CC MINS 19811104 M I N U T E S
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
NOVEMBER 4, 1981
The meeting was called to order at 7:30 P.M. by Mayor Jacki Bacharach at the
Palos Verdes Unified School District Building, 30942 Hawthorne Boulevard.
After the Pledge of Allegiance to the Flag, roll call was answered as follows:
PRESENT: HEIN, RYAN, & MAYOR BACHARACH
II/ ABSENT: DYDA
LATE ARRIVAL: SHAW at 7:40 P.M.
Also present were City Manager Donald Guluzzy, City Attorney Patrick Coughlan,
Director of Planning Sharon W. Hightower, Director of Public Works Carl Abel,
Associate Civil Engineer Gordon Siebert, Director of Community Services Tom
Bandy, Director of Parks and Recreation Maynard Law, Administrative Assistant
Julie Christensen, and Deputy City Clerk Mary Jo Lof thus.
APPROVAL OF THE AGENDA City Manager Guluzzy requested
that the Lease Agreement with
Kodak and the Bank of America be placed under New Business and that F-9 (Agree-
ment with TM Cablevision) be removed; he then added the Klondike Canyon sub-
surface geology investigation proposal received from Robert Stone & Associates.
Additionally, Councilman Ryan requested that E-1 (Grading Ordinance) be removed.
On motion of Councilwoman Hein, seconded by Councilman Ryan and carried the
amended agenda was approved.
CONSENT CALENDAR After removal of A-4 (Sign Permit
No. 135) and A-5 (Annual Pavement
Contract) the remainder of the Consent Calendar was approved as follows on
motion of Councilwoman Hein, seconded by Councilman Ryan.
MINUTES Approved as presented the minutes
of September 30, October 5,
October 14, October 20 and October
21.
RESOL. NO. 81-80 - ADOPTED RESOL. NO. 81-80 OF THE
REGISTER OF DEMANDS CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES ALLOWING CERTAIN
CLAIMS AND DEMANDS IN THE SUM OF $168,432.82, DEMAND NUMBERS 10438 THROUGH 10507.
PARCEL MAP NO. 8744 - Approved the work and exonerated
ACCEPTANCE OF WORK AND Bond No. 2412381.
EXONERATION OF BOND (1410)
SPECIAL PARKS & RECREATION Ridgecrest -Appointed Victor
DISTRICTS - APPOINTMENT OF Hansen, Gwynne L. Shaw and Delores
BOARD MEMBERS (1201) Pittelkow; Miraleste - Appointed
Robert L. Hansen and James H.
McMullen; El Prado - appointed Joseph ,Gordon, Kenneth Kablfleisch and Robert
Sammons. The term of office for each of these directors will expire on November
29, 1985.
COUNCIL CHAMBERS - SOUND Authorized expenditure not to
REINFORCEMENT (307) exceed $1400 to upgrade sound
system.
TRACT NO. 32110 - APPROVAL OF Approved the work and exonerated
WORK & EXONERATION OF BOND Bond No. 9SM 555 075 as outlined
(1411) in the City Engineer's letter
dated September 30, 1981.
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Councilwoman Shaw moved, seconded by Councilman Ryan to accept this agree-
ment. The motion carried on the following roll call vote:
AYES: HEIN, RYAN, SHAW & MAYOR BACHARACH
NOES: NONE
ABSENT: DYDA
TELEPHONE SYSTEM - PURCHASE City Manager Guluzzy presented
AGREEMENT WITH BANK OF his memorandum of November 2,
AMERICA (302 x 1109) 1981 which requested author-
ization for the Mayor and
City Clerk to execute a lease agreement with Bank of America for a total
cost not to exceed $26,379.75, funds to come from the non-departmental
budget, account number 910. Additionally, this agreement required Council's
adoption of an enabling resolution.
