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CC MINS 19801007M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING OCTOBER 7, 1980 The meeting was called to order at 7:35 P.M. by Mayor Barbara Hein at the Palos Verdes Unified School District Building, 30942 Hawthorne Boulevard. Following the Pledge of Allegiance to the flag, roll call was answered as follows: PRESENT: RYAN, SHAW, BACHARACH, DYDA & MAYOR HEIN ABSENT: NONE Also present were City Attorney Patrick Coughlan, Acting City Manager Sharon W. Hightower, Administrative Assistant Julie Christensen, Acting Director of Planning Garyi Weber, Director of Public Works Charles Abbott, Associate Civil Engineer Gordon Siebert,Community Services Director Tom Bandy, and Deputy City Clerk Mary Jo Lofthus, APPROVAL OF AGENDA Councilwoman Bacharach moved, seconded by Councilman Ryan and carried to discuss Item #9 immediately after considering the Consent Calendar. Councilwoman Shaw moved, seconded by Councilman Dyda and carried to approve the agenda as amended. WAIVER OF FULL READING OF Councilman Dyda moved, seconded by Council - RESOLUTIONS & ORDINANCES woman Bacharach and carried to waive reading in full of all ordinances and resolutions adopted at this meeting with consent to the waiver of reading to be given by all members after the reading of the title, unless specific request was made at that time for the reading of such ordinance or resolution. CONSENT CALENDAR MINUTES REGISTER OF DEMANDS RESOLUTION NO. 80 -67 TRACT N0. 29795 - RELEASE OF LANDSCAPE BOND (1411) TENTATIVE TRACT N0. 33093 - EXTENSION OF TRACT MAP (1411) TRACT NO. 32574 - RELEASE OF GEOLOGY HAZARD BOND (1411) TRACT NO. 29795 - RELEASE OF SEWER BOND (1411) ADOPTION OF 1980 -81 BUDGET FOR MIRALESTE RECREATION & PARK DISTRICT (602 x 1201) After removal of the minutes of the Regular Meeting of September 16th and Item No. 7, the remainder of the Consent Calendar was approved on motion of Councilman Dyda, seconded by Councilwoman Shaw. Approved as presented the minutes of the Regular Adjourned Meetings of September 16th and 23rd. ADOPTED RESOLUTION NO. 80 -67 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,693,688.66 DEMAND NUMBERS 8519 THROUGH 8634. Approved the work and released the $6,500 bond issued by American Motorists Insurance Company. Granted a six -month extension to March 21, 19810 Released faithful performance bonds for eliminating geologic hazards and instructed City Clerk to inform appropriate parties. Accepted the storm drain and released the faithful performance bond, Approved the budget as submitted by the Miraleste Recreation & Park District. The motion to approve the Consent Calendar carried on the following roll call vote: AYES: RYAN, SHAW, BACHARACH, DYDA & MAYOR HEIN NOES: NONE Councilman Dyda moved, seconded by Councilwoman Shaw and carried to discuss Item No. 7 after conclusion of the Seaview geology report. SEAVIEW GEOLOGY REPORT Dr. Perry Ehlig of Robert Stone & Associates (1801) presented an oral summary of his Investiga- tion of Surface Deformation report dated September 15, 1980 to the Council. The following residents spoke regarding the landslide: John McCarthy, 105 Spindrift; Jeff Youngworth, 4265 Exultant Drive; Tim Burrell, 4038 Exultant Drive, and Julian and Sharon Solon, 4145 Palos Verdes Drive South. They were concerned if movement was still taking place, requested that Council act expeditiously to prevent further damage and inquired if the street cracks would be repaired. Mr Tom Appleby, 4351 Dauntless requested that the paint markings indicating the location of utilities be removed from his property. Council then proceeded to discuss the Summary of Findings, Conclusions and Recommen- dations listed on Page 10 of Dr. Ehlig's report and made the following motions. Councilman Dyda moved, seconded by Councilwoman Bacharach and carried to have staff report back as soon as possible with the cost of survey monuments and necessary survey program in the area. Councilman Dyda moved, seconded by Councilwoman Bacharach and carried to have staff report back as soon as possible with the costs for sealing the surface cracks and a program to have them repaired. After