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CC MINS 19820628 ADJ MINUTES RANCHO PALOS VERDES CITY COUNCIL ADJOURNED REGULAR MEETING JUNE 28, 1982 The meeting was called to order at 7:45 P.M. by Mayor Bacharach y ach at the II Palos Verdes Unified School District Building, notice having been given 4 with affidavit thereto on file. PRESENT: REIN, RYAN, SHAW, DYDA, & MAYOR BACHARACH ABSENT: NONE Also present were City Manager• Guluzzy, Director of Public Works Abel, Associate Engineering Manager Siebert, Parks & Recreation Director Law, Parks & Recreation Committee Members Zamos, Gibson, Corcoran and Bolton, Kammeyer & Partners representative Mike Lamar and Acting City Clerk Marilyn Smith. g y rk APPROVAL OF AGENDA It was the consensus of Council to discuss Hesse Park Building as the first item of business. The amended agenda approved on motion of Councilman Dyda, seconded g was y conded by Councilwoman Hein and carried. HESSE PARK BUILDING - GRADING & Mr. Lamar of Kammer er REDESIGN (1201) y submitted a memorandum to Council from the Reynolds Environmental Group listing their proposed cost estimates to grade and redesign the building. He explained that if g P it was decided to eliminate the building, Valley Crest had made rough estimates of the costs to the City; these items had not been listed one by one but it was determined - that the City would be liable for costs between $250,000 and $500,000. In response to Council's inquiry about the range of costs presented b Valley Crest,Mr. Carter explained that p by P making an exact estimate was difficult because of the number of subcontractors involved, suppliers and loss of business. If Council should decide to definitely cancel the building then his firm would prepare y p p a thorough accounting. Council then discussed the number of subcontractors on this ob, and the cost of cancelling � g the building as opposed to proceeding with the grading, redesign, and construction. . - r Kanimayer's representative proceeded to explain to Council the cost estimates used in determining the cost of the building: these were "worst case" estimates and that the building would not cost any more than these estimates. The 0 14 $ 00 figure was for the grading and redesign of the building to make it comply with code. He said that the Reynolds Group could still p y p comply with the July 30th deadline if Council made a decision tonight. Mr. Rajfer, 6532 Verde Ridge Rd., expressed his dissatisfaction with the proposed solution to lowering the building 8 feet. The resident of 6544 Verde Ridge Road, said he was under the impression that the building would not be visible to residents of his street. Mrs. Cooper, 6526 Verde Ridge Rd. said that her view was impacted by the buildin g even with the redesign. Mrs. Winkler, 6520 Verde Ridge, expressed her concern that residents had not been protected from view impact and inquired if the building could be moved to another site. She was told that it could not be moved. Mr. Schoenfield, 6502 Verde Ridge, presented pictures showing view impact. Parks & Recreation Committee Member Zamos, said that there had been many meetings during the design phase of the park and that the final design was one that met the most criteria. Mr. Yoder, 6550 Verde Ridge Rd. , stated he had been involved in many of the design meetings and had a different impression of how the park would look. His view is impacted. It was moved by Mayor Bacharach, seconded by Councilwoman Shaw that the City proceed with lowering the pad of the building 8 feet and, further, that the grading between the building and the residents on Verde Ridge Road be such that it would not add to any further view impairment. The motion carried on the following roll call vote: AYES: DYDA, SHAW, & MAYOR BACHARACH NOES: RYAN & HEIN It was the consensus of Council that an ad hoc committee of Councilman Dyda and Mayor Bacharach handle the changes made by Council. The suggestion was made that a status report on the park's progress be posted in order to keep Council apprised of progress made. Councilman Dyda moved, seconded by Councilwoman Shaw that Council approve in concept the proposition made by the Reynolds Environmental Group Memo No. 2250F for a not to exceed cost plus $14,000 for the grading and re- design of the building by Reynolds and, further,that Council authorize staff and the ad hoc committee of Councilmembers Bacharach and Dyda to work out the details of the negotiations. The motion carried on the following roll call vote: AYES: DYDA, SHAW, & MAYOR BACHARACH NOES: RYAN & HEIN RECESS At 9:30 P.M. Mayor Bacharach declared a recess. The meeting reconvened at 9:50 P.M. with the same members present. REOPEN AGENDA - PARKS & RECREATION Councilman Dyda moved, seconded VOLUNTEER PROGRAM (306 x 1201) by Councilman Ryan and carried to discuss the volunteer program as the next item of business. Parks & Recreation Committee Member Zamos told the Council what the Committee has done with regard to a volunteer program; Director Law then further explained that the Parks & Recreation Department has a vast volunteer organization funct- ioning every day and that there are more volunteers than jobs available. He said that last year 8,000 man hours were volunteered. It was the consensus of Council that a volunteer program throughout the City would have a great cost savings impact. Councilman Dyda moved, seconded by Councilwoman Hein and carried that it be Council policy that all City committees and commissions augment their member- ship with volunteer subcommittees to support the functions necessary in an advisory capacity. Councilwoman Shaw moved, seconded by Mayor Bacharach and carried to form a committee on the subject of volunteerism. PARK STATUS (1201) Council expressed concern about being kept up-to-date on the progress of parks and it was moved by Councilman Ryan, seconded by Mayor Bacharach and carried that the Parks & Recreation Director issue an overview of the status of parks on a regular basis. This report to be submitted to the Parks & Recreation Committee for their review and submittal to Council. COUNCIL -2- JUNE 28, 1982 Mayor Bacharach moved, seconded by Councilwoman Hein and carried that Council be given a list of contracts let and the amount of those contracts. SECOND COUNCIL MEETING Council briefly discussed the t e IN AUGUST possibility of having to cancel the 2nd Council meeting in August. ADJOURNMENT At 12:05 A.M. the meeting adjourned to June 30 at 7:30 P.M. The motion was made by Councilwoman Shaw, seconded by Councilwoman Hein and carried. — i� I I MAYOR 4 ITY C COUNCIL -3- JUNE 28, 1982