RESOLUTION NO. 81-81 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES
AUTHORIZING THE EXECUTION OF A FINANCING AGREEMENT WITH BANK OF AMERICA
TO FINANCE PURCHASE OF A TELEPHONE SYSTEM was read by title and adopted on
motion of Councilwoman Shaw, seconded by Councilwoman Hein. The motion
carried on the following roll call vote:
AYES: HEIN, RYAN, SHAW, & MAYOR BACHARACH
NOES: NONE
ABSENT: DYDA
PALOS VERDES SOUTH HOMEOWNERS City Manager Guluzzy presented
ASSOCIATION REQUEST FOR USE OF his memorandum of October 29
LADERA LINDA (808 x 1201) which gave the background on
this request to use the Ladera
Linda facility for a New Year's Eve party by the Palos Verdes South Homeowners
Association. Staff recommended the following: (1) require the group to
obtain a $1,000,000 general liability insurance policy, including liquor liabil-
ity, and naming the City as an additional insured to protect the City's risk
exposure, (2) require a temporary ABC permit for this event, and (3) have the
terms and conditions of the use of the buildings, as well as the requirements
of the City they agreed to in writing and signed by a representative of the
homeowners association.
Council then discussed if this was an excessive amount of insurance to require
and if it was the City's responsibility to require the Association to get a
liquor license.
Representing the Homeowners Association was Michael P. Burke, who told the
Council that his group has already discussed the issue of an insurance policy
and are willing to get it and name the City as additional insured and has in-
quired of the ABC about the provisions for getting a one-day license.
Councilwoman Shaw moved, seconded by Councilwoman Hein and carried to adopt
recommendation #1, require the appropriate permits for holding this event,
and adopt recommendation #3.
REQUEST FOR STORAGE OF Mrs. Dolores Davis, 3604 Via
EQUESTRIAN EQUIPMENT - Palomino, Palos Verdes Estates,
PARKS & RECREATION DEPARTMENT requested Council's permission
(1201) to store equestrian equipment
behind the Parks & Recreation
Building for a period of 30 days.
Councilwoman Shaw moved, seconded by Councilwoman Hein and carried that staff
make arrangements with Mrs. Davis to store the equestrian equipment for a
period of 30 days and not to exceed 90 days.
CITY COUNCIL -4- 11/4/81
Mrs. Davis said that this would be a temporary arrangement and perhaps it
might have to be extended to 90 days. If it was necessary to do that she
would be willing to pay for this storage.
Mayor Bacharach proposed an amendment, seconded by Councilwoman Hein and
carried that this storage be for 30 days and not to exceed 90 days; if it
goes beyond 30 days then some fee arrangement will have to be worked out.
Mrs. Davis referred to her proposal for equestrian parks within the City
and requested Council consider development of these plans.
Councilwoman Hein moved, seconded by Councilwoman Shaw and carried to refer
this matter to the Parks and Recreation Committee.
STATUS REPORT Council then briefly discussed
the status report in the
agenda and requested that the standard terms and conditions for contracts be
distributed to all members.
REFUSE COLLECTIONS Administrative Assistant Julie
(605) Christensen presented the
staff memorandum of October 27
which responded to Council's direction to have staff formulate an approach to
informing residents of their possible options in the delivery of refuse
collection services; investigate the possibility of raising business license
fees to more fairly reflect the eroding effects of refuse haulers' trucks on
city streets. Staff recommended that the most effective way to inform resi-
dents of the private nature of their refuse collection services would be to
publish an extensive NEWSLETTER article on the five collectors, a map of the
service areas, their level of service, rates, and other pertinent information.
Additionally, this article slhuld contain a survey to question residents on
their satisfaction with the current service delivery.
Councilwoman Shaw moved, seconded by Councilwoman Hein that an article about
the refuse collectors be published in the NEWSLETTER but that the survey
question on service not be included.
Council discussion then included questions about the number of complaints
received about service; it was concluded that most of the calls received dealt
with the fees charged and not the level of service.
The City Attorney then referred to his letter of October 30, 1981 concerning
the implementation of a fee based on the size of trucks. This letter con-
cluded that it would be extremely difficult to ascertain the impact of refuse
trucks on public streets and assess a fee which corresponds directly to that
impact for the purpose of road repair.