discussion of the length of time involved in reporting back to Council on these matters and the imminence of the rainy season, Councilman Dyda moved, seconded by Mayor Hein and carried to reconsider and modify the original motions. Councilman Dyda moved, seconded by Councilman Ryan to have staff install survey monu- ments and repair the street cracks at a cost not to exceed $6,000. The motion carried on the following roll call vote: AYES: RYAN, SHAW, BACHARACH, DYDA & MAYOR HEIN NOES: NONE Councilman Dyda moved, seconded by Mayor Hein and carried to authorize the Landslide Subcommittee to work with the homes association in the Seaview area to develop an expeditious plan of action with respect to the drainage ditch recommendation of the geology report. Council then announced that Russ McGuire of South Bay Engineering would engineer the swale without compensation; Dr. Ehlig will do that specific design without compensation, and Tim Burrell will provide construction services up to $5,000 without reimbursement. Councilman Ryan moved, seconded by Councilwoman Bacharach and carried that staff provide all of the help necessary to the aforementioned individuals in preparation of these documents. Councilman Dyda moved, seconded by Councilman Ryan to authorize staff to ascertain whether there are subdrains at the base of Klondike Canyon and if they are adequate. Councilman Ryan offered an amendment, seconded by Councilman Dyda and carried, that if there are no drains that staff immediately embark upon an RFP to engineer the necessary subdrains. The main motion carried as amended. Councilman Ryan moved, seconded by Councilman Dyda, that staff negotiate a contract not to exceed $3,000 with Dr. Ehlig for his services as required by the City. The motion carried on the following roll call vote: AYES: RYAN, SHAW, BACHARACH, DYDA & MAYOR HEIN NOES: NONE City Council -2- 10/7/80 Councilman Ryan moved, seconded by Councilwoman Shaw and carried that the paint markings be removed from Mr. Appleby's driveway. Councilman Dyda moved, seconded by Mayor Hein and carried to accept Dr. Ehlig's report. RECESS HEIGHT VARIATION NO, 151 - APPEAL OF PLANNING COMMISSION'S DECISION (1801) At 9:20 P.M. the Mayor declared a recess. The meeting reconvened at 9:35 P.M. Acting Director Weber summarized the staff report of October 7, 1980 which presented a chronology of events on this request for a second story addition with a maximum height of 22 feet. Speaking in opposition to this variation were the following residents: Jeanette Mucha, President of the Homeowners Council, 5538 Littlebow Road; Edward and Virginia Stembridge, 28731 Trailriders, Baruch Berman, 28739 Trailriders; R. K. Rowley, 28725 Trailriders; Teresa Sun, 28717 Trailriders; James Spratt, 28805 Trailriders; James Mitchell, 28811 Trailriders; and Preston Reeder, 28819 Trailriders. Mayor Hein read statements by Susan Rowley and Julie Stembridge. Their objections were based mainly upon loss of their ocean view. The applicant in this matter, Mr Earl Lawrence, 28741 Blythewood Drive, rebutted the testimony that this addition would affect views and explained that the design presented was the best way to build this addition. Representing the Planning Commission was Chairman Harvey Brown who told the Council that the Commission did not feel that this addition would significantly impair views and that the addition was designed and situated properly. Another influencing factor was that there were other two story homes,in the neighborhood. Councilwoman Shaw moved, seconded by Councilman Ryan, to grant the appeal. The motion carried on a four - one vote with Councilman Dyda voting in opposition. Councilwoman Shaw moved, seconded by Councilman Ryan that the view impairment for that portion over 16 feet high does significantly impair the primary view from at least three neighboring homes. The motion carried on a four - one vote with Councilman Dyda voting in opposition. RECESS At 11:00 P.M. the Mayor declared a recess. The meeting reconvened at 11:07 P -.M. SIDEWALK REPAIR PROGRAM Director Abbott presented the staff memorandum (1405) of October 7th. John McTaggart, 6916 Purpleridge requested that the