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CC MINS 19821103M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING NOVEMBER 3, 1982 The meeting was called to order at 7:30 P.M. by Mayor Robert E. Ryan at the Palos Verdes Peninsula Unified School District Building, 30942 Hawthorne Boulevard. After the Pledge of Allegiance to the flag, roll call was answered as follows: PRESENT: HEIN, BACHARACH, SHAW, & MAY 0 R RYAN LATE ARRIVAL: DYDA @ 8:50 P.M. Also present were City Manager Donald Guluzzy, City Attorney Steve Dorsey, Director of Public Works Carl Abel, Director of Community Services Tom Bandy, Director of Administrative Services Kiti Laisure , Director of Planning Sharon Hightower, and City Clerk Mary Jo Lofthus. CEREMONIAL MATTER Mayor Ryan presented to William W. Chang, a resident of the City, a proclamation in recognition of his efforts in founding JOY, a organization which promotes Joining Old and Young together to produce long lasting and mutually beneficial relation- ships. APPROVAL OF AGENDA Women. Voters /American had been added to the agenda as amended was seconded by Councilwo; The City Clerk announced that discussion of the League of Association of University Women Forum agenda by Councilwoman Bacharach. The approved on motion of Councilwoman Shaw, man Hein and carried, WAIVER OF FULL READING Councilwoman Hein moved, OF ORDINANCES AND seconded by Councilwoman Shaw RESOLUTIONS and carried to waive further reading in full of all ordi- nances and resolutions adopted at this meeting with consent to the waiver of reading deemed to be given by all councilmembers after reading of the title, unless specific request was made at that time for the reading of such ordinance or resolution. CONSENT CALENDAR The City Clerk announced that Item No. A -6 (Hesse Park, Request for Electrical Service Easement) had been remov- ed from the Consent Calendar. The remainder of the Calendar was approved as follows on motion of Councilwoman Shaw, seconded by Councilwoman Hein: MINUTES Approved as presented the minutes of September 16, 29, October 5 Adjourned Meeting, October 5 Regular Meeting, and October 19, 1982 Regular Meeting. RESOL. NO. 82 -73 - ADOPTED RESOL. NO. 82 -73 OF REGISTER OF DEMANDS THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOW- ING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $51,319.36., DEMAND NUMBERS 2182 THROUGH 2248, AND 11217 THROUGH 11224. CLAIM OF WILLIAM GAMBLE AGAINST THE CITY (303) PAVEMENT MARKING SYSTEMS PROJECT - ACCEPTANCE OF WORK (1404) TRACT N0. 33206 - ACCEPTANCE OF SANITARY SEWER EASEMENT (450 x 1411) IMPROVEMENT DISTRICT N0. 4 - CHANGE ORDER AUTHORIZATION (901) necessary after construction has 5236 of the Streets and Highways HOUSING PROGRAMS SCHEDULING (701) Rejected the claim of William Gamble against the City as provided in Government Code Section 912.6. Accepted the PMS OOOS(110) as complete and released $10,180.11. Accepted the easement and authorized the Mayor and City Clerk to sign the Certificate of Acceptance. Authorized the Special Superintendent of Streets to make any changes in the contract that may become begun as provided in Section Code. Authorized the approval of the Housing Programs for Fiscal Year 1982 -83. EL PRADO PARKS & RECREATION ADOPTED RESOL, N0. 82 -74 OF DISTRICT - FORMATION OF THE CITY COUNCIL OF THE CITY SUBSIDIARY DISTRICT (1201) OF RANCHO PALOS VERDES MAKING APPLICATION FOR THE ESTABLISH- MENT OF A SUBSIDIARY DISTRICT and ADOPTED RESOL. N0, 82 -75 A'-.,JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES AND THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES APPROVING AND ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUES RESULT- ING FROM THE ESTABLISHMENT OF EL PR.ADO RECREATION AND PARK DISTRICT AS A SUBSIDIARY DISTRICT OF THE CITY OF RANCHO PALOS VERDES. RESOL. NO. 82 -76 - REGISTER ADOPTED RESOL, N0, 82 -76 OF OF DEMANDS THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $480.,838.162 DEMAND NUMBERS 2249 THROUGH 2327, AND 11225 THROUGH 112330 The motion to approve the Consent Calendar carried on the following roll call vote: AYES: HEIN, BACHARACH, SHAW, & MAYOR RYAN NOES: NONE ABSENT: DYDA COUNCIL -2- NOVEMBER 