RECESS At 9:05 P.M. Mayor Bacharach
declared a recess. At 9:10 P.M.
the meeting reconvened with the same members present.
PALOS VERDES DRIVE SOUTH Director Abel presented the
DRAINAGE CORRECTIONS IN November 4, 1981 memorandum
ABALONE COVE (1801) concerning alternate ways to
reduce or eliminate ponding
in vehicle travel lanes along Palos Verdes Drive South as described in the
attached map of the area. Repair of Area 1 would require 125 tons of asphalt
at a cost of $5,800. Area 2 would require 132 tons of asphalt at a cost of
$7,200 and Area 3 would require installation of an asphalt berm at a cost of
$300. Staff recommended that the Council retain road construction in Abalone
Cove as a 1982 Capital Improvement Project since expenditure of maintenance
funds would not provide permanent improvements at any cost less than $100,000.
Councilwoman Shaw moved, seconded by Councilwoman Hein and carried to accept
staff recommendation.
CITY COUNCIL -5- 11/4/81
KLONDIKE CANYON - SUBSURFACE Referring to the November 3,
GEOLOGY INVESTIGATION (1801) 1981 letter from Robert Stone
& Associates Director Abel
briefed the Council on the three phases of work necessary to provide data
that would help interpret geologic structure sufficient to define the
easterly limit of potentially unstable land associated with the Klondike
Canyon landslide located in the Western part of the Seaview area. Phase I -
3 bucket auger borings (cost based on 10 days drilling) - $12,850.00;
Phase II - 4 Rotary Air Borings (cost based on 8 days drilling plus gamma
logging) - $16,660.00; and Phase III - Analysis and Report preparation -
$3,850.00.
Council then questioned if this expenditure would be applied to the assess-
ment district. Director Abel said that it would since this is the engineer-
ing to determine the boundary of that district. The City Manager stated
that the City would not be paying $8,000 in advance for any of the work
being done, as stated in the proposal.
Councilwoman Hein moved, seconded by Councilwoman Shaw and carried to adopt
Phases I, II, and III for a total cost not to exceed $35,360.00 to be
funded from the General Fund Reserve. The motion carried on the following
roll call vote:
AYES: HEIN, RYAN, SHAW & MAYOR BACHARACH
NOES: NONE
ABSENT: DYDA
# # # # # #
ITEMS REMOVED FROM THE CONSENT CALENDAR
ANNUAL PAVEMENT REPAIR Director Abel presented the
CONTRACT (1404) November 4, 1981 memorandum
which listed the original con-
tract prices obtained as a result of Council's direction at the October 6,
1981 Council meeting.
He displayed a chart which showed the costs to the City if the contractor
went above the target price and an example of costs if the contractor went
below the target price. Staff recommended that the City Council increase
the total General Fund appropriation by transferring $100,000 from prior
year reserves to accounts 492 and 493 in the operating budget for $50,000
each for Crest Road repair and Palos Verdes Drive South repair respectively.
It was further recommended that Council authorize the Mayor to sign a contract
with Vernon Paving Company for asphalt maintenance at target costs of $1.76,
and $1.86 for 3/4 inch or 1/2 inch finish topping for a cost not to exceed
$230,000.
(At 9:25 P.M. City Attorney Coughlan left the meeting.)
Councilman Ryan moved, seconded by Councilwoman Shaw and carried to adopt
staff's recommendation. The motion carried on the following roll call vote:
AYES: HEIN, RYAN, SHAW, & MAYOR BACHARACH
NOES: NONE
ABSENT: DYDA
ADJOURNMENT At 10:05 P.M. Council adjourned
to November 9, 1981 at 7:30 P.M.
for a work session with the Planning Commission. The motion was made by
Councilman Ryan, seconded by Councilwoman Shaw and carried.
el At: l'eti-eilaA.a-eiNal
DONALD F. GULUZZY, CITY CLERK & MAYOR
EX OFFICIO CLERK OF THE COUNCIL
r1 r
1 7 L
i CIT CLERK
CITY COUNCIL -6- 11/4/81'