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CC MINS 19821116M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING NOVEMBER 16P 1982 The meeting was called to order at 7:30 P.M. by Mayor Robert E. Ryan at the Palos Verdes Unified School District Building, 30942 Hawthorne Boulevard. After the Pledge of Allegiance to the flag, roll call was answered as follows: PRESENT: BACHARACH , DYDA , SHAW, & MAYOR RYAN ABSENT: HEIN Also present were City Manager Donald F. Guluzzy, Director of Planning Sharon W. Hightower, City Attorney Steve Dorsey, Director of Public Works Carl Abel, Associate Planners Sandi Lavitt and Alice Angus, Director of Community Services Tom Bandy, Director of Administrative Services Kiti Laisure, and City Clerk Mary Jo Lofthus. APPROVAL OF AGENDA The City Clerk announced that the following items had been added to the agenda: Tree Trimming for Street Light- ing purposes (Ryan), and Revised Contract with Tom Moon & Associates for Architectural Services for Hesse Park Com- munity Park Multi -Use Building (City Manager) . The agenda as amended was approved on motion of Councilwoman Shaw, seconded by Councilwoman Bacharach and carried. WAIVER OF FULL READING OF Councilman Dyda moved, ORDINANCES AND RESOLUTIONS seconded by Councilwoman Shaw and carried to waive further reading in full of all ordinances and resolutions adopted at this meeting with consent to the waiver of the reading deemed to be given by all councilmembers after the reading of the title, unless specific request was made at that time for the reading of such ordinance or resolution. CONSENT CALENDAR Amendment) and A -5 (Alderman, Subcontract) the remainder of as follows on motion of Counc man Dyda : BUDGET FOR MIRALESTE P&R DISTRICT (1201) AGREEMENT WITH MIRALESTE P$R DISTRICT FOR ACCOUNTING SERVICES (1201) CODE ENFORCEMENT PROCEDURES (1801) After removal of items A-2 (Initiation of Code Swift & Lewis Traffic Safety the Consent Calendar was approved ilwoman Shaw, seconded by Council- Approved the expenditure budget for the Miraleste P &R District in the amount of $42.,500. Approved the agreement and authorized the Mayor and City Clerk to sign same. Approved utilization of formal notice of violation process as outlined in the staff report of November 16, 1982. REGISTER OF DEMANDS - ADOPTED RESOL. NO. 82 -79 OF RESOL, NO. 82 -79 THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOW- ING CLAIMS AND DEMANDS IN THE SUM OF $113,464.28, DEMAND NUMBER 2330 THROUGH 2389, AND 11234 THROUGH 11252. The motion to approve the Consent Calendar carried on the following roll call vote: AYES: BACHARACH, DYDA, SHAW, & MAYOR. RYAN NOES: NONE ABSENT: HEIN PALOS VERDES DRIVE EAST RIGHT- OF -WAY VACATION (1408) woman Shaw so moved, seconded by The applicant requested that this matter be contined to December 21, 1982. Council - Councilman Dyda and carried. RESOL. N0. 82 -80 - TREE REMOVAL Director Abel presented the & REPLACEMENT POLICY (1407) x (306) staff report of November 16, 1982 which explained how this proposed policy change would give a homeowner the prerogative P to replace a tree with any tree from the approved species list; the P resent policy requires replacement with a type specifically designated for each street. Staff recommended adoption of the g proposed resolution making this change. RESOLUTION NO. 82 -80 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ESTABLISHING A TREE REMOVAL, REPLACEMENT AND MAINTENANCE POLICY AND RESCINDING RESOLUTION NO. 77 -53 was read b title and ADOPTED on motion of Councilwoman Shaw, y - seconded by Councilman Dyda and Carrie d TRACT NO. 33206 - REQUEST FOR Associate Planner Angus present - PRIVATE STREETS (1411) ed the staff report of November 162 1982 which related the history on this request for private streets with a gate at Avenida de Rosa and a guarded gate at Paseo de Pino with public vehicular access via that gate during the hours of 9:00 A.M, to 4:00 P.M. and a parking bay outside the gate at Avenida de Rosa. Staff recommended approval of private streets with the following conditions: (1) Public vehicular access be allowed during the hours of 9:00 A.M. to 4:00 P.M. Septem- ber through April, and 9:00 A.M. to 7:00 P.M. May through August. (2) Signage be provided at the guarded entrance on Paseo de Pino and at the entrances to the pedestrian trail along Paseo de Castana and Crest Road. All signs must be approved by the Director of Plannin g (3) A three (3) car parking bay be provided outside the ate at Avenida de Rosa. A grading plan must be approved by g• must be approved b the the Director of Planning. (4) Plans u pp y Director of Planning for the proposed guard house and gates. Maintenance b the homeowners of the roads and sewers be (5) y stipulated in the CC &Rs. (6) The roads be designed and built to Cit y standards. (7) The roads be inspected by the City /County for compliance with the standards. Representing Shappell Industries was Bernard McCune, 8383 p g e vandalism Wilshire Boulevard, who talked about the experienced P in that area and sai' that his firm had worked out the concerns presented at the'Planning Commission hearing on this project. A y, y are Additionally, planning on building a gazebo to further allow viewing from this. area. COUNCIL -2- NOVEMBER 161 1982 L_ __� Representing the Crestmont Homeowners Association was Gaylord Grider, 3506 Newridge, who expressed concern about the access road and inquired about the routing of the sewer lines, It was the consensus that Mr. Grider should contact staff about these concerns; if there is a problem, staff can work them out with S &S Construction. Daniel Weinstein, 3320 Starline Drive, also expressed concern about the exit road and questioned the City's notification process regarding meetings. Council then discussed if service would be kept at involved, and challenged about vandalism in light Additionally, concern was hours of public access be the City had control over whether guard this location regardless of the expense the accuracy of the developer's comments of reports from the Sheriff's Department. expressed that road maintenance and the def initely made a part of the CC &Rs . Councilwoman Shaw moved, seconded by Councilman Dyda to adopt the staff recommendations with the provision to No. 1 that during the months of September through April-public access be allowed between the hours of 9:00 A.M. through 4:P.M.; from May through August, public access be allowed between the hours of 9:00 A. M. through 7:00 P.M. The motion carried on a three - one vote with Councilwoman Bacharach voting in opposition. HESSE PARK FENCE (1201) Director Abel presented the staff memorandum of November 16, 1982 which explained that staff consulted with the architect on this project and he recommended against installing gates in this fence. Staff,-too, advised against installation of gates because of* the difficulty of enforcing their ,- maintenance when a change in property ownership occurs.. Councilwoman Shaw moved, seconded by Councilman Dyda and carried not to install gates in the Hesse Park fence. TRACT NO. 37885 - REQUEST TO Associate Planner Lavitt RECONSIDER CONDITION N0, 25 OF presented the staff memorandum RESOL. N0. 82 -66 (1411) of November 16, 1982 which analyzed this request for Council's reconsideration of Condition No. 25 of Resolution No. 82 -66 calling for a parkland dedication fee of $131,600. If Council decided to reconsider, staff recommended the following: (1) Palos Verdes Properties be required to pay for an official MAI appraisal of the entire property (163+ acres) . (2) The Environmental Services Director be authorized to select the person or firm chosen to perform the appraisal. (3) The appraisal, when completed, may be accepted by the City if found reasonable by the City. Council then discussed the process for determining contributions for the Quimby Act, if the fee was based upon buildable or useable acres, and if the process was consistent with the Development Code. Representing Palos Verdes Properties was Monte Brower, 811 Calle de Arboles, who objected to the use of an appraisal done at this time versus the appraisal done on that property at the time his company purchased it. Additionally, he was concerned about the qualifications of the appraiser, the compet ivene s s of his fee, and the directions given the appraiser in terms of what he would be appraising. COUNCIL -3- NOVEMBER 16, 1982 Also representing Palos Verdes Properties was their attorney Larry Tracy, 2049 Century Park East, who inquired if adoption _ of another resolution would be necessary to make this proposed modification and if another hearing before the Planning Com- mission would be required. The City Attorney indicated that he would research the matter and report back at the next meeting. Councilwoman Bacharach moved, seconded by Councilman Dyda and carried to reconsider Council's