3, 1982 PUBLIC HEARING: PALOS VERDES DRIVE EAST Mayor Ryan Declared the RIGHT -OF -WAY - TRACT hearing open on this NO. 9302 (450 x 1411) request to vacate an excess right-of-way along Palos Verdes Drive east. The City Clerk reported that notice ' of the hearing had been given, with evidence on file., and no written protests had been received by the City. Director Abel presented the staff memorandum of November 5, 1982 which recommended adoption of the proposed resolution vacating this excess right -of -way. Responding to the Mayor's call fore public testimony was Janelle Peake, 4204 Palos Verdes Drive East, who talked about some of the traffic accidents that have occurred in this area, the restricted parking space available, and expressed concern about reversionary rights and who would control this property if the vacation is granted. Additionally, she expressed concern about the proposed development to take place adjacent to the easement and questioned if this would increase the traffic hazard. Mrs. Peake also presented a prepared statement which is on file with the City Clerk's Office. Also speaking in opposition to this vacation was Mr. B. Shyffer, 4212 Palos Verdes Drive East, who also talked about the traffic hazards of this area and suggested an alternate realignment of the street to make the roadway safer. Representing the applicant was engineer Edwin Saiki, 4431 W. Rosecrans Avenue, who said that this right -of -way had been studied and the recommendation was made to eliminate the excess right -of -way. This vacation would be in accordance with the current street standards, and the shifting of the road after the street vacation would take the travel lane away from the homes. His studies have indicated that a maximum of four lots are allowable on this property. The applicant, Mr. George Gabric, 1380 N. Avalon Boulevard, said that this was a legitimate use of the property. He presented a map of the area showing the existing conditions and pointed out that if the City wanted to widen that portion of the road it would require removal of the entire cliff in that area. He said that this easement improves the area and provides a better road for the four homes he intends to build. There being no further response to the Mayor's call for public testimony, he declared the hearing closed. RESOL. NO. 82 -77 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES VACATING AN EXCESS RIGHT -OF -WAY OF A PORTION OF PALOS VERDES DRIVE EAST BETWEEN MIRALESTE PLAZA AND CORSINI PLACE was read by title. Council then discussed if it was possible to realign the road and include a frontage road, what the opinion of the Alderman, Swift and Lewis study was regarding usage of excess right -of -ways, the amount of money it would take to improve this area, and if granting the vacation eliminated the City's options to deal with public parking in the area. C( - _...nc i lwoman Shaw moved , seconded by Councilwoman Bacharach to adopt the proposed resolution. The motion died on a two - two vote with Councilmembers Ryan and Hein voting in opposition. COUNCIL -3- NOVEMBER 3, 1982 I Councilwoman Bacharach moved, seconded by Councilwoman Shaw and carried to continue this matter to the next meeting. TRAFFIC COMMITTEE VACANCY The City Clerk presented the (106 x 1502) staff report of October 22, 1982 which recommended that Council set a date to interview the applicants for the Traffic Committee. It was the consensus of Council to wait until Councilman Dyda arrived before setting a date for this meeting. MONTEMALAGA /GRAYSLAKE MEDIAN Director Abel presented the REVISIONS (1502) November 3, 1982 staff report which summarized the revisions necessary to provide adequate sight distance for southbound left - turning vehicles at Grayslake Road and Montemalaga Drive. Staff recommended the following: (1) Authorize staff to contract for landscape revisions to improve sight distance on Montemalaga Drive at Grayslake within the existing maintenance budget, at a cost not to exceed $2.,400 with preference given to use of CCC labor. (2) Consider additional funds in the FY 1983-84 budget for replacement trees and groundcover. Councilwoman Hein moved, seconded by