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CC MINS 19810711 ADJ M I N U T E S RANCHO PALOS VERDES CITY COUNCIL ADJOURNED REGULAR MEETING JULY 11, 1981 The meeting was brought to order at 8:00 A.M. by Mayor Bacharach, notice having been given with affidavit thereto on file. Roll call was answered as follows: PRESENT: DYDA, SHAW, RYAN, HEIN AND MAYOR BACHARACH ABSENT: NONE Also present were City Manager Donald Guluzzy, Director of Public Works Charles Abbott, Director of Parks & Recreation Maynard Law, Traffic Committee member Bill Bartz, Parks & Recreation Committee Chairman Larry Zamos, and Acting Deputy City Clerk Marilyn Smith. APPOINTMENT OF PARKS & It was moved by Councilwoman Shaw, seconded RECREATION COMMITTEE MEMBER by Councilman Ryan that Robin Nicoloff be appointed to the Parks & Recreation Committee. The vote was 4-1 for this appointment with Councilman Dyda voting in opposition. NON-DEPARTMENTAL Training and Education - $8,460 Councilman Dyda moved, seconded by Council- woman Shaw and carried that this expenditure be kept in the non-departmental budget, how- ever, any courses that come up involving groups should be brought to Council prior to approval. Capital Equipment Moved by Councilman Dyda, seconded by Purchase Copying Machine- Councilwoman Shaw and carried that $7,000 $7,000 (Down Payment, Sales be allocated in 1981/82 budget for purchase Tax) of a copying machine. Speakerphone & automatic dialer - Councilman Ryan moved, seconded by Council- $400 woman Hein and carried that the speakerphone portion of the funds ($96.00) be deleted from the 1981-82 budget. Councilman Ryan moved, seconded by Councilwoman Hein and carried that monies to procure an automatic dialer remain in the 1981/82 budget. ADMINISTRATIVE SERVICES Election - $11,000 Councilwoman Shaw moved, seconded by Council- man Dyda and carried that $11,000 be allocated in 1981/82 budget for election purposes. Purchase of Electronic Cash Register Councilwoman Shaw moved, seconded by Mayor $5,180 (Including annual maintenance) Bacharach that $5,180 be allocated in 1981/82 budget for purchase of electronic cash register. The motion passed on a 4-1 vote with Councilman Dyda voting in opposition. Computer Service Bureau Contract - Council suggested that this expenditure be $12,980 (including conversion costs) deferred. It was then decided that a sub- committee consisting of Councilwoman Shaw Purchase of Computer Terminal - and Councilman Dyda would work with the City $15,320 (Including annual maintenance) Manager and bring back a recommendation clearly defining goals. PUBLIC SAFETY DUI GRANT Councilwoman Shaw moved, seconded by Councilman Dyda and carried that the Council reaffirm their support of the DUI program and proceed with the investigation subject to confirmation. Councilwoman Hein moved, seconded by Councilman Dyda and carried that a 2-man car be used in the DUI grant if at all possible. PUBLIC WORKS/HIGHWAY AND TRANSPORTATION Existing/Proposed It was recommended that Mr Abbott write a Slide Maintenance - $135,000 letter to the Sheriff's Department regarding (407) concerns about traffic accidents and speed- ing within the slide area of P. V. Dr. South. Traffic Committee Member Bill Bartz stated that stop signals (red flashing) were not a good idea because drivers tend to accelerate after coming to a total stop and,conse- quently drove faster after stopping than before. Also, the use of barriers with yellow reflectors were not good because drivers under the influence zeroed in on them. Councilman Dyda moved, seconded by Councilwoman Shaw and carried that $135,000 be allocated for slide maintenance in the 1981/82 budget. Street Sweeping - $18,000 After discussion, it was suggested (412) that the City consider buying their own sweeper and talk to the other cities about contracting it to them. Councilman Dyda moved, seconded by Councilman Ryan and carried that $18,000 be allocated for street sweeping materials only in the 1981/82 budget. Tree Maintenance - $113,000 Council suggested that whenever possible, (417) citizens be encouraged to take care of trees causing problems. Councilwoman Shaw moved, seconded by Councilman Ryan and carried that $113,000 be allocated to the 1981/82 budget