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CC MINS 19810804 M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING AUGUST 4, 1981 The meeting was called to order at 7:50 P.M. by Mayor Bacharach at the Palos Verdes Unified School District Building, 30942 Hawthorne Boulevard. Following the Pledge of Allegiance to the flag, roll call was answered as follows: PRESENT: HEIN, SHAW, DYDA, AND MAYOR BACHARACH II/ ABSENT: RYAN Also present were City Manager Donald Guluzzy, Director of Planning Sharon W. Hightower, Director of Public Works Carl Abel, Acting City Attorney Michael Jenkins, Parks & Recreation Director Maynard Law, Director of Community Services Tom Bandy, and Deputy City Clerk Mary Jo Lof thus. CLOSED SESSION Mayor Bacharach announced that the City Council had met in Closed Session at 7:00 P.M. to discuss matters of pending litigation. No action was taken at that session. CEREMONIAL MATTERS Mayor Bacharach presented Parks and Recreation Committee member Susan Soldoff with a proclamation thanking her for her leadership, personal commitment, and civic dedication as a member of the Parks and Recreation Committee from April 18, 1978 through July 11, 1981. The Mayor then introduced Kiti Laisure, the City's new Administrative Services Director. Also introduced was Captain Dennis Emerson, new Commander of the Lomita's Sheriff's Station. APPROVAL OF AGENDA After deletion of B-3 (City Hall Space Allocation) and addition of B-5 (Times Mirror - to be discussed after the recess) , Abalone Cove (Shaw) and Sanitation District Report (Mayor Bacharach) the amended agenda was approved on motion of Councilwoman Hein, seconded by Councilman Dyda and carried. CONSENT CALENDAR After removal of A-4 (Special User Permit for St. Paul's Lutheran Church) , A-5 (Public Works Maintenance Crew) , and A-15 (Peninsula Public Works Study) , the remainder of the Consent Calendar was approved as follows on motion of Councilwoman Shaw, seconded by Councilman Dyda. MINUTES Approved as presented the minutes of July 11, 1981. RESOL. NO. 81-57 - ADOPTED RESOL. NO. 81-57 OF THE REGISTER OF DEMANDS CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $964,219.09, DEMAND NUMBERS 9977 THROUGH 10053. CLAIM OF MITCHELL SALMONSON Rejected the claim as provided AGAINST THE CITY in Government Code Section 912.6. (303) EL PRADO RECREATION & Approved the budget submitted by PARK DISTRICT - BUDGET FOR 1981-82 the El Prado Recreation and Park (1201) District for 1981-82. RIDGECREST RECREATION & Approved the budget submitted by PARK DISTRICT - BUDGET FOR 1981-82 the Ridgecrest Recreation and Park (1201) District for 1981-82. RESOL. NO. 81-58 - APPLICATION ADOPTED RESOL. NO. 81-58 OF THE FOR SB821 FUNDS CITY COUNCIL OF THE CITY OF (112) RANCHO PALOS VERDES APPROVING THE APPLICATION FOR BICYCLE AND/OR PEDESTRIAN FUNDS AUTHORIZED UNDER SB821 and APPROVING THE ADOPTION OF ITS BICYCLE AND/OR PEDESTRIAN PLAN. ADDENDUM TO ROY JORGENSEN Accepted the addendum to the RJA ASSOCIATES SERVICE AGREEMENT Professional Services Agreement FOR 1981-82 for 1981-82 fiscal year. (1204) STREET LIGHT CONVERSION Approved the letter agreement MODERN LIGHTING MAINTENANCE CO. with De Vore Industries for an (1405) amount not to exceed $6,916.50 and appropriated $6,916.50 in the 1981-82 Public Works Operating Budget (Capital Outlay) to pay for the conversion cost. RESOL. NO. 81-59 - REVENUE ADOPTED RESOL. NO. 81-59 OF THE SHARING CREDIT FOR FIRE PROTECTION CITY COUNCIL OF THE CITY OF (603) RANCHO PALOS VERDES PROVIDING REVENUE SHARING CREDIT FOR FIRE PROTECTION TAXES PAID BY THE CITY PROPERTY OWNERS. RESOL. NO. 81-60 - REVENUE ADOPTED RESOL. NO. 81-60 OF THE SHARING CREDIT FOR CERTAIN CITY COUNCIL OF THE CITY OF FIRE PROTECTION TAXES PAID BY RANCHO PALOS VERDES PROVIDING CITY PROPERTY OWNERS REVENUE SHARING CREDIT FOR (603) CERTAIN FIRE PROTECTION TAXES PAID BY CITY PROPERTY OWNERS. ADDENDUM TO W.R.G. CO. , INC. Authorized the Mayor to sign CONTRACT - EDDINGHILL SLURRY SEAL the addendum deleting the refer- (1404) ence that the principals be pro- fessional engineers duly registered under the law of the State of California. COUNCIL POLICY FOR RECOGNITION Adopted recommendation that a OF SERVICE ON CITIZEN ADVISORY gavel be awarded to the chair- COMMITTEES person of each advisory commission/ (306 r ' committee at the conclusion of their chairmanship and this policy shall be effective with the next such award. ROY JORGENSEN PROPOSAL Authorized Joint Public Works FOR PENINSULA PUBLIC WORKS Feasibility Study