of office machines the city is to use, etc. John McTaggart, 6916 Purpleridge expressing concern about exten- sion of Clovercliff Drive and requesting Council exercise their influence to make the barricade at the location permanent at the earliest possible date. In addition, Mr. McTaggart read a letter dated April 5, 1973 from LA County Regional Planning Staff member supporting extension of Clovercliff. Councilman Ryan suggested this matter be investigated by the Council Committee on Law Enforcement & Traffic. Mike Houston, 6521 Via Sienna and Lou Rosenberg 2768 Vista Mesa addressed Council on various road problems. RECESS The meeting was RECESSED at 11:31 P.M. to Executive Session for Executive Session discussion of Legal and Personnel matters, on motion of Dyda, seconded by Ruth and unanimously carried. RECONVENE The meeting RECONVENED at 12:35 A.M. with all members present. ADJOURNMENT The meeting was ADJOURNED at 12:36 A.M. by Mayor Ryan. MA OR ATTEST: CITY CLERK Page 6. Reg. Ad j. Mtng./9-12-73