for tree maintenance. Median Maintenance - $29,000 Councilwoman Shaw moved, seconded by (422) Councilman Dyda and carried that $29,000 be allocated to the 1981/82 budget for median maintenance. Slurry Seal - $114,000 Councilman Ryan moved, seconded by Council- (467) woman Hein and carried to allocate $114,000 in 1981/82 budget for slurry seal projects. Curbs and Sidewalks This matter was deferred. (408) Maintenance Administration - Councilman Ryan moved, seconded by $280,000 Councilwoman Shaw and carried to allocate (423) $280,000 in 1981/82 budget for maintenance administration. Pavement Evaluation Management Councilman Dyda moved, seconded by System - $40,000 Councilwoman Shaw and carried that $40,000 (4xx) be allocated to 1981/82 budget for Pave- ment Evaluation Management System. Knollview/25th Street - $9,000 Councilwoman Shaw moved, seconded by (4xx) Councilman Ryan and carried that Public Works and Highway & Transportation funding be put into one budget. Councilwoman Hein moved, seconded by Councilwoman Shaw and carried that $9,000 be allo- cated to 1981/82 budget for Knollview/25th Street CITY COUNCIL -2- 7/11/81 Crest Road Repair - $50,000 Councilwoman Shaw moved, seconded by (4xx) Councilman Dyda and carried that $50,000 be allocated to 1981/82 budget for Crest Road repair. Palos Verdes Drive South - $50,000 Councilman Dyda moved, seconded by Council- woman Hein and carried that $50,000 be allocated to 1981/82 budget for Palos Verdes Drive South. Peninsula-Wide Maintenance Councilwoman Shaw moved, seconded by Councilman Ryan and carried that the City pursue the possibilities of having the • four cities on the peninsula cooperate Ar in this venture. Street Repair - $155,000 Councilman Ryan moved, seconded by Council- 4:J woman Hein and carried that $155,000 be allocated to 1981/82 budget for street repair. Street Light Conversion Councilwoman Shaw moved, seconded by Council- man Ryan and carried to go ahead with the street light conversion ($5,000) . The meeting then left budget matters to discuss the problems at Palos Verdes Park. Director Law addressed the Council with some solutions to the problem by the use of buffers, moving the picnic tables, etc. Councilwoman Hein strongly suggested the use of natal plum and Councilman Ryan was in favor of a gate to close off the park at night. Mr. Buttman represented the homeowners who were concerned about the park's violations. It was moved by Councilman Ryan, seconded by Councilwoman Hein that an amendment to the motion be made by using selected pruning of the grove of trees. Motion carried unanimously. It was moved by Councilwoman Shaw, seconded by Councilman Ryan to direct staff to plant natal plum or some other uninviting plant along the fence but not into the tree area which would preclude using the tree area; that staff be directed to plant an appropriate number of satisfactory trees near the golf course fence, and move the picnic tables more toward the golf course. The motion unanimously carried. Councilman Dyda moved, seconded by Councilman Ryan and carried that the City obtain from the Sheriff's Department an agreement that would provide in a reasonable manner a service as part of their normal patrol that would lock and unlock a gate system that would be installed at the Rancho Palos Verdes Park entrances. Councilman Ryan moved, seconded by Councilwoman Hein that the City immediately begin building a gate. The motion passed on a 4 - 1 vote with Mayor Bacharach voting in opposition. • The staff was then directed by City Council to come back to Council on July 21st with III a dollar amount for the necessary improvements to the park using the above criteria. PARKS AND RECREATION Repair/Paint RPV Park - $5,200 Councilwoman Shaw moved, seconded by Councilwoman Hein and carried that $5,200 be allocated in 1981/82 budget for repair/ paint at RPV Park. Groundsman - $9,600 Councilwoman Hein moved, seconded by Councilman Ryan that $9,600 be allocated to 1981/82 budget for a groundsman for Parks & Recreation. The motion passed on a 4 - 1 vote with Councilwoman Shaw voting in opposition. Parks & Recreation Admin. Bldg. Lights Councilwoman Hein moved, seconded by Council- $200 man Dyda that $200 be allocated to 1981/82 