to be conducted SERVICE STUDY by RJA Associates at a cost not (1204) to exceed $8,000 subject to parti- cipation of Palos Verdes Unified School District. The motion to approved the amended Consent Calendar carried on the following roll call vote: AYES: HEIN, SHAW, DYDA, & MAYOR BACHARACH NOES: NONE ABSENT: RYAN # # PALOS VERDES DRIVE WEST Director Abel presented the RECONSTRUCTION - SELECTION OF staff memorandum of August 4 MATERIAL TESTING ORGANIZATION which listed the materials testing (1404) labs qualified to perform the materials testing on this recon- struction project. The testing requirements for this FAU project includes "Independent Assurance Tests" and the assurance testing is required to verify CITY COUNCIL -2- 8/4/81 approximately 10% or less of the Acceptance Tests. A second materials testing organization is required for these assurance tests. The staff memorandum recommended that Associated Soils Engineers, Inc. be selected for the acceptance tests and Smith Emery Company be selected for the assurance tests. Councilwoman Shaw moved, seconded by Councilwoman Hein moved to adopt the staff recommendation. The motion carried unanimously. PALOS VERDES DRIVE WEST - SELECTION Director Abel presented the OF SURVEYORS staff memorandum of August 4 (1404) which listed the bidders and proposals received on this project which requires the services of a surveyor. The low bid was received from RdM Land Surveying for $22,288.00; Mr. R. Miedema is the surveyor/owner of this company and is qualified to do this work; his charges are reasonable. Staff recommended that RdM Land Surveying be selected and that the Mayor be authorized to sign the appropriate agreement. Councilwoman Shaw moved, seconded by Councilman Dyda and carried to approve the staff recommendation. RANCHO PALOS VERDES PARK - Director Law presented the July BUFFER ZONE 30 staff report which contained (1201) the recommendation that Council take the following action: To allocate an amount not to exceed $5,000 to (1) plant a buffer zone of Natal Plums, (2) relocate picnic tables, (3) plant a tree grove along the golf course fence, (4) install two gates at the entrance to Rancho Palos Verdes Park and (5) thin, trim, shape and remove a number of trees in the existing grove. Director Law said that two homeowners in the area donated $250 each to help pay for the cost of this project. Councilwoman Shaw moved, seconded by Councilman Dyda and carried to accept the staff's recommendation and, in addition, accept the donations of the homeowners to defray this cost. Councilman Dyda moved, seconded by Councilwoman Hein and carried to send a thank you letter to the homeowners expressing appreciation for their donations. PUBLIC HEARING: KLONDIKE CANYON EARTHEN DAM - REMOVAL The Mayor opened this hearing OF PUBLIC NUISANCE to proceed with the removal of (18 01) the earthen dam in Klondike Canyon. The City Clerk reported that notice had been duly given and that no written protests had been received by the City. City Manager Guluzzy said that three written notices had been sent to Palos Verdes Properties requesting the removal of this earthen dam; the City will have the work done and put a lien on the property. Homeowners in the area are trying to get insurance to cover their removal of this dam. There was no response to the Mayor's call for public testimony. After Council discussion of whether this matter should be continued until the next meeting, if the matter should be discussed as the last item of business, if the dam presented a dangerous condition at this time, and the efforts being made by the residents in the area to get insurance so they could remove it themselves, Councilwoman Shaw moved, seconded by Councilwoman Hein and carried to continue the public hearing until the next meeting. (At this time the City Attorney was excused from the meeting.) CITY COUNCIL -3- 8/4/81 LEGISLATION AB780 (Extended Leave of Absence) (306) Councilwoman Hein moved, seconded by Councilwoman Shaw to oppose this legislation. AB2133 (Increased Liability Exposure for City Contracts) Council- woman Hein moved, seconded by Councilman Dyda and carried to oppose this bill. SB80l (Billboard Moratorium Extended) - Councilman Dyda moved, seconded by Councilwoman Hein and carried to oppose this bill. SB618 (Hazardous Waste Clean-up) - Councilman Dyda moved, seconded by Councilwoman Shaw and carried to consider this legislation on August 10th at which time Council would have more information on this bill. COUNCIL POLICY