City change its policy of collecting in advance for the repair work. Dorothy Bonhannan, 28103 Lomo Drive, requested that somebody from the City inspect her sidewalk to see if it really needed repair. Councilman Dyda moved, seconded by Councilwoman Bacharach to authorize the Mayor to sign an agreement with J. T. Garza Construction Inc. to perform sidewalk repair. The motion carried on the following roll call vote: AYES: RYAN, SHAW, BACHARACH, DYDA & MAYOR HEIN NOES: NONE (At 11:45 P.M. on motion of Councilman Dyda, seconded by Councilwoman Shaw and carried, the City Attorney was excused.) REOPEN AGENDA Councilman Ryan to consider item numbers motion carried. RALPHS - ACCESS TO SHOPPING CENTER (1503) STREET SWEEPING SERVICES (1405) street sweeping services. Councilwoman Bacharach moved, seconded by Councilman Dyda and carried to reopen the agenda. Councilman Dyda moved, seconded by 13 and 11 as the next items of business. The Councilman Dyda moved, man Ryan and carried to until October 21, 1980* seconded by Council - continue this matter Associate Civil Engineer Siebert presented the staff memorandum of October 7th which gave the background on the bids received for City Council -3- 10/7/80 Councilman Dyda moved, seconded by Councilman Ryan and carried to sweep the streets on a monthly basis. Wayne Aiken, owner of Irvine Sweeping Services, answered Council's questions regard- ing storage of his equipment. He told the Council that he would buy new equipment to handle the street sweeping job in the City. Jere Costello, South Bay Sweeping Company, explained how it was economically necessary for him to do the sweeping in more than one city in the area. Councilwoman Bacharach moved, seconded by Councilwoman Shaw and carried that staff report back in six months to tell Council what they think about the monthly sweeping. Councilman Dyda moved, seconded by Councilman Ryan and carried to continue the current sweeping contract for an additional 30 days. Staff is to establish a price and come back with a recommendation from the two bidders based on the same criteria and understanding of the job. PARK SECURITY (1201) Administrative Assistant Christensen presented the staff memorandum of October 2. Councilman Dyda moved, seconded by Councilwoman Shaw and carried to direct the Parks & Recreation Committee to review the ordinance and continue the other elements pre- sented by staff at the next Regular Council Meeting, RESOLUTION NO. 80 -68 Director Abbott presented the October 7, APPROVING FEDERAL AID SAFETY 1980 staff memo. FUNDS (601 x 1404) Councilwoman Shaw moved, seconded by Council- man Ryan and carried to ADOPT RESOLUTION NUMBER 80 -68 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES APPROVING FEDERAL AID SAFETY FUNDS FOR INSTALLATION OF PAVEMENT MARKERS AND PAVEMENT MARKINGS AT VARIOUS LOCATIONS ON AND OFF THE FEDERAL AID SYSTEMS AND RELATED - ENGINEERING and direct staff to select a consultant for project design. (Amount of funds $144,666). COMMISSION REQUEST FOR STAFF Acting Director Weber presented the staff SUPPORT ON SPECIAL STUDIES memorandum of October 7, 1980 which detailed (1203) the Planning Department's personnel schedul- ing for ongoing and special projects, Councilman Dyda moved, seconded by Councilman Ryan and carried that the Planning Department's priorities be established as follows: (1) certification of the Local Coastal Plan (this would include mixed use housing, fixed income housing and, later, the revised housing element); (2) review of current planning procedures, and (3) review and repair of official maps. Review of alternate energy programs, alternate building and safety services and the trails study to be deferred as necessary. Councilwoman Bacharach moved, seconded by Councilman Ryan to have staff look into the possibility of hiring an additional planner based on current staff configuration and what the other person can work on. The motion failed on a three - two vote with council - members Hein,, Dyda and Ryan voting in opposition. Councilwoman Bacharach moved, seconded by Councilwoman Shaw and carried that staff should look at the current staffing configuration and review current planning staff