budget for desk lights. The motion carried unanimously. CITY COUNCIL -3-• 7/11/81 Del Cerro Park Maintenance This is contingent upon completion of the capital budget. Mimeograph/Scanner - $8,960 Councilwoman Shaw moved, seconded by Mayor Bacharach to allocate $8,960 to 1981/82 for mimeograph/scanner. Motion carried unanimously Tree Farm - $800 Councilwoman Hein moved, seconded by Council- man Ryan that $800 be allocated to 1981/82 budget for tree farm. The motion passed on a 3-2 vote with Councilman Dyda and Council- woman Shaw voting in opposition. Tumbling Mats This matter was placed in Priority #2 for review at a later date. Calculators - $200 Councilwoman Shaw moved, seconded by Council- man Ryan and carried that $200 be allocated to 1981/82 budget for calculators. Blue Print Cabinet/Drafting Table Councilman Ryan moved, seconded by Council- $643 man Dyda and carried that $643 be allocated to 1981/82 budget for Blue Print Cabinet/ Drafting Table. Graphic Equipment - $450 Councilwoman Shaw moved, seconded by Council- man Dyda and carried that $450 be allocated to 1981/82 budget for graphic equipment. (Overhead projector/screen) . Ladera Linda Maintenance/Repair/ Councilwoman Hein moved, seconded by Council- Activation Operation - $12,000 man Ryan and carried that $12,000 be allocated to 1981/82 budget for maintenance/repair/etc. Ladera Linda Capital Outlay Councilman Dyda moved, seconded by Council- Community Center Equipment - $5,000 woman Hein and carried that $5,000 be allocated to 1981/82 budget for Ladera Linda Capital outlay. Ladera Linda Maintenance - $13,000 Councilman Dyda moved, seconded by Council- woman Hein and carried that $13,000 be alloca- ted to 1981/82 budget for Ladera Linda main- tenance/operation. Regarding Items (14) part time Recreational Leader at Ladera Linda and (15) full time Recrea- tional Coordinator at Pt. Vicente, these items were deferred contingent upon the staff coming back to Council with cost figures on some type of portable facility being installed, moving Ladera Linda school portables and the installation costs involved, and a timetable. Councilman Dyda moved, seconded by Councilwoman Hein and carried that staff bring back representative costs of the three alternatives stated above. Ladera Linda Maintenance/Bldg. This matter was deferred to a time when it Security System can be determined if the Times/Mirror will be using some of the facilities for offices. Item (17) Pt Vicente Park Maintenance/operation through "Other Major Policy Decisions" were deferred to another budget session. PORTUGUESE BEND SITE Included in the Agenda Packet was a memo from the Parks & Recreation Committee regarding the expansion of recreational opportunities at the Portuguese Bend site. Larry Zamos,Chair- man of the Parks & Recreation Committee, and a representative of the AYSO Soccer Association also addressed the Council. Moved by Councilman Dyda, seconded by Councilwoman Shaw and carried that the City Council commit funding in the 1981/82 budget to support a contribution to an early development project on the Portuguese Bend site for expanding active recreation. The Parks & Recreation Committee was directed to present a definite plan for improvements, costs, and a sharing formula within 30 days. • The AYSO representative asked the Council if it would be possible for AYSO to be given a key to the restroom at Ladera Linda for their use during practice sessions. She also wanted access to a room for storing the soccer equipment. -4- 7/11/81 CITY COUNCIL Mr. Guluzzy stated that the school would not actually be City property until the end of the week of July 19th, however, they would ask the school district if a key could be given prior to the close of escrow for AYSO use. With regard to using one of the school rooms for storage of AYSO equipment, the Council agreed to this request. AYSO will be charged a fee for using the room, the fee to be determined by the Parks & Recreation Department. ADJOURNMENT The meeting was adjourned to July 13th at 7:30 P.M. on motion by Councilman Ryan, seconded by Councilman Dyda and carried. II/ 91-thAl C/LMfI4101?A-11'Ci‘j DONALD F. GULUZZY, CITY CLERK & EX OFFICIO CLERK OF THE COUNCIL 04 1 ' C/Y CLE', 5 CITY COUNCIL 7/11/81