Councilwoman Shaw to adopt the staff recommendation. Council then discussed if some kind of groundcover should be planted in order to prevent soil erosion. Councilwoman Shaw moved, seconded by Councilwoman Hein to amend the motion to provide $500 for installation of groundcover . next February. The amendment carried on the following roll call vote: AYES: HEIN, BACHARACH, SHAW, & MAYOR RYAN NOES: NONE ABSENT: DYDA After discussion of lowering the control box in the median, Councilwoman Bacharach moved, seconded by Councilwoman Shaw to lower this control box at a cost of $1,000. The amendment failed on the following roll call vote: AYES: BACHARACH & SHAW NOES: RYAN & HEIN ABSENT: DYDA The main motion to adopt the staff recommendation carried on the following roll call vote: AYES: HEIN, BACHARACH, SHAW, & MAYOR RYAN NOES: NONE ABSENT: DYDA RESOL, N0. 82 -77 - EXPENDITURE BUDGET F, GENERAL FUND BUDGET FOR FISCAL YEAR 1982 -83 (602) resolution cr,rering objectives departments as approved by the Director Laisure presented the staff report of October 27, 1982 which recommended that Council adopt this proposed and related costs of various City Council during budget workshops. RESOL. NO. 82 -77 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES APPROVING AN EXPENDITURE BUDGETING SYSTEM AND ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 1982 -83 was presented by title and ADOPTED on motion of Councilwoman Shaw, seconded by Councilwoman Bacharach and carried on the following roll call vote: COUNCIL -4- NOVEMBER 3, 1982 L- -J AYES: HEIN, BACHARACH, SHAW & MAYOR RYAN NOES: NONE ABSENT: DYDA SIGN PERMIT NO. 154 - Director Hightower presented APPLICANT: MINA -TREE SIGNS, the staff memorandum of Novem- INC. LOCATION: 2758 SILVER ber 3, 1982 which gave the SPUR ROAD (1801) background on the Planning Commission's denial of this application to install a third sign on the property. Staff recom- mended adoption of the proposed resolution to deny this sign permit. Councilwoman Shaw,moved,seconded by Councilwoman Hein and carried to ADOPT RESOLUTION NO. 82 -78 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DENYING SIGN PERMIT N0, 154, TRACT NO. 38848 - REQUEST TO Associate Planner Sandi Lavitt REVIEW CONDITION N0, 26 OF RESOL, presented the staff report of NO. 82 -45 (1411) November 3, 1982 which stated the Planning Commission's approval of this request to change the curbs in this tract from vertical to rolled. Staff recommended that this request be approved. Councilwoman Shaw moved, seconded by Councilwoman Hein and carried to approve the staff recommendation to change condition No. 26 of Resolution No. 82 -45 from vertical type curbs to rolled curbs. HESSE PARK - INTERIOR DESIGNER Associate Planner Ann AND FURNISHINGS BUDGET (1201) Negendank presented the staff memorandum of November 3, 1982 which recommended that the Mayor be authorized to sign the proposed contract with Tom Moon and Associates in association with Dougherty & Dougherty, Architects to provide interior design services for Hesse Park multi - purpose building. (At 8:50 P.M. Councilman Dyda arrived and was present for the remainder of the meeting.) Council then discussed if delaying the interior would affect the construction schedule and the costs for such a delay. Additionally, discussion followed regarding what was really involved in the completion of the interior and if all of the items listed in the proposed contract were necessary. Councilman Dyda moved, seconded by Councilwoman Hein and carried to appoint a subcommittee to work with the staff to define the scope of efforts and costs so not to impact the critical path for completion of the Hesse Park building and authorize an amount not to exceed $5000. PEACOCK RIDGE HOMEOWNERS ASSOCIATION - LETTER RE BUILDING CONDITIONS (808) Representing the Peacock Ridge Homeowners Association was its Chairman James R. Blakeney who summarized his October 15, 1982 letter listing all of the concerns of residents about structural deficiencies at the Peacock Ridge condominiums. He requested that Council support the residents in submitting a complaint to the Secretary of Business, Transportation and Housing Agency about