and report back to Council. REOPEN AGENDA Mayor Hein moved, seconded by Councilwoman Bacharach and carried to reopen the agenda. Mayor Hein moved, seconded by Councilman Ryan and carried to combine item numbers 15 and 17. Councilwoman Bacharach moved, second- ed by Councilwoman Shaw and carried to consider Item No. 25 as the next item of business. DEDICATION OF COASTAL BLUFF Acting Director Weber presented the staff (701) report of October 7th regarding the City's acceptance of dedication of coastal bluffs. Councilman Dyda moved seconded by Councilwoman Bacharach to consider accepting dedica- tions on a case by case basis. The motion carried. City Council -4- 10/7/80 COUNCIL WORK SHOP the Coastal Plan on October 28th, Council retreat on December 6th. SANITATION DISTRICT (1402) LEAGUE OF CALIFORNIA - COASTAL QUESTIONNAIRE (1102) members have any concern, they are It was the consensus of Council to schedule the following adjourned meetings: full council work shop for October 13th, work session for Work Session on Hesse Park on October 30th, and a Mayor Hein moved, seconded by Councilman Ryan and carried to support the Sanitation District's Mission Canyon permit. Councilwoman Shaw moved, seconded by Council- woman Bacharach and carried to instruct staff to respond to this questionnaire and submit the response to Council for review. If Council - to communicate those concerns to the City Manager, LEAGUE OF CALIFORNIA - Councilwoman Bacharach moved, seconded by CITIES RESOLUTIONS Councilman Ryan and carried to make these (1102) resolutions the first order of business at the October 13th meeting. Councilmembers are to give their comments to the Mayor before Monday. TRANSPORTATION COMMITTEE Councilwoman Bacharach moved, seconded by (1505) Councilwoman Shaw and carried to have staff investigate funding alternatives for trans- portation and that the results of the research be referred to the City's transportation committee. Items 21a and 21b will be considered by the Council at the next meeting. RESOLUTION NO. 80 -69 NO STOPPING ZONES ON VIA FRASCATI (1502) was read by title and adopted on motion of and carried. ARCHITECT SELECTION TRANSFER OF MAINTENANCE OF LOS VERDES GOLF COURSE DRAIN TO L. A. COUNTY (450 x 604 x 1411) REPORT ON STAFF RESOURCES /TIME - LADERA LINDA SCHEDULING OF SECOND REGULAR COUNCIL MEETING IN OCTOBER RESOLUTION NO. 80 -69 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES PROVIDING FOR PROHIBITED STOPPING ZONES ON VIA FRASCATI ACROSS FROM THE DRIVEWAYS OF 4315 AND 4348 VIA FRASCATI Councilman Dyda, seconded by Councilman Ryan It was the consensus of Council to consider this matter at the October 13th work session. Councilman Ryan moved, seconded by Councilman Dyda and carried to accept the easement from the Board of Retirement of the County of Los Angeles and transfer maintenance responsibility of the sewer in the easement to the County Flood Control District. Councilman Ryan moved, seconded by Mayor Hein and carried to consider this matter at the October 13th work session. It was the consensus of Council to adjourn the second Council Meeting in October for lack of a quorum. MINUTES OF THE REGULAR On motion of Councilwoman Bacharach, seconded MEETING OF SEPTEMBER 16th by Councilwoman Shaw and carried, the minutes of the Regular Meeting of September 16th were amended as follows: Page 3, Ralph's Market, 3rd paragraph, first line: Don Crocker. Page 4, Committee and Commission Appointment Procedure, Paragraph No. 4: ". . . should have app lications compiled. . . ." Fourth line, same paragraph: Delete the words "from all alternatives." DIAL -A -RIDE, 4th line: "A meeting of LACTC is scheduled for September 22 and there should be a final decision by that commission by the end of the month." Councilwoman Bacharach moved, seconded by Councilwoman Shaw and carried to approve the minutes as amended. City Council -5- 10/7/80 ADJOURNMENT SHARON W. HIGHTOWER, ACTING CITY CLERK & EX OFFICIO CLERK OF THE COUNCIL At 2:05 A.M. Council adjourned to a Work Session to be held on October 13th at 7:30 P.M. The motion was made by Councilman Dyda, seconded by Councilwoman Shaw and carried. MAYO City Council -6- 10 /7/80