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CC MINS 19800715 MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING JULY 15, 1980 The meeting was called to order at 7:30 P.M. by Mayor Barbara Hein at the Palos Verdes Unified School District Building, 30942 Hawthorne Boulevard. After the Pledge of Allegiance to the flag, roll call was answered as follows: 11/ PRESENT: RYAN, SHAW, BACHARACH, DYDA & MAYOR HEIN ABSENT: NONE Also present were Acting City Manager Sharon W. Hightower, Administrative Assistant Julie Christensen, Director of Public Works Charles Abbott, Acting Director of Planning Gary Weber, City Attorney Patrick Coughlan, Administrative Services Officer George Wunderlin, Community Services Director Tom Bandy, and Acting Deputy City Clerk Marilyn Smith. CEREMONIAL MATTER Mayor Hein presented Douglas Hinchliffe with a City plaque in appreciation of his term as Chairman of the Planning Commission. APPROVAL OF AGENDA After addition of Berry Hill Underground District Bids, proposed condominium in the annexation area, and deletion of Item No. 11 the amended agenda was approved on motion of Councilman Dyda, seconded by Councilwoman Bacharach and carried. WAIVER OF FULL READING OF Councilman Ryan moved, seconded by Council- ORDINANCES AND RESOLUTIONS woman Shaw and carried to waive reading in full of all ordinances and resolutions adopted at this meeting with consent to the waiver of reading to be deemed to be given by all councilmembers after the reading of the title, unless specific request was made at that time for the reading of such ordinance or resolution. # ,I II # # # CONSENT CALENDAR After removal of Item Nos. 4, 5 and 6, the remainder of the Consent Calendar was approved as follows on motion of Council- woman Shaw, seconded by Councilman Dyda. MINUTES Approved as presented the minutes of June 25, 1980. RESOLUTION NO. 80-55 ADOPTED RESOLUTION NO. 80-55 OF THE CITY REGISTER OF DEMANDS COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $838,503.57, DEMAND NUMBERS 8167 THROUGH 8227. RESOLUTION NO. 80-56 ADOPTED RESOLUTION NO. 80-56 OF THE CITY UNIFORM STANDARD SPECIFICATIONS COUNCIL OF THE CITY OF RANCHO PALOS VERDES FOR PUBLIC WORKS (505 x 201) ADOPTING THE 1980 SUPPLEMENT TO THE UNIFORM STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION, 1979 EDITION. CLAIM OF COLLETTO FORD Rejected the claim of Colletto Ford as AGAINST THE CITY (303) provided in Government Code Section 912.6. ' CLAIM OF MALIA WAKINEKONA Rejected the claim of Malia Wakinekona as AGAINST THE CITY (303) provided in Government Code Section 912.6. ACCEPTANCE OF DEED FOR Accepted the deed for Parcel Nos. 1 & 2 PARCEL NOS. 1 & 2 OF of the Loma Del Mar School Site. LOMA DEL MAR SCHOOL SITE (1201 x 1401) The motion to approve the amended Consent Calendar carried on the following roll call vote: AYES: RYAN, SHAW, BACHARACH, DYDA AND MAYOR HEIN NOES: NONE # # # # Councilman Dyda moved, seconded by Councilwoman Bacharach and carried to excuse the City Attorney. ADOPTION OF CITY EXPENDITURE Councilman Dyda moved, seconded by Council- BUDGET FOR FISCAL YEAR 1980-81 woman Bacharach to have the proposed resolu- RESOLUTION NO. 80-54 tion read by title. The motion carried (602) unanimously. RESOLUTION NO. 80-54 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ADOPTING AN EXPENDITURE BUDGET FOR FISCAL YEAR 1980-81 was read by title. Councilman Dyda moved, seconded by Councilwoman Shaw to ADOPT RESOLUTION NO. 80-54 subject to revision including the wage and benefit package. The motion carried on the following roll call vote: AYES: RYAN, SHAW, BACHARACH, DYDA & MAYOR HEIN NOES: NONE CABLE TV - LOCAL PROGRAMMING Councilman Ryan reported on his dis- (605) cussions with local residents about expanding the programming available on the local TV network. It was the con- sensus of Council that the Franchise Committee should further investigate the feasibility of this expanded Cable TV programming. REPORT FROM THE AD HOC COMMITTEE Councilman Dyda moved, seconded by Council- REGARDING ENGINEERING SERVICES woman Bacharach to approve the agreement (1404) with Traffic Safety Engineers for the design of Palos Verdes Drive West (East Barrel) . The motion carried on the following roll call vote: AYES: RYAN, SHAW, BACHARACH, DYDA & MAYOR HEIN NOES: NONE REPORT FROM AD HOC COMMITTEE Councilwoman Bacharach presented the REGARDING SCHOOL SITES subcommittee's report of July 15, 1980 (1201 x 1401 x 306) which summarized their meeting with School District representatives and contained two recommendations: (1) that the Council establish an ongoing subcommittee to serve in a liaison capacity with a school board subcommittee, and (2) authorize negotiations to begin with the School District on a maintenance agreement for the Ladera Linda fields, said agreement to run for one year's duration and not to exceed $18,000. Acceptance of the contract will be subject to Council's approval. Jack Jacobs, 3570 Heroic Drive, representing the Palos Verdes South Homeowners Association discussed the vandalism taking place at the school. His association has written a letter to the School Board concerning this problem. Councilman Dyda moved, seconded by Councilwoman Bacharach that the Ad Hoc Committee (Ryan and Bacharach) regarding school sites become a standing committee. The motion carried unanimously. RECESS At 8:45 P.M. a brief recess was declared. The meeting reconvened at 9:00 P.M. . ABALONE COVE BEACH Councilman Dyda reported