previous action on this matter. Councilwoman Bacharach moved, seconded by Councilman Dyda and carried to adopt staff recommendation numbers 1 and 2 and modify No. 3 as follows : "The appraisal is subject ,to acceptance by the City. " CITY IMPROVEMENT PROGRAM Associate Planner Angus (1203) presented the staff memorandum of November 16, 1982 which identified City improvement programs that involved public and private efforts on such items as clean -up, landscaping, historical preservation, and street and park "furniture." Council then discussed if this concept had been presented to the Volunteer Committee and if it would duplicate any of their efforts. Further, concern was expressed that this would put an additional workload on the Environmental Services Department. Councilwoman Shaw's motion to authorize approval of the City Improvement Program for Fiscal 1982 -83 died for lack of a second. Councilman Dyda moved, seconded by Mayor Ryan to defer this Y _ of that ear's budget program to Fiscal 1983 84 and make part y g process. Also, that this report should be sent to the Volunteer Committee for its information. The motion carried on a three - one vote with Councilwoman Shaw voting in opposition. PERI D I AN GROUP CONTRACT Director Abel presented the CHANGES GES FOR VALUE ENGINEERING staff report of November 16, (1201) 1982 which contained a summary of the November 9 meeting • the Peridian Group for review of engineering costs for the with P implementation of the changes recommended by the value engineer- ing study for Point Vicente Park. Staff recommended that the followin g addenda be made to the contract: (1) All contract documents meet all federal, state and local building requirements. All contract documents meet all federal and state grant requlre- ments. (3) That t(2) he contract documents be completed ed b a fixed date negotiated by staff and the Peridian group. Council then discussed if the value engineering changes represented additional effort and if the changes were really necessary, what savings would accrue from the value engineering, costs involved g for the change to the roofing, and if the expenditure for value engineering would really save money. Councilman Dyda moved , seconded by Mayor Ryan to adopt staff recommendation that the addenda be added to the contract and that staff be authorized to negotiate a price for Council of the tasks set forth in the November approval for completion 11 1982 lettcz i from the Peridian Group. Councilwo man Bacharach t seconded b Councilman Dyda to give staff requested an amendmen y in this leeway to consider some alternative method of performing the y work within the same t ime f rame . The amen dment carried. The motion as amended carried. 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The motion carried on the following roll call vote: AYES: NOES: ABSENT: BACHARACH, DYDA, SHAW, & MAYOR RYAN NONE HEIN ITEMS REMOVED FROM THE CONSENT CALENDAR: INITIATION OF CODE AMENDMENT N0. 15 (SECOND UNITS) (1801) by Councilwoman Shaw and carried to After clarification of the study involved in this code amendment, Councilman Dyda moved, seconded initiate Code Amendment No. 15. ALDERMAN, SWIFT, & LEWIS Council reiterated the policy TRAFFIC SAFETY SERVICES that staff seek Council approval SUBCONTRACT (1404) for costs going beyond 10% on all contracts. Councilman Dyda moved, seconded by Councilwoman Bacharach to authorize Roy Jorgensen & Associates to amend its contract with Alderman, Swift & Lewis Consulting Engineers to add completion of the intersection maps at a cost not to exceed $1710 plus 150 payable to RJA for overhead costs. The motion carried on the following roll call vote: AYES: BACHARACH, NOES: NONE ABSENT: HEIN RECESS TO CLOSED SESSION FOR DISCUSSION OF PERSONNEL MATTERS (1202 '► DYDA, SHAW, & MAYOR RYAN At 10:00 P.M. Council adjourned to Closed Session to discuss personnel matters on motion of Councilwoman Shaw , s e c onde d by Councilwoman Bacharach and carried. The meeting reconvened at 10:15. CITY MANAGER'S SALARY (1202) Councilwoman Bacharach moved, seconded by Councilman Dyda and carried that effectively immediately the City Manager receive a $100 per month increase to bring his monthly salary up to $3750. ADJOURNMENT At 10:20 P.M. the meeting adjourned to November 22, 1982 at 7:00 P.M. on motion of Councilwoman Bacharach, seconded by Councilman Dyda and carried. MA 0/ 71 ATTEST: C' Y CE7K COUNCIL -6- NOVEMBER 16, 1982 L-