CC MINS 19821213 ADJ1
M I N U T E S
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING
DECEMBER 13, 1982
The meeting was called to order at 7:30 P.M. by Mayor Ryan in the adminis-
trative offices of City Hall.
PRESENT: DYDA, HEIN, BACHARACH, & MAYOR RYAN
LATE ARRIVAL: SHAW @ 7:45 P . M.
Also present were City Clerk Mary Jo Lofthus, City Manager Donald Guluzzy,
Administrative Services Director Kiti Laisure, Administrative Assistant to
the City Manager Julie Christensen, Community Services Director Tom Bandy
(only for his portion of the meeting), and Acting City Clerk Marilyn Smith.
POSITION CLASSIFICATION PLAN (1202)
Ms. Christensen explained to Council how the job descriptions were written.
The descriptions covered general tasks and after having them reviewed by
department heads for accuracy, they were submitted to Council for their
review.
Council requested that the job descriptions be shortened and not be so
specific in nature and questioned the relationship between the job described
and the salary. The opinion was expressed that job descriptions should
encompass three specific areas: knowledge, ability and experience.
It was the consensus that the City Manager was responsible for hiring and
termination of personnel and that these job descriptions should be only used
as guidelines.
The City Manager was instructed to check with the City Attorney to see how
definitive these job descriptions should be.
Council expressed opposition to adopting a job description resolution.
PROPOSED PERSONNEL RULES
& REGULATIONS (1202)
Council then proceeded to discuss
the proposed rules and regulations:
(1) On Page 2 - change the word "prevailing" to "pay ".
(2) The negotiation section should be reworded for better clarity.
(3) After discussing various vacation day options, it was moved by Council-
woman Shaw, seconded by Councilwoman Bacharach and carried that the
vacation days should be the following:
1 - 5 Years: 10 Days
6 - 10 Years: 12 Days
11 - 15 Years: 15 Days
16 - 20 Years: Accrue 1 day per year up to a maximum of 20 days.
(4) When discussing "bereavement ", take out the words 'per year' and change
to "three days for each bereavement %
(5) A suggestion on 17.4(A): If an employee is absent more than five
consecutive working days due to illness, the department head has the
discretion of keeping the employee on the payroll up to four weeks,
after consulting with the City Manager. After four weeks, the City
Manager may lengthen the time up to the time of Long Term Disability.
(6) Regarding disciplinary action:
(a) A department head can suspend an employee for disciplinary action,
however, the City Manager should be notified as quickly as possible.
(b) Reasons for disciplinary action:
Failure to perform assigned duties;
Failure to comply with generally accepted safety standards;
Abuse or misuse of city property; and
Failure to maintain essential employment qualifications.
The City Attorney should be consulted regarding the legality of the
above and should be in attendance when a disciplinary hearing takes
place.
(7) Regarding grievance procedures, if the department head does not answer
the employee within 10 working days, the grievance will automatically
be in favor of the employee.
(8) The review process needs clarity.
(9) It was decided that per diem should be $35 /day or actual cost.
(10) Regarding travel expenses, mileage will be reimbursed on the present
formula.
COMMUNITY RELATIONS The City Manager reviewed the staff
OFFICER POSITION (1202) x (305) memo of December 7, 1982 from the
Community Services Director and the
four recommendations for the solution to this problem.
It was then moved by Councilman Dyda, seconded by Councilwoman Hein that the
CRO responsibilities be transferred to the Community Services Department
staff; that $4,000 be budgeted through June 30, 1983 for special event
overtime and specific information materials: that the remainder of the
budgeted money for the CRO be transferred to the General Fund, and that staff
produce a report after three months on the effectiveness of this approach and
any further changes be considered in the 1983 -84 budget process. The motion carried.
CITY CHARTER REPORT (501) It was the consensus of Council not
to consider a City charter at this
time. It was suggested by Council that if the City needed money, it should
go the voters for a two - thirds approval.
Council suggested that staff look into possible taxing sources for revenue
raising.
EASTVIEW ANNEXATION (105) Mr. Guluzzy then gave a brief summation
on the Eastview annexation. He told
Council that a conceptual agreement had been made with the County with regard
to the fair share of taxes for Eastview.
AUTO /LEASE PURCHASE (602) Mr. Guluzzy presented the December 13,
1982 staff report on the auto /lease
purchase.
It was then moved by Councilwoman Bacharach, seconded by Councilwoman Hein
that City Council authorize staff to purchase a compact station wagon and a
compact pick -up truck for a cost not to exceed $15,000. The motion carried
on the following roll call vote:
AYES: BACHARACH, HEIN, DYDA, SHAW, & MAYOR RYAN
NOES: NONE
COUNCIL -2- DECEMBER 13, 1982
L �
1
WORD PROCESSING CONTRACT (302) Mr. Guluzzy informed the Council that
a word processing firm could be
hired for $2,000/month. The Council was in favor of using the firm and asked
Mr. Guluzzy to look into the various options open to the City. They suggested
a time frame for utilizing a word processing firm of 3 -6 months. Council
would make a final decision for purchasing a word processing machine or using
an outside firm before budgeting for the next fiscal year*
There being no further business to discuss, the meeting was adjourned at
10:30 P.M. on motion of Councilman Dyda, seconded by Councilwoman Hein and
carried.
ATTEST:
TY CL t
COUNCIL -3- DECEMBER 139 1982