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CC MINS 19781205 M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING DECEMBER 5, 1978 The meeting was called to order at 7:35 P.M. by Mayor Ken Dyda at the Palos Verdes Peninsula Unified School District Building, 30942 Hawthorne Boulevard. Following the Pledge of Allegiance to the flag, roll call was answered as follows: PRESENT: BUERK, HEIN AND MAYOR DYDA 11/ LATE ARRIVAL: SHAW @ 7:37 and Ryan at 8:45 P.M. Also present were City Attorney Patrick Coughlan, City Manager Leonard G. Wood, Director of Planning Sharon Hightower, Director of Public Works Dennis J. Pikus, Community Services Officer Tom Bandy, Administrative Services Officer George Wunderlin and Deputy City Clerk Mary Jo Lofthus. APPROVAL OF AGENDA After addition of Status of Geology Report (Dyda) ; Discussion of Tuition Reimbursement Policy (Dyda) ; Library District (Hein) ; MORGA (Buerk) ; Request for Waiver of Undergrounding Requirements (City Manager) ; and, Executive Session for discussion of legal matters, the agenda was approved on motion of Councilwoman Shaw, seconded by Councilwoman Hein. The motion carried unanimously. WAIVER OF FULL READING OF Councilman Buerk moved, seconded by Council- ORDINANCES & RESOLUTIONS woman Hein to waive reading in full of all ordinances and resolutions adopted at this meeting with consent to the waiver of read- ing of title, unless specific request was made at that time for reading of such ordinance or resolution. CONSENT CALENDAR: After removal of the minutes of November 7, 1978, the consent calendar was approved on motion of Councilman Buerk, seconded by Councilwoman Shaw as follows: REGISTER OF DEMANDS ADOPTED RESOLUTION NO. 78-75 OF THE CITY RESOL. NO. 78-75 COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $283,120.91, DEMAND NUMBERS 5658 THROUGH 5693. GUIDELINES FOR Approved guidelines for town hall meeting TOWN HALL MEETING as outlined in Staff memorandum of November 29, (307) 1978. RESOLUTION NO. 78 76 ADOPTED RESOLUTION NO. 78-76 OF THE CITY STATE LITTER CONTROL GRANT COUNCIL OF THE CITY OF RANCHO PALOS VERDES (1402) APPROVING THE APPLICATION FOR GRANT FUNDS UNDER THE STATE LITTER CONTROL RECYCLING AND RESOURCE RECOVERY FUND. The motion to approve the consent calendar as amended carried on the following roll call vote: • AYES: BUERK, SHAW, HEIN AND MAYOR DYDA NOES: NONE ABSENT: RYAN -1- 12/5/78 TENTATIVE TRACT NO. 32744 Mayor Dyda declared the Public Hearing open RESOLUTION NO. 78-77 DENYING and the Clerk gave notice of publication. TENTATIVE TRACT NO. 32744 (1411) Director Hightower summarized the Staff report of December 5, 1978 which stated that this application for a conversion to condominium was filed in June, 1976. The Planning Commission held hearings on the matter from July, 1976 to August, 1977 when the item was tabled indefi- nitely at the request of the applicant. Staff notified the applicant that the item must be put back on the Planning Commission'sagenda by November, 1978 due to the AB 884 deadline of December 31, 1978. The applicant, CFPV Associates, Ltd. requested a 90 day extension which the Planning Commission denied on November 14, 1978. At that meeting, the applicant withdrew the request for extension and requested denial of Conditional Use Permit without prejudice. At the same meeting, the Planning Commission adopted Resolution No. 78-48 denying Conditional Use Permit No. 16 and recommending denial without pre- judice due to lack of requested information within the time limitations of state requirements. There being no response to the Mayor's call for speakers either proponents or opponents, Mayor Dyda declared the Public Hearing closed. RESOLUTION NO. 78-77 DENYING TENTATIVE TRACT NO. 32744 was read by title and WAS ADOPTED on motion of Councilman Buerk seconded by Councilwoman Shaw. The motion carried unanimously. REPORT ON FIRE STUDY Mayor Dyda reported that the fire study by (603) Ralph Anderson & Associates had now been completed. He thanked the members of Staff and the subcommittee who worked on it and said he felt that this document could be used as a base for planning the City's future fire protection needs. Mayor Dyda moved, seconded by Councilwoman Hein to accept