REGARDING Mayor Bacharach presented the RECOGNITION FOR SERVICE ON CITY COUNCIL ad hoc committee's recommendations (306) on service recognition for City Council Members: (1) For Mayor at the end of term: A commemorative proclamation shall be prepared from the City Council and signed by the incoming Mayor. (2) For Mayor Pro Tem at end of term: Discontinue formal recognition. (3) For Councilmembers upon retire- ment from the Council: A City plaque with tile shall be prepared including an engraved plate with the name and dates of service. If the retiring councilmember served as Mayor on one or more occasions, a gavel shall be affixed to the plaque and the dates of such mayoral service shall be denoted on the engraved plate. The committee further recommended that this policy take effect with the next such award. After discussion whether it was appropriate to discontinue formal recognition for the Mayor Pro Tem, Councilwoman Shaw moved, seconded by Councilman Dyda to adopt the ad hoc committee's recommendations. The motion carried on a three - one vote with Councilwoman Hein voting in opposition. TRAFFIC COMMITTEE - JOB DESCRIPTION At the request of the Traffic (1502) Committee, the Mayor presented their job description, listing their proposed functions, membership, duties, staff support, and budget allocation. Councilwoman Shaw moved, seconded by Councilman Dyda to accept the Traffic Committee's description of duties with the following exceptions: (1) That the word "Committee" be substituted for "Commission". (2) That the paragraph entitled "Budget Allocation" be rewritten to indicate that allocations will be made through the Department of Public Works which will include sufficient funds to cover the Committee's normal duties. Additional projects which are not funded in the budget will be brought to Council for approval. (3) That the second sentence in the paragraph entitled "Staff Support" read as follows: "This may include the services of a professional. . . ." Council discussion then ensured regarding the duties described in Paragraph No. 7 and if these were already part of the duties of the Planning Commission. Traffic Committee Vice Chairman, Bill Bartz, told the Council that it was the intent of the Committee to develop a natural flow in the handling of proposed improvement plans; that there wasn't any difference between commission and committee, and that they wanted uniformity between the three citizen advisory groups. Councilman Dyda moved, seconded by Councilwoman Hein and carried to delete Paragraph No. 7. Mayor Bacharach moved, seconded by Councilwoman Shaw and carried to add to the paragraph entitled "Members of the Commission" the following sentence: The Chairman is appointed annually by the City Council; the Committee elects its own vice-chairman. The main motion to adopt the Committee's recommendation with the indicated exceptions carried on a three - one vote with Councilwoman Hein voting in opposition. CITY COUNCIL -4- 8/4/81 Councilman Dyda moved, seconded by Councilwoman Shaw and carried to charge the Planning Commission, Parks & Recreation Committee, Traffic Committee chairmen, along with staff, to define the mechanics wherein their particular knowledge and experience can be used with respect to private as well as public projects within the City. This matter will be brought back to the Council by the City Manager. RECESS At 9:10 P.M. the Mayor der,lared a recess. The meeting reconvened at 9:35 P.M. with the same members present. TM CABLEVISION Council then proceeded to discuss (605) x (1201) the proposal for use of the Ladera ) Linda School site by TM Cablevision as outlined in their letter of August 3, 1981. Councilman Dyda moved, seconded by Councilwoman Hein and carried to authorize staff to enter into an agreement with TM Cablevision to lease Ladera Linda site embodying the terms identified in TM's letter dated August 3, 1981 with the following conditions: (1) The earth station lease is $170.00 per month. (2) The building lease will be 50 per square foot per month for 2700 square feet with adjoining land at no additional cost. (3) The lease shall be for two years with three renegotiable options of 1 year each. TM and the City will mutually agree on a list of priorities of improvements to be made on adjoining City property to the extent the costs for said improvements, including a 7% administrative fee, are consistent with the City's estimated costs. Staff is authorized to approve said projects and credit the costs