these corel.itions. COUNCIL I&T NOVEMBER 3, 1982 It was the consensus of Council to support sending a letter to the Secretary of Business that these allegations have been brought to the Council's attention and the City feels it is appropriate that they be investigated. Council instructed that a copy of this letter also go to the County Department of Building and Safety but that it be reviewed by the City Attorney prior to its release. RECESS At 9:50 P.M. the Mayor declared a recess. The meeting reconvened at 10:10 P.M. AUDIENCE QUESTIONS - HESSE Responding to the Mayor's PARK FENCE (1201) call for audience questions on items not on the Agenda was Dwight Yoder, 6550 Verde Ridge Road, who expressed his concern about the fence that is currently being planned for Hesse Park. He Questioned if it should be built three feet from the property line, if there would be gates in the fence, and if something could be done to reduce the 9" openings. Director Abel said that the contractor had already surveyed this fence location and that moving it would incur additional expense to the City. It was the consensus of Council to leave the fence as presently designed. PENINSULA YOUTH'ON PARADE Councilwoman Hein moved, seconded by Councilman Dyda and carried that the Council would participate in the Third Annual Peninsula Youth on Parade scheduled to take place on January 8, 19830 MEETING WITH CITY ATTORNEY After a brief discussion TO DISCUSS RHAM FIGURES of this matter, it was the consensus of Council that it would not be necessary to meet with the City Attorney to discuss the RHAM figures. TREE REPLACEMENT POLICY (1407) Referring to a letter written by the City to a resident concerning the tree replacement policy, Mayor Ryan questioned if replacement trees had to belof the same species as the one removed. Director Abel explained that according to the present policy, specific trees can only be planted on certain streets. Mr. R. -H-. Hal lsted, +'7011 Maycroft , expressed his concern about the cost of removing and replacing trees and suggested that the City split the cost fifty -fifty with residents. After Council discussion of the cost to the City of c such an ar- rangement ;it was the consensus that the policy of having the City provide the replacement tree should remain as is but that staff should consider modifying the policy to allow replacement of trees with any approved species and not just limit it to one particular kind for certain areas. Council requested that this revised policy be placed on the next agenda. Council -6- NOVEMBER 3, 1982 RECOGNITION MEMENTOS FOR After a brief discussion of MARILYN RYAN an appropriate memento, it Councilman Dyda would arrange for a was the consensus that special topographical map of the Peninsula for Assemblywoman Ryan. HESSE PARK - ELECTRICAL The City Attorney questioned SERVICE EASEMENT (450 x 1201) the form of this Grant of Easement and suggested certain changes. Councilwoman Hein moved, seconded by Councilwoman Shaw and carried to approve this Grant of Easement subject to the City Attorney making appropriate changes in the wording. WORK SHOP TO DISCUSS Councilwoman Shaw said that CREATIVE FINANCING a resident of the City special- ized in creative financing and suggested that he be invited to talk to the Council-.on this matter. It was the consensus of Council that Councilwoman Shaw find a mutually agreeable date for such a work shop. LEAGUE OF WOMEN VOTERS /AMERICAN Councilwoman Bacharach announced ASSOC. OF UNIVERSITY WOMEN FORUM that this forum would take place RE LOCAL GOVERNMENT FINANCING on November 8 at 7:30 P.M. at (305) the Peninsula Library and invited Councilmembers to attend. PERSONNEL WORK SHOP City Manager Guluzzy requested that Council arrange a date to discuss revised classifications, salary plan and COLA. It was the consensus of Council to set November 22 as the date for this work shop. Additionally, Council set November 30 as the date to meet with Gene Cincotta and the City Manager to discuss personnel matters. ADJOURNMENT ATTEST: GI XiRk At 11:00 P.M. Council adjourned on motion of Councilwoman Shaw, seconded by Councilwoman Bacharach and carried. COUNCIL -7- NOVEMBER 3, 1982