the consultant's report on the fire study. The motion carried unanimously. STATUS REPORT ON Mayor Dyda reported that the City had re- GEOLOGY STUDIES ceived the report from the geologists doing (1801) the study, but was awaiting the critique of that report. Additionally, there were some points in the study that had to be clarified. Council set Monday, December 11, 1978 at 7:30 P.M. as the date for a special meeting to discuss the reports and take appropriate action. TUITION REIMBURSEMENT PROGRAM Mayor Dyda referred to a memorandum dated (1202) November 15, 1978 which outlined the City's tuition reimbursement policy. Section 10 of that policy described a scholastic incentive payment of $50 for employees taking an academic course of training that is job-related which bears the equivalency of three credit units or one semester's work. The amount of the scholastic incentive is pro-rated downwards for an academic course or training that is less than one semester's time or less than three credits. Mayor Dyda stated that he felt this was inconsistent with the tuition reimbursement approach. City Manager Wood explained that this policy has been in effect sine 1974 and during that time three employees have applied for the incentive. Those employees took evening classes for courses that were directly job related and as a result had assumed more job responsibilities. Council Meeting -2- 12/5/78 Council discussion then centered on employees taking tuition-free courses to im- prove their skills; if they would be preparing themselves to take on more respon- sibilities for a promotion and if they should be paid this incentive. Also discussed was whether employees should be reimbursed for actual out-of-pocket expenses. Councilwoman Shaw moved, seconded by Councilwoman Hein to extend the tuition reimbursement policy to include reimbursement for actual expenses incurred for taking classes at City direction. The motion carried unanimously. Councilman Buerk proposed an amendment, seconded by Mayor Dyda, that these classes are taken because of changed job requirements. The amendment carried unanimously. Mayor Dyda moved to strike the scholastic incentive policy as defined in Section 10, of the Tuition Reimbursement Policy revised November 15, 1978. The motion was seconded by Councilman Buerk but died on the following roll call vote: AYES: BUERK AND MAYOR DYDA NOES: SHAW AND HEIN LIBRARY FUNDING Stating that the Library District was (1001) lacking funds as a result of Proposition 13, Councilwoman Hein moved, seconded by Councilwoman Shaw, that Council examine the process necessary for drawing up a joint powers agreement for the Peninsula Library District. This agreement should assure maintaining the independence of the Library District. The motion carried unanimously. Councilman Buerk moved to amend the motion that the City also explore the financing and the possibility of taking on the library services as a sole City function. The motion was seconded by Councilwoman Shaw. After discussion the uncertainties of fi- nancing the Library District due to Proposition 13, cost of maintenance and the effects of splitting up the district , with the permission of the second, Councilman Buerk withdrew his motion. (At 8:40 P.M, Councilman Ryan arrived and was present for the remainder of the meeting.) RECESS At 8:45 P.M. Mayor Dyda declared a brief recess. At 8:50 P.M. the meeting re- convened with the same members present. ANTENNA SUBCOMMITTEE REPORT The subcommittee presented their findings (1801) for Council's consideration. It was noted that the subcommittee had agreed only on Section lA of the report. The subcommittee members indicated that they would be sending more information to the members of Council within the next week for their consideration. Councilwoman Shaw moved, seconded by Councilman Ryan to receive the subcommittee's report and attempt to schedule an appropriate meeting. The motion carried unanimously. Mr. Jim Moss, 6405 Chartres Drive, speaking on behalf of the Palos Verdes Monaco Homeowners Association requested clarification of the Council's action. UNDERGROUND UTILITY PROJECTS Director Pikus summarized the Staff (901 x 1601) memorandum of November 29, 1978, which explained that