thereof against TM's lease costs for the site. ABALONE COVE BEACH In an effort to clarify the (1201) Council's motion regarding the possible take-over of operations at Abalone Cove Beach Park, and to correct inaccuracies in an article published in the Palos Verdes News, Councilwoman Shaw presented a draft of a letter she proposed to write to the editor. Councilman Dyda moved, seconded by Councilwoman Hein and carried to send such a letter clarifying the points outlined by Councilwoman Shaw. REPORT ON SANITATION DISTRICT Mayor Bacharach reported on (1402) matters that would be considered by the Board of Directors of the Sanitation District on August 5th: landscaping of the PV Landfill, control of that landfill by the Sanitation District, the use of funds derived from its operation; additionally, she requested Council's position on the City of Los Angeles keeping open the Mission Canyon dump site. Council then discussed if any consideration would be given to the proposal for a small transfer station on that site and it was the consensus that this would be the appropriate time to raise that issue at the Board meeting. Councilwoman Shaw moved, seconded by Councilman Dyda and carried that the Mayor send a letter to the City of Los Angeles supporting the position that the City of Los Angeles keep the Mission Canyon dump site open. TRASH COLLECTION STUDY It was the consensus of Council (605) that a work session be scheduled to discuss the trash collection study. COMMUNITY DEVELOPMENT City Manager Guluzzy referred BLOCK GRANT to the July 28th letter received (1203) from Supervisor Deane Dana inviting the City's participation in this program and outlining the changes made in that.program. Director Hightower stated her concerns regarding these changes, particularly that one dealing with cities being unable to join or drop out of the Urban County program within the three-year period. Councilman Dyda moved, seconded by Councilwoman Shaw and carried to respond to that letter consistent with those concerns. CITY COUNCIL -5- 8/4/81 ITEMS REMOVED FROM THE CONSENT CALENDAR: SPECIAL USE PERMIT NO. 16 FOR Councilwoman Shaw said she ST. PAUL'S LUTHERAN CHURCH had spoken with staff about (1804) this matter but still did not agree with the recommendation. She then moved, seconded by Councilwoman Hein to waive $50 of the fee. Council then discussed if it was appropriate to make this revision in the fee process. The motion failed on a two - two vote with Councilmembers Dyda and Bacharach voting in opposition, Councilman Dyda moved, seconded by Mayor Bacharach to adopt the staff recommendation and deny the request for waiver of the fee. The motion carried on a three - one vote with Council- woman Hein voting in opposition. PUBLIC WORKS MAINTENANCE Mrs. Lois Larue, 3136 Barkentine, AGREEMENT (GARZA) told the Council about the blocked (1405) storm drain in Barkentine Canyon and questioned if the amount in this contract was sufficient to cover the cost of cleaning out the City's storm drains; she suggested that the whole matter of storm drains be studied. Additionally, she was concerned about the use of water at construction sites and how this might affect the stability of the land. Public Works Director Abel said that the storm drains were scheduled for cleaning out; additionally, he was going to get the names of the residents in the area experiencing the land slippage that Mrs. Larue referred to. Councilwoman Shaw moved, seconded by Councilwoman Hein to adopt the staff recommendation and authorize the Mayor to sign a contract with J. T. Garza Construction Inc. for a cost not to exceed $74,858. The motion carried on the following roll call vote: AYES: HEIN, SHAW, DYDA & MAYOR BACHARACH NOES: NONE ABSENT: RYAN PENINSULA PUBLIC WORKS SERVICES City Manager Guluzzy presented STUDY - ROY JORGENSEN & ASSOCIATES his recommendation to authorize (1204) a joint public works feasibility study to be conducted by RJA at a cost not to exceed $8,000 subject to participation of the Palos Verdes Unified School District. Councilman Dyda moved, seconded by Councilwoman Shaw to adopt the staff recommendation. The motion carried on the following roll call vote: AYES: SHAW, HEIN, DYDA & MAYOR BACHARACH NOES: NONE AB SENT: RYAN ADJOURNMENT At 10:40 P.M. Council adjourned to August 10 at 7:30 P.M. on motion of Councilwoman Shaw seconded by Councilman Dyda and carried. AA" _ DONALD F. GULUZZY, CITY CLERK & MAYOR EX OFFICIO CLERK OF THE COUNCIL ILA 41Pr (IT,fCLER F r CITY COUNCIL -6- 8/4/81