on the status NEGOTIATIONS WITH THE COUNTY of discussions with the County of Los OF LOS ANGELES Angeles regarding the City taking over (1201) the operation of Abalone Cove Beach. CITY COUNCIL -2- 7/15/80 STREET SWEEPING CONTRACT Director Abbott presented the staff PROGRESS REPORT report of July 15, 1980 which outlined (1405) the steps being taken by the Public Works Department in negotiating a new contract for street sweeping and contained the recommendation that the Council approve an agreement with South Bay Sweeping Company to sweep the City every two weeks at a cost of $2,750 per sweep on a month-to-month basis. Council discussion then centered on whether this increase was excessive, if staff should investigate joint contracting with other cities, reviewing the operating costs of South Bay Sweeping and reviewing proposals from other contractors. It was the consensus of Council that staff should report back with their findings at the first meeting in October. Councilwoman Shaw moved, seconded by Councilman Ryan to contract with South Bay Sweeping to continue on a month-to-month basis at $2,750 per month. The motion carried on the following roll call vote: AYES: RYAN, SHAW, BACHARACH, DYDA & MAYOR HEIN NOES: NONE TENTATIVE TRACT NO. 40322 Acting City Manager Hightower presented (Annexation Area) the staff memorandum of July 10th which (105 x 1411) described the proposed office condominium to be built on an 1.89 acre site in the annexation area and contained the recommendation that we call the County to express our concerns, request that we be notified on the results of their July 11th meeting and request that the City be notified of all future hearings and actions. Councilman Ryan moved, seconded by Councilwoman Shaw to send a letter to the Regional Planning Commission with a copy to the Board of Supervisors stating the City's concerns about the project not meeting the City's codes, especially regarding parking. Councilman Dyda moved to amend the motion by suggesting that the letter provide altern- atives: a combination of either deferring the action, if that is possible, or denying it because of time constraints; that approval be subject to meeting Rancho Palos Verdes Development Code with Rancho Palos Verdes staff review since the project does not appear to meet this City's Development Code. The amendment carried unanimously. The main motion carried unanimously. BERRY HILL UNDERGROUNDING Director Abbott reported on the four bids DISTRICT (901) received and opened on July 11th. The lowest bidder was 7.9% over and the next lowest bidder was 32.9% over. The lowest bidder made a mistake in his bid of $130,000 which resulted in his bid being 31% over. It was the consensus of Council that staff should meet with the City Attorney and a representative from the County Engineer's office to discuss the bids received. If the bids are over 15% it will be necessary to notify the Berry Hill residents before going ahead with the project. # If 11 11 /1 11 ITEMS REMOVED FROM THE CONSENT CALENDAR: UNENCLOSED TRASH RECEPTACLE Councilwoman Shaw moved, seconded by ABATEMENT PROGRAM Councilwoman Bacharach to approve the (1301) proposed unenclosed Trash Receptacle Abatement Program and authorize the construction of three enclosures at a cost not to exceed $1,200. . The motion carried on the following roll call vote: AYES: RYAN, SHAW, BACHARACH, DYDA & MAYOR HEIN NOES: NONE LONG RANGE FINANCIAL PLAN Council expressed concern that Ralph (602) Anderson & Associates would not be address- ing the problems the City was most concerned with and stressed how important it was that they keep on the right track. Councilman Dyda moved, seconded by Councilman Ryan to instruct staff to negotiate a four phase, 16 week contract with Ralph Anderson covering the City's long range financial CITY COUNCIL NCIL -3- 7/15/80 plan to include a review of assumptions in the early phase and an analysis prior to the preparation of the final report. The motion carried unanimously. FAITHFUL COMPLETION BONDS/ Administrative Services Officer DEPOSITS (902) Wunderlin presented the staff memo- randum of July 8th which contained two recommendations. After Council discussion of the proposed recommendations, Councilman Dyda moved, seconded by Councilwoman Shaw to adopt the following: (1) The City estimate all tract improvements at today's costs plus 15% per year inflationary factor for the estimated years to completion. Either bonds, certificates of deposit or irrevocable letters of credit be accepted as deposits to cover faithful completion of work. Developers to receive all interest. (2) Deferred road improvement deposits be estimated at today's dollar plus administration costs with all interest to be retained by the City to cover increase in costs due to inflation. The motion carried four - one with Councilman Ryan voting in opposition. RECESS TO EXECUTIVE SESSION At 9:45 P.M. Council recessed to executive session to discuss personnel matters on motion of Councilwoman Shaw, seconded by Councilwoman Bacharach and carried. RECONVENE AND ADJOURNMENT At 10:15 P.M. the meeting reconvened and immediately adjourned to July 17th at 8:30 P.M. for a work session to discuss Civic Center Planning. The motion was made by Councilman Dyda, seconded by Council- woman Shaw and carried. C. :Cd-441-1e-di---- MAYOR SHARON W. HIGHTOWER, ACTING CITY CLERK & EX OFFICIO CLERK OF THE COUNCIL , ‘Ed '1, 17/.7/ / l /7 CITE CLERK / CITY COUNCIL -4- 7/15/80