due to the fact that other Cities have not been utilizing funds available for undergrounding, the City would be able to borrow beyond three years into the future. The subcommittee had met and chosen two projects for undergrounding: Hawthorne Boulevard from near the City Hall gate north along the Salvation Army facility, and Palos Verdes Drive East from Diamonte Lane to Vista Mesa Drive and from north of San Ramon to west on Crest Road. It was recommended that the City Council approve these two projects and instruct the Staff to prepare the necessary resolutions. Council Meeting -3- 12/5/78 / /78 It was noted by Council that with the undergrounding of these two areas, this would complete the high priority projects in the City. Councilwoman Shaw moved, seconded by Councilman Buerk to adopt the Staff recommendation and approve these two projects and instruct Staff to prepare the necessary resolutions. The motion carried unanimously. MORGA Councilman Buerk moved, seconded by Council- (105) woman Hein, to direct Staff to prepare a resolution for Council's consideration opposing provisions in MORGA which allow areas to annex to Cities without the approval of City Councils or the electorate. The motion carried on the following roll call vote: AYES: BUERK, SHAW, HEIN AND MAYOR DYDA NOES: RYAN TIME LIMITATIONS ON CODE Director Hightower reported that the time AMENDMENTS limitations imposed by State Law AB 884 (1801) did not apply to City initiated amendments to the General Plan or Development Code. ROLLING HILLS ESTATES Director Hightower stated that on November 21, EIR ON COMMERCIAL she sent to Council material received from DEVELOPMENT the City of Rolling Hills Estates regarding (1203) their EIR on the Peninsula Center. The City has 45 days in which to bring their concerns to the attention of the City of Rolling Hills Estates about the development of the Peninsula Center. Council reiterated their concerns about the parking requirements as well as the present and future impact of traffic in that area. Director Hightower noted that the Rolling Hills Estates Planning Commission would be considering this matter as part of their agendaon December 18th. SEACOVE DRAINAGE Director Pikus told the Council that the PROJECT Coastal Commission would be considering (604) this project at their meeting on December 18 at Torrance City Hall. The Commission was objecting to the gunite curtain and wire cage that was proposed for this project. Mayor Dyda and Councilwoman Hein agreed to represent the City at this hearing. WAIVER OF UNDERGROUNDING Director Hightower reported on a letter REQUIREMENTS FOR ABALONE from the County Sanitation District of COVE PUMPING PLANT Los Angeles County requesting waiver of (901 x 1601 x 1801) undergrounding provisions for installation of a 160 foot power line. No grading would be involved in this project. Councilwoman Shaw moved, seconded by Councilwoman Hein to waive the undergrounding requirements for installation of 160 feet of line in the Portuguese Bend Area with the condition that if the moratorium is lifted and the City Council requires it, that the undergrounding be carried out at the expense of the Sanitation District. The motion carried unanimously. Council Meeting -4- 12/5/78 MINUTES OF NOVEMBER 7, 1978 Director Hightower noted corrections to CITY COUNCIL MEETING the discussion of Variance No. 32. Councilwoman Hein reminded Council that she was not present for that meeting and therefore would refrain from voting on approval of the minutes. Councilwoman Shaw moved, seconded by Councilman Ryan to approve the amended minutes. The motion carried on the following roll call vote: AYES: RYAN, BUERK, SHAW, AND MAYOR DYDA NOES: NONE ABSTAIN: HEIN RECESS TO EXECUTIVE SESSION At 9:58 P.M. Councilwoman Shaw moved, seconded by Councilwoman Hein to recess to Executive Session to discuss pending and future litigation. At 11:00 P.M. Council reconvened with the same members present. ADJOURNMENT At 11:05 P.M. Councilwoman Shaw moved, seconded by Councilwoman Hein to adjourn. The motion carried unanimously. --- ;):: MAYO ATTESTS LEONARD G. WOOD, CITY CLERK AND EX OFFICIO CLERK OF THE COUNCIL .1 g i Atir /..LI ,i• ,Aorki.:4_,. ' / / Y LE # Council Meeting -5- 12/5/78